customer service- admin- virtual assistant (remote)

executive assistant

administrative assistant Jobs in Los Angeles

administrative assistant

customer service- admin- virtual assistant (remote) Jobs in Los Angeles

executive assistant to the ceo Jobs in Los Angeles

executive assistant to the ceo

medical assistant

litigation legal administrative assistant

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
<br><br>
Dinsmore is seeking a Legal Administrative Assistant at our Los Angeles, CA location who will support multiple attorneys primarily in connection with complex commercial litigation.
<br><br>
Responsibilities
<br><br>
<ul>
<li>Filings, client management, billing, time entry, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions</li>
</ul>
Requirements
<br><br>
<ul>
<li>Minimum of three years of experience with litigation support</li>
<li>Strong experience calendaring litigation deadlines</li>
<li>Working knowledge and understanding of State and Federal court rules and procedures</li>
<li>Strong filing / e-filing experience in State and Federal courts, ECF and Pacer</li>
<li>High comfort level with TOAs and TOCs</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Experience and proficiency using MS Office Suite</li>
<li>Ability to manage multiple deadlines</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>We seek candidates that are self-directed, have high energy, and have advanced computer skills</li>
</ul>
Salary
<br><br>
<ul>
<li>Up to 95k</li>
</ul>
Equal Opportunity Employer

Litigation Legal Administrative Assistant

Adams & Martin Group

<div>
 <p>
  A boutique law practice is seeking an experienced Legal Assistant to support probate, wills, and estate litigation matters in a quiet, professional environment. This part‑time, onsite opportunity is ideal for a Legal Assistant who excels in independent work, maintains a high level of confidentiality, and is skilled in transcription, e‑filing, discovery, and trial preparation. The role offers steady weekly hours and close collaboration with the attorney, providing valuable hands‑on experience in a specialized practice area.
 </p>
 <p>
  Legal Assistant Key Responsibilities &amp; Requirements:
 </p>
 <ul>
  <li>
   Strong Legal Assistant skills, including transcription, document preparation, state e‑filing, and proof of service
  </li>
  <li>
   Prior experience or familiarity with probate, wills, and estate litigation as a Legal Assistant
  </li>
  <li>
   Ability to operate independently in a quiet office (you will serve as the sole Legal Assistant onsite)
  </li>
  <li>
   Support with discovery, trial preparation, light Excel tasks, and general administrative duties
  </li>
  <li>
   Consistent attention to detail, accuracy, and confidentiality in all Legal Assistant responsibilities
  </li>
  <li>
   Part‑time onsite schedule (24-28 hours/week, Monday-Thursday)
  </li>
 </ul>
 <p>
  Please submit your resume in MS Word format for immediate and confidential consideration for the Litigation Assistant position.
  <br/>
  <br/>
  <br/>
  <br/>
 </p>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
  </em>
 </p>
</div>


Legal Assistant (Part-Time)

Law Offices of Ilan N. Rosen Janfaza, A.P.C.

<p><b>About Us</b><br/>We are a busy plaintiff personal injury law firm committed to delivering excellent results and exceptional client care. We are seeking a proactive Legal Assistant / Case Manager to manage cases from intake through settlement and assist attorneys with litigation support.</p><p><b>Position Overview</b><br/>This role is ideal for someone with prior personal injury or litigation experience who thrives in a fast-paced environment, enjoys client communication, and can manage a high-volume caseload with strong attention to detail.</p><p><b>Duties &amp; Responsibilities</b></p><ul><li>Provide clients with direct and up-to-date case information and consistent case updates</li><li>Serve as a primary point of contact for clients, medical providers, and insurance adjusters</li><li>Manage cases from intake through resolution</li><li>Request and follow up on medical records, bills, liens, and other case documents</li><li>Draft and assist with settlement packages and demand letters</li><li>Schedule attorney-client calls, depositions, mediations, and other case tasks</li><li>Maintain calendaring for court hearings, depositions, and litigation deadlines</li><li>Maintain and organize case files in document management systems</li><li>Assist attorneys with litigation preparation and additional administrative/secretarial tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a Case Manager, or similar role (personal injury preferred)</li><li>Experience handling pre-litigation and/or litigation matters strongly preferred</li><li>Proficiency with document management systems and legal software</li><li>Strong organizational skills with the ability to prioritize and meet deadlines</li><li>Excellent attention to detail and proofreading skills</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple tasks and a high-volume caseload</li><li>Proficiency in Microsoft Office; familiarity with California litigation procedures is a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $26.00 per hour</p><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Case Manager (Personal Injury Firm)

Jang Trial Law Firm Inc.

