administrative assistant

account manager

project manager

admin assistant - proposals Jobs in Houston

admin assistant - proposals

assistant general manager Jobs in Houston

assistant general manager

assistant project manager

DM Clinical Research

<div>DM Clinical Research is looking to hire an Unblinded Clinical Research Coordinator II to join our team. This individual will be responsible for dispensing Investigational Products (IP) as part of clinical research trials. Pharmacy Technicians, LPN's and CMA's are encouraged to apply! 
 
Duties &amp; Responsibilities:<ul><li>
Compound and dispense prescribed IP as needed by Sponsor approved protocol</li><li>
Study IP management</li><li>
Provide training and guidance for new team members</li><li>
Assist in all aspects of company start up activities as required</li><li>
Supervise and maintain records of all medications</li><li>
Ensure compliance with study-specific blinding plans</li><li>
Perform regular audits on the clinical data to assess percent completeness and accuracy</li><li>
Assist in onboarding training for new members</li><li>
Ensure external sites&rsquo; regulatory documents and required site certifications are up to date</li><li>
Provide consultative support regarding the preparation and dosing of drugs</li><li>
Maintain documentation of IP accountability: receipt, dispensing, return to sponsor/destruction</li><li>
Interpret clinic schedule and protocol into a resource that can be used to identify the date/time to compound/prepare and dispense IP for clinical trials</li><li>
Understand and apply all applicable site procedures</li><li>
Ensure receipt and proper storage of IP and bioretention samples, including temperature reporting</li><li>
Develop operating procedures, guides and best practices for data entry portals and project workflows</li><li>
Interact with Principal Investigator, sponsor, study manager and other study coordinators to ensure all aspects of protocols and study requirements are understood.</li><li>
Any other duties or tasks assigned by the manager</li></ul>
KNOWLEDGE &amp; EXPERIENCE 
Education:<ul><li>
Associates Degree required or 2 years of formal educational coursework</li><li>
Bachelor's degree, preferred</li><li>
Secondary or Foreign Medical Graduate, preferred</li></ul>
Experience:<ul><li>
2+ years of Clinical Research experience, inclusive of in-clinic experience, required</li><li>
1+ year of Clinical Research Coordinator experience, Blinded or Unblinded, required</li><li>
1+ year utilizing CRIO, preferred</li></ul> 
Credentials:<ul><li>
LPN (Licensed Professional Nurse) or CMA (Certified Medical Assistant), preferred</li><li>
Pharmacy Technician Certification, preferred</li><li>
Completion of DMCR-required training, including GCP, OSHA and IATA</li></ul> 
Knowledge and Skills:<ul><li>
Computer proficiency, especially Word, Excel, Outlook, and Google Suite products.</li><li>
Excellent communication and customer service skills, both written and verbal</li><li>
Excellent time-management skills</li><li>
Ability to remain composed under pressure and high-stress situations</li><li>
Outgoing personality</li><li>
Well-organized with attention to detail.</li><li>
Must be able to multitask.</li><li>
Bilingual (Spanish) preferred</li></ul></div>

