administrative assistant - enterprise communications

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administrative assistant - enterprise communications Jobs in Houston

senior executive assistant

EmpowHR Consulting

We are seeking an experienced, highly organized, and proactive Executive Assistant to serve as a trusted partner to the Owner and support the daily operations of our growing pharmacy. This is more than a traditional administrative role, we are looking for someone who is resourceful, takes initiative, anticipates needs, and thrives with minimal supervision.The ideal candidate is a self-starter who enjoys creating organization, solving problems independently, and keeping business operations running efficiently. This individual will play a critical role in executive support, office administration, vendor coordination, customer communication, and operational efficiency.Key ResponsibilitiesAdministrative &amp; Executive Support&middot; Manage and prioritize the executive's calendar, appointments, and daily schedule.&middot; Screen and prioritize phone calls, emails, and correspondence.&middot; Prepare reports, presentations, spreadsheets, and executive communications.&middot; Coordinate meetings, agendas, minutes, and follow-up action items.&middot; Handle confidential information with discretion.&middot; Coordinate travel arrangements and expense reporting.Strategic Business Support&middot; Assist with business planning and strategic initiatives.&middot; Research vendors, products, and business opportunities.&middot; Develop reports and dashboards to support executive decision-making.&middot; Coordinate cross-functional projects from planning through completion.&middot; Track key initiatives and ensure deadlines are met.&middot; Identify opportunities to improve operational efficiency and implement solutions.&middot; Serve as an extension of the Owner by following up on priorities and driving accountability.Office &amp; Business Operations&middot; Manage day-to-day administrative operations.&middot; Maintain filing systems and office records.&middot; Order office supplies and manage vendor relationships.&middot; Assist with invoices, billing support, and recordkeeping.&middot; Coordinate meetings, events, and employee activities.Pharmacy Administration&middot; Support operational initiatives and special projects.&middot; Coordinate communication with pharmaceutical vendors and suppliers.&middot; Track renewals, inspections, certifications, and compliance deadlines.Experience &amp; QualificationsRequired&middot; 5+ years of Executive Assistant, Administrative, or Office Management experience.&middot; Experience supporting executives or business owners.&middot; Excellent organizational, communication, and time-management skills.&middot; Ability to manage multiple priorities independently.&middot; Strong attention to detail and professionalism.&middot; Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Preferred&middot; Healthcare, pharmacy, or medical office experience.&middot; Experience with QuickBooks or accounting software.&middot; Knowledge of healthcare administrative processes and compliance.Ideal CandidateThe successful candidate is someone who:&middot; Is a self-starter who requires minimal direction.&middot; Anticipates needs before they arise.&middot; Takes ownership from start to finish.&middot; Thinks strategically and proactively solves problems.&middot; Maintains professionalism under pressure.&middot; Builds strong relationships and improves processes.&middot; Is dependable, trustworthy, and highly accountable.Why Join Our Team?We are a growing pharmacy seeking an Executive Assistant who wants to become a valued member of our leadership team. We value initiative, accountability, professionalism, and continuous improvement. This role offers the opportunity to make a meaningful impact by helping streamline operations, support executive leadership, and contribute to the continued success of our organization.Pay: Up to $31.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

American Bureau of Shipping (ABS)

<div>The Senior Administrative Coordinator provides confidential administrative and office clerical support. Uses independent judgment in carrying out responsibilities and takes initiative to handle routine and semi-routine matters. Provide direction and guidance to another office administrative support staff in project work as assigned. Complete complex special projects requiring advanced level skills and knowledge of company and/or department operations.
What You Will Do:
<ul><li>Maintains schedule of appointments and meetings.
</li><li>Screens phone calls, take clear and complete messages, and directs calls to the appropriate individual. Where appropriate, directly handles routine and semi-routine matters on behalf of an Executive or Senior Manager (may not necessarily be an Officer of ABS).
</li><li>Processes correspondence, maintains filing system, and sorts and distributes department's mail as required.
</li><li>Sets up and maintains files in a timely and organized manner. May assist with records management duties, including filing, file retrieval, and database entry tasks.
</li><li>Compose draft documents and letters on behalf of an Executive or Senior Manager of ABS. Ensures that the appropriate review, authorization, and signatures are obtained on documents and letters.
</li><li>Handle processing of vendor invoices, weekly entries of timesheets, and preparation of travel expense reports as required.
</li><li>Keeps track of travel scheduled and informs direct reports of same.
</li><li>Arranges and coordinate travel itinerary and hotel reservations with a company-designated travel agency. Works closely with travel agents to finalize the details of travel arrangements.
</li><li>Makes any necessary arrangements for various business and committee meetings that are attended by the Senior Managers and other Officers of ABS. May include related air travel, hotel accommodations, meeting space, or other required reservations for social functions, or the entertainment of clients. Required to work closely with other senior Executive Assistants of ABS.
</li><li>Performs routine and non-routine clerical tasks with little or no supervision.
</li><li>Provide occasional work direction and instruction to other Administrative Assistants.
</li><li>Keeps abreast of PC business applications and attends training courses as needed.
</li><li>Maintain a limited supply of office supplies or share a common storage area for the same.
</li></ul>What You Will Need:
Education and Experience
<ul><li>High School diploma or equivalent
</li><li>Some college or advanced training preferred
</li><li>A minimum of ten (10) years of professional work experience as an Administrative Assistant, or a combination of education and experience.
</li></ul>Knowledge, Skills, and Abilities
<ul><li>Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
</li><li>Advanced knowledge and skills in the use of office automation software, which may include spreadsheet or database applications, word processing, and presentation applications.
</li><li>Ability to learn additional programs as required.
</li><li>Excellent oral and written communication skills.
</li><li>Must have strong interpersonal skills and the ability to deal with levels of employees and outside clients in a professional and business-like manner.
</li><li>Ability to handle routine and non-routine business matters in the absence of an executive.
</li><li>Ability to prioritize workload and handle assignments simultaneously as may be required.
</li><li>Must have strong organizational skills.
</li><li>Obtain a working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.
</li></ul>Reporting Relationships:
Reports to a Manager, Director, or Executive level position</div>

