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administrative accounting specialist

a super digital admin assist with bookkeeping for clinical ceo

ASTRA Construction

Job OverviewAstra Construction LLC is seeking a detail-oriented and experienced Bookkeeper with strong QuickBooks skills and a background in construction accounting. The ideal candidate will be responsible for maintaining accurate financial records, managing day-to-day bookkeeping, and supporting the company's financial reporting and accounting processes.Responsibilities<ul><li>Maintain accurate financial records using QuickBooks.</li><li>Record and reconcile bank and credit card transactions.</li><li>Process accounts payable and accounts receivable.</li><li>Track and manage construction job costs.</li><li>Handle retainage accounting and monitor outstanding retainage balances.</li><li>Prepare monthly financial reports, including Profit &amp; Loss, Balance Sheet, and Cash Flow reports.</li><li>Reconcile general ledger accounts.</li><li>Assist with payroll and subcontractor payments.</li><li>Prepare and organize documentation for accountants and year-end tax reporting.</li><li>Ensure financial records are accurate and comply with company policies.</li></ul>Requirements<ul><li>Minimum 3 years of bookkeeping experience.</li><li>Proficiency in QuickBooks (Desktop and/or Online).</li><li>Previous construction accounting experience is required.</li><li>Strong understanding of retainage, job costing, reconciliations, and financial reporting.</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Strong communication and problem-solving skills.</li><li>Proficiency in spreadsheets (Excel or Google Sheets) for data analysis and reporting purposes.</li></ul>Pay: From $20.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in Houston, TX 77042

Bookkeeper - Residential Construction

Prime Asset Management Company 

Corcoran Legends Realty Management Company is looking for a versatile, organized, and proactive team member to support day-to-day operations across admin, data, customer service, and marketing. You’ll be the backbone that keeps our clients and internal processes running smoothly.ResponsibilitiesAdministrative Support: Manage calendars, schedule meetings, handle emails, and organize documents and files.Data Entry: Accurately input, update, and maintain client and property data in our CRM and spreadsheets.Customer Service: Respond to client inquiries via phone, email, and chat with professionalism and speed.Call Center Support: Handle inbound/outbound calls related to property inquiries, account updates, and follow-ups.Social Media Marketing: Create and schedule posts, engage with followers, and track basic performance metrics across platforms.Coordination: Liaise between clients, vendors, and internal teams to ensure tasks are completed on time.QualificationsHigh school diploma required; Associate’s or Bachelor’s degree in Business, Communications, or related field is a plus.1+ year experience in admin, data entry, customer service, or social media management preferred.Strong typing speed and accuracy, with proficiency in Google Workspace, Microsoft Office, and CRM tools.Excellent written and verbal communication skills.Comfortable multitasking and managing multiple priorities in a fast-paced environment.Reliable internet connection and a quiet workspace for remote work.

Virtual Assistant/Data entry Specialist

Izakaya Hi

Izakaya Hi is a Japanese Pub-style restaurant that also has extensive Korean selections. We average 150 takeout order per day (~30 for lunch, ~120 for dinner), so we need help packaging all these orders. We have a very large menu, so you'll need to know the menu inside and out to ensure order accuracy.Base pay starts at $11 per hour, but you also receive tips from direct customer orders placed on the phone or in person. This will average to $13+ per hour. Schedule will include dinner shifts (5:00 PM - 10:30 PM)- schedule can be flexible.Ideal candidate:- SUPER detail-oriented (order accuracy is immensely important!)- Reliable, quick, and efficient worker- Ability to retain and recall every detail of an extensive menu (sauce accompaniments, visual recognition of incorrect orders, etc.)- Prior familiarity with Japanese and/or Korean cuisine is a huge plus, but not a deal breaker!!Please provide your resume and a few professional references, or come in person to apply.Job Type: Part-timePay: From $11.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

