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accounting data entry clerk

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administrative legal assistant

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client services representative

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Husain Law + Associates, P.C

Job Summary Our law firm is seeking a professional and reliable Bilingual Receptionist to serve as the first point of contact for clients. This position requires excellent communication skills, strong organization, and the ability to handle confidential information in a fast-paced legal environment.Responsibilities<ul><li>Greet clients and visitors in person and by phone</li><li>Answer and route incoming calls professionally</li><li>Schedule appointments and maintain attorney calendars</li><li>Assist with client intake and basic administrative tasks</li><li>Manage incoming and outgoing mail</li><li>Maintain a clean and organized reception area</li><li>Support legal staff as needed</li></ul>Qualifications<ul><li>Fluent in English (spoken and written)</li><li>Prior receptionist or administrative experience (law firm experience preferred)</li><li>Strong customer service and interpersonal skills</li><li>Professional appearance and demeanor</li><li>Ability to multitask and work in a fast-paced environment</li><li>Proficient with Microsoft Office and basic office equipment</li></ul>Job Type: Full-timePay: $16.00 - $18.00 per hourWork Location: In person

Receptionist/Administrative Assistant

Illuminated Pathways Family Therapy, LLC

This job description is for a hybrid, part-time, in person position that combines traditional front-desk reception duties with active management of social media platforms to increase brand visibility.Job Title: Part-Time Receptionist &amp; Social Media CoordinatorJob Summary:We are seeking a highly motivated, friendly, organized, and social-media-savvy individual to manage our front desk operations while capturing and posting engaging content for our brand. The ideal candidate will be a point of contact for clients, ensuring they feel welcomed, while also managing our digital presence across platforms like Instagram, Facebook, and TikTok and staying current on current social media platforms.This position offers the possibility of transitioning to full-time status as the business continues its rapid growth. As a faith-based organization, the company is expanding not only throughout the metropolitan area but also across the state of Texas. This ongoing development creates increased opportunities for team members to advance within the organization and take on more responsibilities as the company grows.Key Responsibilities:<ul><li>Front Desk &amp; Administration (50-60%)</li><li>Greet clients and visitors in a welcoming, professional manner.</li><li>Answer, screen, and forward incoming phone calls, emails, and online inquiries.</li><li>Schedule, confirm, and manage appointments using booking software.</li><li>Process client payments and maintain accurate records of transactions.</li><li>Keep the reception area, lobby, and office supplies organized and clean.</li><li>Support staff with general clerical duties such as the call center, filing, scanning, and data entry.</li></ul>Social Media Management &amp; Content Creation (40-50%)<ul><li>Capture behind-the-scenes photos and videos of products, services, or client experiences (with consent or blurred as needed).</li><li>Create, schedule, and publish engaging, on-brand content for Instagram (Reels/Stories), Facebook, and TikTok and other social media platforms upon approval.</li><li>Engage with followers by responding to comments, DMs, and messages promptly. Build up followers and topics of interest in a fast turnaround response.</li><li>Stay up-to-date with social media trends, hashtags, and aesthetics.</li><li>Monitor, track, and report on key social media metrics (engagement, reach).</li><li>Weekly updates and as needed</li></ul>Required Qualifications &amp; Skills:<ul><li>Experience: Previous experience as a receptionist, administrative assistant, or in a customer-facing role.</li><li>Social Media Proficiency: Strong, practical experience with Instagram, Facebook, and TikTok and other social media platforms.</li><li>Content Creation: Ability to take high-quality photos/videos and use editing tools like Canva or CapCut.</li><li>Communication: Excellent verbal and written communication skills.</li><li>Organization: Strong multitasking abilities in a fast-paced environment.</li><li>Attitude: Highly energetic, creative, and customer-focused.</li><li>Confidentiality: Maintain the utmost privacy when speaking to clients at all times.</li><li>Compliance: Maintain HIPAA records, and other as needed</li></ul>Preferred Qualifications:<ul><li>Experience in a service-based industry.</li><li>Familiarity with basic graphic design or video editing.</li></ul>Work Environment &amp; Physical Requirements:<ul><li>Must be able to sit at a desk and use a computer/smartphone for long periods.</li><li>Occasional lifting of office materials up to 20 pounds.</li><li>Ability to work in a fast-paced environment.</li></ul>If interested in applying, visit (&ldquo;Now Hiring&rdquo; page) or send your resume and letter of intent to: .Job Type: Part-timePay: $15.00 - $17.50 per hourWork Location: In person