Coordinator, Senior Administrative

ConocoPhillips

<div>
 <ul>
 <li>
 World&rsquo;s largest independent upstream oil and gas business
 </li>
 <li>
 SPIRIT values - Safety People Integrity Responsibility Innovation Teamwork
 </li>
 <li>
 Operations in 13 countries
 
 
 </li>
 </ul>
 Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.
 
 
 
 
 Who We Are
 
 
 
 
 We are one of the world&rsquo;s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.
 
 
 We&rsquo;re grounded by our SPIRIT Values &ndash; safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business &ndash; but not at all costs. We believe it&rsquo;s not just what we do &ndash; it&rsquo;s how we do it &ndash; that sets us apart.
 
 
 
 Fostering an Inclusive Work Environment
 
 
 
 To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success.
 
 
 
 
 Job Summary
 
 
 
 
 ConocoPhillips is seeking a seasoned and strategic security leader to serve as Security Director within Global Security. This role provides enterprise leadership, governance, and oversight of security programs designed to protect personnel, facilities, operations, and reputation.
 
 
 As a member of the Global Security Leadership Team, this position is responsible for shaping and executing risk-based security strategies aligned with enterprise priorities and supporting operations across a diverse and evolving global footprint.
 
 
 As the company expands into more complex operating environments, this role will play a critical part in strengthening security capabilities in elevated-risk and high-risk regions&mdash;ensuring the safety of employees, contractors, business travelers, expatriates, and secondees while enabling safe and effective business operations.
 
 
 This position is part of the enterprise succession pipeline for senior security leadership and requires the ability to operate at strategic, operational, and tactical levels.
 
 
 
 
 Position Overview
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Enterprise Leadership &amp; Strategy
 
 
 
 <ul>
 <li>
 Contribute to enterprise security strategy and priorities as a member of the Global Security Leadership Team
 </li>
 <li>
 Align security programs with enterprise risk thresholds, business objectives, and operational requirements
 </li>
 <li>
 Serve as a trusted advisor to senior leadership on security risks, mitigation strategies, and operational decisions
 </li>
 <li>
 Represent Global Security in senior leadership forums and act on behalf of the Chief Security Officer, as required
 
 
 </li>
 </ul>
 
 Portfolio Leadership &amp; Program Execution
 
 
 
 <ul>
 <li>
 Lead one or more global security portfolios, which may include:
 </li>
 <li>
 International security and global investigations
 </li>
 <li>
 Americas security and enterprise security technology
 </li>
 <li>
 Executive protection, GSOC, global threat, and travel security
 </li>
 <li>
 Oversee execution of integrated, risk-based security programs across global operations
 </li>
 <li>
 Drive standardization, scalability, and continuous improvement across business units and regions
 </li>
 <li>
 Ensure alignment with the Security Management System and enterprise governance frameworks
 
 
 </li>
 </ul>
 
 High-Risk Operations &amp; Workforce Protection
 
 
 
 <ul>
 <li>
 Provide leadership for security programs supporting operations in elevated-risk and high-risk environments
 </li>
 <li>
 Oversee security risk assessments and mitigation strategies for facilities, projects, travelers, expatriates, and remote workforces
 </li>
 <li>
 Support new country entry, major projects, and operations in complex geopolitical and security environments
 </li>
 <li>
 Advise leadership on security risk acceptance, escalation thresholds, and go/no-go decisions
 </li>
 <li>
 Ensure travel security, journey management, residential security, and workforce protection programs are robust and effective
 
 
 </li>
 </ul>
 
 Governance, Risk &amp; Assurance
 
 
 
 <ul>
 <li>
 Establish and maintain security policies, standards, and procedures
 </li>
 <li>
 Ensure effective execution of the Security Management System
 </li>
 <li>
 Oversee assurance, audit, and compliance processes
 </li>
 <li>
 Monitor and report security risks, trends, and mitigation effectiveness
 
