front desk agent

administrative assistant

office administrator

front desk receptionist

office assistant

receptionist

Happy Snoutz Pet Resort

Job Summary We are seeking a highly organized and friendly Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Responsibilities<ul><li>Greet and welcome clients and visitors in a professional manner.</li><li>Answer phone calls promptly and manage inquiries with excellent phone etiquette.</li><li>Schedule appointments and maintain the front desk calendar efficiently.</li><li>Perform clerical duties including filing, data entry, and maintaining office supplies.</li><li>Provide support to office management by coordinating office activities and ensuring smooth operations.</li><li>Proofread documents for accuracy before distribution or filing.</li><li>Maintain a clean and organized front desk area to ensure a welcoming environment for clients.</li></ul>Experience<ul><li>Previous experience as a receptionist or in a similar front desk role is preferred but not required.</li><li>Proficiency in computer application, Gingr software preferred but not required</li><li>Strong customer service skills with the ability to handle inquiries professionally.</li><li>Experience in office management or as personal assistant</li><li>Excellent proofreading skills with attention to detail in written communication.</li><li>Experience with pet knowledge. Ex: vaccines, grooming, dog behavior.​</li></ul>If you are a motivated individual with a passion for providing outstanding service, we encourage you to apply for this rewarding opportunity as our Front Desk Receptionist!Job Type: Full-timePay: From $14.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

Front Desk Receptionist

Econo Cars, Inc.

We are currently seeking a Receptionist / Office Assistant to join our team! This role involves both customer service and administrative duties, including greeting customers, managing incoming and outgoing calls, and processing payments.Experience in the automotive industry is preferred but not required. This position is a great learning opportunity that will expose you to many aspects of the automotive industry, and we are willing to train someone who is motivated, eager to learn and results-oriented.We are a mid-sized, family owned and operated used car lot serving the greater Houston area since 1998. We pride ourselves on a friendly work environment and a dedication to customer satisfaction.Job Responsibilities:<ul><li>Answer and manage incoming and outgoing phone calls</li></ul><ul><li>Process incoming payments and follow up with past-due customers daily</li></ul><ul><li>Prepare necessary paperwork for closing deals (training provided)</li></ul><ul><li>Build and maintain strong customer relationships</li></ul>Job Requirements:<ul><li>High school diploma or equivalent</li></ul><ul><li>Bilingual (English &amp; Spanish)</li></ul><ul><li>Positive attitude with a high-energy personality</li></ul><ul><li>Valid in-state driver&rsquo;s license</li></ul><ul><li>Strong communication and organizational skills</li></ul><ul><li>Professional appearance and strong work ethic</li></ul>Job Type: Full-timePay: $13.00 - $16.00 per hourLanguage:<ul><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77018 (Required)</li></ul>Work Location: In person

Established Virtual Mailbox Provider

Overview We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while managing essential bookkeeping tasks. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to support daily office functions and maintain accurate financial records. Recent graduates with an accounting/ finance major are encouraged to apply. Skills in using AI as a force mulitlier will be a plus.Duties<ul><li>Oversee daily office operations, including front desk management, greeting visitors, and maintaining a professional reception area</li><li>Manage multi-line phone systems, answer inquiries, direct calls efficiently, and provide exceptional customer service</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all administrative files</li><li>Maintain financial records using QuickBooks ; process invoices, payments, and expense reports with precision</li><li>Support calendar management and scheduling for staff appointments, meetings, and deadlines using Google Workspace or Microsoft Office tools</li><li>Assist with clerical tasks such as typing correspondence, preparing reports, and managing office supplies inventory</li><li>Provide customer support via phone or email; address inquiries promptly and professionally to uphold excellent customer relations</li></ul>Skills<ul><li>Proficiency in QuickBooks for bookkeeping and financial management</li><li>Strong computer literacy with expertise in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Bilingual abilities are a plus to serve diverse clients and team members better</li><li>Experience in office management, clerical work, or administrative roles with a focus on accuracy and efficiency</li><li>Knowledge of front desk procedures, phone etiquette, and multi-line phone systems to create a welcoming atmosphere</li><li>Demonstrated ability in data entry, filing systems, proofreading documents, and managing calendars seamlessly</li><li>Personal assistant or medical/dental receptionist experience is advantageous for supporting various administrative needs</li><li>Strong time management skills to handle multiple responsibilities while maintaining attention to detail</li></ul>Join us in creating an organized, welcoming office environment where your skills will help us thrive! This is a paid position committed to fostering professional growth while delivering exceptional support across all facets of office management and bookkeeping.Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Office Manager/Bookkeeper