Part-Time Receptionist & Social Media Coordinator

Orange Law

Entry-Level Legal Assistant / Office AdministratorJob SummaryWe are seeking a detail-oriented and organized Entry-Level Legal Assistant / Office Administrator to support our legal team with administrative, clerical, and basic legal tasks. This role is ideal for a motivated individual looking to start a career in the legal field while gaining hands-on experience in a professional office environment.Key ResponsibilitiesAdministrative &amp; Office Support<ul><li>Answer and direct phone calls, emails, and client inquiries professionally</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Maintain organized physical and digital filing systems</li><li>Assist with office operations, supplies, and general administrative tasks</li></ul>Legal Support<ul><li>Assist attorneys and paralegals with case files and document preparation</li><li>Draft and format correspondence, pleadings, and legal documents under supervision</li><li>Organize and maintain case records and deadlines</li><li>Perform basic legal research as assigned</li><li>Assist with court filings and document submissions</li></ul>Client Interaction<ul><li>Greet clients and visitors and ensure a professional office experience</li><li>Collect and organize client information and documentation</li><li>Maintain confidentiality of sensitive client and case information</li></ul>Pay: $16.00 - $18.00 per hourExpected hours: 32.0 per weekBenefits:<ul><li>Free parking</li><li>Opportunities for advancement</li><li>Referral program</li></ul>Work Location: In person

Administrative Legal Assistant

ASO Roofing Supply

Inside Sales &amp; Customer Engagement SpecialistHouston ASO Roofing Supply $24&ndash;$26/hour + performance bonusesAbout the RoleASO Roofing Supply is hiring a high-energy Inside Sales &amp; Customer Engagement Specialist to support and grow our customer base.This is a front-line, boots-on-the-ground role. You will be talking to contractors all day &mdash; in person, on the phone, and by text &mdash; building relationships, following up, and keeping ASO top of mind in the Houston market.This is not a receptionist or administrative position. This role is for someone who enjoys being visible, talking to people, and moving fast.What You&rsquo;ll Do: Inside Sales &amp; Front Counter (Primary)<ul><li>Greet and assist contractors confidently at the counter (Spanish &amp; English)</li><li>Answer inbound calls quickly and professionally (Spanish &amp; English)</li><li>Take orders and quotes accurately and efficiently</li><li>Assist customers with pricing, product availability, and delivery coordination</li><li>Keep transactions moving, urgency &amp; pace matters.</li></ul>Contractor Follow-Up &amp; Outreach<ul><li>Proactively follow up with contractors on quotes, orders, and availability</li><li>Communicate daily with customers via phone and text</li><li>Execute SMS outreach strategies and work with our marketing team to engage customers</li><li>Help keep ASO top-of-mind within the Houston roofing community</li></ul>Growth &amp; Improvement<ul><li>Learn roofing materials, pricing, and internal systems quickly</li><li>Use tools like ChatGPT and internal software to improve speed and communication</li><li>Look for ways to improve contractor follow-up and customer experience</li><li>Grow into a trusted, high-impact team member as the company scales</li></ul>Who We&rsquo;re Looking For Must-Haves<ul><li>Bilingual (Spanish/English)</li><li>Confident speaking with contractors in person and on the phone</li><li>High energy &mdash; talking to people energizes you</li><li>Comfortable initiating conversations and follow-ups</li><li>Organized, detail-oriented, and fast-paced</li><li>Motivated to learn, improve, and grow with the company</li></ul>Nice-to-Haves<ul><li>Inside sales or counter sales experience</li><li>Roofing, construction, or building materials exposure (not required)</li><li>Experience texting customers or using WhatsApp</li><li>Interest in using AI tools to work more efficiently</li></ul>Not a Fit If You Are<ul><li>Low energy or passive</li><li>Uncomfortable speaking with customers</li><li>Slow-paced or easily overwhelmed</li><li>Looking for a quiet or purely administrative role</li></ul>What Success Looks Like<ul><li>Contractors enjoy calling and visiting ASO</li><li>Orders and quotes are handled quickly and accurately</li><li>Customers feel followed up with and remembered</li></ul>Compensation &amp; Growth<ul><li>$24&ndash;$26/hour based on experience</li><li>Performance based bonuses</li><li>Clear path for growth and increased responsibility</li></ul>Job Type: Full-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>Paid time off</li><li>Paid training</li></ul>Application Question(s):<ul><li>This role requires talking to customers all day. Does talking to people give you energy or drain you? Why?</li><li>Are you comfortable learning and using tools like texting platforms, order systems, and AI tools (like ChatGPT) to work faster? Yes or no &mdash; briefly explain.</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Inside Sales & Customer Engagement