 
 </li>
 </ul>
 
 Crisis Management &amp; Incident Response
 
 
 
 <ul>
 <li>
 Provide senior leadership during incidents, emergencies, and crisis management activations
 </li>
 <li>
 Support enterprise crisis management structures, including IMT and Functional Support Teams
 </li>
 <li>
 Coordinate protective, investigative, and intelligence support capabilities
 </li>
 <li>
 Drive post-incident reviews and continuous improvement
 
 
 </li>
 </ul>
 
 Financial &amp; Vendor Management
 
 
 
 <ul>
 <li>
 Lead budget planning, cost optimization, and resource allocation
 </li>
 <li>
 Oversee security vendors, contracts, and service delivery
 </li>
 <li>
 Ensure contracted services meet company security standards and operational requirements
 
 
 </li>
 </ul>
 
 Stakeholder Engagement
 
 
 
 <ul>
 <li>
 Serve as a senior interface with business units and corporate functions
 </li>
 <li>
 Build relationships with government agencies, law enforcement, industry partners, and peer organizations
 </li>
 <li>
 Provide executive-level briefings on security risks and strategic implications
 
 
 </li>
 </ul>
 
 Success Profile:
 
 
 
 <ul>
 <li>
 Builds Talent and Teams: Takes an active role in acquiring, developing and retaining a high-performing, highly engaged team
 </li>
 <li>
 Takes Accountability: Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right
 </li>
 <li>
 Drives Performance: Delivers results through realistic planning to accomplish goals
 </li>
 <li>
 Empowers Others: Delegates authority responsibly so others can deliver results and solve problems without fear
 
 
 </li>
 </ul>
 
 Basic Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience in Security, Risk Management, Business, International Relations, or related field
 </li>
 <li>
 12 or more years of progressive experience in corporate security, military, law enforcement, intelligence, emergency management, or related discipline
 </li>
 <li>
 Previous experience leading global or multi-region security programs and teams
 </li>
 <li>
 Previous experience conducting security risk assessments and implementing mitigation strategies
 </li>
 <li>
 Previous experience supporting crisis management, incident response, or emergency operations
 </li>
 <li>
 Basic working knowledge of core security disciplines, including physical security, investigations, crisis management, executive protection, and security technology
 
 
 </li>
 </ul>
 
 Preferred Requirements:
 
 
 
 <ul>
 <li>
 Legally authorized to work in the United States
 </li>
 <li>
 Master&rsquo;s degree in Security Management, International Affairs, Business, or related discipline
 </li>
 <li>
 Professional certifications such as CPP, PSP, CISSP, CISM, or equivalent
 </li>
 <li>
 Experience in energy, extractives, infrastructure, or other globally distributed, high-risk industries
 </li>
 <li>
 Demonstrated experience supporting operations, personnel, or facilities in elevated-risk or high-risk environments
 </li>
 <li>
 Direct experience operating in high-risk, non-permissive, or politically complex environments
 </li>
 <li>
 Experience supporting new country entry, major capital projects, or international operations
 </li>
 <li>
 Experience developing country security plans, facility security plans, and workforce protection strategies
 </li>
 <li>
 Experience managing travel security and duty-of-care programs
 </li>
 <li>
 Experience leading or supporting crisis management teams, GSOC operations, or threat intelligence programs
 </li>
 <li>
 Experience managing security vendors, guard forces, and international service providers
 </li>
 <li>
 Demonstrated ability to translate complex security risks into actionable business guidance for senior leadership
 </li>
 <li>
 Proven ability to advise senior leadership and influence cross-functional stakeholders
 </li>
 <li>
 Strong written and verbal communication skills, including executive-level briefing experience
 
 
 </li>
 </ul>
 
 Leadership Expectations
 
 
 
 <ul>
 <li>
 Demonstrates an enterprise-first mindset and sound judgment
 </li>
 <li>
 Leads through influence, collaboration, and alignment
 </li>
 <li>
 Builds scalable, risk-based security programs
 </li>
 <li>
 Operate effectively in complex, fast-changing environments
 </li>
 <li>
 Develop future leaders and strengthen organizational capability
 
 
 </li>
 </ul>
 
 
 Additional Considerations
 
 
 
 
 <ul>
 <li>
 This role is part of the Global Security leadership succession pipeline
 </li>
 <li>
 Directors are expected to be interchangeable across portfolios over time
 </li>
 <li>
 Domestic and international travel may be required, including support during crisis or incident response
 
 
 </li>
 </ul>
 
 Director Scope Statements
 
 
 
 
 Enterprise Expectation for All Directors
 
 
 
 All Global Security Directors operate with enterprise accountability beyond their assigned portfolio. Each Director is expected to contribute to enterprise security strategy, SMS execution, leadership development, crisis response, business engagement, and CSO succession readiness. Directors may rotate across portfolios over time to strengthen continuity, resilience, and enterprise leadership capability.
 
