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office assistant

San Jose Based Company

Job description:Overview We are seeking a detail-oriented and organized Office Assistant in our Mobile Home Community to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.Duties<ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul>Job Type: Full-timePay: From $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Rice Engineering

<div>Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence. 
 
Position Summary:
 
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
Ideal Candidate Statement:
 
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
Workplace Requirements:
 
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $19.90&ndash;$20.30 hourly, non-exempt.
 
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
<ul><li>High school diploma or equivalent
</li><li>2+ years&rsquo; experience providing administrative support, preferably in a university setting
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li></ul>Skills:
<ul><li>Proficient administrative skills including calendar management, meeting coordination, and office organization
</li><li>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</li><li>Strong interpersonal skills and a commitment to providing excellent customer service
</li><li>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</li><li>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</li><li>Exceptional attention to detail and a high level of accuracy in all work
</li><li>Ability to prioritize and manage multiple tasks and deadlines
</li><li>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</li><li>Problem-solving skills and the ability to work independently with minimal supervision
</li><li>Flexibility and adaptability to support changing office needs and event-based workloads
</li><li>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division 
 
</li></ul>Preferences:
<ul><li>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</li><li>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</li><li>Experience supporting events or programs, including scheduling, logistics, and vendor coordination 
 
</li></ul>Essential Functions:
<ul><li>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</li><li>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</li><li>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</li><li>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</li><li>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</li><li>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</li><li>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</li><li>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</li><li>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</li><li>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects 
 
</li></ul>Additional Functions:
<ul><li>Knowledge of university policies, procedures, and organizational structures
</li><li>Ability to draft and edit professional correspondence and documents with minimal oversight
</li><li>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</li><li>Understanding of admissions or enrollment operations and the academic calendar cycle
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Administrative Assistant II

Kennedys

<div>
 We are seeking a detail-oriented and proactive Administrative Assistant to support our Houston and Austin offices with electronic document processing and general administrative functions. This role is primarily focused on document management and e-filing, while also providing administrative and operational support to Legal Assistants, Paralegals, and office operations to ensure continuity of workflow during high-volume periods.
 
 
 This position is full-time, in our Houston office Monday-Friday, 9:00 AM &ndash; 5:00 PM.
 
 
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder
 </li>
 <li>
 Review legal and administrative materials to determine appropriate filing locations
 </li>
 <li>
 Provide calendaring and scheduling support
 </li>
 <li>
 Distribute incoming electronic mail and documents to assigned attorneys
 </li>
 <li>
 Ensure documents are filed promptly and are accessible where and when they are needed
 </li>
 <li>
 Maintain electronic files, ensuring they are consistently updated and well organized
 </li>
 <li>
 Provide as-needed coverage for Legal Assistants in both Houston and Austin to support workflow continuity
 </li>
 <li>
 Assist with case-related administrative tasks during high-volume periods
 </li>
 <li>
 Draft, review and notarize documents as needed
 </li>
 <li>
 Support office operations by assisting with sorting, logging, and distributing physical mail
 </li>
 <li>
 Provide limited facilities support as needed to maintain smooth day-to-day operations
 </li>
 <li>
 Manage inventory of IT equipment and office supplies
 </li>
 <li>
 Serve as reception support when required, including greeting visitors and handling incoming calls
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 High school degree or equivalent
 </li>
 <li>
 Minimum of 2 years related law office experience and familiarity with legal terminology
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook (iManage experience is a plus)
 </li>
 <li>
 Notary license preferred but not required
 </li>
 <li>
 Strong organizational skills and meticulous attention to detail
 </li>
 <li>
 Ability to manage time effectively and deliver high-quality work
 </li>
 <li>
 Proven discretion with confidential information
 </li>
 <li>
 Self-starter with the ability to work both independently and collaboratively
 </li>
 <li>
 Resourceful, proactive, and capable of anticipating needs and solving problems
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 Openness to feedback and a willingness to continue learning and growing in the role
 </li>
 <li>
 Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
 </li>
 <li>
 Work may occasionally require more than 40 hours per week to perform the essential duties of the position
 
 
 