<p><b>Overview</b><br/>We are seeking a highly motivated and detail-oriented Senior Paralegal / Legal Assistant to join our dynamic legal team. This pivotal role offers an exciting opportunity to support a diverse range of legal practices, including estate planning, environmental law, litigation, family law, securities law, and more. The ideal candidate will possess strong organizational skills, extensive paralegal experience, and a passion for delivering exceptional legal administrative support. Join us to contribute to impactful legal work in a fast-paced environment where your expertise will make a meaningful difference.</p><p><b>Responsibilities</b></p><ul><li>Provide comprehensive legal administrative support across multiple practice areas such as estate planning, environmental law, litigation, and tribal law.</li><li>Conduct thorough legal research using Westlaw, LexisNexis, and other legal research tools to assist attorneys with case preparation and strategy.</li><li>Draft, review, and proofread legal documents including contracts, pleadings, discovery responses, and correspondence with precision and clarity.</li><li>Manage case files and document management systems like iManage and PCLaw to ensure accurate and efficient organization of case materials.</li><li>Assist with client interviews and gather relevant information for case development while maintaining confidentiality and professionalism.</li><li>Support project management efforts by coordinating deadlines, tracking case progress, and ensuring timely completion of tasks.</li><li>Perform data entry, filing, and document review while maintaining meticulous attention to detail in a fast-paced law office setting.</li><li>Utilize legal software such as Westlaw, LexisNexis, and document management systems to streamline research and case handling processes.</li><li>Provide executive administrative support including scheduling appointments, managing communications via phone etiquette, and organizing meetings or hearings.</li><li>Conduct legal research across various practice areas including immigration law, workers&rsquo; compensation law, personal injury law, patent law, landlord-tenant law, securities law, family law, tribal regulations, UCC law (Uniform Commercial Code), and more.</li></ul><p><b>Qualifications</b></p><ul><li>Proven paralegal experience with a strong background in multiple practice areas such as real estate, litigation, personal injury, family law, business law.</li><li>Exceptional organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Proficiency in legal research platforms including Westlaw and LexisNexis; experience with Smokeball is highly desirable.</li><li>Excellent writing skills for drafting legal documents; strong proofreading and transcription abilities.</li><li>Familiarity with document review processes and case management systems to ensure accuracy and compliance.</li><li>Experience supporting attorneys with project management tasks such as tracking deadlines and coordinating case workflows.</li><li>Strong clerical skills including data entry, filing systems management, phone etiquette, and administrative support functions.</li><li>Ability to conduct interviews effectively while maintaining professionalism and confidentiality across diverse client interactions.</li><li>Knowledge of various practice areas is a plus. Join our team to leverage your paralegal expertise in a vibrant environment that values precision, initiative, and professional growth!</li></ul><p>Pay: $25.00 - $50.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Free parking</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90010</p>