 
 
 Security Director &mdash; International &amp; Global Investigations
 
 
 
 
 
 Primary Scope
 
 
 
 
 Leads security strategy, governance, and program execution across international operations, with enterprise responsibility for global investigations governance, standards, and coordination.
 
 
 
 Core Accountability Areas
 
 
 
 <ul>
 <li>
 International security program leadership and oversight.
 </li>
 <li>
 Security risk assessment and mitigation for international assets, operations, travelers, expatriates, secondees, and business activities.
 </li>
 <li>
 Business unit engagement across international regions.
 </li>
 <li>
 Global investigations governance, coordination, standards, and quality assurance.
 </li>
 <li>
 Oversight of complex, cross-border, sensitive, or enterprise-significant investigations.
 </li>
 <li>
 Alignment with Legal, HR, Compliance &amp; Ethics, IT/OT Security, and business leadership.
 </li>
 <li>
 Integration of investigations, regional risk, and enterprise security governance.
 
 
 </li>
 </ul>
 
 Differentiating Focus
 
 
 
 This role combines international operational security leadership with global functional accountability for investigations. It is especially critical for higher-risk environments where local execution, legal sensitivity, business continuity, and enterprise defensibility must be tightly coordinated.
 
 
 
 Security Director &mdash; Americas &amp; Enterprise Security Technology
 
 
 
 
 
 Primary Scope
 
 
 
 
 Leads security strategy, governance, and program execution across the Americas, with enterprise responsibility for security technology strategy, integration, and lifecycle management.
 
 
 
 Core Accountability Areas
 
 
 
 <ul>
 <li>
 Americas regional security program leadership and oversight.
 </li>
 <li>
 Security risk assessment and mitigation across North and South America operations.
 </li>
 <li>
 Business unit engagement and support across the Americas.
 </li>
 <li>
 Enterprise security technology strategy, standards, deployment, and integration.
 </li>
 <li>
 Oversight of access control, video management, alarm, badging, physical security systems, and related platforms.
 </li>
 <li>
 Alignment of regional execution with global standards, SMS requirements, and enterprise reporting.
 </li>
 <li>
 Support for technology-enabled detection, response, assurance, and risk management.
 
 
 </li>
 </ul>
 
 Differentiating Focus
 
 
 
 This role combines direct regional security leadership with enterprise ownership of scalable security technology capabilities. It ensures security investments are risk-based, integrated, operationally useful, and globally consistent.
 
 
 
 Security Director &mdash; Executive Protection &amp; Global Support
 
 
 
 
 
 Primary Scope
 
 
 
 
 Leads enterprise executive protection and global support capabilities, including GSOC, global threat, travel security, protective intelligence, and real-time security decision support.
 
 
 
 Core Accountability Areas
 
 
 
 <ul>
 <li>
 Executive protection strategy, standards, planning, and operational delivery.
 </li>
 <li>
 Global threat program oversight, including intelligence monitoring, analysis, advisories, and leadership decision support.
 </li>
 <li>
 GSOC oversight, capability development, incident monitoring, alerting, and response coordination.
 </li>
 <li>
 Travel security, protective intelligence, high-risk travel support, and event security coordination.
 </li>
 <li>
 Integration of intelligence, GSOC operations, executive protection, and security response support.
 </li>
 <li>
 Support for crisis management, evacuation planning, and real-time operational security decisions.
 
 
 </li>
 </ul>
 
 Differentiating Focus
 
 
 
 This role provides enterprise-wide enabling capabilities that support senior leaders, business travelers, expatriates, secondees, and operations in dynamic risk environments. It integrates intelligence, monitoring, protective operations, and response coordination into a unified support model.
 
 
 
 Apply By:
 
 
 
 Aug 10, 2026
 
 
 
 Sponsorship:
 
 
 
 ConocoPhillips&rsquo; sponsorship for employment authorization in the country where this job is located is available for this position.
 
 
 
 
 Benefits Overview
 
 
 
 
 ConocoPhillips offers a competitive and comprehensive benefits package designed to support your well-being and career growth:
 
 
 <ul>
 <li>
 Taking Care of Your Health &amp; Wellness: Medical, dental, vision, mental health support, and wellness programs.
 </li>
 <li>
 Supporting and Building Financial Security: Competitive base pay, annual performance bonuses, and retirement savings plans.
 </li>
 <li>
 Promoting Work-Life Balance: Paid time off, paid parental leave, and family support resources.
 </li>
 <li>
 Offering Career Development: Access to training, mentoring, and internal career mobility tools.
 </li>
 <li>
 Guiding Recognition &amp; Inclusion: Peer-nominated awards, inclusive culture, and employee resource groups.
 
 
 </li>
 </ul>
 
 Why ConocoPhillips
 
 
 
 At ConocoPhillips, we believe our people power the future of energy. We&rsquo;re committed to creating a workplace where employees feel valued, supported, and inspired to grow&mdash;professionally and personally.
 
 
 We don&rsquo;t just offer jobs&mdash;we offer meaningful careers in a company that values how we work as much as what we achieve.
 
