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office administrator

United Lebanese for Decoration

Position: Office Secretary / Administrator Location: Doha, Qatar Company: United Lebanese for Decoration (ULD)Job Description: We are looking for an experienced Office Secretary / Administrator with knowledge of joinery and fit-out works. The candidate will be responsible for handling daily office administration, preparing documents, coordinating with clients and suppliers, and supporting project teams.Responsibilities:<ul><li>Manage office correspondence, emails, and filing.</li><li>Prepare quotations, invoices, and project-related documents.</li><li>Coordinate with suppliers, subcontractors, and clients.</li><li>Support project managers in scheduling and follow-ups.</li><li>Maintain records and ensure smooth office operations.</li></ul>Requirements:<ul><li>Previous experience as an office secretary/administrator in joinery or construction companies.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Knowledge of joinery/fit-out terminology and processes.</li><li>Must be available in Qatar with transferable visa/NOC.</li></ul>Job Type: Full-timePay: From QAR2,000.00 per month

Office Secretary / Administrator

Global Startegic Services

Designation: AdministratorJob Type: Long Term ProjectIndustry: Offshore- Oil &amp; GasJob Location: Doha, QatarExperience: Min 3-5 YearsEducation: Any GraduateSalary Range: 5000 QAR to 8000 QARLocally available candidates with freelance visa only requiredKey Responsibilities of an Administrator:* This is a very intensive role, where we are supporting operations in the oilfield.* Those operations are ongoing 24/7 so there will be requests coming in in the evening as well.* Management of travel arrangements - direct communication with travel agency to reschedule and issue tickets* Management of accommodation arrangements - direct communication with staff house personnel to process room bookings* Data capture and validation - ensuring that all personnel location and job data is properly managed and captured* Helicopter booking management - certification management on the Dawinci platform prior to execution of helicopter trip* Support in processing of applications for security passes* General support in personnel management* Basic administrative skills* Excel, Power point, Word, Microsoft Office Suite Time management and organizationJob Type: Full-timePay: QAR5,000.00 - QAR8,000.00 per month

Offshore Administrator

TRADING & CONTRACTING

As an Office Administrator, you will be the backbone of our office operations, ensuring everything runs seamlessly. You&rsquo;ll handle a variety of tasks including administrative support, office management, and coordination with different departments. This is an excellent opportunity for someone who is organized, proactive, and enjoys working in a fast-paced environment.Key Responsibilities:<ul><li>Administrative Support: Provide general administrative support to the team, including scheduling meetings, managing calendars, and preparing correspondence.</li><li>Office Management: Oversee office supplies, equipment, and maintenance. Ensure that the office environment is organized and welcoming.</li><li>Communication: Act as the primary point of contact for internal and external communications, handling phone calls, emails, and mail.</li><li>Data Entry: Maintain and update company records, databases, and filing systems.</li><li>Event Coordination: Assist with planning and organizing company events, meetings, and other activities.</li></ul>Job Types: Full-time, PermanentPay: QAR2,000.00 - QAR2,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Admin Assistant

Midea Qatar

We are looking for a reliable and organized Administrative Staff to support our daily office operations. This role will ensure efficient coordination of administrative tasks and contribute to a smooth work environment.Key Responsibilities:<ul><li>Manage office supplies procurement, inventory, and distribution.</li></ul><ul><li>Handle general correspondence (emails, calls, letters) and maintain filing systems (digital and physical).</li></ul><ul><li>Assist with travel arrangements (flights, hotels) and expense report processing for staff.</li></ul><ul><li>Support other administrative tasks as assigned by the team.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or above, with 1-2 years of administrative experience preferred.</li></ul><ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Excellent communication skills (both written and verbal) in English .</li></ul><ul><li>Strong organizational skills, attention to detail, and ability to multitask.</li></ul><ul><li>Positive attitude, proactive mindset, and good teamwork spirit.</li></ul><ul><li>Local driving license preferred.</li></ul>How to ApplySend resume to careers@phoenixmidea.com .Subject: Administrator - Name - Phone.Looks forward to your joining!Job Type: Full-timeApplication Deadline: 26/10/2025

