administrative assistant

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administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

senior executive assistant

CenterPoint Energy

<div></div><div><p><b>Date: </b>Jun 10, 2026
</p><p><b>Location:</b> Houston, TX, US, 77002
</p><p><b>Company: </b>CenterPoint Energy
</p><div><p><b>CenterPoint Energy and its predecessor companies have been in business for more than 150 years.</b></p><br>
<p></p>
<p><b>
Our Vision:</b> Our vision is to become the most admired utility in the United States through the execution of our long-term growth strategy. We have an unwavering commitment to safely and reliably deliver electricity and natural gas to millions of people.</p><br>
<p></p>
<p><b>
Our Commitment: </b>CenterPoint Energy is committed to creating an inclusive work environment where business results are achieved through the skills, abilities and talents of our diverse workforce.</p>
<p>
At CenterPoint Energy, individuals are respected for their contributions toward our company objectives. We strive for an inclusive work environment across all levels that is reflective of the available workforce in the communities we serve.</p><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Job Summary</b></h2>
</div><div><p>
The Executive Assistant (EA) is a trusted, high-judgment partner to the Executive leader, orchestrating time, information, and priorities to maximize business impact. This role blends world-class executive support with analytical rigor and project management discipline&mdash;building dashboards, tracking Objective and Key Results, managing cross-functional workplans, and ensuring decisions, communications, and meetings drive measurable outcomes.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2>
</div><div><ul><li>Serve as a trusted partner to the Executive, anticipating needs and proactively managing priorities.</li>
<li>Triage inbound requests, ensure proper delegation, and safeguard confidentiality.</li>
<li>Own a dynamic, complex calendar; plan long-horizon priorities and travel with proactive risk-spotting.</li>
<li>Coordinate complex domestic and international travel itineraries, including planning itineraries, catering, booking flight reservations, and making hotel and transportation arrangements for Executive and identified department personnel.</li>
<li>Prepare Executive for meetings with agendas, pre-read materials, decision logs, and follow-ups documenting decisions and actions tracking to closure.</li>
<li>Draft and edit Executive communications, talking points, and updates.</li>
<li>Synthesize complex information into concise executive summaries and insights.</li>
<li>Coordinate preparation of Board, Investor, and Executive materials with high quality and accuracy.</li>
<li>Stand up and run project management routines for executive initiatives including tracking risks, interdependencies, and critical items across teams.</li>
<li>Prepares, verifies, documents, enters and reconciles such items as invoices, expense accounts, purchase cards (OnePay), etc. in accordance with corporate procedures, established budgets, and deadlines and acting as custodian of purchase card(s).</li>
<li>Creates and modifies presentations, graphics, reports, spreadsheets, graphs, tables, charts, manuals, guides and flow charts, updating data as necessary and entering variance explanations.</li>
<li>Conduct ad-hoc analyses supporting headcount, budget, vendor performance, and initiative health.</li>
<li>Serve as a liaison across leaders and external partners with high professionalism.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Education Description</b></h2>
</div><div><div><ul><li>Requires a minimum of a high school diploma or equivalent.
</li><li>Bachelor&rsquo;s degree preferred</li>
</ul></div></div></div><div><div><h2 class="jobSectionHeader"><b>Experience</b></h2>
</div><div><div><ul><li>Requires at least five years of related work experience; C-suite experience strongly preferred.
</li><li>Proven experience with data analysis, reporting, and executive-level presentations preferred.
</li><li>Experience preparing Board and Investor materials and coordinating preparations for and leading executive off sites preferred.</li></ul></div></div></div></div><br>
<p></p>
<p><b>
We want you to know</b><br>
Being a part of the CenterPoint Energy team is more than a career alone. It's an opportunity to make a positive impact. You will be an integral part of enabling everyday life and the pursuit of possibilities for the customers we serve and the communities we share. The vital services we provide are at the core of making our world work, and by sharing your energy with us, we'll create a better tomorrow together.</p><br>
<p><b>
What we bring to you</b></p>
<ul>
<li>Competitive pay</li>
<li>Paid training</li>
<li>Benefits eligibility begins on your first day</li>
<li>Transit subsidies</li>
<li>Flexible work schedule, paid holidays and paid time off</li>
<li>Access to discounts at fitness clubs and an on-site wellness center at our headquarters in Houston</li>
<li>Professional growth and development programs including tuition reimbursement</li>
<li>401(k) Savings Plan featuring a company match dollar-for-dollar up to 6% and a company contribution of 3% regardless of your contribution</li></ul><br>
<p></p>
<p><b>
Job Type:</b> Full Time<br>
<b>Posting Start Date:</b> 06/10/2026
<br>
<b>Posting End Date:</b> 06/17/2026</p><p><br>
This contractor and subcontractor shall abide by the requirements of 41 CFR &sect;&sect; 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.</p>
<p>
#LI-CNP</p><br>
<p><br>
<b>Nearest Major Market: </b>Houston</p></div></div><div></div>