 
 
 EEO:
 
 
 
 In the US, ConocoPhillips is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other legally protected status.
</div>

Director, Security

MD Anderson Cancer Center

<div>The GU Radiation Oncology Department relies on the Senior Administrative Assistant to provide comprehensive support for faculty, staff, and program operations. The Senior Administrative Assistant plays a key role in documentation, scheduling, compliance, financial coordination, and administrative workflow that ensures smooth and efficient operations across the department. As part of a large and specialized environment, the Senior Administrative Assistant contributes to maintaining organized, timely, and high-quality administrative processes. 
 
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant supports this mission by ensuring strong administrative foundations, accurate documentation, and reliable coordination for clinical and academic operations. The Senior Administrative Assistant is essential to maintaining institutional standards and contributing to a high-performing team. 
 
The ideal candidate for the Senior Administrative Assistant role brings preferred experience with Concur for travel booking and expense reconciliation, demonstrated skill in arranging complex travel itineraries, strong proficiency in managing high-volume Outlook calendars, and the ability to provide consistent administrative support to multiple faculty members. Candidates with experience performing departmental timekeeping, coordinating schedules across clinical or academic environments, and supporting day-to-day operations in a fast-paced setting will be especially well-suited for this position. 
 
Minimum $21.88 - Midpoint $27.40 - Maximum $32.93 
 
Why Us? 
 
In this role, you directly support the operational strength of a world-renowned institution while building expertise in administrative coordination, clinical operations support, and program management. The Senior Administrative Assistant position offers opportunities for professional development, stable career progression, and meaningful work that contributes to patient care, faculty success, and institutional excellence. 
 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li></ul> 
<ul><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li></ul> 
<ul><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li></ul> 
<ul><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 

Responsibilities 
 
Documentation 
 
<ul><li>Process licensing applications and renewals</li></ul> 
<ul><li>Maintain Risk Management Education credits and track attendance for Quality Assurance and Planning clinic meetings</li></ul> 
<ul><li>Maintain documentation to ensure compliance with institutional, state, and board certifications</li></ul> 
<ul><li>Complete general assignments and projects related to department programs</li></ul> 
<ul><li>Create agendas, attend program meetings, and prepare information for review and dissemination</li></ul> 
<ul><li>Follow up with meeting attendees to ensure completion of action items</li></ul> 
<ul><li>Prepare minutes for meetings, conferences, and program activities</li></ul> 
<ul><li>Maintain faculty CVs, biosketches, and other support documents monthly</li></ul> 

Calendar Management 
 
<ul><li>Maintain faculty and staff time off requests and clinic coverage through Kronos and Outlook</li></ul> 
<ul><li>Proactively manage faculty Outlook calendars</li></ul> 
<ul><li>Perform departmental timekeeping using Kronos</li></ul> 
<ul><li>Schedule meetings, classes, symposiums, and conferences</li></ul> 
<ul><li>Schedule seminars and workshops</li></ul> 
<ul><li>Coordinate institutional events, including announcing seminars, planning advertising, and arranging visitor travel</li></ul> 
<ul><li>Facilitate meetings as requested</li></ul> 

Department Operations 
 
<ul><li>Support administrative efforts across department locations</li></ul> 
<ul><li>Complete projects assigned by the supervisor</li></ul> 
<ul><li>Attend and complete required educational courses</li></ul> 
<ul><li>Assist Operations Managers with faculty recruiting, credentialing, and other faculty actions</li></ul> 
<ul><li>Mentor new support staff during their initial six months</li></ul> 
<ul><li>Update the faculty and department website quarterly</li></ul> 

Finance &amp; Travel 
 
<ul><li>Coordinate financial and service arrangements</li></ul> 
<ul><li>Post and track PRS fiscal expenditures and reconcile monthly</li></ul> 
<ul><li>Monitor expenses to ensure cost centers remain within budget</li></ul> 
<ul><li>Process reimbursements and travel per funding source policy</li></ul> 
<ul><li>Schedule faculty travel and visitor or candidate recruitment travel</li></ul> 

Business Development 
 
<ul><li>Assist with policy creation, training, research, and business management related to program coordination</li></ul> 
<ul><li>Perform additional duties as assigned</li></ul> 

EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Associate's Degree or</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 5 years Administrative/secretarial experience. or</li><li>
Required: 3 years Required experience with Associate's degree. or</li><li>
Required: 1 year Required experience with Bachelor's degree.</li><li>
Preferred: Experience working with Biosketches and other supporting documentations. MyNCBI skills are preferred</li></ul> 

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 182212
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Senior Administrative Assistant - GU Radiation Oncology