Four Seasons

<div>
 
 About Four Seasons
 
 
 
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 
 
 
 About the location:
 
 
 
 A lone star welcome in the country's capital of southern cool. We can&rsquo;t wait to welcome you to Houston, the country&rsquo;s capital of southern cool, where urban sophistication meets bold Texas hospitality. Gather where business deals get done, friends and family reconnect and celebrities and athletes make their home. After a day exploring our city, unwind at our rooftop pool oasis, enjoy the ultimate in entertainment at our Topgolf Swing Suites, indulge and pamper at The Spa and our Krigler perfumery boutique and savour flavourful dishes from Chef Partner Richard Sandoval at Toro Toro and Bayou &amp; Bottle.
 
 
 
 About The Role
 
 
 
 The Front Desk Receptionist welcomes guests to the property, providing an exceptional guest experience at check-in, during the guest&rsquo;s stay and on departure. This role works to achieve the highest level of guest satisfaction during their arrival and departure, plus responding to a wide variety of guest requests, assessing guest needs, adding personal recommendations, and aligning with Four Seasons service standards. This role is part of the Front Office Team, reporting to the Front Office Manager.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible
 </li>
 <li>
 Assists guests in all inquiries in connection with hotel services, hours of operations, key hotel personnel, in-house events, directions, etc.
 </li>
 <li>
 Responds to all guest requests in an accurate and timely manner. Interactions with guest will be in person and by phone;
 </li>
 <li>
 Resolves guest complaints, and find opportunities to recognize and personalize the service experience for all guests
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 One + years experience working within a luxury hotel or similar environment is considered an asset
 </li>
 <li>
 Excellent interpersonal skills and communication skills
 </li>
 <li>
 Cross cultural sensitivity, and customer service orientation
 </li>
 <li>
 Guest centricity and understanding the importance of guest&rsquo;s preferences.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Rewarding Work Culture
 </li>
 <li>
 Excellent Mentoring, Training and Development Opportunities
 </li>
 <li>
 Medical, Dental, and Vision Insurance Program
 </li>
 <li>
 Complimentary Stays at Four Seasons Worldwide after 6 Months
 </li>
 <li>
 Holiday and Vacation pay
 </li>
 <li>
 Complimentary employee meals prepared by the Four Seasons Culinary Team
 </li>
 <li>
 Complimentary dry cleaning of employee uniforms
 </li>
 <li>
 Discounted parking
 </li>
 <li>
 401k participation with a company matching program
 
 
 </li>
 </ul>
 
 Schedule &amp; Hours
 
 
 
 <ul>
 <li>
 This is a full-time position
 </li>
 <li>
 Open availability expected, with scheduled shifts including late nights, holidays and weekends
 
 
 </li>
 </ul>
 Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
</div>

Front Desk Agent

Sam's Auto Sales

Job Summary We are seeking a dynamic and highly organized Secretary to join our team! This vital role involves providing exceptional administrative support, managing front desk operations, and ensuring smooth office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Bilingual abilities are a plus to serve our diverse client base. As a Secretary, you will be the first point of contact for visitors and callers, coordinate schedules, handle correspondence, and support various office management tasks to keep our operations running efficiently. This paid position offers an exciting opportunity to contribute to a professional environment where your organizational talents shine.Duties<ul><li>Greet visitors and manage front desk responsibilities with professionalism and warmth</li><li>Operate multi-line phone systems, answer inquiries, and direct calls effectively using proper phone etiquette</li><li>Maintain accurate records through data entry, filing, and proofreading documents</li><li>Manage calendars, schedule appointments, and coordinate meetings for staff and executives</li><li>Handle correspondence via email and Google Workspace applications, ensuring timely responses</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Assist with office management duties such as supply ordering, organization of files, and general clerical support</li><li>Provide customer service support by addressing client inquiries promptly and courteously</li><li>Perform light bookkeeping duties including invoicing and expense tracking</li><li>Support personal assistant tasks such as travel arrangements or special project coordination when required</li></ul>Qualifications<ul><li>Bilingual abilities preferred to serve diverse clientele effectively</li><li>Proven office experience with strong clerical skills in a professional environment</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Demonstrated experience with data entry, filing systems, and proofreading documents accurately</li><li>Exceptional phone etiquette with experience managing multi-line phone systems</li><li>Personal assistant or office management experience highly valued</li><li>Ability to prioritize tasks with effective time management skills and attention to detailJoin us in a role where your organizational prowess makes a real difference! We&rsquo;re committed to fostering a supportive environment that values your contributions while offering opportunities for growth. If you thrive in busy settings and enjoy helping others stay organized and supported, this is the perfect position for you!</li></ul>Pay: $100.00 - $150.00 per dayWork Location: In person

