administrative assistant

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admin assistant - proposals Jobs in Houston

admin assistant - proposals

assistant general manager Jobs in Houston

assistant general manager

assistant manager

assistant project manager

All Campus Security

<div>
 All Campus Security (ACS) is searching for a highly motivated candidate to join our team, as an Assistant Project Manager with the potential to grow into a leadership role within the rapidly growing Security Industry space. This is an excellent opportunity for a driven individual with hands-on or technical experience who is ready to transition into Project Management.
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 <br/>
 As the Assistant Project Manager, you will support senior leadership, while gaining direct exposure to planning, scheduling, and the coordination of large-scale security projects.
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 <ul>
  <li>
   ACS offers Competitive Pay, Healthcare, and benefits.
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 </ul>
 <strong>
  Key Responsibilities
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  <br/>
 </strong>
 <ul>
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   Assist Senior Project Manager in planning, scheduling, and executing projects in deployments involving Video Surveillance, Access Control, Structured Cabling, Networking, Fiber Optics, and Fire Alarm Systems.
  </li>
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   Learn to serve as a point of contact between clients and contractors, under the guidance of experienced Senior Project Managers.
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   Participate in Job Safety Analysis (JSA) meetings and contribute to creating a culture of safety.
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   Observe and Escalate safety concerns or risks immediately to senior team members.
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   Support coordination with Purchasing, Field Operations, and Vendors to ensure materials and labor are available when needed.
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   Periodically conduct site visits to support progress tracking and Quality Assurance.
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   Maintain accurate project status reports and assist in monitoring in Procore software.
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   Review and interpret, Progress Drawings, and Bill of Materials with the aid of mentoring support.
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   Monitor, and be proactive in the management of Service Tickets, Projects, and general communication flowing through GigWire, a unique ACS Project Management, Ticketing, and Communication Application.
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   Collaborate with General Contractors on larger projects under senior guidance.
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   Adapt to varying schedules, including days, evenings, and occasional weekends, as projects require.
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   Assist in sourcing skilled contractors, including onboarding, evaluating, and training partners.
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   Oversee and ensure contractors&rsquo; costs are properly allocated to projects.
  </li>
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   May perform other related duties as assigned.
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  </li>
 </ul>
 <strong>
  Key Qualifications
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 </strong>
 <ul>
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   Fire Alarm experience is a bonus.
  </li>
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   Proven history of upward mobility within roles.
  </li>
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   Aptitude for management and leadership with some experience.
  </li>
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   Hands-on experience in security integration or related field is strongly preferred, such as the deployment of hardware and software related to Video Surveillance, Access Control, Networking, and General Low Voltage Cabling.
  </li>
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   Must have aptitude in learning Project Management Skills and the drive to grow into a Leadership Role.
  </li>
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   Strong Organizational and detail-oriented stills; comfort with spreadsheets and data tracking. General knowledge of Microsoft 365 is a must.
  </li>
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   Must be able to read or learn to read, Progress Drawings, Floor Plans, or Takeoffs.
  </li>
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   Applicants must pass Background Check and Drug Screening.
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  </li>
 </ul>
 <strong>
  Bonus Qualifications
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 </strong>
 <ul>
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   Certifications on specific security platforms such as Milestone&rsquo;s XProtect, Genetec, i-PRO, Open Options, Avigilon, Motorola, Verkada, Bosch, Potter, Notifier, etc.
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   Deep understanding of Fire Alarm Deployment and Code.
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   Experience with Procore&rsquo;s Construction Software.
  </li>
 </ul>
</div>