 </li>
 </ul>
 FLSA Status: Non-Exempt
 
 
 Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
</div>

Administrative Assistant

VillageMD

<div><h1 class="jobSectionHeader">About Our Company</h1>
We&rsquo;re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.
Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.
When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.
Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.<h1 class="jobSectionHeader">
Job Description</h1>
Home Location: 16001 Park Ten Pl. Houston, TX, 77084
As a Medical Assistant, you will be responsible for providing patient support and communication and facilitating an exceptional patient experience to build and reinforce satisfaction, trust, and drive organizational loyalty. Accountable for welcoming and preparing the patient for their appointment, the Medical Assistant informs patients of relevant and required information for their visit and provides clear communication around the services they are scheduled to receive.
How You Will Get Things Done:<ul><li>
Performs point-of-care laboratory tests, EKGs as ordered or indicated, suture/staple removal, dressing changes, and other patient care activities</li><li>
Collects and documents vital signs, histories, and screenings
</li><li>Authorizes prescription refills as directed</li><li>
Prepares patients, room, and supplies for visits or examinations</li><li>
Performs phlebotomy and correctly processes specimens</li><li>
Cleans and maintains treatment rooms and equipment</li><li>
Other duties as assigned</li></ul>
How You Will Build Trust:<ul><li>
Demonstrates kindness and compassion in all patient interactions</li><li>
Performs quality controls and equipment checks.</li><li>
Participate in brand marketing, rotating throughout the vestibule, with a focus on engaging and increasing patient volume.</li></ul>
How You Will Innovate:<ul><li>
Prepares and administers PO, IM, and ID medications as directed by the Provider, utilizing the &ldquo;Rights of Vaccine or Medication Administration&rdquo;</li><li>
Provides instruction to the patient regarding medications and diet</li></ul>
Experience to Drive Change:<ul><li>
Certified Medical Assistant or eligible within 90 days of hire
</li><li>1 year of experience preferred</li><li>
Phlebotomy experience required</li><li>
Current BLS certification for healthcare providers preferred; required within 90 days of employment</li><li>
High School Diploma/Equivalency required</li><li>
Experience in primary care, family practice, internal medicine, urgent care or ER preferred</li></ul><h1 class="jobSectionHeader">
About Our Commitment</h1><h2 class="jobSectionHeader">
Total Rewards at VillageMD</h2>
Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD&rsquo;s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.<h2 class="jobSectionHeader">
Equal Opportunity Employer</h2>
Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.<h2 class="jobSectionHeader">
Safety Disclaimer</h2>
Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.</div>

Medical Assistant - West Houston

AGM TOOLS

<div><div><div>Job description</div>
<div>BILINGUAL HUMAN RESOURCES</div>
<div>We are seeking a Bilingual HR Assistant Recruiting Coordinator to join our team! You will be responsible for providing administrative support to the HR department.</div>
<div>Responsibilities:</div>
<ul><li>Recruiting and hiring efforts all locations</li>
<li>Maintain personnel records, in compliance with HR regulations</li>
<li>Compile reports from personnel databases</li>
<li>Review and update HR information system records</li>
<li>Enforce company policies, rules and regulations</li>
<li>Communicate all relevant information to employees and job applicants</li>
<li>Create hiring strategies for each location</li>
<li>Create Organograms for each location</li>
<li>Review and updated new hire packages form</li>
</ul><div>Qualifications:</div>
<ul><li>Previous experience in Human Resources</li>
<li>General knowledge of labor and employment laws</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills</li>
<li>Strong attention to detail</li>
<li>Must - Speak Spanish and English fluently</li>
</ul><div>Skills:</div>
<ul><li>Empathy</li>
<li>Creativity</li>
<li>Communication/Listening</li>
<li>Coaching Mentoring</li>
<li>Personality Development</li>
<li>Motivation</li>
<li>Positive Attitude</li>
</ul><div>Job Type: Full-time</div>
<div>Salary: $35,000.00 - $45,000.00 per year</div>
<div>Benefits:</div>
<ul><li>Flexible schedule</li>
<li>Paid time off</li>
</ul><div>Schedule:</div>
<ul><li>8 hour shift</li>
<li>Monday to Friday</li>
</ul><div>Ability to commute/relocate:</div>
<ul><li>Houston, TX: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>
<div>Application Question(s):</div>
<ul><li>Do you speak Spanish?</li></ul>
<div>Education:</div>
<ul><li>Associate (Preferred)</li></ul>
<div>Experience:</div>
<ul><li>Recruiting: 3 years (Required)</li></ul>
<div>Work Location: In person 
Schedule: 
Monday to Friday 8:30 to 5:30 p.m.</div></div></div>

HR ASSISTANT

Houston Community College

<div>JOB SUMMARY 
Provide principal support in office by carrying out recurring office procedures. 
 
