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office administrative assistant

Confidential

We are currently seeking a reliable and proactive Department Admin Assistant to support daily administrative and coordination activities within the department. Key Responsibilities: <ul><li>Provide day-to-day administrative support to the department</li><li>Assist in preparing, reviewing, and maintaining corporate documentation and records</li><li>Support basic finance-related processes (LPOs, invoices, tracking, and filing)</li><li>Ensure timely submission of documents and adherence to internal procedures</li><li>Support reporting and data tracking as required</li><li>Liaise with internal teams and external stakeholders when needed</li><li>Assist the department in meeting deadlines in a fast-paced environment</li><li>Provide general coordination and team support as assigned</li></ul> Requirements:<ul><li>Previous related experience in an administrative or support role</li><li>Excellent communication skills (written and verbal)</li><li>Basic understanding of corporate procedures, finance, and documentation processes</li><li>Result-oriented with strong attention to the details</li><li>Quick learner with the ability to adapt to new systems and processes</li><li>Reliable and responsible</li><li>Strong team player with a collaborative mindset</li><li>Able to work under timelines, pressure, and in a fast-moving environment</li><li>Pleasant and professional personality</li></ul>

Department Admin Assistant

ALIDA GLOBAL COMMERCIAL TRADING AND CONTRACTING

We are seeking a highly organized and detail-oriented Office Administrator to support our Exhibition Stand and Interior Fit-Out operations. The successful candidate will be responsible for preparing project quotations, managing purchase orders, and coordinating tender submissions while ensuring accuracy, compliance, and timely execution in line with project deadlines.Key ResponsibilitiesQuotation &amp; Costing Support<ul><li>Prepare accurate and detailed project quotations based on BOQs, drawings, and specifications</li><li>Coordinate with design, estimation, and project teams to obtain pricing and material details</li><li>Maintain updated pricing records and documentation</li><li>Follow up on submitted quotations with clients when required</li></ul>Purchase Order Management<ul><li>Prepare and issue purchase orders to suppliers and subcontractors</li><li>Coordinate with vendors for materials, fabrication, graphics, and site-related works</li><li>Monitor order status to ensure timely delivery aligned with project schedules</li><li>Maintain organized records of procurement documentation</li></ul>Tender Submission<ul><li>Compile and prepare technical and commercial tender documents</li><li>Ensure all required documentation is complete and submitted within deadlines</li><li>Coordinate internally for approvals and supporting documents</li><li>Maintain proper records of submitted tenders and correspondence</li></ul>Administrative Support<ul><li>Maintain structured filing systems for project documents and contracts</li><li>Manage office correspondence and documentation</li><li>Provide administrative support to project managers and senior management</li></ul>Requirements<ul><li>Proven experience in office administration within exhibition, events, construction, or interior fit-out industry</li><li>Strong understanding of BOQs, project documentation, and procurement processes</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with ERP or accounting systems is an advantage</li><li>Excellent organizational and time-management skills</li><li>Ability to work under pressure and meet tight deadlines</li><li>Strong communication and coordination abilities</li><li>High level of accuracy and attention to detail</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3 years of relevant experience preferred</li></ul>Job Type: Full-time

Office Administrator

Al Kubaisi Group Porto Cabin

ADMIN ASSISTANT / OFFICE EXECUTIVE<ul><li>Work Location - Al Shamal</li><li>Arabic Speakers Preferred</li><li>Indians &amp; Srilankans Preferred</li><li>Salary - 1800 - 2500 QAR ( Based on Experience )</li><li>Mid Range Candidates Preferred</li></ul>Job Descriptions<ul><li>Need to Handle Documentation</li><li>overlook office operations</li><li>manage data entry</li><li>Manage Filing of Documents</li><li>Support Sales Executives Data Entry</li><li>Coordinate with Headoffice for Office Operations</li><li>Keep Attendance Records</li></ul>Candidates with immediate joining with valid QID and NOC is PreferredJob Type: Full-timePay: QAR1,800.00 - QAR2,500.00 per month