Unblinded Clinical Research Coordinator II

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader">Summary</h2></div><div>
The Michael E. DeBakey Department of Surgery at the Baylor College of Medicine (BCM) seeks a highly qualified individual with a PhD and postdoctoral experience in Computer Science, Data Science, Medical Informatics or Equivalent Field. The Assistant Professor &ndash; Data Scientist would serve as scientific lead with Dr. Ravi Ghanta, overseeing the Department of Surgery ATLAS AI program to develop innovative AI applications in surgery and healthcare. The work spans AI applications in healthcare including machine vision, robotics, image analysis, natural language processing, and predictive modeling. 
Under this role, the Assistant Professor will work with a team of post-doctoral computer scientists and engineers on NIH-funded research projects. The Assistant Professor is expected to oversee data engineering of electronic health data for machine learning applications, interoperability with electronic health record (EHR) systems, and evaluation of algorithm predictive performance. The Assistant Professor will interact directly with postdoctoral fellows, graduate students, and medical students.</div></div><div><div><h2 class="jobSectionHeader">
Job Duties</h2></div><div><ul><li>
Oversee and coordinate logistics and execution of various research projects.</li><li>
Manage project progress and execution of project goals and milestones.</li><li>
Plan and direct research experiments.</li><li>
Organize, evaluate, and analyze data with other researchers.</li><li>
Develop research techniques and perform applications required for specific research projects.</li><li>
Conduct literature searches and summarize information in an appropriate format for a particular study.</li><li>
Document results of experiments and reports to principal investigators.</li><li>
Supervise, schedule and coordinate the activities of the research team involved in multiple research projects.</li><li>
Write progress reports, manuscripts and grant proposals.</li><li>
Lead clinical studies and participate in research involving human subjects. Interact directly with clinicians, surgeons, and pathologists to fulfill the aims of the research projects.</li><li>
Supervise research staff including graduate and undergraduate students.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications</h2></div><div><ul><li>
Ph.D. in computer science, data science, medical informatics, or related field.</li><li>
Successful track record of collaboration with clinical investigators and in interdisciplinary teams; accomplished academic record sufficient to fulfill criteria for an assistant professor level faculty appointment at Baylor College of Medicine.</li></ul></div></div></div> 
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</div>

Assistant Professor - Artificial Intelligence and Data Scientist

American Bureau of Shipping (ABS)

<div>The Senior Administrative Coordinator provides confidential administrative and office clerical support. Uses independent judgment in carrying out responsibilities and takes initiative to handle routine and semi-routine matters. Provide direction and guidance to another office administrative support staff in project work as assigned. Complete complex special projects requiring advanced level skills and knowledge of company and/or department operations.
What You Will Do:
<ul><li>Maintains schedule of appointments and meetings.
</li><li>Screens phone calls, take clear and complete messages, and directs calls to the appropriate individual. Where appropriate, directly handles routine and semi-routine matters on behalf of an Executive or Senior Manager (may not necessarily be an Officer of ABS).
</li><li>Processes correspondence, maintains filing system, and sorts and distributes department's mail as required.
</li><li>Sets up and maintains files in a timely and organized manner. May assist with records management duties, including filing, file retrieval, and database entry tasks.
</li><li>Compose draft documents and letters on behalf of an Executive or Senior Manager of ABS. Ensures that the appropriate review, authorization, and signatures are obtained on documents and letters.
</li><li>Handle processing of vendor invoices, weekly entries of timesheets, and preparation of travel expense reports as required.
</li><li>Keeps track of travel scheduled and informs direct reports of same.
</li><li>Arranges and coordinate travel itinerary and hotel reservations with a company-designated travel agency. Works closely with travel agents to finalize the details of travel arrangements.
</li><li>Makes any necessary arrangements for various business and committee meetings that are attended by the Senior Managers and other Officers of ABS. May include related air travel, hotel accommodations, meeting space, or other required reservations for social functions, or the entertainment of clients. Required to work closely with other senior Executive Assistants of ABS.
</li><li>Performs routine and non-routine clerical tasks with little or no supervision.
</li><li>Provide occasional work direction and instruction to other Administrative Assistants.
</li><li>Keeps abreast of PC business applications and attends training courses as needed.
</li><li>Maintain a limited supply of office supplies or share a common storage area for the same.
</li></ul>What You Will Need:
Education and Experience
<ul><li>High School diploma or equivalent
</li><li>Some college or advanced training preferred
</li><li>A minimum of ten (10) years of professional work experience as an Administrative Assistant, or a combination of education and experience.
</li></ul>Knowledge, Skills, and Abilities
<ul><li>Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
</li><li>Advanced knowledge and skills in the use of office automation software, which may include spreadsheet or database applications, word processing, and presentation applications.
</li><li>Ability to learn additional programs as required.
</li><li>Excellent oral and written communication skills.
</li><li>Must have strong interpersonal skills and the ability to deal with levels of employees and outside clients in a professional and business-like manner.
</li><li>Ability to handle routine and non-routine business matters in the absence of an executive.
</li><li>Ability to prioritize workload and handle assignments simultaneously as may be required.
</li><li>Must have strong organizational skills.
</li><li>Obtain a working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.
</li></ul>Reporting Relationships:
Reports to a Manager, Director, or Executive level position</div>

