administrative assistant

office administrator

office assistant

front desk receptionist

receptionist

administrative assistant receptionist

sam's auto carwash

<p><b>Overview</b></p><p>Join our dynamic team as a Receptionist/Administrative Assistant and be the welcoming face of our organization! This energetic role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting our office management functions. If you thrive in a fast-paced environment, possess excellent communication skills, and are passionate about organizational excellence, this is the perfect opportunity to showcase your talents and grow professionally. We are committed to creating a positive workplace where your skills make a real impact.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients warmly, ensuring a professional and friendly front desk experience</li><li>Manage multi-line phone systems efficiently, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain organized filing systems, both digital and paper-based, to support office efficiency</li><li>Perform data entry tasks with precision using spreadsheets and productivity software like Microsoft Office</li><li>Support office management by scheduling appointments, managing calendars, and coordinating meetings</li><li>Assist with clerical tasks such as proofreading documents, preparing reports, and maintaining office supplies</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and software issues</li><li>Provide customer support by addressing inquiries promptly and professionally</li><li>Manage client communication with clarity and courtesy to foster positive relationships</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with high accuracy; ability to perform data entry efficiently</li><li>Demonstrated ability to handle clerical tasks such as filing, proofreading, and calendar management</li><li>Exceptional customer service skills with a professional demeanor at the front desk</li><li>Technical proficiency in computer literacy; comfortable troubleshooting basic software or hardware issues</li><li>Prior administrative or receptionist experience preferred; personal assistant experience is a bonus</li><li>Strong time management skills to prioritize tasks effectively in a busy environment</li></ul><p>This role offers an exciting opportunity to develop your administrative expertise within a supportive team environment. We value proactive individuals who bring energy, professionalism, and dedication to their work every day. Join us in creating an organized, welcoming space where excellence is the standard!</p><p>Job Type: Full-time</p><p>Pay: $8.00 - $10.00 per hour</p><p>Benefits:</p><ul><li>Employee assistance program</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

Receptionist/Administrative Assistant

Superhero fire protection

<div><p><b>About the Role:</b></p><p>
The Receptionist/Accounting Assistant plays a vital dual role in ensuring smooth front office operations while supporting the accounting department with essential financial tasks. This position serves as the first point of contact for visitors and callers, providing professional and courteous service that reflects the company&rsquo;s values. In addition to managing reception duties, the role involves assisting with some accounting task. The successful candidate will contribute to the overall efficiency of the office by coordinating communication between departments and supporting administrative and accounting functions. This role requires a detail-oriented individual who can balance multitasking with a high level of accuracy and professionalism. <b>TRAINING PROVIDED</b></p><p><b>
Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent.</li><li>
Knowledge of Microsoft Office applications (Outlook, Word, &amp; Excel).</li><li>
The ideal candidate must accurately take notes and direct callers to the correct team member.</li><li>
Ability to quickly learn new accounting software, specifically Sage Intacct.</li><li>
Strong organizational and multitasking abilities.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Previous customer service experience (preferred but not required).</li><li>
Basic knowledge of accounting principles (preferred but not required).</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to handle confidential information with discretion.</li><li>
Prior experience working in a fast-paced environment.</li></ul><p><b>
Responsibilities:</b></p><ul><li>
Greet and welcome visitors, clients, and vendors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls and emails promptly and courteously.</li><li>
Perform data entry and maintain accurate financial records, including invoices, and payments.</li><li>
Ensure the reception area is tidy and presentable at all times.</li><li>
Collaborate with other departments to facilitate smooth communication and workflow.</li><li>
Coordinate daily assignments with AR and AP staff.</li></ul><p><b>
Skills:</b></p><p>
The required skills enable the candidate to efficiently manage front desk operations, ensuring all visitors and communications are handled professionally and promptly. Strong organizational skills help in managing multiple tasks and coordinating between departments. Effective communication skills are essential for interacting with clients, vendors, and colleagues, fostering a positive and collaborative work environment.</p><div><b>
Benefits:</b></div><br>
<div></div><ul><li>
Health, Dental, Vision, Life &amp; Disability Insurance.</li><li>
8 Paid Holidays &amp; 1 Floating Holiday</li><li>
4% 401K/Roth Match - Fully Vested on Day 1</li><li>
Start Earning Paid Time Off (PTO) on Day 1</li></ul><p></p><p><b><br>
On-Site Requirement:</b> 100% on-site at our local office location</p><p><b>
Full-Time Presence:</b> Monday-Friday 7:00 AM to 4:00 PM</p><p><b>
No Remote Option:</b> In-office position with no current remote flexibility</p></div>

