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psm program administrator

Rice University

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
Ideal Candidate Statement:
 
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
Workplace Requirements:
 
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $65,000 minimum, with the hiring salary commensurate with experience.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li><li>3+ years of related experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Ability to develop and initiate new strategies
</li><li>Advanced problem-solving skills
</li><li>Strong verbal and written communication skills
</li><li>Ability to work well under pressure and manage projects simultaneously
</li><li>Strong organizational and time management skills
</li><li>Advanced knowledge of the Microsoft Office suite
</li><li>Strong data analysis skills
</li><li>Knowledge of CRM systems and application management platforms
</li><li>Ability to manage marketing campaigns
</li><li>Ability to work independently and as part of a team to meet expected deadlines and schedules
</li><li>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</li><li>Strong client service orientation and attention to detail
</li><li>Ability to develop complex or multiple program partnerships and funding sources
</li><li>Knowledge of managing budgets and developing financial plans
</li><li>Ability to coordinate events, seminars, and professional development programming 
</li></ul>Preferences:
<ul><li>Master&rsquo;s Degree
</li><li>5+ years of related experience 
</li></ul>Essential Functions:
<ul><li>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</li><li>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</li><li>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</li><li>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</li><li>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</li><li>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</li><li>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</li><li>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</li><li>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</li><li>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</li><li>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</li><li>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</li><li>Performs all other duties as assigned 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>
 <div>Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.</div>

PSM Program Administrator

Rice Engineering

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
Ideal Candidate Statement:
 
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
Workplace Requirements:
 
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $65,000 minimum, with the hiring salary commensurate with experience.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li><li>3+ years of related experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Ability to develop and initiate new strategies
</li><li>Advanced problem-solving skills
</li><li>Strong verbal and written communication skills
</li><li>Ability to work well under pressure and manage projects simultaneously
</li><li>Strong organizational and time management skills
</li><li>Advanced knowledge of the Microsoft Office suite
</li><li>Strong data analysis skills
</li><li>Knowledge of CRM systems and application management platforms
</li><li>Ability to manage marketing campaigns
</li><li>Ability to work independently and as part of a team to meet expected deadlines and schedules
</li><li>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</li><li>Strong client service orientation and attention to detail
</li><li>Ability to develop complex or multiple program partnerships and funding sources
</li><li>Knowledge of managing budgets and developing financial plans
</li><li>Ability to coordinate events, seminars, and professional development programming 
</li></ul>Preferences:
<ul><li>Master&rsquo;s Degree
</li><li>5+ years of related experience 
</li></ul>Essential Functions:
<ul><li>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</li><li>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</li><li>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</li><li>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</li><li>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</li><li>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</li><li>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</li><li>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</li><li>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</li><li>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</li><li>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</li><li>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</li><li>Performs all other duties as assigned 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Career Opportunities

<div>Description:

 About Abby&rsquo;s Catering:
Abby&rsquo;s Catering has been providing one-of-a-kind culinary and hospitality experiences since 1980. Our customers include high-profile passengers traveling through Houston aboard private, corporate, and commercial aircraft. Celebrities, government officials, heads of state, and industry leaders are among Abby&rsquo;s valued clientele. Abby&rsquo;s also provides exclusive gourmet catering for corporate offices, private events, and food service management contracts throughout the Houston and Dallas metro areas. Join Our Team as a Payroll Administrator.
We are seeking a detail-oriented Payroll Administrator to oversee and manage the full payroll cycle while supporting key HR administrative functions. This role ensures payroll accuracy, regulatory compliance, and timely employee support in a fast-paced, service-driven environment. The Payroll Administrator serves as the Paylocity system administrator and works closely with HR and Operations to maintain accurate payroll, benefits, and compliance records.
Reports to: Director of Human Resources 
FLSA Status: Exempt
Key Responsibilities Payroll Administration<ul><li>
Process bi-weekly payroll accurately and on schedule using Paylocity</li><li>
Audit timecards for PTO, missed punches, and corrections</li><li>
Manage payroll adjustments including garnishments, retro pay, bonuses, and deductions</li><li>
Maintain payroll records in accordance with company policies and federal and state labor laws</li><li>
Respond to payroll-related inquiries with professionalism and confidentiality</li><li>
Assist with payroll reporting and support internal or external payroll audits</li></ul>
Paylocity System Administration<ul><li>
Serve as the primary administrator for the Paylocity system</li><li>
Maintain accurate employee records and payroll configurations</li><li>
Generate payroll and workforce reports as requested by leadership</li><li>
Partner with Paylocity support to troubleshoot system or payroll issues</li></ul>
Benefits Administration<ul><li>
Administer employee benefits including enrollments, changes, and terminations</li><li>
Serve as a point of contact for employee benefits inquiries</li><li>
Support open enrollment and employee education initiatives</li><li>
Reconcile monthly benefits invoices and ensure accurate payroll deductions</li></ul>
HR Administrative Support<ul><li>
Support recruiting coordination including candidate sourcing, phone screens, and interview scheduling</li><li>
Maintain applicant tracking records and recruitment metrics</li><li>
Coordinate onboarding schedules to ensure a positive new hire experience</li></ul>
Core Values and How to Exemplify Them:
Our Mission:
&ldquo;To continue to be the leading in-flight and corporate catering company serving the Houston &amp; Dallas Metro market by using locally sourced and sustainable raw ingredients, providing the most memorable and personalized attention to detail all while maintaining a fiscally sound budget and complying with the highest food safety standards.&rdquo;<ul><li>
Customer Driven: Provide exceptional service to both internal and external customers by being responsive, approachable, and attentive to their needs. Ensure new hires feel welcomed and supported from day one.</li><li>
Accountability: Take ownership of the recruitment and onboarding process, ensuring all tasks are completed accurately and on time. Hold yourself and others accountable for meeting hiring goals and maintaining high standards.</li><li>
Teamwork: Collaborate effectively with colleagues and department managers to achieve common goals. Foster a team-oriented environment where everyone works together to support new hires and improve the overall recruitment process.</li><li>
Competitiveness: Strive to attract the best talent in the industry by staying informed about market trends and continuously improving recruitment strategies. Demonstrate a competitive spirit in achieving hiring targets and enhancing the company&rsquo;s reputation as an employer of choice.</li><li>
Honesty: Maintain transparency and integrity throughout the recruitment process. Provide honest feedback to candidates and colleagues, and ensure all communications are clear and truthful.</li></ul>
Requirements:

Qualifications<ul><li>
Minimum 5 years of payroll administration experience</li><li>
Minimum 3 years of Paylocity experience required</li><li>
Strong working knowledge of wage and hour laws, FMLA, ADA, OSHA, and payroll compliance</li><li>
Experience administering employee benefits programs</li><li>
Bilingual English and Spanish required to effectively support a multilingual workforce</li><li>
Exceptional attention to detail and ability to manage confidential information</li><li>
Strong organizational, communication, and problem-solving skills</li></ul></div>