Baker Tilly Canada

<div><h1 class="jobSectionHeader">Overview</h1>
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world&rsquo;s leading financial centers &ndash; New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.
Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency (&quot;search firm&quot;) for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.<h1 class="jobSectionHeader">
Job Description:</h1> 
We are seeking a Principal to lead and grow our Oil and Gas / Energy Finance Managed Services practice. This leader will be responsible for building the vertical strategy, expanding market presence, developing client relationships, and shaping finance focused managed services solutions for companies across the energy sector.
This is a senior leadership role for a market facing executive who brings deep finance and industry experience, strong commercial instincts, and the ability to translate complex client needs into scalable managed services solutions. The Principal will help clients strengthen finance operations, improve visibility and control, modernize processes, and create more resilient operating models. The ideal candidate brings a combination of industry credibility, commercial leadership, and operating model experience. This person will help position Managed Services as a strategic operating partner to energy clients rather than a traditional outsourcing provider
The role is focused exclusively on the Finance function and includes leadership across finance transformation, controllership support, close and reporting, FP&amp;A support, procure to pay, order to cash, cash flow visibility, compliance, and finance related application support.
Key Responsibilities
Practice leadership<ul><li>
Lead the Oil and Gas / Energy Finance Managed Services practice as the senior industry leader</li><li>
Define the growth strategy, market priorities, and solution focus for the practice</li><li>
Build a differentiated point of view around finance managed services for the energy sector</li><li>
Partner across the firm to align industry strategy, managed services capabilities, and client priorities</li><li>
Help establish the practice as a recognized leader in finance operations and transformation for energy clients</li></ul>
Business development and revenue growth<ul><li>
Originate and close new business within the Oil and Gas / Energy sector</li><li>
Build relationships with CFOs, CAOs, controllers, finance leaders, private equity sponsors, and portfolio company executives</li><li>
Identify and pursue opportunities across new logos, existing clients, and cross sell relationships</li><li>
Lead strategic pursuits, solution development, executive presentations, and pricing discussions</li><li>
Develop a strong and actionable pipeline that supports practice growth goals</li></ul>
Finance solution development<ul><li>
Shape finance managed services solutions tailored to Oil and Gas / Energy clients</li></ul>
Focus solutions on areas such as:<ul><li><ul><li>
Procure to pay, order to cash</li><li>
FP&amp;A support</li><li>
Close and consolidation</li><li>
Management reporting</li><li>
Technical accounting support</li><li>
Finance data and analytics</li><li>
Working capital and cash visibility</li><li>
Finance controls and compliance</li><li>
ERP and finance application support</li><li>
Bring practical insight into the finance challenges unique to the sector, including joint ventures, complex allocations, project accounting, asset intensive operations, multi entity structures, and acquisition integration</li><li>
Help clients move from fragmented finance processes to a more integrated and accountable operating mode</li></ul></li></ul>
Client advisory and executive engagement<ul><li>
Serve as a trusted advisor to senior finance executives</li><li>
Help clients assess their current finance function, identify gaps, and define a future state model</li><li>
Position managed services as a strategic enabler of stronger finance performance, not simply a staffing alternative</li><li>
Support clients through finance modernization, process redesign, control enhancement, and operating model evolution</li><li>
Act as executive sponsor for priority client relationships within the practice</li></ul>
Internal collaboration and capability building<ul><li>
Partner with delivery leaders to ensure solutions are practical, scalable, and aligned with client outcomes</li><li>
Inform talent strategy for the practice, including capability needs, leadership requirements, and industry expertise</li><li>
Contribute to the development of playbooks, solution assets, and industry specific offerings</li><li>
Support recruiting, mentoring, and development of talent aligned with the practice</li><li>
Provide leadership input into annual planning, forecasting, and investment priorities</li></ul>
Qualifications<ul><li>
20+ years of experience in finance, consulting, managed services, outsourcing, or transformation, with significant experience in Oil and Gas or Energy</li><li>
Proven leadership experience in building or scaling a practice, service line, or industry vertical</li><li>
Deep understanding of finance operating models and managed services solutions</li><li>
Strong commercial track record with demonstrated success in business development and executive relationship management</li><li>
Experience advising CFOs, controllers, and finance leadership teams on transformation, performance improvement, and finance operations</li></ul></div>

Oil and Gas/Energy Finance Managed Services, Principal

StevenDouglas

<div>
 
 
 Technical Project Coordinator
 
 
 
 Onsite &mdash; Downtown Houston, TX |
 
 
 
 POSITION SUMMARY
 
 
 
 The coordinator is the engine that keeps the program's day-to-day moving. A large part of the role is organizing and actively participating in client meetings and chasing the customer for the input, validation, and sign-off the program depends on. The Program Manager owns the overall schedule; this role supports it by maintaining the detailed task tracking and technical dependency map beneath it. Because engineers and task owners will be self-reporting status, the coordinator needs a strong enough technical orientation to understand what a deliverable actually requires &mdash; so that padded estimates, glossed-over dependencies, and sandbagged timelines don't go unchallenged. The role reports into Cavalry's delivery leadership and works closely with the Program Manager, SDM, and technical specialists.
 