Admin Assistant / Office Executive

Job Title: Office Administrator Female&ndash; Real EstateJob Summary:We are seeking a highly organized and proactive Female Office Administrator to support our real estate operations. The ideal candidate will manage office operations efficiently, assist the team in administrative tasks, and ensure smooth day-to-day functioning of the office.Key Responsibilities:<ul><li>Manage daily office operations, including correspondence, calls &amp; emails.</li><li>Maintain our software consists of tenant records, properties and client databases.</li><li>Prepare reports, invoices, and basic financial documentation.</li><li>Coordinate with clients for the process of renewal of tenancy agreement to ensure timely communication and follow-ups..</li><li>Ensure compliance with company policies and procedures.</li><li>Ability to work independently and as part of a team.</li></ul>Requirements:<ul><li>Proven experience in office administration in real estate or property management.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel) and basic property management software.</li><li>Attention to detail and problem-solving skills.</li><li>Friendly, professional, and approachable demeanor.</li><li>Fluency in English.</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per month

OFFICE ADMIN- FEMALE

Traveller Transport

Females are encouraged to apply..Company: Traveller Transport Location: Barwa Commercial Avenue, Safwa Building, Block 24, Floor 2 Employment Type: Full-time Experience Required: Minimum 3 years GCC experience Gender: Male / Female Availability: In-country hire only (Qatar)Job DescriptionTraveller Transport is looking for an experienced and highly organized Office Administrator to join our team. The ideal candidate must have strong communication skills, excellent command of English, and solid knowledge of office administration and documentation.Key Responsibilities<ul><li>Manage and organize project-related documents</li><li>Verify data accuracy and document completeness</li><li>Support the sales team with reports and submission documentation</li><li>Prepare quotations</li><li>Handle phone calls and emails professionally</li><li>Coordinate between customers and the technical team</li><li>Maintain effective office communication</li><li>Communicate with customers efficiently and professionally</li><li>Handling quotation preparation and PO (Purchase Order) processing.</li></ul>Requirements<ul><li>Minimum 3 years of GCC experience</li><li>Strong command of the English language (written and spoken)</li><li>Excellent email and letter drafting skills</li><li>Proficient in MS Office (Word, Excel, Outlook, etc.)</li><li>Strong communication and coordination skills</li><li>Ability to work independently and as part of a team</li></ul>Job Type: Full-timePay: QAR3,500.00 - QAR5,000.00 per month

Office Administrator – In-Country Hire Only

OISSG Consultancy

Job Summary:Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English, preferably from the Philippines&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; Additional qualification as a personal assistant would be considered an advantage&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-time

Female Admin Coordinator

Ernest Talent

Executive Assistant Responsibilities:<ul><li>Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Arrange travel plans, including booking flights, accommodation, and transportation.</li><li>Conduct research and compile relevant data to aid executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders, responding to emails and inquiries promptly and professionally.</li><li>Prepare expense reports and oversee executive budgeting.</li></ul>Office Manager Responsibilities:<ul><li>Oversee daily office operations to ensure a smooth and efficient working environment.</li><li>Manage office equipment and coordinate repairs or replacements as needed.</li><li>Develop and implement office policies and procedures to enhance efficiency and productivity.</li><li>Support the Operations Team as required to ensure compliance across all areas.</li><li>Provide administrative assistance to the wider team.</li><li>Liaise with service providers and negotiate contracts for office-related services.</li><li>Assist the executive team with various HR functions.</li></ul>Qualifications:<ul><li>Fluency in English is essential.</li><li>Proven experience as an Executive Assistant, Office Manager, or a similar role.</li><li>Excellent organisational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.</li><li>Ability to multitask, prioritise tasks effectively, and perform well under pressure.</li><li>High level of discretion and confidentiality.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-time

Office Manager

Explore 512+ Office administrative assistant in Doha this February. Find roles across top companies and apply now to boost your career.