Coordinator, Senior Administrative

Blukers

<div>Project Manager

Job Overview

Delta Fabricators is seeking an experienced and organized Project Manager to oversee workforce operations within shipyard, industrial, construction, and maintenance environments. This role is responsible for managing labor contracts, coordinating staffing efforts, supporting workforce development, overseeing employee onboarding and compliance, tracking workforce performance, and maintaining strong relationships with clients and executive leadership across multiple project locations.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects, personnel, and client relationships in a fast-paced environment. This position requires frequent travel throughout Texas, Louisiana, and other project locations.

Key Responsibilities
<ul>
<li>Manage and oversee workforce operations across multiple project sites.</li>
<li>Coordinate employee onboarding, documentation, compliance, and workforce deployment.</li>
<li>Track employee hours, attendance, productivity, and workforce utilization.</li>
<li>Serve as the primary liaison between field personnel, clients, and executive management.</li>
<li>Monitor existing labor contracts and identify opportunities for growth and expansion.</li>
<li>Evaluate staffing requirements and workforce needs for current and upcoming projects.</li>
<li>Assist in securing new contracts and project opportunities.</li>
<li>Support business development initiatives and client relationship management activities.</li>
<li>Coordinate operations throughout Houston, Corpus Christi, Brownsville, McAllen, Louisiana, and other assigned regions.</li>
<li>Develop workforce plans and labor allocation strategies.</li>
<li>Lead team coordination efforts to maintain productivity and project performance.</li>
<li>Address employee concerns and resolve workplace issues professionally and effectively.</li>
<li>Monitor labor costs and project budgets to maintain profitability.</li>
<li>Collaborate with management to develop project schedules and workforce forecasts.</li>
<li>Conduct regular site visits to monitor project progress and compliance with company standards.</li>
<li>Ensure compliance with OSHA regulations, safety policies, and client requirements.</li>
<li>Coordinate with subcontractors, vendors, suppliers, and project stakeholders.</li>
<li>Resolve operational, labor, and project-related challenges as they arise.</li>
<li>Prepare reports and provide updates to executive leadership regarding workforce performance, project status, and staffing requirements.</li>
<li>Support recruitment efforts by identifying workforce needs and assisting with candidate selection and onboarding processes.</li>
<li>Develop and maintain strong relationships with clients, contractors, and business partners.</li>
</ul>
Required Qualifications
<ul>
<li>Minimum 3-5 years of experience in project management, workforce coordination, industrial operations, construction, staffing, or related industries.</li>
<li>Proven experience managing multiple projects and field operations simultaneously.</li>
<li>Strong organizational, leadership, and problem-solving abilities.</li>
<li>Experience managing workforce schedules, budgets, labor planning, and project timelines.</li>
<li>Ability to communicate effectively with employees, clients, subcontractors, and executive leadership.</li>
<li>Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.</li>
<li>Ability to travel frequently as required.</li>
<li>Valid driver's license and reliable transportation.</li>
</ul>
Preferred Qualifications
<ul>
<li>Bachelor's degree in Construction Management, Business Administration, Engineering, Industrial Management, or a related field.</li>
<li>Experience working within shipyard, industrial, refinery, petrochemical, fabrication, maintenance, or construction environments.</li>
<li>Knowledge or experience working with H-2B workforce programs.</li>
<li>Experience with contract administration and contract negotiations.</li>
<li>Knowledge of OSHA regulations and workplace safety standards.</li>
<li>PMP Certification or other project management certifications are a plus.</li>
<li>Bilingual in English and Spanish.</li>
</ul>
Core Skills
<ul>
<li>Leadership and Team Management</li>
<li>Workforce Planning and Coordination</li>
<li>Project Management</li>
<li>Contract Management</li>
<li>Client Relationship Management</li>
<li>Business Development Support</li>
<li>Budgeting and Cost Control</li>
<li>Labor Forecasting and Resource Allocation</li>
<li>Recruitment and Talent Acquisition</li>
<li>Risk Assessment and Mitigation</li>
<li>Conflict Resolution</li>
<li>Employee Relations</li>
<li>Process Improvement</li>
<li>Operational Planning</li>
<li>Strategic Thinking</li>
<li>Time Management</li>
<li>Communication and Interpersonal Skills</li>
<li>Negotiation Skills</li>
<li>Data Analysis and Reporting</li>
<li>Microsoft Excel and Workforce Tracking</li>
<li>Attention to Detail</li>
<li>Problem Solving and Decision Making</li></ul></div>