 KEY RESPONSIBILITIES
 
 
 <ul>
 <li>
 
 Client Meeting Facilitation &amp; Customer Follow-Through
 
 Organize, schedule, and actively participate in client meetings &mdash; scrums, working sessions, sprint retrospectives, monthly updates, and executive syncs.
 </li>
 <li>
 Capture decisions and action items, then relentlessly chase them to closure across both client and delivery teams. This is a large part of the role.
 </li>
 <li>
 Drive input, validation, and sign-off out of the customer &mdash; politely but persistently following up with stakeholders who are slow or unresponsive until the program gets what it needs.
 </li>
 <li>
 Manage the flow of information between client network/security/PMO teams and Cavalry delivery, keeping everyone working from the same facts.
 </li>
 <li>
 
 Detailed Task &amp; Technical Dependency Tracking
 
 Support the Program Manager &mdash; who owns the overall schedule &mdash; by maintaining the detailed task tracking beneath it and keeping it accurate and current.
 </li>
 <li>
 Own the technical dependency map: understand what must be completed before what, and surface dependencies that task owners have overlooked or glossed over.
 </li>
 <li>
 Reconcile competing views of the same work (e.g., client EPM vs. delivery-team Planner) and resolve discrepancies rather than just reporting both.
 </li>
 <li>
 Track task-level progress against commitments and flag slips early, before they roll up into schedule impact.
 </li>
 <li>
 
 Technical Orientation &mdash; Holding Task Owners Accountable
 
 Bring enough technical depth to follow the program's workstreams &mdash; SD-WAN, connectivity, ITSM, monitoring, firewall, and automation &mdash; and to understand what completing a given deliverable actually requires.
 </li>
 <li>
 Constructively challenge engineering estimates and status: recognize when a task is being padded, a dependency downplayed, or a timeline sandbagged, and press for the real picture.
 </li>
 <li>
 Ask informed follow-up questions so that vague or evasive status can't stand, and validate with the right SME before it reaches an executive.
 </li>
 <li>
 
 Status Reporting &amp; Executive Communications
 
 Produce clear, accurate, executive-grade status reports and contribute to executive briefing decks.
 </li>
 <li>
 Coordinate recurring reporting cadences (e.g., monitoring reports from SolarWinds/ThousandEyes) and ensure they land on time and on message.
 </li>
 <li>
 Turn technical detail into concise, executive-ready narratives without losing accuracy.
 </li>
 <li>
 
 Governance, Change &amp; Artifact Management
 
 Run the artifact review and approval workflow end to end: submission packages, SLA tracking, sign-off gates, and DocuSign coordination.
 </li>
 <li>
 Coordinate change submissions (CRQ/CAB) and ensure the right requests are raised in the right form.
 </li>
 <li>
 Maintain document control and version discipline (SharePoint), so the team and client always work from the current artifact.
 </li>
 </ul>
 
 
 REQUIRED QUALIFICATIONS
 
 
 <ul>
 <li>
 5+ years in project coordination, project management, or PMO roles supporting technical or infrastructure programs.
 </li>
 <li>
 Demonstrated success in a consulting, professional services, MSP, or IT service provider setting &mdash; working billable and client-facing, accountable to external stakeholders. This is a firm requirement, not a nice-to-have: strong coordinators whose experience is exclusively internal/in-house are not a fit for an embedded, client-facing consulting role.
 </li>
 <li>
 Strong command of coordination tooling: MS Project and/or Planner, Excel, PowerPoint, SharePoint, and ServiceNow (or a comparable ITSM platform).
 </li>
 <li>
 A self-starter comfortable organizing and running client meetings and persistently, diplomatically chasing stakeholders for input, validation, and sign-off &mdash; someone who follows up until things close rather than waiting for responses.
 </li>
 <li>
 Strong technical orientation &mdash; enough depth in networking/infrastructure to understand what a deliverable actually requires and to constructively challenge engineering estimates and status. Full engineering skills are not required, but a coordinator who takes technical status at face value is not a fit.
 </li>
 <li>
 Proven ability to produce executive-grade status reporting and communicate with senior stakeholders.
 </li>
 <li>
 Experience operating within formal governance/approval and change-control processes.
 </li>
 <li>
 Must be able to work onsite in downtown Houston on a full-time basis.
 </li>
 </ul>
 
 
 PREFERRED QUALIFICATIONS
 
 
 <ul>
 <li>
 Coordination experience on network, infrastructure, or cybersecurity programs; familiarity with SD-WAN, network monitoring (SolarWinds/ThousandEyes), and ITSM concepts.
 </li>
 <li>
 Experience in energy, utilities, midstream, or other critical-infrastructure sectors; awareness of NERC CIP and related regulatory drivers.
 </li>
 <li>
 Certifications: PMP, CAPM, CSM / PMI-ACP, or ITIL.
 </li>
 <li>
 Comfort with Agile/sprint delivery and tools such as Planner, Jira, or Azure DevOps.
 </li>
 </ul>
 
 
 