Senior Executive Assistant

Race Rock

<div>
 <p>
  <strong>
   JOB SUMMARY:
  </strong>
 </p>
 <p>
  Reporting directly to the Chief Executive Officer, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external parties on a variety of matters. This role organizes and coordinates all business and personal external efforts for the CEO, provides office management and oversees special projects.
 </p>
 <p>
  The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations with a heightened sense of urgency, strong written and verbal communication, administrative, and organizational skills, and the ability to maintain juggling multiple duties and responsibilities seamlessly. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with the highest level of discretion.
 </p>
 <p>
  <strong>
   Roles and Responsibilities:
  </strong>
 </p>
 <p>
  &bull; Complete a variety of everyday tasks under the direction of the CEO and CAO (Chief Administrative Officer) including, but not limited to, managing complex and active calendars, arranging detailed travel plans, itineraries, and agendas
 </p>
 <p>
  &bull; Build relationships crucial to the success of the organization and manage a variety of special projects
 </p>
 <p>
  &bull; Provide a bridge for smooth communication by demonstrating leadership to maintain credibility, trust and support with senior leadership
 </p>
 <p>
  &bull; Create, route &amp; process written and verbal correspondence while exercising a high degree of discretion and confidentiality
 </p>
 <p>
  &bull; Promote corporate image by professionally representing the CEO both internally &amp; externally
 </p>
 <p>
  &bull; Schedule and coordinate logistics for Board meetings, conferences, and special events (onsite &amp; offsite)
 </p>
 <p>
  &bull; Regularly check for daily priorities and urgent matters
 </p>
 <p>
  &bull; Maintain and improve (where needed) systems to file, organize, and archive information
 </p>
 <p>
  &bull; Assist board members with travel arrangements, lodging, and meal planning, as needed
 </p>
 <p>
  &bull; Maintain discretion and confidentiality in relationships with all board members
 </p>
 <p>
  &bull; Assemble and distribute materials for board meetings in electronic/paper format or liaison with appropriate parties to have this completed in a timely manner accordingly to schedule laid out by CEO/CAO
 </p>
 <p>
  &bull; Participate as an adjunct member of a variety of projects and meetings in scheduling, documenting and attending calls and meetings
 </p>
 <p>
  &bull; Assist in coordinating the agenda of senior management team meetings, off-sites and all hands meetings, as needed
 </p>
 <p>
  <strong>
   Required Skills:
  </strong>
 </p>
 <p>
  &bull; Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ability to anticipate and balance needs seamlessly with a high sense of urgency
 </p>
 <p>
  &bull; Highly resourceful team-player, with the ability to also be extremely effective independently
 </p>
 <p>
  &bull; Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
 </p>
 <p>
  &bull; Expert level written and verbal communication skills
 </p>
 <p>
  &bull; Comfortable providing &ldquo;behind the scenes&rdquo; support to CEO and thrive on helping others be successful and willing to help others in a variety of situations to facilitate the most successful results
 </p>
 <p>
  &bull; Demonstrate proactive approaches to problem-solving
 </p>
 <p>
  &bull; Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and to identify and react to changing needs
 </p>
 <p>
  &bull; Excellent judgment, integrity and commitment to personal responsibility and accountability
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  &bull; Must have 7 years working experience supporting the execution of high-level business initiatives including assigning tasks and priorities, writing agendas and navigating challenging calendars.
 </p>
 <p>
  &bull; Strong proficiency with computers, including proficiency with MS Office programs
 </p>
 <p>
  &bull; Strong communication skills
 </p>
</div>