RECEPTIONIST/Accounting Assistant

New Tax Relief Company

<p><b>Pay:</b> $16.00 - $18.00 per hour</p><p>Job description:</p><p><b>Job Title:</b> Part-Time Office Assistant &mdash; Tax Office (Will Train)</p><p><b>Job Type:</b> Part-time<br/><b>Schedule:</b> 3-4 days per week, Tuesday or Wednesday &ndash; Friday - As Needed, 9:00 AM&ndash;6:00 PM (24 - 28 hours/week)<br/><b>Pay:</b> $16.00&ndash;$18.00 per hour, depending on experience<br/><b>Location:</b> Houston, TX &mdash; in-office (No Remote)</p><p><b>About the Role</b></p><p>Our tax preparation and IRS tax resolution office is looking for a dependable, organized part-time Office Assistant. This is a support role &mdash; you'll help keep our client cases moving by making calls, gathering documents, and keeping our files and system up to date.</p><p>No tax experience is required. We will train you. What matters most is that you're reliable, detail-oriented, and comfortable talking with clients on the phone, meeting with them as necessary.</p><p><b>Responsibilities</b></p><ul><li>Make and answer client phone calls, and follow up until you get what's needed</li><li>Provide friendly, professional customer service to clients</li><li>Contact clients and third parties to obtain tax returns, transcripts, and documents</li><li>Follow up with clients to collect IRS resolution documents (bank statements, pay stubs, expense records, etc.)</li><li>Enter client information into our tax software accurately</li><li>Upload IRS notices and update client records in our CRM</li><li>Organize and assemble client files so cases are ready for review</li><li>Assist clients with making estimated tax payments as needed</li><li>Run occasional local errands (bank, post office, office supplies)</li><li>Provide general office support as needed</li></ul><p>With time and training, you may also assist with light tax preparation work under supervision.</p><p><b>Qualifications</b></p><ul><li>Reliable and punctual &mdash; you show up and follow through</li><li>Strong attention to detail, especially with numbers and dates</li><li>Comfortable making repeated follow-up calls without dropping the ball</li><li>Professional phone manner</li><li>Basic computer skills and the ability to learn new software</li><li>Able to handle confidential client information appropriately</li><li>Valid driver's license and reliable transportation (for errands)</li><li>High school diploma or equivalent</li></ul><p><b>Preferred (Not Required)</b></p><ul><li>Previous office, front desk, receptionist, or customer service experience</li><li>Any exposure to tax preparation, bookkeeping, or IRS notices</li><li>Bilingual English/Spanish</li></ul><p><b>Why Work With Us</b></p><ul><li>Daytime hours in a professional office &mdash; no nights or weekends</li><li>Room to grow into light tax preparation, with pay increases as you take on more responsibility</li><li>Small team where your work makes a visible difference</li></ul><p><b>No experience required &ndash; training provided</b></p><p><b>To apply:</b><br/>Email resume</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: In person</p><p>Pay: $15.00 - $17.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Tax Office Assistant – Part-Time