Secretary

Aggregate Haulers

Are you an administrative anchor, or are you the engine that keeps the business moving?At Aggregate Haulers, we don&rsquo;t micromanage, and we don&rsquo;t hold hands. We operate in a culture of high responsibility and high autonomy. We manage systems, not people.We are looking for an Office Manager / Billing Coordinator to own the administrative and financial hub of our Houston operations. This isn't a passive &quot;clock-in, clock-out&quot; desk job. We need a system-builder and a truth-seeker who is obsessed with precision, hates messy data, and takes pride in running an airtight office.If you need constant direction, make excuses for billing discrepancies, or get overwhelmed by fast-paced logistical environments, please do not apply.But if you have earned-confidence, an analytical mind, a passion for flawless execution, and deep NetSuite expertise, you will thrive here.Who You Are (Our Ideal Candidate):<ul><li>A NetSuite Wizard: You don&rsquo;t just know how to log into NetSuite; you understand how it works. You have hands-on experience navigating, billing, and troubleshooting within the NetSuite ecosystem.</li><li>Obsessed with the Details: To you, a 1% error is a major problem. You have an eagle eye for billing discrepancies, missing paperwork, and data entry errors. You get satisfaction from clean books and perfect processes.</li><li>A System Maintainer: You don't just follow a checklist; you protect the integrity of our administrative systems. You ensure drivers, customers, and operations are aligned so billing is seamless.</li><li>Logical &amp; Direct: You solve problems with logic and data&mdash;not emotion or excuses. When a billing issue arises, you don't just pass the buck; you dig in, find the root cause, and fix it.</li><li>A Persuasive Communicator: You are professional, warm, and highly communicative. You know how to be firm but polite when collecting outstanding invoices, resolving client disputes, or getting drivers to submit their paperwork on time.</li></ul>What You Will Do (Key Responsibilities):<ul><li>Own the Billing Cycle: Manage the end-to-end billing and invoicing process through NetSuite with absolute accuracy and zero lag time.</li><li>NetSuite Administration: Input, track, and reconcile operational data, ensuring all customer accounts and driver payouts are perfectly documented.</li><li>Keep the Office Moving: Act as the central hub for the Houston office. Manage phone calls, coordinate incoming mail, organize local files, and support the operations team.</li><li>Problem-Solve Discrepancies: Actively investigate and resolve billing errors, customer inquiries, and driver pay disputes with speed and clarity.</li><li>Enforce Accountability: Work with our dispatchers and drivers to ensure all delivery tickets and required documentation are submitted correctly and on time.</li></ul>Requirements:<ul><li>NetSuite Experience (Required): Minimum of 1-2 years of hands-on experience utilizing NetSuite for billing, invoicing, or accounting functions. Applications without NetSuite experience will not be considered.</li><li>Billing/Accounting Background: 2+ years of experience in high-volume billing, accounts receivable, or bookkeeping (experience in logistics, trucking, construction, or industrial services is a major plus).</li><li>Unmatched Attention to Detail: Proven ability to manage complex data entry with near-perfect accuracy.</li><li>Self-Reliant &amp; Proactive: A track record of working independently, managing your own deadlines, and prioritizing tasks under pressure.</li></ul>What We Offer:<ul><li>True Autonomy: We trust you to do your job. No micromanagement&mdash;just clear expectations and the freedom to meet them.</li><li>Competitive Compensation: Robust base salary and comprehensive benefits package.</li><li>A Direct, No-Politics Culture: We value truth, efficiency, and getting the job done right.</li><li>Benefits: - End of year Bonus - Medical, Dental &amp; Vision (covered at 75%) - 401(k) - 401(k) 10% company contribution - Mileage reimbursement - Unlimited PTO</li></ul>How to Apply:Please complete this 10 minute survey to enter our candidate pipeline. Once complete, we will reach out to schedule an interview. APPLICANT SURVEY FOUND HERE: https://go.cultureindex.com/p/pwZCY3Stdwh0Pay: $70,000.00 - $92,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Houston, TX 77002

Office Manager and Billing Coordinator

Westmont Hospitality

<div>
 
 Job Description
 
 
 
 Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of stay, as well as ensuring the guest has an exceptional stay, to meet hotel&rsquo;s high standards of quality.
 