Take Out Specialist

New Tax Relief Company

Pay: $16.00 - $18.00 per hourJob description:Job Title: Part-Time Office Assistant &mdash; Tax Office (Will Train)Job Type: Part-time Schedule: 3-4 days per week, Tuesday or Wednesday &ndash; Friday - As Needed, 9:00 AM&ndash;6:00 PM (24 - 28 hours/week) Pay: $16.00&ndash;$18.00 per hour, depending on experience Location: Houston, TX &mdash; in-office (No Remote)About the RoleOur tax preparation and IRS tax resolution office is looking for a dependable, organized part-time Office Assistant. This is a support role &mdash; you'll help keep our client cases moving by making calls, gathering documents, and keeping our files and system up to date.No tax experience is required. We will train you. What matters most is that you're reliable, detail-oriented, and comfortable talking with clients on the phone, meeting with them as necessary.Responsibilities<ul><li>Make and answer client phone calls, and follow up until you get what's needed</li><li>Provide friendly, professional customer service to clients</li><li>Contact clients and third parties to obtain tax returns, transcripts, and documents</li><li>Follow up with clients to collect IRS resolution documents (bank statements, pay stubs, expense records, etc.)</li><li>Enter client information into our tax software accurately</li><li>Upload IRS notices and update client records in our CRM</li><li>Organize and assemble client files so cases are ready for review</li><li>Assist clients with making estimated tax payments as needed</li><li>Run occasional local errands (bank, post office, office supplies)</li><li>Provide general office support as needed</li></ul>With time and training, you may also assist with light tax preparation work under supervision.Qualifications<ul><li>Reliable and punctual &mdash; you show up and follow through</li><li>Strong attention to detail, especially with numbers and dates</li><li>Comfortable making repeated follow-up calls without dropping the ball</li><li>Professional phone manner</li><li>Basic computer skills and the ability to learn new software</li><li>Able to handle confidential client information appropriately</li><li>Valid driver's license and reliable transportation (for errands)</li><li>High school diploma or equivalent</li></ul>Preferred (Not Required)<ul><li>Previous office, front desk, receptionist, or customer service experience</li><li>Any exposure to tax preparation, bookkeeping, or IRS notices</li><li>Bilingual English/Spanish</li></ul>Why Work With Us<ul><li>Daytime hours in a professional office &mdash; no nights or weekends</li><li>Room to grow into light tax preparation, with pay increases as you take on more responsibility</li><li>Small team where your work makes a visible difference</li></ul>No experience required &ndash; training providedTo apply: Email resumeBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In personPay: $15.00 - $17.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Tax Office Assistant – Part-Time

Spring Clinical Research

Job Description:We are seeking a motivated and detail-oriented Clinical Research Assistant to join our dynamic research team. The successful candidate will play a pivotal role in supporting clinical trials and research studies aimed at advancing medical knowledge and improving patient care. The Clinical Research Assistant will work closely with the research team, study participants, and healthcare professionals to ensure the smooth and ethical execution of research projects.Key Responsibilities:Participant Recruitment and Screening:Identify and recruit eligible study participants according to study criteria. Screen potential participants to ensure their suitability for the research. Data Collection and Documentation:Assist in the collection of clinical data, including medical histories, laboratory results, and vital signs. Maintain accurate and organized records of all research-related activities. Ensure data integrity and compliance with study protocols. Informed Consent Process:Explain the research study to participants and obtain informed consent. Maintain documentation of informed consent processes.Clinical Procedures: Assist with clinical procedures, including administering medications, medical tests, and assessments as per the study protocol. Ensure adherence to ethical and safety standards.Data Management:Enter, manage, and analyze research data using electronic databases and software. Generate reports and assist in data interpretation.Regulatory Compliance:Ensure compliance with regulatory requirements, including Good Clinical Practice (GCP) guidelines. Assist in preparing and submitting regulatory documents as needed.Study Coordination:Collaborate with principal investigators, physicians, nurses, and other healthcare professionals involved in the research. Coordinate study-related activities and scheduling.Participant Follow-up:Maintain regular contact with study participants to track their progress and ensure retention in the study.Quality Assurance:Assist in monitoring and auditing study sites to ensure protocol adherence and data quality.Adverse Event Reporting:Promptly report adverse events and safety concerns to the appropriate regulatory bodies.Job Type: Full-timePay: $12.00 - $16.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>Clinical trials: 1 year (Preferred)</li><li>Research: 1 year (Preferred)</li></ul>Work Location: In person

Clinical Research Assistant

DM Clinical Research

<div>DM Clinical Research is looking to hire an Unblinded Clinical Research Coordinator II to join our team. This individual will be responsible for dispensing Investigational Products (IP) as part of clinical research trials. Pharmacy Technicians, LPN's and CMA's are encouraged to apply! 
 