Assistant Project Manager

Brown and Root Industrial Services

Assist in the preparation and formatting of proposals, including organizing content, proofreading, and editing to ensure accuracy and consistency. Coordinate with internal teams to gather necessary information and materials for inclusion in proposals, such as project descriptions, resumes, and financial data. Maintain proposal templates, boilerplate content, and other resources to facilitate efficient proposal development. Manage the proposal schedule/calendar to ensure deadlines are met and submissions are completed in a timely manner. Support the proposal review process by distributing proposal drafts, collecting feedback, and incorporating revisions as needed. Assist with the assembly and packaging of proposal documents for submission, including printing, binding, and mailing or electronic delivery. Track proposal activity and outcomes, maintaining records of proposal submissions, wins, losses, and lessons learned for continuous improvement. Provide general administrative support to the Proposals team, including organizing meetings, managing calendars, and handling correspondence. Assist with special projects and initiatives related to proposal development and business development as assigned by the Proposal Manager or other team members. Ensure compliance with company policies, procedures, and standards for proposal development and submission.
<br><br>
Proven experience as an administrative assistant or similar role, preferably in a proposals or business development environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and familiarity with proposal management software/tools. Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills, with a keen eye for detail and accuracy. Ability to work effectively both independently and as part of a team, collaborating with colleagues across departments. Proactive attitude and willingness to take initiative to support proposal development objectives. A bachelor's degree in business administration, marketing, communications, or a related field is preferred but not required.
<br><br>
Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
<br><br>
<b>BENEFITS:</b> Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.
<br><br>
<b>Requirements:</b><br>
Assist in the preparation and formatting of proposals, including organizing content, proofreading, and editing to ensure accuracy and consistency. Coordinate with internal teams to gather necessary information and materials for inclusion in proposals, such as project descriptions, resumes, and financial data. Maintain proposal templates, boilerplate content, and other resources to facilitate efficient proposal development. Manage the proposal schedule/calendar to ensure deadlines are met and submissions are completed in a timely manner. Support the proposal review process by distributing proposal drafts, collecting feedback, and incorporating revisions as needed. Assist with the assembly and packaging of proposal documents for submission, including printing, binding, and mailing or electronic delivery. Track proposal activity and outcomes, maintaining records of proposal submissions, wins, losses, and lessons learned for continuous improvement. Provide general administrative support to the Proposals team, including organizing meetings, managing calendars, and handling correspondence. Assist with special projects and initiatives related to proposal development and business development as assigned by the Proposal Manager or other team members. Ensure compliance with company policies, procedures, and standards for proposal development and submission.
<br><br>
Proven experience as an administrative assistant or similar role, preferably in a proposals or business development environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and familiarity with proposal management software/tools. Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills, with a keen eye for detail and accuracy. Ability to work effectively both independently and as part of a team, collaborating with colleagues across departments. Proactive attitude and willingness to take initiative to support proposal development objectives. A bachelor's degree in business administration, marketing, communications, or a related field is preferred but not required.
<br><br>
Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
<br><br>
<b>BENEFITS:</b> Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

Admin Assistant - Proposals

Imbue Investments

<p><b>Assistant General Manager</b></p><p>The Assistant General Manager (AGM) supports the General Manager (GM) in overseeing hotel operations, ensuring guest satisfaction, and maintaining profitability. This role requires strong leadership, organizational, and customer service skills.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in managing hotel departments, ensuring compliance with brand standards and policies.</li><li>Monitor guest satisfaction and implement improvements.</li><li>Supervise department managers, assist in hiring, training, and performance evaluations.</li><li>Support financial management, including budgeting, expense control, and financial reporting.</li><li>Resolve guest complaints, enhance guest relations, and encourage repeat business.</li><li>Assist in sales and marketing efforts to drive revenue and occupancy.</li><li>Ensure compliance with health, safety, and security regulations.</li><li>Act as GM in their absence and perform other assigned duties.</li></ul><p><b>Qualifications:</b></p><ul><li>2+ years in hotel management or a related leadership role.</li><li>Strong leadership, problem-solving, and communication skills.</li><li>Familiarity with property management systems (PMS) and financial reports.</li><li>Flexible availability, including weekends and holidays.</li></ul><p><b>Core Competencies:</b></p><ul><li>Excellent organizational and time-management skills.</li><li>Strong customer service and attention to detail.</li><li>Financial acumen and ability to interpret performance data.</li><li>Team-building and conflict-resolution abilities.</li><li>Strategic thinking and decision-making skills.</li></ul><p><b>Company Requirements</b></p><ul><li>Must have a flexible work schedule</li><li>Ability to work well under pressure</li><li>Must be able to work on weekends.</li><li>Excellent customer service skills</li></ul><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Customer service: 3 years (Required)</li><li>Sales: 1 year (Required)</li><li>Marriott/Westin: 3 years (Required)</li></ul><p>Work Location: In person</p>