Administrative Staff

Power International Holding

<div>
 
 We are seeking a highly skilled
 
 Senior Administrator
 
 to provide comprehensive administrative and office support to our leadership team. The ideal candidate will be professional, organized, and able to manage a wide range of administrative responsibilities with discretion and efficiency.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Serve as the first point of contact, delivering excellent customer service to visitors and stakeholders.
 </li>
 <li>
 Manage calendars, appointments, and meetings for senior management.
 </li>
 <li>
 Handle correspondence, calls, and documents with confidentiality and accuracy.
 </li>
 <li>
 Prepare professional reports, memos, and presentations.
 </li>
 <li>
 Oversee document flow, visitor logs, mail distribution, and couriers.
 </li>
 <li>
 Ensure compliance with company policies and quality standards.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum of 5 years&rsquo; experience, including at least 3 years in a similar role (GCC experience is a plus).
 </li>
 <li>
 Strong knowledge of office administration and delegation practices.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint).
 </li>
 <li>
 ERP knowledge, preferably SAP.
 </li>
 <li>
 Excellent command of English, both written and spoken.
 </li>
 <li>
 Professional, approachable, and proactive.
 </li>
 </ul>
 
 
</div>

Senior Administrator

plastic factory

Job Purpose:The Admin Officer is responsible for providing administrative and logistical support to ensure the smooth and efficient operation of the office. This role involves managing office supplies, coordinating with service providers, maintaining records, supporting HR and finance functions, and assisting in implementing company policies and procedures.Key Responsibilities:1. Office Administration:<ul><li>Manage day-to-day administrative operations and ensure the office runs efficiently.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Check stationery and canteen supplies regularly and place orders as needed.</li><li>Oversee maintenance of office equipment, furniture, and facilities.</li><li>Coordinate with vendors and service providers (e.g., maintenance, cleaning, IT, travel agencies).</li><li>Manage incoming and outgoing correspondence, mail, and courier services.</li></ul>2. HR &amp; Employee Support:<ul><li>Assist HR in maintaining employee records and personal files (both hard and soft copies).</li><li>Support in the preparation of documents related to new hires, transfers, and resignations.</li><li>Coordinate staff travel arrangements, visas, and accommodation bookings.</li><li>Help organize company events, training sessions, and meetings.</li></ul>3. Documentation &amp; Record-Keeping:<ul><li>Maintain proper filing systems for administrative and confidential documents.</li><li>Prepare reports, memos, letters, and other official correspondence as required.</li><li>Ensure company documents, licenses, and contracts are renewed and up to date.</li></ul>4. Compliance &amp; Coordination:<ul><li>Ensure compliance with company policies and administrative procedures.</li><li>Liaise with government authorities and external partners when required.</li><li>Support in audits by providing necessary administrative records and documents.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration or office management.</li><li>Experience in HR or procurement support is an advantage.</li><li>Arabic and English Required</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR6,000.00 per month

Confidential Careers

<div>
 
 
 Job Summary
 
 
 
 The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management
 
 
 <ul>
 <li>
 Maintain office efficiency through strategic planning, system implementation, and workspace organization.
 </li>
 <li>
 Allocate resources effectively to support operational needs.
 </li>
 <li>
 Supervise and coordinate office staff to ensure high productivity.
 </li>
 <li>
 Facilitate seamless communication and coordination across departments.
 </li>
 <li>
 Develop, implement, and monitor office procedures and standards.
 </li>
 <li>
 Manage executive calendars, appointments, and meeting logistics.
 </li>
 <li>
 Promote a positive and collaborative office environment.
 </li>
 </ul>
 
 
 
 
 
 2. Correspondence &amp; Information Management
 
 
 <ul>
 <li>
 Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
 </li>
 <li>
 Establish and maintain organized, up-to-date filing and documentation systems.
 </li>
 <li>
 Oversee scheduling and reminders for executive appointments and critical meetings.
 </li>
 </ul>
 
 
 
 
 
 3. Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Prepare professional, accurate reports, memos, and presentations within set deadlines.
 </li>
 <li>
 Ensure timely submission of documents for review and signature (within one business day of instruction).
 </li>
 <li>
 Maintain high standards of accuracy, quality, and presentation in all documentation.
 </li>
 </ul>
 
 
 
 
 
 Job Knowledge &amp; Skills
 
 
 <ul>
 <li>
 Strong knowledge of office management practices and administrative procedures.
 </li>
 <li>
 Proven experience in staff supervision and delegation.
 </li>
 <li>
 Proficiency in data collection, monitoring, and reporting.
 </li>
 <li>
 Excellent command of English (written and spoken).
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Knowledge of Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 
 Total Experience:
 
 Minimum 9 years
 </li>
 <li>
 
 In-role Experience:
 
 Minimum 5 years in office management
 </li>
 <li>
 
 GCC Experience:
 
 Minimum 4 years
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or a related field.
 </li>
 </ul>
</div>

Office Manager

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569 office administrator jobs IN Doha

Office Secretary / Administrator

Offshore Administrator

Admin Assistant

Administrative Staff

Senior Administrator

Admin Assistant

Office Manager