Project Manager

Areas

Job Title:Supervisor Department:Operations Reports To:Concept Manager/Assistant Concept Manager Status:Non &ndash; Exempt Date:February 2024 Broad Functions: This position assist the Concept Manager and Assistant Manager with the supervision of the associates on his/her shift and aid in the operation of the restaurant to achieve Guest satisfaction, quality service, compliance with corporate/franchise policies and procedures. Supervisor should have product knowledge. Position monitors shift revenues during shift and provides recap to the Manager and GM. Main Duties &amp; Responsibilities: Supervise the shift's operations in the restaurant and liaise with the kitchen staff to ensure smooth operations, compliance with procedures and safety regulations and that an optimal level of quality service is achieved. Ensure that all food and products are consistently prepared and served according to the restaurant&rsquo;s recipes, portioning, cooking, and serving standards. Assist with the training of new hires during shifts creating a positive and productive working environment. Achieve company objectives in sales, service, quality, appearance, sanitation, and cleanliness of all areas of the store. Supervise the restaurant associates, recommend hiring, schedule, train, resolve problems, provide open communications, and recommend discipline as appropriate. Respond to Guest needs, issues, comments, and problems to ensure a quality service and Guest experience. Update the cash register system and compile and prepare various reports to aid in the administration of the restaurant. Supervise the maintenance/sanitation of the restaurant and equipment during the shift to protect the assets, comply with regulations and ensure quality service. Perform special projects and other responsibilities as assigned. Skills and Requirements: Minimum High School Diploma, some College preferred. 2-3 years previous experience in the same or related position. Requires a working knowledge of food and restaurant services, policies, and operations. Ability to read, count, add, subtract, write, and record numbers. Ability and skill to perform simple computer data entry. Excellent communication skills in English. Accuracy and speed sufficient to process deposits and change orders. Ability to work alone for long periods of time. Ability to repetitively perform proper bending and lifting techniques to handle up to 50 pounds. May require knowledge of computer equipment or other technical devices or broad knowledge in several operational areas. EEOC Statement: We are an equal opportunity employer committed to building a diverse team and fostering an inclusive environment where employees feel empowered to bring their authentic selves to work. We welcome applications from all qualified candidates regardless of race, color, religion, gender identity, sexual orientation, national origin, age, disability status, or veteran status. Physical Demands: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to stand for long periods of time, use hands and fingers, communicate verbally, and hear. The associate is frequently required to reach with hands and arms, climb, balance, taste, and smell. The associate is also frequently required to walk, stoop, kneel, crouch, crawl, and either lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Work Location: In person

Supervisor-Starbucks (HOU Airport)

TNT Crane & Rigging

<div>TNT Crane &amp; Rigging Inc. 
Job Title: Administrative Assistant, Training Department 
Location: Houston
 
Reports to: Training Manager
Summary:
 