Overview We are seeking a dynamic and highly organized Personal Assistant with a strong background in legal and administrative support to work closely with our CEO. This role offers an exciting opportunity to be at the heart of our executive team, providing essential support that ensures smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to manage a variety of tasks with energy and professionalism. This paid position is perfect for someone eager to thrive in a fast-paced environment while showcasing their expertise in office management, project coordination, and executive support.Responsibilities<ul><li>Manage the CEO&rsquo;s complex calendar using Microsoft Outlook Calendar and Google Workspace, coordinating meetings, appointments, and travel arrangements efficiently.</li><li>Provide comprehensive administrative support including typing, proofreading, transcription, data entry, and filing to ensure accuracy and organization across all documents.</li><li>Handle Court Calendar- Efile motions, draft motions, do intake of PI and immigration files. Handle front office, mailing, promotional videos, event planning and calendar</li><li>Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing calls and managing inquiries promptly.</li><li>Assist with event planning for company functions, meetings, and client engagements, ensuring all logistics are handled seamlessly from start to finish.</li><li>Oversee office management duties such as supply procurement, front desk responsibilities, and maintaining a welcoming environment for visitors.</li><li>Support bookkeeping and invoicing tasks using QuickBooks or similar software; perform basic bookkeeping and recordkeeping to assist the finance team.</li><li>Coordinate projects by tracking deadlines, preparing reports, and collaborating with various departments to ensure timely completion of tasks.</li><li>Utilize Office experience skills including document proofreading, transcription, data entry, filing systems, and clerical support to maintain operational efficiency.</li><li>Use DocuSign for electronic signatures on contracts and important documents while ensuring all legal documentation is properly organized.</li><li>Provide personal assistance to the CEO by managing confidential information discreetly and efficiently handling personal errands or requests as needed.</li></ul>Experience<ul><li>Proven experience as a Personal Assistant or Executive Administrative Support role within a legal or corporate environment.</li><li>Demonstrated expertise in office management tasks such as filing systems, front desk duties, and customer service interactions.</li><li>Strong organizational skills with the ability to multitask effectively in fast-paced settings; experience in project coordination is highly desirable.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), QuickBooks, and familiarity with multi-line phone systems.</li><li>Excellent typing speed along with transcription skills; capable of proofreading documents meticulously for accuracy.</li><li>Prior experience supporting legal teams or working within legal settings is a plus but not mandatory.</li><li>Knowledge of office equipment operation including photocopiers, scanners, and other clerical tools; familiarity with data entry procedures is essential. Join us if you&rsquo;re ready to bring your energy and expertise into a role that makes a real impact! We value proactive professionals who thrive on organization and detail while supporting our leadership team&rsquo;s success every day.</li></ul>Job Types: Part-time, TemporaryPay: $15.00 - $18.00 per hourExpected hours: 32.0 per weekWork Location: In person

Personal Assistant-LEGAL/ ADMIN TO CEO

Sincere Builders

<div>
 
 
 About the Role
 
 
 
 We are a growing construction company seeking a highly organized, technologically advanced Executive Assistant to support our President and Vice President. This is a critical role that requires strong judgment, exceptional prioritization skills, and the ability to operate independently in a fast-paced, project-driven environment.
 