Assistant General Manager (AGM)/SALES

Small Places

<p><b>Overview</b></p><p>Small Places is seeking a dynamic and experienced Administrative Assistant to support our leadership team in their day-to-day operations at our urban farm location, <i>Finca Tres Robles</i>. The Administrative Assistant plays a key role in supporting organizational growth by strengthening internal systems and external relationships. This position provides high-level administrative support to the Executive Director and Development Manager, with a strong focus on donor engagement, scheduling, and management of our Neon CRM system. As our network of supporters grows, this role ensures timely, thoughtful communication and helps maintain meaningful connections with recurring and prospective donors.</p><p><b>Responsibilities:</b></p><p>As our Administrative Assistant, your responsibilities will include but not limited to:</p><p><b>Executive &amp; Administrative Support</b></p><ul><li>Manage and coordinate calendars for the Executive Director and Development Manager</li><li>Schedule meetings, site visits, and donor engagements</li><li>Prepare meeting materials, agendas, and follow-up notes</li><li>Support general administrative needs and organizational coordination</li></ul><p><b>Donor Relations &amp; Communications</b></p><ul><li>Assist in maintaining relationships with recurring and new donors through timely communication with Development Manager</li><li>Draft and send donor acknowledgments, thank-you messages, and follow-ups</li><li>Track donor interactions and help ensure consistent engagement</li><li>Support planning and coordination of donor visits and events</li></ul><p><b>CRM &amp; Data Management</b></p><ul><li>Maintain and update donor records in our Neon CRM system</li><li>Ensure accuracy and organization of contact information, giving history, and engagement notes</li><li>Generate basic reports to support development strategy and outreach</li><li>Support gift tracking and acknowledgment processes</li></ul><p><b>Qualifications and Experience &ndash; preferences:</b></p><ul><li>1-2 year of experience in administrative roles</li><li>Systems-oriented, relationship-driven and community-minded</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>Experience with Google Drive and Microsoft Office</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Discretion and integrity in handling sensitive information</li><li>Proactive and adaptable in a growing organization</li><li>Experience with CRM systems + Quickbooks Online - preferred</li><li>Possess sound judgment, a level-head, and a fair mind, especially under pressure.</li><li>Able to self-direct and carry out tasks independently.</li><li>Well organized with attention to detail and proven ability to multi-task.</li><li>Ability to meet deadlines.</li><li>Interest in food access and/or community-based initiatives</li><li>Bi-lingual (English and Spanish) - preferred</li></ul><p><b>Schedule and Pay:</b></p><ul><li>This is a part-time role, ~10-15 hours/week</li><li>$17-20/hr &ndash; based on previous experience</li></ul><p>Pay: $17.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Administrative Assistant