The Training Department Administrative Assistant performs routine clerical, secretarial, and administrative work in support of the Training Department. This role supports the registration and tracking of apprentices, coordinates and schedules training activities, assists with creation of training aids, maintains accurate record-keeping, and serves as a point of contact for the department.<div>
Responsibilities: 
<ul><li>Registers apprentices in RAPIDS and maintains accurate, up-to-date apprentice records.</li><li>Tracks apprentice on-the-job training (OJT) hours, certifications, and progress toward completion requirements.</li><li>Coordinates and schedules training classes, instructors, facilities, and materials for apprentices and employees.</li><li>Serves as a point of contact for the Training Department, responding to internal inquiries from employees, managers, and branch locations.</li><li>Maintains training department files, certification records, and compliance documentation.</li><li>Collect training feedback, maintain participation records, and summarize results for leadership</li><li>Prepares, duplicates, and distributes training materials, reports, rosters, sign-in sheets, and other training department material.</li><li>Maintains training department office and supply inventory.</li><li>Assists with tracking apprentice enrollment status, employee certification renewals, and required documentation deadlines.</li><li>Other job duties as assigned.</li></ul> 
</div><div>Qualifications:
 
<ul><li>High School diploma or GED required.</li><li>Experience coordinating schedules, events, or internal programs</li><li>Prior administrative support, office coordination, training administration, or related experience</li><li>Must have good interpersonal and communication skills, both written and verbal with the ability to interact professionally with employees, supervisors, trainers, and leadership</li><li>Exceptional organization skills with the ability to manage multiple projects and priorities simultaneously</li><li>High attention to detail and commitment to maintaining accurate records and documentation</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn training/apprenticeship tracking systems.</li><li>Ability to read, interpret, and write reports legibly in English.</li><li>Ability to prioritize, organize, and meet work deadlines.</li><li>Ability to type a minimum of 45 wpm</li></ul></div></div>

Administrative Assistant

Lowe's Home Improvement

<div><div>What You Will Do
 
All Lowe&rsquo;s associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: 
<ul><li>Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe&rsquo;s associates) and external customers.</li><li>Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently.</li><li>Engaging in safe work practices and encouraging others to do the same.</li></ul></div><div>
The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe&rsquo;s policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker&rsquo;s Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. 
 
The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. 
Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. 
What We're Looking For 
<ul><li>Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store.</li><li>Requires morning, afternoon and evening availability any day of the week.</li><li>Requests to be scheduled off for a specific day require advanced notification and approval by supervisor.</li><li>Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance.</li></ul> 

What You Need To Succeed 
Minimum Qualifications 
<ul><li>High school diploma or equivalent.</li><li>1 year of experience in a retail environment.</li><li>2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software.</li><li>1 year of experience administering confidential staff information such as personnel files and employment compliance data.</li><li>1 year of experience in a cross-functional team environment with exempt and non-exempt staff.</li></ul> 

Preferred Qualifications 
<ul><li>Bachelor&rsquo;s Degree in Business or a related field.</li><li>2 years of experience in a retail environment or equivalent and relevant work experience.</li><li>2 years of experience in a cross-functional team environment with exempt and non-exempt staff.</li><li>1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews).</li></ul></div>
About Lowe&rsquo;s
Lowe's Companies, Inc. (NYSE: LOW) is a FORTUNE&reg; 100 home improvement company serving approximately 16 million customer transactions a week, with total fiscal year 2025 sales of more than $86 billion. Lowe's employs approximately 300,000 associates and operates over 1,700 home improvement stores, 530 branches and 130 distribution centers. Based in Mooresville, N.C., Lowe's supports the communities it serves through programs focused on creating safe, affordable housing, improving community spaces, helping to develop the next generation of skilled trade experts and providing disaster relief to communities in need. For more information, visit Lowes.com.
Lowe&rsquo;s is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.
Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit https://talent.lowes.com/us/en/benefits.</div>

Full Time - Scheduling Staffing Admin - Day

Explore 103+ Assistant project manager in Houston this August. Find roles across top companies and apply now to boost your career.