Executive Assistant

Giga Energy

<div>
 <strong>
  Why join Giga
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   The Pace: We're building at a speed most companies talk about but never actually operate at. If you've been bored somewhere else, you won't be here.
  </li>
  <li>
   The Impact: Every person at Giga touches the work that matters. No layers, no waiting for approval chains. You'll see your fingerprints on what we ship.
  </li>
  <li>
   The Team: A team of operators defining the future of AI infrastructure. We recruit A-players from the most innovative companies in the world, and they choose Giga because the work here means more.
  </li>
  <li>
   The Moment: AI doesn't run without power, and that's us. Giga is the picks and shovels behind the AI revolution. This industry is about to explode, and you'll be in the room where it's already happening.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
 </strong>
 As
 <strong>
  Executive Assistant
 </strong>
 to one of Giga Energy's Founders, you'll be the operational backbone that keeps everything running at full speed. This role is for someone who wants to be in the room where decisions happen, not watching from the sidelines. You'll manage the details so your executive can stay focused on the big picture, acting as a trusted partner who anticipates needs, solves problems independently, and never lets anything fall through the cracks. At the core of this role is mastering three things: owning the executive's calendar so every minute is accounted for and protected, managing a high-volume inbox by drafting and responding to emails with the executive's voice and judgment, and handling all bookings &mdash; from complex travel itineraries to key meetings and reservations &mdash; so nothing is ever left to chance. If you're energized by fast-moving environments, thrive under pressure, and take pride in being the most reliable person in the room, this is the role for you.
 <br/>
 <br/>
 <strong>
  Where you&rsquo;ll work
  <br/>
  <br/>
 </strong>
 This role will be based in our Houston office. You must be willing to work in the office on a hybrid schedule, this is dependent on which days your executive is in office.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own and manage the executive's calendar end-to-end, proactively resolving conflicts and prioritizing commitments
  </li>
  <li>
   Draft, manage, and respond to emails on behalf of the executive with accuracy and professionalism
  </li>
  <li>
   Handle NDAs, confidential documents, and time-sensitive paperwork with full discretion
  </li>
  <li>
   Coordinate domestic and international travel logistics, including itineraries, accommodations, and ground transportation (~30% travel expected)
  </li>
  <li>
   Maintain and update CRM records in HubSpot and manage day-to-day workflows across Google Suite
  </li>
  <li>
   Make sound, independent decisions in the executive's absence &mdash; serving as a trusted proxy when needed
  </li>
  <li>
   Identify and take ownership of time-consuming tasks before they become bottlenecks
  </li>
  <li>
   Remain available and responsive during extended business hours (7 AM &ndash; 11 PM) as operational needs require
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience as an Executive Assistant or in a comparable high-responsibility administrative role
  </li>
  <li>
   Proficiency in Google Suite &mdash; able to hit the ground running without training
  </li>
  <li>
   Demonstrated ability to manage competing priorities in a fast-paced, high-stakes environment
  </li>
  <li>
   Proven track record of exercising independent judgment and making decisions on behalf of a senior leader
  </li>
  <li>
   Strong written communication skills, including experience managing executive-level correspondence
  </li>
  <li>
   Ability to handle sensitive and confidential information with the highest level of discretion
  </li>
  <li>
   Willingness to work extended hours and remain responsive outside of standard business hours
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Bonus points
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience working in a tech company or high-growth startup environment
  </li>
  <li>
   Familiarity with Microsoft Excel and other business productivity tools
  </li>
  <li>
   Background or degree in Business, Engineering, or a related field
  </li>
  <li>
   Experience coordinating complex, multi-leg travel itineraries
  </li>
  <li>
   Experience with Hubspot
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Who We Hire
  <br/>
  <br/>
 </strong>
 We hire people who thrive in chaos and get sharper under pressure. You don't wait to be told what to do, you spot the gap and fill it. When there's work to be done, you do it. You make decisions with the information you have, move fast, and adjust along the way. We're not looking for perfect; we're looking for people who get things done.
 <br/>
 <br/>
 <strong>
  Equal Opportunity Employer Statement
  <br/>
  <br/>
 </strong>
 Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.
</div>