The Home Depot

<div><p><b>Position Purpose:</b></p><p>
The Sr. Business Analyst contributes in a lead role to the Sr. Management team in the evaluation, design, development and implementation of standardized reporting, business processes and information systems solutions. The Sr. Business Analyst will handle all aspects of project management from inception to completion. The Sr Business Analyst will have primary responsibility for the development and maintenance of business strategies, dashboards for projects, initiatives and/or categories. The Sr. Business Analyst will act as a strategic thought partner on issues facing the business. The Sr. Business Analyst will develop and track category and program performance as well as monitor trends.</p><p><b><br>
Key Responsibilities:</b></p><ul><li>
50% Lead all phases of a project's life cycle including defining the business need, establishing criteria and business requirements, understanding the impact to the business and designing and rolling out the project</li><li>
25% Serve as a subject matter expert and perform research and/or analysis within assigned projects or category of business</li><li>
25% Establish and report on metrics of assigned projects or categories to gauge business value</li></ul><p><b><br>
Direct Manager/Direct Reports:</b></p><ul><li>
Reports to Manager/Sr. Manager</li><li>
No associates report to this role on a permanent basis, but requires the technical leadership of a project work team: may select team members and assess capabilities, provide technical training, provide information necessary to meet work, project or program objectives, evaluate program or project performance.</li></ul><p><b><br>
Travel Requirements:</b></p><ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul><p><b><br>
Physical Requirements:</b></p><ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul><p><b><br>
Working Conditions:</b></p><ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li></ul><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li></ul><p><b><br>
Preferred Qualifications:</b></p><ul><li>
Prior experience in the application of research findings to the retail environment, brand management or category management essential</li><li>
Extensive knowledge of statistical methods and modeling</li><li>
Prior experience in a consulting and/or project management role within a corporate environment preferred.</li><li>
Certified Project Management Professional (PMP)</li></ul><p><b><br>
Minimum Education:</b></p><ul><li>
The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.</li></ul><p><b><br>
Minimum Years of Work Experience:</b></p><ul><li>
3</li></ul><p><b><br>
Competencies:</b></p><ul><li>
Strong project management skills, including strong process orientation, ability to work and lead cross functional teams, strategic thinking and creative problem solving skills.</li><li>
Analytical; Extensive knowledge of statistical methods and modeling</li><li>
Ability to establish priorities and procedures for accomplishing work within established deadlines; ability to lead multiple projects and manage toward deadlines and deliverables</li><li>
Strong communication and presentation skills, including ability to interact at Officer level; ability to negotiate and persuade</li><li>
Proven success in increasing management roles handling multiple projects with competing deadlines.</li><li>
Ability to assimilate extensive amounts of detailed data, analyze and summarize vast amounts of information as well as understand all of the detail supporting the analysis.</li></ul></div><p></p>

Senior Strategy Analyst

Cleanli

<p><b>Job Summary</b><br/>We are seeking a highly organized and proactive Executive Assistant to support our CEO in achieving operational excellence and strategic goals. This dynamic role involves managing complex calendars, coordinating projects, handling correspondence, and providing exceptional administrative support to ensure the CEO&rsquo;s day-to-day activities run smoothly. The ideal candidate is energetic, detail-oriented, and thrives in a fast-paced environment, ready to take on diverse responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to growth and innovation. This is a startup position, so please be aware that this is an open contract role.</p><p><b>Duties</b></p><ul><li>Manage the CEO&rsquo;s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.</li><li>Coordinate and organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with accuracy and attention to detail.</li><li>Handle incoming calls with professional phone etiquette on multi-line phone systems; screen and direct inquiries appropriately.</li><li>Assist with bookkeeping tasks using QuickBooks; manage invoices, expense reports, and basic data entry to support financial record-keeping.</li><li>Oversee office management duties including filing, maintaining office supplies, managing front desk responsibilities, and ensuring a welcoming environment.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for various administrative tasks; ensure all documents are organized and accessible.</li><li>Manage confidential information with discretion while maintaining high levels of organization across all administrative functions.</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced setting.</li><li>Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.</li><li>Excellent written and verbal communication skills coupled with professional phone etiquette.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and data entry tools like DocuSign.</li><li>Familiarity with QuickBooks for bookkeeping tasks; basic understanding of office management procedures.</li><li>Experience coordinating events from inception through completion; adept at project coordination.</li><li>Exceptional typing speed and transcription skills for preparing accurate documents quickly.</li><li>Knowledge of office equipment including multi-line phone systems and front desk operations.</li><li>Ability to proofread documents thoroughly to ensure clarity and professionalism; strong organizational skills for filing and record-keeping.</li><li>Customer service orientation with the ability to handle inquiries professionally via phone or email. This role offers a vibrant work environment where your organizational talents will directly contribute to the success of our leadership team!</li></ul><p>Job Types: Full-time, Contract</p><p>Pay: $90,684.31 - $134,039.17 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Houston, TX 77002</p>