Duties &amp; Responsibilities:<ul><li>
Compound and dispense prescribed IP as needed by Sponsor approved protocol</li><li>
Study IP management</li><li>
Provide training and guidance for new team members</li><li>
Assist in all aspects of company start up activities as required</li><li>
Supervise and maintain records of all medications</li><li>
Ensure compliance with study-specific blinding plans</li><li>
Perform regular audits on the clinical data to assess percent completeness and accuracy</li><li>
Assist in onboarding training for new members</li><li>
Ensure external sites&rsquo; regulatory documents and required site certifications are up to date</li><li>
Provide consultative support regarding the preparation and dosing of drugs</li><li>
Maintain documentation of IP accountability: receipt, dispensing, return to sponsor/destruction</li><li>
Interpret clinic schedule and protocol into a resource that can be used to identify the date/time to compound/prepare and dispense IP for clinical trials</li><li>
Understand and apply all applicable site procedures</li><li>
Ensure receipt and proper storage of IP and bioretention samples, including temperature reporting</li><li>
Develop operating procedures, guides and best practices for data entry portals and project workflows</li><li>
Interact with Principal Investigator, sponsor, study manager and other study coordinators to ensure all aspects of protocols and study requirements are understood.</li><li>
Any other duties or tasks assigned by the manager</li></ul>
KNOWLEDGE &amp; EXPERIENCE 
Education:<ul><li>
Associates Degree required or 2 years of formal educational coursework</li><li>
Bachelor's degree, preferred</li><li>
Secondary or Foreign Medical Graduate, preferred</li></ul>
Experience:<ul><li>
2+ years of Clinical Research experience, inclusive of in-clinic experience, required</li><li>
1+ year of Clinical Research Coordinator experience, Blinded or Unblinded, required</li><li>
1+ year utilizing CRIO, preferred</li></ul> 
Credentials:<ul><li>
LPN (Licensed Professional Nurse) or CMA (Certified Medical Assistant), preferred</li><li>
Pharmacy Technician Certification, preferred</li><li>
Completion of DMCR-required training, including GCP, OSHA and IATA</li></ul> 
Knowledge and Skills:<ul><li>
Computer proficiency, especially Word, Excel, Outlook, and Google Suite products.</li><li>
Excellent communication and customer service skills, both written and verbal</li><li>
Excellent time-management skills</li><li>
Ability to remain composed under pressure and high-stress situations</li><li>
Outgoing personality</li><li>
Well-organized with attention to detail.</li><li>
Must be able to multitask.</li><li>
Bilingual (Spanish) preferred</li></ul></div>