Invesco

<div><h1 class="jobSectionHeader"><b>About Invesco</b></h1><p></p><p>
As one of the world&rsquo;s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.</p><p></p><div><div><h1 class="jobSectionHeader"><b>
What&rsquo;s in it for you?</b></h1></div><p></p><div><p>
Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:</p></div><div><ul><li><p>
Flexible paid time off</p></li><li><p>
Hybrid work schedule</p></li><li><p>
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution</p></li><li><p>
Health &amp; wellbeing benefits</p></li><li><p>
Parental Leave benefits</p></li><li><p>
Employee stock purchase plan</p></li></ul></div></div><p></p><div><div><h1 class="jobSectionHeader"><b>
Job Description</b></h1></div></div><p></p><p><b>
About the Department / Team</b></p><p><br>
The Global Compliance team plays a critical role in safeguarding the integrity of Invesco&rsquo;s operations worldwide. With a large presence in Houston, the department is responsible for ensuring adherence to regulatory requirements, internal policies, and industry best practices.</p><p><br>
Joining this team means becoming part of a highly professional, fast-paced environment where attention to detail, adaptability, and discretion are valued. The department thrives on collaboration, innovation, and a shared commitment to maintaining the highest standards of compliance across the organization.</p><p><b><br>
About the Role:</b></p><p><br>
The Senior Administrative Coordinator provides comprehensive senior-level administrative, operational and coordination support to the Global Head of Core Compliance, and Compliance Leaders (Houston based). The role acts as a central point of organization, continuity and follow-through across the global Compliance team, supporting leadership effectiveness, team connectivity, governance routines, onboarding, vendor processes and key business initiatives.</p><p><b><br>
Responsibilities of the Role:</b></p><br>
<ul><li>
Provide direct senior-level administrative and operational support to the Global Head of Core Compliance, Compliance Leaders and other designated stakeholders.</li><li>
Maintain complex calendars and schedules across time zones, including meetings, appointments, travel, conference calls and leadership routines.</li><li>
Coordinate internal and external meetings, visits, interviews, departmental sessions and governance forums, including room bookings, participant scheduling, audio/visual support, catering and logistics.</li><li>
Support leadership meetings and governance routines by preparing agendas, coordinating presentation materials, compiling supporting documentation, capturing action items and tracking follow-up to completion.</li><li>
Maintain action trackers for projects, compliance deliverables, annual planning activities and team initiatives, proactively following up with stakeholders on outstanding items, deadlines and dependencies.</li><li>
Provide visibility into key priorities and flag risks, delays or coordination issues to Compliance leadership in a timely and constructive manner.</li><li>
Coordinate domestic and international travel and manage expense reimbursement reports for selected Compliance leaders.</li><li>
Manage correspondence, team communications, announcements, reminders and updates to support clear and timely information flow across distributed teams.</li><li>
Maintain electronic and paper files, documentation hubs, shared resources and Teams-based channels to improve accessibility, organization and knowledge sharing.</li><li>
Design, maintain and support onboarding processes for new team members, including checklists, access coordination, introductions, resources and integration tools tailored to team needs.</li><li>
Support vendor and financial administration, including new vendor set-up, Statements of Work, contract documentation, purchase orders, invoice tracking and timely processing in line with internal requirements.</li><li>
Assist with annual planning cycles, SOW renewals, year-end leadership meetings, large-scale deliverables and other recurring business processes.</li><li>
Organize team engagement, recognition and culture-building activities, including milestone celebrations, team events and related communications.</li><li>
Conduct general research, compile information and prepare presentations, reports and other materials for senior leaders, internal clients and business partners.</li><li>
Provide flexible project coordination support across special initiatives, applying analytical thinking, creativity and resourcefulness to improve processes and enable execution.</li><li>
Proactively identify and implement opportunities to streamline workflows, improve templates, strengthen team infrastructure and support more efficient ways of working.</li></ul><p><b><br>
Requirements for the Role</b></p><br>
<ul><li>
7+ years of senior administrative, executive support, operations coordination or professional office experience.</li><li>
A Bachelor&rsquo;s degree and/or equivalent relevant work experience.</li><li>
Expert proficiency in Microsoft Word, PowerPoint, Outlook, Excel, SharePoint and Teams, with the ability to quickly learn and adopt new tools, including Microsoft Copilot and other AI-enabled productivity tools.</li><li>
Strong capability in meeting coordination, agenda development, materials preparation, action tracking and stakeholder follow-up.</li><li>
Experience supporting leaders across multiple offices, regions and time zones; familiarity with global team dynamics is preferred.</li><li>
Familiarity with the investment management industry and Compliance concepts, practices and procedures is preferred but not required.</li><li>
Demonstrated ability to build and maintain structured processes, documentation, trackers and shared resources that improve organization, transparency and collaboration.</li><li>
Comfort with onboarding coordination, team engagement activities, vendor administration, invoice tracking and recurring business planning processes.</li><li>
Outstanding organizational skills, attention to detail and ability to manage multiple priorities, deadlines and urgent requests in a fast-paced environment.</li><li>
Ability to anticipate leaders&rsquo; needs, work independently, exercise sound judgment and follow through with limited direction.</li><li>
Strong written and verbal communication skills, with a customer service-oriented and collaborative approach.</li><li>
Proactive problem-solving mindset, flexibility and willingness to identify opportunities for process improvement and more sustainable ways of working.</li><li>
Highest level of integrity and ability to handle confidential and sensitive information in a highly professional manner.</li><li>
Mature judgment, ownership mindset, initiative and ability to make decisions within the scope of responsibilities.</li></ul><p></p><h1 class="jobSectionHeader"><b>
Full Time / Part Time</b></h1><p></p>
Full time<p></p><h1 class="jobSectionHeader"><b>
Worker Type</b></h1><p></p>
Employee<p></p><h1 class="jobSectionHeader"><b>
Job Exempt (Yes / No)</b></h1><p></p>
No<p></p><h1 class="jobSectionHeader"><b>
Workplace Model</b></h1><p></p><p>
Pursuant to Invesco&rsquo;s Workplace Policy, employees are expected to comply with the firm&rsquo;s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other&rsquo;s growth and development.</p><p></p><p>
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.</p><p></p><p>
Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.</p></div>