Par Pacific Holdings

<div><div><b>Receptionist</b><br>
</div><div></div><div><b>The Opportunity</b>
</div><ul><li>Receptionist at a Growth-Oriented Energy Company
</li></ul><ul><li>Enjoy exposure and visibility to all levels of the organization and gain insight about each of the different functions
</li></ul><ul><li>Interact with our friendly staff at our 150 plus person headquarters office on a daily basis
</li></ul><ul><li>Maintain a work/life balance with little to no overtime outside of our core business hours from 8am &ndash; 5pm, Monday through Friday
</li></ul><ul><li>Reporting to the Office Manager, you will be providing front office oversight as well as exemplary support to our Houston office employees and visitors</li><br>
</ul><div></div><div>Key activities include:
</div><ul><li>Greet visitors in a professional and friendly manner
</li></ul><ul><li>Answer and direct phone calls, take messages as necessary
</li></ul><ul><li>Manage incoming and outgoing mail and packages daily
</li></ul><ul><li>Validate parking for guests and assist with parking arrangements
</li></ul><ul><li>Update the office security badge system and provide quarterly audits
</li></ul><ul><li>General front lobby upkeep, resetting conference rooms after meetings
</li></ul><ul><li>Submit timely Concur expense reports
</li></ul><ul><li>Assist with processing office invoices
</li></ul><ul><li>Ship letters and packages using FedEx, USPS, and UPS services
</li></ul><ul><li>Act as liaison with appropriate building personnel to address office concerns, including work orders and parking management</li><br>
</ul><div></div><div><b>Office Supplies and Inventory Management:</b>
</div><ul><li>Monitor and restock kitchen supplies, including employee snacks and beverages
</li></ul><ul><li>Manage inventory of office and kitchen supplies; place orders as needed</li><br>
</ul><div></div><div><b>Event Planning:</b>
</div><ul><li>Assist in planning and organizing company events, including holiday parties and employee gatherings
</li></ul><ul><li>Assist with setting up conference rooms and event spaces</li><br>
</ul><div></div><div><b>Calendar Management:</b>
</div><ul><li>Maintain and update calendars for office conference rooms and common areas
</li></ul><ul><li>Schedule appointments and meetings as requested</li><br>
</ul><div></div><div><b>Administrative Support:</b>
</div><ul><li>Provide backup support to Executive Assistant and Office Manager as needed
</li></ul><ul><li>Collaborate with team members to ensure smooth office operations
</li></ul><ul><li>Keep track of all supply costs and maintain spreadsheets for cost comparisons
</li></ul><ul><li>Handle highly confidential information with discernment
</li></ul><ul><li>Update company-wide SharePoint to include upcoming events, employee spotlights, document uploads, and more
</li></ul><ul><li>Create and distribute electronically quarterly employee newsletters
</li></ul><ul><li>Assist with other duties, as assigned
</li></ul><div>Note: This description is intended to give you a general overview of the position. Additional responsibilities and opportunities may be identified based on current business needs.</div><br>
<div></div><div><b>Qualifications</b>
</div><div>To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.<br>
</div><div></div><div>Additional qualifications include:
</div><ul><li>High school diploma or a GED equivalent required
</li></ul><ul><li>Minimum one year of experience in a professional work environment required
</li></ul><ul><li>Minimum 3 years of experience in office administration preferred
</li></ul><ul><li>Demonstrated creativity in office events or social gatherings required
</li></ul><ul><li>Intermediate ability with MS Office Suite applications, particularly Outlook email and calendaring, PowerPoint, Sharepoint and Excel
</li></ul><ul><li>Strong spelling, punctuation, and grammar skills
</li></ul><ul><li>Advanced attention to detail, organization, and interpersonal skills
</li></ul><ul><li>The ability to multitask and support multiple leaders, tasks, and projects
</li></ul><ul><li>The ability to keep information confidential