ESSENTIAL FUNCTIONS 
May be responsible for semester course scheduling, and track enrollment/personnel matters. 
 
Respond to special projects, frequently under deadline conditions. 
 
Respond to student and community inquiries as they arise. 
 
Manage supervisor&rsquo;s calendar. 
 
May support the implementation of dual credit recruitment, workshops, and other events. 
 
May provide support in coordinating and developing course offerings for regional dual credit programs. 
 
Gather documents necessary to hire part-time faculty and staff. 
 
May develop course schedule spreadsheets as directed by the supervisor. 
 
Inventory office supplies to prepare orders for purchase. 
 
Coordinate, schedule travel for Department faculty and staff. 
 
File correspondence, records, and other department documents. 
 
Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor. 
 
Send, receive, and distribute faxes. 
 
Answer and screen phone calls, handling multiple lines. 
 
Perform other duties, tasks and assignments as required. 
 
QUALIFICATIONS 
Education &amp; Experience 
<ul>
<li>High school diploma or equivalent required
</li><li>2 years experience progressive secretarial experience required
</li><li>3 years experience preferred</li></ul>
Licensing &amp; Certification 
<ul>
<li>Valid Texas Driver License</li></ul>
Special Skills 
<ul>
<li>MS Office Programs
</li><li>Information Management Systems
</li><li>Organizational &amp; communication skills</li></ul>
Competencies 
<ul><li>
Serving customers</li><li>
Delivering high quality work</li><li>
Communicating effectively</li><li>
Using creative problem solving</li><li>
Prioritizing effectively</li><li>
Using technology effectively</li><li>
Being resourceful</li></ul>
Working Conditions 
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays. 
 
SECURITY SENSITIVE: 
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code &sect; 51.215 
<div>The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country&rsquo;s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team 
Play a central role at HCC as you keep our everyday operations running like clockwork. You&rsquo;ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you&rsquo;ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:
<ul>
<li>Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City&rsquo;s 55.</li>
<li>Approximately 145 languages are spoken here.</li>
<li>Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.</li>
<li>Houston is a major-league sports town, and don&rsquo;t forget the annual Houston Livestock Show &amp; Rodeo.</li>
<li>The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.</li>
<li>World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation&rsquo;s top institutions.</li>
<li>With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston&rsquo;s cultural scene.</li>
<li>Houston is the Culture &amp; Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
</li></ul>If this sounds like the role for you and you&rsquo;re ready to join an amazing team, please apply right away.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran&rsquo;s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator 
Office of Equal Opportunity and Title IX

PO Box 667517
Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu 


HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.</div></div>

Administrative Assistant - INRW

Briggs Foundation

<ul><li>Computer &amp; Office Technology Proficiency</li></ul>Demonstrated proficiency in standard business office applications, including Microsoft Word, Microsoft Excel, email platforms, and accurate data entry systems. Ability to create documents, manage spreadsheets, maintain electronic records, and communicate professionally via email.<ul><li>Communication Skills</li></ul>Must possess excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and effectively with staff, clients, families, and management. Strong attention to detail in written correspondence and documentation is required.<ul><li>Personnel &amp; Workplace Knowledge</li></ul>Basic working knowledge of personnel management principles, including workplace policies, procedures, and general labor regulations. Ability to apply company rules and regulatory guidelines appropriately in day-to-day operations.<ul><li>Home Care Experience (Preferred)</li></ul>Prior experience working in a home care or healthcare-related environment is strongly preferred. Familiarity with home care operations, staffing coordination, and compliance requirements is a plus.<ul><li>Language Skills</li></ul>Bilingual proficiency in English and Spanish is preferred, with the ability to communicate effectively in both languages in a professional setting.Job Type: Full-timePay: $14.00 - $15.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant for Home Care Agency

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