Senior Paralegal / Legal Assistant

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP has an opening for a Legal Practice Assistant to join the team in the Los Angeles (Century City) office. The Assistant will support attorneys with legal and administrative tasks, which include document management, opening and closing of files, calendaring, expense reports, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have a strong background in supporting litigation attorneys and should possess technical proficiency, have a keen attention to detail, be highly organized, be able to manage a high volume of filings, and have strong interpersonal skills.</div><div></div><div><br>
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Assemble exhibits and hearing binders; prepare document productions; schedule depositions.</li><li>
Coordinate mailings, deliveries, copy jobs, and legal/court (paper and electronic) filings where appropriate.</li><li>
Respond to general client inquires, which may be billable or non-billable, and meet client requests and expectations in a timely and consistent manner (e.g., document revisions, scanning records to PDF, applying naming conventions to file, photocopying, etc.).</li><li>
Assist with new business intake process (submitting conflict checks, drafting file opening requests, drafting engagement letters).</li><li>
Maintain an organized system for physical files including intake, retention, retrieval, and transfer of records.</li><li>
Prepare, edit, and format legal document shells and correspondence. Generate document comparison reports.</li><li>
Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.</li><li>
Make travel arrangements as required.</li><li>
Enter attorneys&rsquo; time into the time management system accurately and as needed; verify client/matter numbers and practice codes.</li><li>
Manage attorney calendars, email traffic, phone calls, and mail.</li></ul>
Qualifications:
<ul><li>3+ years of litigation assistant experience.</li><li>
3+ years of experience in a legal environment.</li><li>
Strong interpersonal skills and professional demeanor with the ability to work under pressure and in a detailed, deadline-driven environment.</li><li>
Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof-reading skills desired.</li><li>
Excellent planning and organizational skills.</li><li>
Some knowledge of transactional law preferred.</li><li>
Ability to work under pressure and handle multiple tasks simultaneously.</li><li>
Possess a high degree of flexibility and ability to adapt to changing needs.</li></ul><div><b>
Have more questions? Connect with a </b><b>recruiter</b><b> directly.</b>E1</div><div>
#LI-MM1</div></div>

Legal Practice Assistant

Kutak Rock LLP

<div><div><b>JOB SUMMARY</b></div><div>
Kutak Rock LLP seeks a Legal Administrative Assistant for its Litigation practice. This pivotal position provides legal administrative support to multiple lawyers in a busy national litigation practice with a focus on mass/toxic tort litigation. This role is ideal for the experienced legal support professional who enjoys working collaboratively in a collegial environment.</div><div>
</div><div>
This full-time position may sit in either the firm&rsquo;s Irvine or Los Angeles office.</div><div></div><div><b>
</b></div><div><b>
RESPONSIBILITIES</b></div><ul><li>
Maintain strict confidentiality and discretion of firm and client matters</li><li>
Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions</li><li>
Submit court filings for State and Federal Courts</li><li>
Monitor and maintain compliance of State and Federal Court local rules and procedures</li><li>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines, review documents, and correspondence for important deadlines and information</li><li>
Prepare scans, copies, printing, and other general office duties</li><li>
Handle heavy filing, organize and maintain extensive files, both paper and electronic</li><li>
Read and route incoming and internal mail; assemble large mailings</li><li>
Perform document comparisons using firm software (Litera)</li><li>
Organize and maintain electronic files in the Firm&rsquo;s document management system (NetDocs)</li><li>
Accept responsibility and take directions for work assignments and tasks from both attorneys and staff</li><li>
Handle client communications (when appropriate) through telephone and e-mail</li><li>
Maintain, report, and track Continuing Legal Education (CLE) credits</li><li>
Arrange travel and handle expense reports for attorneys, enter lawyers&rsquo; expenses for submission to Accounting through internal billing software</li><li>
Schedule conference calls, meetings, and professional organization events for attorneys</li><li>
Provide occasional coverage to office reception desk in rotation with existing office staff</li><li>
Assist with other tasks as assigned or necessary within the Litigation Department</li></ul><div>
</div><div><b>
QUALIFICATIONS: Skills and Abilities</b></div><ul><li>
Knowledge and proficiency in State and Federal Court local rules and procedures</li><li>
Advanced knowledge of e-file platforms both in State and Federal Courts.</li><li>
Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel</li><li>
Advanced knowledge in editing, combining, and assembling PDF documents</li><li>
Advanced knowledge of video conferencing platforms (Zoom, Teams)</li><li>
Knowledge and proficiency in document management systems</li><li>
Knowledge and understanding of mass tort or toxic tort litigation procedures and proceedings</li><li>
Excellent grammar, spelling, and proofreading skills with a keen eye for details</li><li>
Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently</li><li>
Excellent time management and organizational skills with the ability to work with practice groups in multiple time zones</li><li>
Ability and interest in learning new skills including software and technology</li><li>
Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff</li></ul><div></div><div><b>
</b></div><div><b>
QUALIFICATIONS: Education and Experience</b></div><ul><li>
High School Diploma or equivalent required; associate or bachelor&rsquo;s degrees preferred</li><li>
3 + years of legal administrative support experience in a litigation practice required, experience in civil litigation, mass tort, or toxic tort practices preferred</li><li>
Experience with local, state, and federal court filing procedures as well as electronic court filing required</li></ul><div>
</div><div><b>
Position Information</b></div><div><b>
Status:</b> Non-Exempt</div><div><b>
Salary Range:</b> $70,000-$85,000 base salary per year, commensurate with education and experience.</div><div><b>
Work Arrangement:</b> Hybrid 4:1, with manager approval after an initial introductory period. This position may sit in either the firm&rsquo;s Irvine, CA or Los Angeles, CA office.</div><div>
</div><div><b><i>
Benefits</i></b></div><div>
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death &amp; Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.</div><div>
</div><div><b><i>
Additional Information</i></b></div><div>
Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will bean individualized assessment based on the applicant or employee&rsquo;s specific record and the duties and requirements of the specific job.</div><div>
</div><div>
Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).</div><div>
</div><div><b><i>
About the Firm</i></b></div><div>
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to &ldquo;allow and encourage each individual within it to be a full person,&rdquo; and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.</div><div>
</div><div>
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.</div></div>