 
 
 Essential Job Functions
 
 
 
 This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.
 
 
 <ul>
 <li>
 Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such as outlet hours and local attractions.
 </li>
 <li>
 Complete the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate. Make appropriate selection of rooms based on guest needs. Code electronic keys, certificates, and coupons as appropriate. Requires continual standing and movement throughout front office areas.
 </li>
 <li>
 Verify credit cards for authorization using electronic acceptance methods. Handle cash; make change and balance as assigned house bank. Accept and record vouchers, travelers&rsquo; checks, and other forms of payment. Perform accurate, moderately complex arithmetic functions using a calculator. Post charges to guest rooms and house accounts using the computer.
 </li>
 <li>
 Promptly answer the telephone using positive and clear English communication. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested.
 </li>
 <li>
 Close guest accounts at the time of check out and ensure guest&rsquo;s satisfaction. In the event of dissatisfaction, research and attempt to resolve problem within established guidelines, may include turning problem over to a supervisor.
 </li>
 <li>
 Field guest complaints, conducting thorough research to develop the most effective solutions and resolve complications such as location changes or credit issues. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating and air conditioning, etc. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgment and discretion. Keeps the corridors and service area neat at all times.
 </li>
 <li>
 Adheres to all company policies and procedures.
 </li>
 <li>
 Follows safety and security procedures and rules.
 </li>
 <li>
 Knows department fire prevention and emergency procedures.
 </li>
 <li>
 Utilizes protective equipment.
 </li>
 <li>
 Reports unsafe conditions to supervisor/manager.
 </li>
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 Reports accidents, injuries, near-misses, property damage or loss to supervisor.
 </li>
 <li>
 Provides for a safe work environment by following all safety and security procedures and rules.
 </li>
 <li>
 All team members must maintain a neat, clean and well groomed appearance. (Specific standards outlined in team member handbook).
 </li>
 <li>
 Assists other Front Desk Personnel when need.
 </li>
 <li>
 Perform any related duties as requested by supervisor/manager.
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Abilities
 
 
 
 The Hotel may consider equivalent combination of acceptable education and experience providing the knowledge, skills and abilities cited below, when applicable
 
 
 <ul>
 <li>
 Any combination of education and experience equivalent and graduation from high school or any other combination of education, training or experience that provides the required knowledge skills and abilities. High school diploma preferred.
 </li>
 <li>
 Prior hospitality experience preferred, but not required.
 </li>
 <li>
 Front Desk experience from 6 months to 2 years, but not required.
 </li>
 <li>
 Considerable skill in the use of a calculator and prepare moderately complex mathematical calculations without error.
 </li>
 <li>
 Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and help resolve conflicts.
 </li>
 <li>
 Ability to read, listens, and communicates effectively in English, both verbally and in writing.
 </li>
 <li>
 Ability to access and accurately input information using a moderately complex computer system.
 </li>
 <li>
 Hearing and visual ability to observe and detect signs of emergency situations.
 
 
 </li>
 </ul>
 
 PHYSICAL DEMANDS
 
 
 
 <ul>
 <li>
 Ability to stand and move throughout front office and continuously performs essential job functions.
 </li>
 <li>
 Stand 95% of shift
 </li>
 <li>
 Lifting up to 25 pounds maximum.
 </li>
 <li>
 Occasional twisting, bending, stooping, reaching, standing, walking.
 </li>
 <li>
 Frequent talking, hearing, seeing and smiling.
 </li>
 </ul>
</div>

Explore 11+ Receptionist in Houston this July. Find roles across top companies and apply now to boost your career.

11 receptionist jobs In Houston

Front Desk Receptionist

Front Desk Receptionist

Office Manager/Bookkeeper

Front Desk Agent

Secretary

Office Manager and Billing Coordinator

Front Desk Agent