Sr. Administrative Assistant

Fervo Energy

<div>Description:
<p>
The <b>Administrative Assistant </b>provides day-to-day administrative support to the CEO of Fervo Energy. This position sits within the Office of the CEO and reports to the Executive Assistant to the CEO. The role is responsible for routine administrative functions &mdash; including calendar management, travel coordination, and expense processing &mdash; enabling the Executive Assistant to focus on higher-level strategic priorities. The position requires a high degree of professionalism, discretion, and organizational competence.</p>
Requirements:
<p><b><i>
Responsibilities</i></b></p><ul><li>
Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders</li><li>
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Process and reconcile the CEO's expense reports in a timely and accurate manner</li><li>
Serve as a first point of contact for routine administrative inquiries directed to the CEO's office</li><li>
Draft and proofread correspondence and communications as directed</li><li>
Coordinate meeting logistics, including room reservations, catering, and audio-visual setup</li><li>
Handle additional administrative tasks as assigned by the Executive Assistant to the CEO</li><li>
Maintain strict confidentiality of all sensitive business and personnel information</li></ul><p><b><i>
Required Qualifications</i></b></p><ul><li>
3&ndash;5 years of experience in an administrative support role, preferably supporting senior executives</li><li>
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)</li><li>
Experience managing complex calendars and coordinating multi-leg travel arrangements</li><li>
Experience processing expense reports</li><li>
Strong written and verbal communication skills</li><li>
Demonstrated ability to handle confidential information with discretion</li><li>
Highly organized with the ability to manage competing priorities in a fast-paced environment</li></ul><p><b><i>
Preferred Qualifications</i></b></p><ul><li>
Prior experience in a startup, energy, or technology company</li><li>
Experience working within an EA/AA team structure</li><li>
Familiarity with the Houston business community</li></ul><p><b><i>
Location</i></b></p><p>
This is a full-time, on-site position based at Fervo Energy&rsquo;s headquarters in downtown Houston, operating primarily during standard business hours with occasional flexibility to support executive scheduling needs across multiple time zones, and performed in a standard office environment with primarily sedentary work.</p></div>