Legal Administrative Assistant

Law Offices of Joshua Cohen Slatkin

<p><b>Job Overview</b><br/>We are seeking a dynamic and bilingual (English and Spanish) Legal Intake Specialist and Legal Assistant to join our dedicated legal team. This role offers an exciting opportunity to engage directly with clients, gather essential case information, and provide vital administrative support across a broad spectrum of legal areas. The ideal candidate will be energetic, detail-oriented, and passionate about delivering exceptional client service while managing diverse legal tasks efficiently. This position is fully paid and integral to our mission of providing accessible legal assistance to our community.</p><p><b>Responsibilities</b></p><ul><li>Conduct initial client interviews via phone or in person, gathering comprehensive case details in a clear, professional manner.</li><li>Screen potential clients for eligibility, ensuring accurate documentation of their legal needs across various practice areas such as estate planning, immigration law, family law, and more.</li><li>Manage legal case files using document management systems like Google drive and clio manage or similar platforms, ensuring all records are organized and up-to-date.</li><li>Assist attorneys with legal research utilizing Westlaw, LexisNexis, and other research tools to support case development.</li><li>Draft, proofread, and review legal documents including contracts, pleadings, correspondence, and reports with precision and attention to detail.</li><li>Support administrative functions such as data entry, filing, scheduling appointments, and maintaining organized office workflows.</li><li>Provide exceptional clerical support including transcription, proofreading, and managing phone etiquette to ensure smooth communication with clients and team members.</li><li>Collaborate on project management tasks related to litigation cases or legal campaigns across multiple practice areas like securities law, tribal law &amp; regulations, patent law, or workers' compensation law.</li></ul><p><b>Experience</b></p><ul><li>Prior experience as a paralegal or legal assistant within a law office environment is highly preferred.</li><li>Prior customer service type of positions with diverse clientele is highly preferred</li><li>Demonstrated proficiency in legal research tools such as Westlaw or LexisNexis.</li><li>Strong organizational skills with the ability to manage multiple cases simultaneously while maintaining accuracy.</li><li>Experience with legal case management software (e.g., Clio Grow and Clio manage) and document review systems is advantageous.</li><li>Excellent communication skills in both English and Spanish are essential for effective client interactions.</li><li>Background in handling diverse practice areas including estate planning, environmental law, family law, landlord-tenant law, or personal injury law will be beneficial.</li><li>Proven ability to perform detailed legal drafting, proofreading, transcription tasks, and administrative support with professionalism and efficiency. Join us to make a meaningful impact by assisting clients through complex legal processes while advancing your career in a vibrant team environment!</li></ul><p>Pay: $24.96 - $30.06 per hour</p><p>Work Location: Remote</p>

Bilingual Legal Intake Specialist and Legal Assistant

Explore 232+ Litigation legal administrative assistant in Los Angeles this March. Find roles across top companies and apply now to boost your career.