Unblinded Clinical Research Coordinator II

UTHealth Houston

<div>Chair - Department of Bioinformatics and Systems Medicine, McWilliams School of Biomedical Informatics (MSBMI) 
JOB SUMMARY: The Chair of the Department of Bioinformatics and Systems Medicine will provide visionary academic and scientific leadership for one of the nation's premier programs in AI-driven biomedical discovery. Reporting directly to the Dean, the Chair will lead approximately 15 faculty members and will be responsible for advancing the Department's research, education, faculty development, and strategic growth. The Chair will cultivate an ambitious, collaborative, and innovation-focused culture that accelerates discoveries at the intersection of artificial intelligence, computational biology, genomics, systems medicine, and precision health. Working across the McWilliams School of Biomedical Informatics, UTHealth Houston, the Texas Medical Center, and national and international partners, the Chair will expand interdisciplinary research programs, develop transformative collaborations, and enhance the Department's national and global reputation. 
The Chair will also play a central role in shaping the future of education in bioinformatics, systems medicine, and biomedical AI by strengthening existing graduate programs and developing innovative curricula that prepare students for an AI-driven biomedical workforce. As a key member of the school&rsquo;s leadership team, the Chair will work closely with the Dean to implement the school&rsquo;s strategic vision of becoming a globally recognized AI-native institution for education, research, innovation, and societal impact. The successful candidate will recruit outstanding faculty, expand externally funded research, foster translational partnerships across academia, healthcare, government, and industry, and position the Department as an international leader in AI-enabled biomedical science and precision medicine. 
The Department of Bioinformatics and Systems Medicine is at the forefront of the AI-driven transformation of biomedical discovery and precision health. The Department develops and applies advanced artificial intelligence, computational biology, and data science to understand human biology across molecular, cellular, organ, and population scales. By integrating genomic, multi-omic, imaging, physiological, clinical, and real-world data, the Department creates next-generation computational approaches that accelerate scientific discovery, enable precision medicine, and transform healthcare. 
Research spans AI for genomics and precision medicine, foundation models for biology and medicine, cancer AI, computational drug discovery, single-cell and spatial omics, multimodal AI, imaging AI, biological networks and knowledge graphs, systems biology, digital biomarkers, causal and predictive modeling, and translational biomedical AI. 
Guided by a vision to become a global leader in AI-driven bioinformatics and systems medicine, the Department educates the next generation of scientists and innovators, develops transformative AI technologies for biomedical research and healthcare, and serves as a catalyst for interdisciplinary collaboration across basic science, translational medicine, clinical care, and industry. 
Located within the Texas Medical Center, the world's largest medical complex, the Department benefits from unparalleled opportunities for collaborative research, clinical translation, entrepreneurship, and innovation. The incoming Chair will have exceptional institutional support for strategic program development, faculty recruitment, interdisciplinary partnerships, and the expansion of an internationally recognized program in AI-enabled biomedical discovery.<div></div> 
APPOINTMENTS/BENEFITS: 
The Chair of the Department of Bioinformatics and Systems Medicine at the McWilliams School of Biomedical Informatics is a full-time faculty position. Resources for intra- and trans-departmental program development, faculty recruitment, and cross-campus collaborations are available. 
POSITION REQUIREMENTS:<ul><li> 
Ph.D., MD, or equivalent and must have a distinguished record of research, teaching, service, and academic accomplishments that meet the criteria and high standards warranting appointment as a tenured full professor.</li><li>
Experience in assisting in the development and oversight of education programs that train and mentor the next generation of students, researchers, faculty, and professionals.</li><li>
Experience in creating a collaborative, positive, and productive work environment for all personnel, including faculty, staff, and students.</li></ul> 
QUALIFICATIONS:<ul><li> 
Expertise in AI-driven Bioinformatics and Systems Medicine, broadly defined, with emphasis on developing and applying advanced artificial intelligence to understand biological systems and transform biomedical discovery and healthcare. Areas of interest include, but are not limited to: Foundation Models and Generative AI for Biomedicine, Computational Genomics, Cancer AI, Multiomics Integration, Precision Medicine, Pharmacogenomics, Single-Cell and Spatial Biology, AI-enabled Drug Discovery, Imaging AI, Multimodal Learning, Biological Networks and Knowledge Graphs, Systems Biology, Microbiome Informatics, Digital Biomarkers, Causal AI, Agentic AI for Scientific Discovery, and AI for Translational Medicine</li><li>
Outstanding track record of research productivity in one or more of the aforementioned areas, as demonstrated by extramural funding, publications, mentoring, and engagement.</li><li>
Consistent record of successful leadership and fiscal and program management.</li><li>
Demonstrated track record of excellence in research, teaching, and service.</li><li>
Demonstrated success in mentoring and training junior faculty members to help them obtain grants/funding and achieve career growth.</li><li>
Commitment to the core values of communication, collaboration, innovation, action, and equity.</li><li>
Experience in the administration of externally supported research centers and training grants is desirable.</li></ul> 
SALARY: 
Competitive and commensurate with the applicant&rsquo;s experience and qualifications. 
APPOINTMENTS: 
The Chair of the Department of Bioinformatics and Systems Medicine at the McWilliams School of Biomedical Informatics is a full-time faculty position. Resources for intra- and trans-departmental program development, faculty recruitment, and cross-campus collaborations are available. 
HOW TO APPLY: All interested parties should apply through the UTHealth Houston Careers website. The review of applications will begin immediately and continue until the position is filled. 
The candidate should submit: (1) A letter of interest that addresses his/her motivation to apply and summarizes qualifications and professional achievements suitable to the Chair position, including an abbreviated vision for the department; (2) a statement that summarizes research, teaching, and service activities; (3) a full CV; and (4) contact information for three references, inclusive of titles and institutions.</div>

Chair (Professor Tenured/Tenure-track) - Bioinformatics and Systems Medicine, McWilliams School of Biomedical Informatics (MSBMI)

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