</li></ul><ul><li>Ability and willingness to work in the headquarters office in City Centre, Houston, Texas Monday to Friday 8am &ndash; 5pm</li><br>
</ul><div></div><div><b>About Us</b>
</div><div>At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically complex markets. We have built a team of downstream industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.</div><br>
<div></div><div><b>More Good Reasons to Work for Par Pacific</b><br>
</div><div></div><div><b>Unique Culture and RICH Values
</b></div><div>There is nothing ordinary about Par Pacific - a niche player in the energy space. And there's certainly nothing ordinary about Par Pacific employees. We are driven, hardworking, entrepreneurial-minded professionals who love to win. Our RICH values describe how we approach our work: Respect for Others, Integrity, Collaborative Innovation, and Heart. If that describes you, you'll fit right in.</div><br>
<div></div><div><b>Location, Location, Location</b>
</div><div>Because Par Pacific operates in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. The office where you'll work is in the City Centre in Houston, Texas, located on the west side of Houston near I-10 and the Sam Houston Tollway. It's a vibrant area of the city with plenty of places for lunch or to wind down after work.<br>
</div><div></div><div><b>Opportunistic Growth Strategy</b>
</div><div>At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies.</div><br>
<div></div><div><b>Focused on the Future
</b></div><div>We are an energy company that has recognized the imperative and embraced the opportunity to begin the transition from fossil fuels. We are developing products that help reduce greenhouse gas emissions.</div><br>
<div></div><div><b>Excellent Compensation and Benefits</b>
</div><div>In addition to a competitive salary, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance, a robust allotment of paid time off, a 401(k) with company match, retirement savings plans, educational reimbursement, and more. Full-time employees (and their families) are offered medical (with prescription coverage), dental, vision, voluntary critical illness, accident, life/AD&amp;D insurance, Flexible Spending Account and Employee Assistance Program. Employees can purchase company stock at discounted prices through the Employee Stock Purchase Program.</div><br>
<div></div><div><b>Our Headquarters
</b></div><div>Par Pacific Holdings, Inc., based in Houston, Texas, owns, manages and maintains interests in energy and infrastructure businesses. We are a growing energy company focused on renewable and conventional fuels in the Western United States. Par Pacific also owns 46% of Laramie Energy, LLC, a natural gas production company with operations and assets concentrated in Western Colorado. Our common stock is publicly traded on the NYSE under the trading symbol &quot;PARR&quot;.<br>
</div><div></div><div><b>Our Refineries and Logistics Operations</b>
</div><div>We own and operate refineries in Hawaii, Montana, Washington, and Wyoming, with total operating throughput capacity of over 219 Mbpd. Par Pacific owns and operates one of the largest energy networks in Hawaii with 94,000 bpd of operating refining capacity, a logistics system supplying the major islands of the state and 90 retail locations. In the Pacific Northwest and the Rockies, Par Pacific owns and operates 125,000 bpd of combined refining capacity and related multimodal logistics systems.</div><br>
<div></div><div><b>Our Retail Operations</b>
</div><div>We own and operate over 90 retail locations in Hawaii under the Hele and 76 brands and over 30 retail locations in Washington and Idaho under the nomnom brand.</div><br>
<div></div><div><b>Par Pacific Is an Equal Opportunity Employer
</b></div><div>Par Pacific prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status,<b> </b>genetic information or any other status protected by applicable law.<br>
</div><div></div><div>Note: Par Pacific will not accept calls or unsolicited resumes from third-party recruiters. All candidates are required to apply through this web posting.</div></div><p></p>