HR Generalist/Payroll Administrator

<div>Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence.
About George R. Brown School of Engineering and Computing
The George R. Brown School of Engineering ranks among the top 20 undergraduate engineering programs (US News &amp; World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment.
We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.
Position Summary:
The Department of Bioengineering seeks an experienced Research Administrator to provide comprehensive post-award support for a large and complex portfolio of grants, contracts, and special projects. This position will work directly with faculty to manage award compliance, budgets, reconciliations, projections, and financial reporting, drawing on advanced financial expertise to ensure accuracy, accountability, and strong stewardship of research funds. The Research Administrator will serve as a key advisor and liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards. In this critical role, the administrator will help strengthen Bioengineering&rsquo;s research infrastructure while collaborating closely with the Executive Department Business Administrator and Finance and Business Manager to advance the department&rsquo;s strategic and operational goals.
Ideal Candidate Statement:
The Department of Bioengineering seeks an experienced Research Administrator to provide comprehensive post-award support for a large and complex portfolio of grants, contracts, and special projects. This position will work directly with faculty to manage award compliance, budgets, reconciliations, projections, and financial reporting, drawing on advanced financial expertise to ensure accuracy, accountability, and strong stewardship of research funds. The Research Administrator will serve as a key advisor and liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards. In this critical role, the administrator will help strengthen Bioengineering&rsquo;s research infrastructure while collaborating closely with the Executive Department Business Administrator and Finance and Business Manager to advance the department&rsquo;s strategic and operational goals.
Workplace Requirements: The position entails work on Rice University&rsquo;s campus, with the potential for some remote work/flexible work arrangements. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $64,000 - $69,900
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
</li></ul></li><li>Two or more (2+) years of experience in research administration, financial reporting, or financial analysis, including at least 1 year focused specifically on post-award administration
</li></ul>Skills:
<ul><li>Advanced knowledge of post-award research administration, including budget management, financial reporting, reconciliations, forecasting, compliance monitoring, and close-outs.
</li><li>Strong working knowledge of federal regulations and sponsor requirements (e.g., Uniform Guidance, NIH, NSF, DOD/DARPA, DOE/ARPA-H, CPRIT).
</li><li>Proficiency with Oracle-based ERP systems (or similar business platforms), Excel, and financial reporting tools; comfort using virtual collaboration platforms such as Zoom.
</li><li>Ability to interpret and present complex financial data clearly to faculty, administrators, and external sponsors.
</li><li>Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-volume environment.
</li><li>Advanced professional communication skills, with the ability to advise faculty, collaborate across departments, and liaise with external funders.
</li><li>Demonstrated problem-solving and analytical skills, with a proactive, solutions-oriented approach to financial and administrative challenges.
</li><li>Capacity to develop and improve processes to increase efficiency and strengthen internal controls.
</li></ul>Preferences:
<ul><li>Experience managing STEM-related research grants and faculty funding, with familiarity in the financial reporting needs of Engineering disciplines.
</li><li>Prior experience with Rice University systems and processes (or comparable higher education research administration systems).
</li><li>Experience managing grants and contracts with major federal/state agencies (e.g., NIH, NSF, DOD/DARPA, DOE/ARPA-H, CPRIT).
</li><li>Familiarity with pre-award processes to provide occasional support as needed.
</li></ul>Essential Functions:
<ul><li>Manage post-award administration for a large and complex portfolio of grants, contracts, and special projects, ensuring compliance with university policies and sponsor requirements.
</li><li>Perform advanced financial functions, including reconciliations, forecasting, variance analyses, compliance monitoring, and financial reporting.
</li><li>Advise and partner with faculty on financial stewardship of awards, allowable costs, effort reporting, and sponsor compliance.
</li><li>Serve as a key liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards, providing accurate and timely guidance on financial and administrative matters.
</li><li>Ensure subawards, cost-sharing commitments, and project budgets align with institutional and sponsor guidelines, and resolve discrepancies proactively.
</li><li>Develop, refine, and implement departmental processes to improve efficiency, strengthen internal controls, and support long-term research administration infrastructure.
</li><li>Perform other duties as assigned in support of departmental and school-wide financial and research administration operations.
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University 
 Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 

 If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Research Administrator II

University of Houston

<div><div><div><div><div><ul><li>495754
</li> </ul></div><div></div><div><ul><li>Full-Time
</li> </ul></div><div></div><div><ul><li>Biology
</li> </ul></div></div><div></div><div><div><div>Add to favorites
</div></div> <div></div><div>View favorites
</div></div><div>Department: Biology Salary: Commensurate with Experience/Education
Description:

Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college.
 
 
1. Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
 
2. Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
 
3. Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process.
 
4. Assists department staff with personnel issues and maintains personnel files.
 
5. Participates in the development of the annual budgets.
 
6. Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
 
7. Supervises support staff and student workers as assigned in the central business office and/or Dean's Office.
 
8. Develops and maintains informational databases for the college.
 
9. Represents the college on behalf of the Business Administrator as required.
 
10. Performs other job-related duties as assigned.
 
 
Performs pre-travel and post-travel administrative support to faculty and students within the Biology and Biochemistry department at the University of Houston. Ensures all State and University policies are adhered to while effectively communicating travel policies to both faculty and students. 
 
Job Duties 
1. Participates in the management of the Department's internal travel operations. 
2. Initiates the creation of travel requests, travel reports, and travel reimbursements according to the University's travel policies. 
3. Assists management with the supervision of student employees. 
4. Facilitates the coordination of travel-related problem resolution, communication, and document preparation and processing with departmental faculty and students. 
5. Attends travel related trainings and business meetings as necessary. 
6. Serve as the travel coordinator and T-Card custodian for the department, ensuring T-Card guidelines are strictly followed. 
 
Experience will be considered in lieu of education. 
Education will be considered in lieu of experience.
 