</div>

Information Technology Project Coordinator

Fervo Energy

<div>Description: 
The Network Architect is a senior individual contributor responsible for designing and evolving Fervo's network architecture across corporate IT, hybrid cloud, and site environments. This role is the subject-matter expert for the Fortinet Security Fabric, with deep ownership of FortiGate, FortiSwitch, FortiAP, FortiManager, FortiAnalyzer, FortiNAC, and Fortinet Secure SD-WAN. The Network Architect will also define how the Fortinet platform integrates with Cisco-based OT networks, cloud services, and cybersecurity controls.
This is a hands-on architecture role, not a strategy-only position. The Network Architect will establish standards, explain the rationale behind design decisions, and advise technical and executive stakeholders, while remaining close enough to implementation to support commissioning, major changes, and complex incident resolution. This individual will partner closely with the Hybrid Cloud Architect, cybersecurity, site teams, network engineers, and external providers to build a network platform that is repeatable, supportable, and increasingly delivered through automation and CI/CD.
Requirements:

Responsibilities
Network Architecture &amp; Technical Direction<ul><li>
Design the target-state architecture for enterprise, cloud, WAN and SD-WAN, wireless, and site connectivity, balancing reliability, security, maintainability, scalability, and cost</li><li>
Own architectural standards and lifecycle strategy for the Fortinet Security Fabric, including high availability, capacity, firmware, licensing, and platform roadmaps</li><li>
Define secure integration patterns between Fortinet-based IT networks and Cisco-based OT environments, including routing, segmentation, access control, and resilient interconnects</li><li>
Produce reference architectures, topology diagrams, technical decision records, configuration standards, and implementation guidance that serve as the network source of truth</li><li>
Evaluate design options and clearly communicate recommendations, tradeoffs, and risk to engineers, business leaders, and executives</li></ul>
Automation &amp; Platform Engineering<ul><li>
Develop and execute a roadmap to move network provisioning and change management toward version-controlled, automated delivery through CI/CD</li><li>
Build reusable templates and automation using FortiManager, APIs, Python, Ansible, Terraform, or comparable infrastructure-as-code tools</li><li>
Establish testing, validation, monitoring, and rollback practices for automated network changes</li><li>
Partner with the Hybrid Cloud Architect to design secure, scalable connectivity across cloud and on-premise environments</li></ul>
Delivery, Reliability &amp; Operations<ul><li>
Remain hands-on with configuration, deployment, commissioning, upgrades, and troubleshooting of Fortinet and Cisco network infrastructure</li><li>
Serve as the senior escalation point for complex network incidents, leading root-cause analysis and durable remediation</li><li>
Lead network design and delivery for new site builds, plant commissioning, expansions, and infrastructure refreshes</li><li>
Guide routing and switching, BGP and OSPF, SD-WAN, VPN, QoS, wireless, network segmentation, and high-availability design</li><li>
Use FortiAnalyzer and related tooling to improve observability, performance management, capacity planning, and operational readiness</li><li>
Coordinate with managed service providers, vendors, Fortinet support, and Cisco partners to maintain service quality and drive issues to resolution</li></ul>
Security, Governance &amp; Team Enablement<ul><li>
Design and enforce firewall policy, network access control, segmentation, secure remote access, and logging standards in partnership with cybersecurity</li><li>
Support incident response, risk assessments, audits, and remediation by providing network telemetry, evidence, and technical leadership</li><li>
Review network designs and changes, mentor engineers and contractors, and raise the team's ability to reason through design decisions rather than only execute configurations</li><li>
Create runbooks and operational standards that make the environment easier to support and reduce dependence on individual knowledge</li></ul>
Qualifications
Required<ul><li>
Bachelor's degree in computer science, engineering, information systems, or a related field, or equivalent practical experience</li><li>
8+ years of experience in network engineering or infrastructure operations, including meaningful responsibility for architecture, standards, or complex design decisions</li><li>
Deep, recent hands-on experience across the Fortinet Security Fabric, particularly FortiGate, FortiSwitch, FortiAP, FortiManager, FortiAnalyzer, FortiNAC, and Fortinet Secure SD-WAN</li><li>
Strong Cisco routing and switching experience and the ability to integrate enterprise IT networks with OT or industrial environments</li><li>
Advanced knowledge of BGP, OSPF, VLANs and VRFs, IPsec and SSL VPN, QoS, high availability, and network segmentation</li><li>
Experience designing and supporting hybrid cloud networking in Azure or AWS</li><li>
Experience with network automation, CI/CD, scripting, APIs, or infrastructure-as-code tools such as Python, Ansible, or Terraform</li><li>
Strong troubleshooting and diagnostic skills in complex, uptime-critical environments</li><li>
Excellent written and verbal communication, including the ability to explain architecture decisions and recommendations to executive stakeholders</li></ul>
Preferred<ul><li>
Fortinet certifications such as FCP or FCSS in Secure Networking or Network Security</li><li>
Cisco certification such as CCNP or CCIE</li><li>
Experience supporting industrial control systems, operational technology networks, or site commissioning, particularly in regulated infrastructure, plus familiarity with NIST, ISO 27001, IEC 62443, or NERC CIP</li></ul></div>

Network Architect

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