Receptionist

MD Anderson Cancer Center

<div>The GU Radiation Oncology Department relies on the Senior Administrative Assistant to provide comprehensive support for faculty, staff, and program operations. The Senior Administrative Assistant plays a key role in documentation, scheduling, compliance, financial coordination, and administrative workflow that ensures smooth and efficient operations across the department. As part of a large and specialized environment, the Senior Administrative Assistant contributes to maintaining organized, timely, and high-quality administrative processes.<br>
<br>
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant supports this mission by ensuring strong administrative foundations, accurate documentation, and reliable coordination for clinical and academic operations. The Senior Administrative Assistant is essential to maintaining institutional standards and contributing to a high-performing team.<br>
<br>
The ideal candidate for the Senior Administrative Assistant role brings preferred experience with Concur for travel booking and expense reconciliation, demonstrated skill in arranging complex travel itineraries, strong proficiency in managing high-volume Outlook calendars, and the ability to provide consistent administrative support to multiple faculty members. Candidates with experience performing departmental timekeeping, coordinating schedules across clinical or academic environments, and supporting day-to-day operations in a fast-paced setting will be especially well-suited for this position.<br>
<br>
Minimum $21.88 - Midpoint $27.40 - Maximum $32.93<br>
<br>
<b>Why Us?</b><br>
<br>
In this role, you directly support the operational strength of a world-renowned institution while building expertise in administrative coordination, clinical operations support, and program management. The Senior Administrative Assistant position offers opportunities for professional development, stable career progression, and meaningful work that contributes to patient care, faculty success, and institutional excellence.<br>
<br>
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li></ul><br>
<ul><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li></ul><br>
<ul><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li></ul><br>
<ul><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul><br>
<b>
Responsibilities</b><br>
<br>
<b>Documentation</b><br>
<br>
<ul><li>Process licensing applications and renewals</li></ul><br>
<ul><li>Maintain Risk Management Education credits and track attendance for Quality Assurance and Planning clinic meetings</li></ul><br>
<ul><li>Maintain documentation to ensure compliance with institutional, state, and board certifications</li></ul><br>
<ul><li>Complete general assignments and projects related to department programs</li></ul><br>
<ul><li>Create agendas, attend program meetings, and prepare information for review and dissemination</li></ul><br>
<ul><li>Follow up with meeting attendees to ensure completion of action items</li></ul><br>
<ul><li>Prepare minutes for meetings, conferences, and program activities</li></ul><br>
<ul><li>Maintain faculty CVs, biosketches, and other support documents monthly</li></ul><br>
<b>
Calendar Management</b><br>
<br>
<ul><li>Maintain faculty and staff time off requests and clinic coverage through Kronos and Outlook</li></ul><br>
<ul><li>Proactively manage faculty Outlook calendars</li></ul><br>
<ul><li>Perform departmental timekeeping using Kronos</li></ul><br>
<ul><li>Schedule meetings, classes, symposiums, and conferences</li></ul><br>
<ul><li>Schedule seminars and workshops</li></ul><br>
<ul><li>Coordinate institutional events, including announcing seminars, planning advertising, and arranging visitor travel</li></ul><br>
<ul><li>Facilitate meetings as requested</li></ul><br>
<b>
Department Operations</b><br>
<br>
<ul><li>Support administrative efforts across department locations</li></ul><br>
<ul><li>Complete projects assigned by the supervisor</li></ul><br>
<ul><li>Attend and complete required educational courses</li></ul><br>
<ul><li>Assist Operations Managers with faculty recruiting, credentialing, and other faculty actions</li></ul><br>
<ul><li>Mentor new support staff during their initial six months</li></ul><br>
<ul><li>Update the faculty and department website quarterly</li></ul><br>
<b>
Finance &amp; Travel</b><br>
<br>
<ul><li>Coordinate financial and service arrangements</li></ul><br>
<ul><li>Post and track PRS fiscal expenditures and reconcile monthly</li></ul><br>
<ul><li>Monitor expenses to ensure cost centers remain within budget</li></ul><br>
<ul><li>Process reimbursements and travel per funding source policy</li></ul><br>
<ul><li>Schedule faculty travel and visitor or candidate recruitment travel</li></ul><br>
<b>
Business Development</b><br>
<br>
<ul><li>Assist with policy creation, training, research, and business management related to program coordination</li></ul><br>
<ul><li>Perform additional duties as assigned</li></ul><br>
<b>
EDUCATION</b><br>
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Associate's Degree or</li><li>
Preferred: Bachelor's Degree</li></ul><br>
<b>
WORK EXPERIENCE</b><br>
<ul><li>
Required: 5 years Administrative/secretarial experience. or</li><li>
Required: 3 years Required experience with Associate's degree. or</li><li>
Required: 1 year Required experience with Bachelor's degree.</li><li>
Preferred: Experience working with Biosketches and other supporting documentations. MyNCBI skills are preferred</li></ul><br>
<b>
OTHER REQUIREMENTS: </b>Must pass pre-employment skills test as required and administered by Human Resources.
<br>
<br>
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.<br>
<br>
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.<br>
<br>
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html<br>
<br>
Additional Information
<br>
<ul><li>Requisition ID: 182212
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul><br>
#LI-Hybrid</div>