Executive Assistant to the CEO

AVI-SPL

<div>Description:
<div><b>
WHO WE ARE</b></div><div></div><div><br>
AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.</div><div></div><div><br>
Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.</div><div></div><div><b><br>
WHAT YOU&rsquo;LL DO</b></div><div></div><div><br>
The Installation Technician 2 will perform installation tasks for AVI-SPL contracted projects including but not limited to: cable pulls, cable terminations, system equipment and components, rack fabrication and wiring, layout for equipment and metal fabrication. The Installation Technician 2 could be expected to lead and direct installation crews on less complex projects per project directives and requirements by coordinating and reporting progress to Project Manager ensuring projects achieve time, scope, budget, quality, safety and customer satisfaction requirements.</div><div></div><div><b><br>
Day-To-Day Responsibilities:</b></div><ul><li>
Perform installation tasks and client training as noted in job summary based on project scope and directives</li><li>
Demonstrate job site leadership and oversee Level 1 Technicians quality of work</li><li>
Read and interpret project system schematics and architectural/construction blueprints</li><li>
Use hand and power tools to solder and crimp connectors along with various other AV systems installation related task</li><li>
Test point to point cabling and functionality of systems</li><li>
Track, manage and secure all associated equipment and tools on jobsite</li><li>
Work with office staff to initiate return material authorizations as needed</li><li>
Communicate daily job site status to the Project Manager</li><li>
Act as customer liaison on site per project scope and directives - direct on-site change requests to Project Manager for confirmation and final direction</li><li>
Communicate and coordinate with other trades on site</li><li>
Travel to various job sites required</li><li>
Perform additional tasks, responsibilities, and projects as needed to support the team and organization, ensuring flexibility in adapting to evolving priorities and objectives.</li></ul><div></div><div><b><br>
Items to Consider:</b></div><br>
<div></div><ul><li>
AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.</li><li>
This position will generally work on customer sites and may deal with a construction site type of work environment.</li></ul><div></div><div><b><br>
WHAT WE&rsquo;RE LOOKING FOR</b></div><div></div><div><b><br>
Must-Haves:</b></div><br>
<div></div><ul><li>
Strong communication and interpersonal skills for interacting with clients, colleagues, and vendors; with the ability to explain technical concepts clearly and concisely, focused on customer success and satisfaction.</li><li>
Intermediate understanding of audio-visual systems, including projectors, screens, speakers, microphones, video conferencing equipment, digital signage, and control systems.</li><li>
Intermediate proficiency in installing, terminating, and troubleshooting low-voltage cabling (e.g., HDMI, CAT5e/6, fiber optic), and experience with conduit runs, cable trays, and other wiring methods.</li><li>
Intermediate ability to diagnose and resolve technical issues with audiovisual equipment and systems.</li><li>
Intermediate understanding of network infrastructure and how it integrates with audiovisual systems (e.g., IP-based systems, streaming, cloud-based services). Ability to lead site teams on small projects.</li><li>
Ability to lead site teams on small projects.</li><li>
Ability to use hand and power tools in a safe and efficient manner.</li><li>
Ability to work and think independently to meet deadlines.</li><li>
Intermediate knowledge and use of specific test equipment for required applications.</li><li>
Intermediate knowledge and application of industry installation safety codes and standards.</li><li>
Ability to advise Project Manager on installation related concepts affecting project planning, scheduling, and budgeting.</li><li>
Ability to advise Project Engineer in developing solutions to complex technical issues.</li><li>
Ability to assist Programmer in loading and testing code on site.</li><li>
Valid Driver&rsquo;s License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards</li><li>
Minimum of 2 - 4 years of audiovisual installation experience required</li><li>
Minimum of a High School Diploma or equivalent required.</li></ul><div></div><div><b><br>
Nice-To-Haves:</b></div><br>
<div></div><ul><li>
Formal education in Audio Visual, Electronics or related field preferred</li><li>
External Training:<ul><li>
Valid and current AVIXA CTS General Certification preferred</li><li>
Specific industry specific and manufacturer training / certifications to meet AVI-SPL skill/ability requirements</li><li>
OSHA 30-Hour Construction Course</li><li>
Ability to obtain formal approved clearances (Government or system specific) may be required</li></ul></li></ul><div></div><div><b><br>
WHY YOU&rsquo;LL LIKE WORKING HERE</b></div><br>
<div></div><ul><li>
Medical benefits, including vision and dental</li><li>
Paid holidays and PTO</li><li>
Enjoyable and dynamic company culture</li><li>
Training and professional development opportunities</li></ul><div></div><div><b><br>
MORE ABOUT US</b></div><div></div><div><br>
AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.</div></div><p></p>

Installation Technician II

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