 
MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 2 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.</div></div></div></div>

Sr. Assistant Business Administrator - Biology

Gulf Coast Blood

<div>Position Title:
MIS - LAN Administrator I 
Join our team of heroes!
Are you looking for more than a job? We are hiring a detail-oriented LAN Network Administrator I that can is responsible for planning and deploying major service upgrades including front and back office components and for enterprise level support of hardware, software, operating systems, and network systems.
The LAN Administrator II is responsible for enterprise-level support including Windows server and all back-office components, File and Print shares, and network support.
This role is great for those who have enthusiasm, good interpersonal skills, and excellent team skills and solution oriented. 
Just For You:<ul><li>
Career advancement opportunities.</li><li>
Competitive compensation and benefits package.</li><li>
Engaging and exciting opportunity to SAVE LIVES.</li></ul>
Tips to thrive in our culture:<ul><li>
Embody our Core Values of Commitment, Integrity, and Respect</li><li>
Work to actively create experiences that inspire others to save lives, each and every day.</li><li>
Embrace doing it right, making connections, and creating desired experiences.</li><li>
Comply with all organizational policies and standards, including safety rules, and be willing to report actual and potential violations to the appropriate supervisor or manager.</li></ul> 
In this role, you&rsquo;ll:<ul><li>
Provides support for commercial and custom software applications.</li><li>
Provides full support for Windows servers including hardware, operating system and network connectivity.</li><li>
Provides full support for MS BackOffice Suite of Services including Exchange, Virtualization and Active Directory.</li><li>
Provides assistance with file backup and restore, SQL, web and mail filters.</li><li>
Provide full support of Donor-ID Application hardware and related kits used by Donor</li><li>
Configure and maintain enterprise telephony including private branch exchanges (PBX), desk phones, cell phones, and voice mail systems.</li><li>
Liaise with all telco-related providers.</li><li>
Provide support and training for all employees on enterprise telephone systems.</li><li>
Recommends areas for future automation and ideas that would promote cost savings, and/or more efficient computer performance or use, improved testing procedures, and/or enhance the software package.</li><li>
Trains and assists PC Support analysts and users in daily activities as required.</li><li>
Develops and administers policies for standardizing selection of personal computers, software, and related hardware.</li><li>
Purchases personal computers, software and related hardware for all departments.</li><li>
Track and maintain disposition of all personal computer equipment including purchase, use and disposal.</li><li>
Develops and maintains Standard Operating Procedures for all PC and LAN related activities.</li><li>
Troubleshoot ticket escalation from PC Support team</li><li>
Assists with the Wide Area Network management and all the associated data communications issues at the facilities.</li><li>
Assists in repair of personal computers and associated equipment for all departments.</li><li>
Analyzes software problems and write program corrections and modifications.</li><li>
Assists with maintaining wiring in network cabling closets and data center as needed.</li></ul> 
We need someone who has:<ul><li>
Bachelor&rsquo;s Degree in Computer Science or a related field from an accredited college or university or at least five (5) years of experience with enterprise level support of personal computers in a networked environment and at least one (1) years&rsquo; experience and/or training in personal computer operating systems, applications and networking or an equivalent combination of education and experience. Requires proficiency with Microsoft Active Directory, Windows Operating Systems (Server and Desktop), MS Office suite, TCP/IP and the Internet. Command Line Interfaces experience preferred but not required\</li><li>
Microsoft Certified Solutions Expert (MCSE) preferred</li><li>
Microsoft Certified Systems Associate (MCSA) preferred</li><li>
Microsoft Certified Solutions Master (MCSM) preferred</li><li>
Microsoft Certified Information Technologies Professional (MCITP) preferred</li><li>
VMWare Certified Professional (VCP) preferred</li><li>
Valid Texas Driver's License and Acceptable Driving Record</li></ul>
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Employees are required to be familiar with and abide by the team lift requirements as specified in the Safety Program. Specific vision abilities required by this job include close vision and distance vision. 
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and blood and/or blood components, as well as any other biohazard materials. The noise level in the work environment is usually moderate. 
Who We Are:
Since 1975, Gulf Coast Blood has been one of the nation&rsquo;s largest community blood centers, serving 170 hospitals across 26 counties. Headquartered in Houston, we support the world&rsquo;s largest medical complex&mdash;the Texas Medical Center&mdash;while operating 18 donor centers and hosting more than 7,000 mobile blood drives each year. As an FDA-accredited nonprofit, we provide high-quality human cellular material for both scientific and therapeutic use. 
Some Jobs Change Lives. Others Save Them.
Think you have what it takes to save lives with us? We want to hear from you. 
EQUAL OPPORTUNITY EMPLOYER STATEMENT
Gulf Coast Blood is an Equal Employment Opportunity Employer. Qualified applicants for positions are considered without regard to race/ethnicity, color, religion, national origin, age, pregnancy, sex, sexual orientation, gender identity, transgender status, military status, protected veteran status, disability status, genetic testing results, or any other basis or characteristic prohibited by applicable law, statute, regulation or Executive Order.</div>

MIS - LAN Administrator I

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MIS - LAN Administrator I