Administrative Assistant

GMB Marine Shipping Agency, Inc.

<p><b>Overview</b><br/>We are seeking a proactive and highly organized Executive Assistant in Maritime Logistics to join our team. This role provides comprehensive administrative support to senior management and ensures the smooth operation of maritime logistics activities. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a passion for facilitating efficient project coordination within a fast-paced maritime environment. Your energetic approach will help drive operational excellence and support our commitment to delivering seamless logistics solutions across global markets.</p><p><b>Duties</b></p><ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for senior executives involved in maritime logistics projects using tools like Monday.com and Google Workspace.</li><li>Prepare, proofread, and transcribe important documents, reports, and correspondence with precision, ensuring clarity and professionalism.</li><li>Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks and Google Suite, and maintaining organized records of shipping documents, invoices, and compliance files.</li><li>Serve as a personal assistant by handling travel arrangements and managing multi-line phone systems with professional phone etiquette.</li><li>Coordinate project activities by tracking deadlines, preparing status updates, and liaising with internal teams to ensure timely execution of maritime logistics initiatives.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience as an executive assistant or administrative professional within the maritime or logistics industry is preferred.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment; experience in office management is advantageous.</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools; ability to prioritize tasks effectively.</li><li>Knowledge of project coordination principles along with event planning capabilities for corporate logistics functions.</li><li>Outstanding communication skills with professional phone etiquette across multi-line phone systems; ability to handle sensitive information discreetly.</li><li>Detail-oriented with strong clerical experience including filing, data entry, and office organization; prior experience supporting executives in a maritime or transportation setting is a plus. Join us in this energetic role where your organizational prowess will directly contribute to the success of our maritime logistics operations!</li></ul><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Health insurance</li></ul><p>Work Location: Hybrid remote in Houston, TX 77024</p>

Executive Assistant - Maritime Logistics

Memorial Hermann Health System

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.
<br><br>
Job Summary
<br><br>
Position responsible for performing complex and diversified administrative duties for a department.Senior Office Assistant - Emergency Department, TMCShift: 6:00 PM – 7:00 AM (Matrix schedule)
<br>Job Description
<br><br>
Minimum Qualifications
<br><b>Education:</b> High School Diploma preferred
<br><b>Licenses/Certifications:</b> (None)
<br><br>
<b>Experience / Knowledge / Skills:</b><br>
<ul>
<li>Five (5) years of clerical experience, with at least three (3) years directly related to the assignment</li>
<li>Some supervisory skills are preferred</li>
</ul>
Principal Accountabilities
<br><br>
<ul>
<li>Develops and produces reports, letters, memoranda, minutes and other departmental correspondence. Maintains and updates departmental files.</li>
<li>Ensures the timeliness and proper distribution of reports and other communications for area of responsibility.</li>
<li>Orients and trains employees regarding system and hospital policies and procedures.</li>
<li>Identifies and responds to problems with appropriate action and follow-up.</li>
<li>Ensures safe care to patients, adhering to policies, procedures, and standards, within budgetary specifications, including time management, supply management, productivity, and accuracy of practice.</li>
<li>Promotes individual professional growth and development by meeting requirements for mandatory/continuing education, skills competency, supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor, and resource to less experience staff.</li>
<li>Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.</li>
<li>Other duties as assigned.</li>
</ul>


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