 
 The Executive Assistant will serve as an extension of executive leadership&mdash;managing priorities, coordinating schedules, handling office operations, and reviewing and summarizing large amounts of information so leadership can focus on building projects and driving results.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and synchronize calendars for the President and Vice President, including meetings, job-site visits, and travel.
 </li>
 <li>
 Prioritize executive tasks and deadlines, maintaining clear action lists and follow-ups using
 
 Asana
 
 .
 </li>
 <li>
 Track deadlines, follow up with internal teams, and ensure critical items are completed on time.
 </li>
 <li>
 Review, read, and analyze large volumes of information (emails, reports, schedules, budgets, proposals, contracts).
 </li>
 <li>
 Summarize key issues and decisions and communicate them clearly&mdash;often verbally over the phone while the President is on job sites.
 </li>
 <li>
 Order office supplies and coordinate office services, including cleaning staff and vendors.
 </li>
 <li>
 Handle ordering and coordination of office furniture and equipment as needed.
 </li>
 <li>
 Prepare executive summaries, trackers, and reports using
 
 Microsoft Office (Outlook, Excel, Word, PowerPoint)
 
 .
 </li>
 <li>
 Act as a liaison between executive leadership and project managers, superintendents, estimators, and office staff.
 </li>
 <li>
 Maintain confidentiality and professionalism at all times.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or similar high-level administrative role.
 </li>
 <li>
 Advanced proficiency in
 
 Microsoft Office (Outlook, Excel, Word, PowerPoint)
 
 .
 </li>
 <li>
 High proficiency in
 
 Asana
 
 for task tracking, prioritization, and deadline management.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Strong reading comprehension and analytical skills, with the ability to quickly summarize complex information.
 </li>
 <li>
 Excellent verbal communication skills, especially for phone-based briefings.
 </li>
 <li>
 Ability to manage shifting priorities in a fast-paced construction or project-based environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience in construction, engineering, real estate development, or a similar industry.
 </li>
 <li>
 Familiarity with construction terminology, job-site workflows, and project schedules.
 </li>
 <li>
 Experience reviewing contracts, budgets, or operational reports.
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like in This Role
 
 
 <ul>
 <li>
 Executive priorities are clear, organized, and completed on time.
 </li>
 <li>
 Calendars run smoothly with minimal conflicts or last-minute issues.
 </li>
 <li>
 Leadership receives concise, accurate information while on job sites.
 </li>
 <li>
 Office operations and vendors are handled efficiently without executive involvement.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Sullo &Sullo, LLP

Bilingual Legal Assistant &ndash; Entry Level (Full-Time) Houston, TX | $15&ndash;$18/hourSullo &amp; Sullo, LLP, a busy and growing Houston law firm, is seeking full-time bilingual legal assistants (English &amp; Spanish) to join our team. No prior legal experience is required &mdash; we provide comprehensive training and opportunities for career growth.What You&rsquo;ll Do:<ul><li>Answer and manage a high volume of phone calls with professionalism.</li><li>Organize legal files and assist attorneys with administrative tasks.</li><li>Communicate with clients in person and by phone.</li><li>Draft correspondence and maintain accurate records.</li></ul>What We&rsquo;re Looking For:<ul><li>Bilingual in English and Spanish (required).</li><li>Strong communication and organizational skills.</li><li>Attention to detail and ability to multitask.</li><li>Team-oriented with a professional demeanor.</li></ul>What We Offer:<ul><li>$15&ndash;$18 per hour, depending on experience.</li><li>Pay increases based on performance.</li><li>Training, mentorship, and opportunities to advance your career.</li></ul>Join our supportive team at Sullo &amp; Sullo, LLP, and start building a rewarding career in the legal field &mdash; no experience needed!Job Type: Full-timePay: $15.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77098 (Required)</li></ul>Work Location: In person

Bilingual Legal Assistant – Entry Level (Full-Time)

Explore 49+ Receptionist administrative assistant in Houston this January. Find roles across top companies and apply now to boost your career.