Senior Administrative Assistant - GU Radiation Oncology

EmpowHR Consulting

<p>We are seeking an experienced, highly organized, and proactive Executive Assistant to serve as a trusted partner to the Owner and support the daily operations of our growing pharmacy. This is more than a traditional administrative role, we are looking for someone who is resourceful, takes initiative, anticipates needs, and thrives with minimal supervision.</p><p>The ideal candidate is a self-starter who enjoys creating organization, solving problems independently, and keeping business operations running efficiently. This individual will play a critical role in executive support, office administration, vendor coordination, customer communication, and operational efficiency.</p><p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Executive Support</b></p><p>&middot; Manage and prioritize the executive's calendar, appointments, and daily schedule.</p><p>&middot; Screen and prioritize phone calls, emails, and correspondence.</p><p>&middot; Prepare reports, presentations, spreadsheets, and executive communications.</p><p>&middot; Coordinate meetings, agendas, minutes, and follow-up action items.</p><p>&middot; Handle confidential information with discretion.</p><p>&middot; Coordinate travel arrangements and expense reporting.</p><p><b>Strategic Business Support</b></p><p>&middot; Assist with business planning and strategic initiatives.</p><p>&middot; Research vendors, products, and business opportunities.</p><p>&middot; Develop reports and dashboards to support executive decision-making.</p><p>&middot; Coordinate cross-functional projects from planning through completion.</p><p>&middot; Track key initiatives and ensure deadlines are met.</p><p>&middot; Identify opportunities to improve operational efficiency and implement solutions.</p><p>&middot; Serve as an extension of the Owner by following up on priorities and driving accountability.</p><p><b>Office &amp; Business Operations</b></p><p>&middot; Manage day-to-day administrative operations.</p><p>&middot; Maintain filing systems and office records.</p><p>&middot; Order office supplies and manage vendor relationships.</p><p>&middot; Assist with invoices, billing support, and recordkeeping.</p><p>&middot; Coordinate meetings, events, and employee activities.</p><p><b>Pharmacy Administration</b></p><p>&middot; Support operational initiatives and special projects.</p><p>&middot; Coordinate communication with pharmaceutical vendors and suppliers.</p><p>&middot; Track renewals, inspections, certifications, and compliance deadlines.</p><p><b>Experience &amp; Qualifications</b></p><p><b>Required</b></p><p>&middot; 5+ years of Executive Assistant, Administrative, or Office Management experience.</p><p>&middot; Experience supporting executives or business owners.</p><p>&middot; Excellent organizational, communication, and time-management skills.</p><p>&middot; Ability to manage multiple priorities independently.</p><p>&middot; Strong attention to detail and professionalism.</p><p>&middot; Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</p><p><b>Preferred</b></p><p>&middot; Healthcare, pharmacy, or medical office experience.</p><p>&middot; Experience with QuickBooks or accounting software.</p><p>&middot; Knowledge of healthcare administrative processes and compliance.</p><p><b>Ideal Candidate</b></p><p>The successful candidate is someone who:</p><p>&middot; Is a self-starter who requires minimal direction.</p><p>&middot; Anticipates needs before they arise.</p><p>&middot; Takes ownership from start to finish.</p><p>&middot; Thinks strategically and proactively solves problems.</p><p>&middot; Maintains professionalism under pressure.</p><p>&middot; Builds strong relationships and improves processes.</p><p>&middot; Is dependable, trustworthy, and highly accountable.</p><p><b>Why Join Our Team?</b></p><p>We are a growing pharmacy seeking an Executive Assistant who wants to become a valued member of our leadership team. We value initiative, accountability, professionalism, and continuous improvement. This role offers the opportunity to make a meaningful impact by helping streamline operations, support executive leadership, and contribute to the continued success of our organization.</p><p>Pay: Up to $31.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant

TNT Crane & Rigging

<div><p><b>TNT Crane &amp; Rigging Inc.</b><br>
<b>Job Title: Administrative Assistant, Training Department</b><br>
<b>Location: Houston
</b><br>
<b>Reports to: Training Manager
</b></p><p><b>Summary</b>:
<br>
The Training Department Administrative Assistant performs routine clerical, secretarial, and administrative work in support of the Training Department. This role supports the registration and tracking of apprentices, coordinates and schedules training activities, assists with creation of training aids, maintains accurate record-keeping, and serves as a point of contact for the department.</p><div><b>
Responsibilities</b>:<br>
<ul><li>Registers apprentices in RAPIDS and maintains accurate, up-to-date apprentice records.</li><li>Tracks apprentice on-the-job training (OJT) hours, certifications, and progress toward completion requirements.</li><li>Coordinates and schedules training classes, instructors, facilities, and materials for apprentices and employees.</li><li>Serves as a point of contact for the Training Department, responding to internal inquiries from employees, managers, and branch locations.</li><li>Maintains training department files, certification records, and compliance documentation.</li><li>Collect training feedback, maintain participation records, and summarize results for leadership</li><li>Prepares, duplicates, and distributes training materials, reports, rosters, sign-in sheets, and other training department material.</li><li>Maintains training department office and supply inventory.</li><li>Assists with tracking apprentice enrollment status, employee certification renewals, and required documentation deadlines.</li><li>Other job duties as assigned.</li></ul><br>
</div><div><b>Qualifications</b>:
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<ul><li>High School diploma or GED required.</li><li>Experience coordinating schedules, events, or internal programs</li><li>Prior administrative support, office coordination, training administration, or related experience</li><li>Must have good interpersonal and communication skills, both written and verbal with the ability to interact professionally with employees, supervisors, trainers, and leadership</li><li>Exceptional organization skills with the ability to manage multiple projects and priorities simultaneously</li><li>High attention to detail and commitment to maintaining accurate records and documentation</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn training/apprenticeship tracking systems.</li><li>Ability to read, interpret, and write reports legibly in English.</li><li>Ability to prioritize, organize, and meet work deadlines.</li><li>Ability to type a minimum of 45 wpm</li></ul></div></div>

Administrative Assistant

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