admin assistant

administration executive

administration assistant

engineering admin assistant

executive secretary

office administrator

Swan Global WLL

Hiring HR &amp; Admin( Office Administration, Visa &amp; Legal)Work Location: DohaProject Duration : 1 Year and extendableDuty hours : 8 Hours + 1 Hour break &amp; 6 Days a weekFAT : By candidateResponsibilities:<ul><li>Manage daily HR and administrative operations.</li><li>Handle employee visa, renewal, and legal documentation.</li><li>Maintain personnel records and coordinate with PRO services.</li><li>Support management in recruitment and onboarding activities.</li><li>Oversee office supplies, logistics, and general administrative support.</li></ul>Requirements:<ul><li>Bachelors degree in Human Resources, Business Administration, or related field.</li><li>12 years of experience in HR and office administration.</li><li>Good knowledge of Qatar labor law and visa procedures.</li><li>Excellent organizational and communication skills.</li></ul>Job Type: PermanentApplication Question(s):<ul><li>This project is 1 year extendable. Are you interested?</li><li>Do you have min 12 years of similiar experience?</li><li>Do you have any experience in Oil and Gas Industry?</li></ul>

HR & Admin( Office Administration, Visa & Legal)

NUMERIC TRADING and CONTRACTING

Job descriptionWe are looking for a proactive and organized Administrative Assistant to join our team. The ideal candidate will handle day-to-day administrative tasks, support different departments, and ensure smooth office operations.Key Responsibilities:<ul><li>Manage office correspondence, phone calls, and emails.</li></ul><ul><li>Prepare reports, documents, and meeting notes.</li></ul><ul><li>Organize and maintain files and records.</li></ul><ul><li>Arrange meetings, appointments, and travel schedules.</li></ul><ul><li>Assist HR and accounts departments with documentation and data entry.</li></ul><ul><li>coordinate sales and delivery</li></ul><ul><li>Provide general administrative support to management and staff.</li></ul>Requirements:<ul><li>Minimum of a diploma or degree in administration or business preferred.</li></ul><ul><li>1&ndash;3 years of experience in an administrative or office assistant role.</li></ul><ul><li>Good communication and interpersonal skills.</li></ul><ul><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Organized, reliable, and able to multitask effectively.</li></ul>Job Type: Full-time

Admin Assistant

Essex Lloyds Engineering Services W.L.L.

We are seeking a dynamic and proactive Receptionist to manage front office operations and provide administrative support to various departments. The ideal candidate will act as the first point of contact for visitors and clients, efficiently coordinate office functions, handle vendor and stationery management and support Administration.Key Responsibilities:Front Office Management:<ul><li>Greet and assist visitors and clients in a professional and welcoming manner.</li><li>Handle incoming calls, emails, and correspondence; redirect them to the appropriate departments.</li><li>Maintain a clean, organized reception area.</li><li>Manage appointment schedules .</li></ul>Stationery &amp; Office Supplies Management:<ul><li>Monitor stock levels of office supplies.</li><li>Raise purchase requests, track consumption, and coordinate with suppliers for replenishment.</li><li>Maintain proper records for inventory usage and vendors.</li></ul>Vendor Management:<ul><li>Coordinate with vendors for office maintenance, supplies, and services.</li><li>Ensure timely delivery of goods and services and maintain vendor contact lists.</li><li>Follow up on invoices, service agreements, and payments with the Accounts department.</li></ul>Cross-Department Coordination:<ul><li>Assist various departments by relaying information and coordinating internal communication.</li><li>Support in organizing meetings, documentation, and follow-up tasks.</li><li>Ensure smooth workflow and timely completion of inter-departmental requirements.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in any discipline.</li><li>1&ndash;2 years of GCC experience as a Receptionist or in a similar administrative role.</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and Outlook.</li><li>Excellent communication skills in English.</li><li>Strong organizational, multitasking, and time management abilities.</li><li>Professional appearance, positive attitude, and customer-focused approach.</li><li>Ability to handle confidential information with integrity.</li></ul>Personal Attributes:<ul><li>Dynamic, proactive, and self-motivated.</li><li>Team player with strong interpersonal skills.</li><li>Ability to work under pressure and meet timelines.</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR3,000.00 per monthExpected Start Date: 09/11/2025

Receptionist (Female Candidates Only)

Al Hadhri and Partners Law Firm

About the RoleWe are looking for a proactive and organized Office Manager (Female Only) to support our law firm&rsquo;s operations, HR functions, and business development initiatives. This role is essential to ensuring office efficiency, maintaining strong internal systems, and contributing to the firm's growth.Key ResponsibilitiesOversee day-to-day office operations and maintain efficient office systems and procedures.Supervise administrative staff and coordinate schedules, tasks, and performance follow-up.Recruit, train, and support office staff; maintain employee records and HR documentation.Develop and implement office policies and standards to ensure smooth workflow and compliance.Assist in business development by identifying opportunities, supporting client outreach, and conducting market research.Manage social media accounts by creating content, posting updates, and analyzing engagement metrics.Ensure timely procurement of office supplies and equipment while optimizing space and layout.Provide regular updates to management through reporting and analysis of operational trends.QualificationsBachelor&rsquo;s degree in Business Administration or related field.Fluent in English and Arabic.Experience in office management, HR, or business development.Strong organizational and communication skills.Proficient in MS Office and social media platforms.Job Type: Full-timePay: QAR4,500.00 - QAR6,000.00 per monthApplication Question(s):<ul><li>Are you a female?</li></ul>Language:<ul><li>Arabic? (Required)</li><li>English (Required)</li></ul>

Office Manager

AECOM

<div>
 
 
 Company Description
 
 
 
 
 Work with Us. Change the World.
 
 
 
 At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
 
 
 There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
 
 
 We're one global team driven by our common purpose to deliver a better world. Join us.
 
 
 
 Job Description
 
 
 
 We are seeking an organized and efficient Administration Assistant to join our team in Doha, Qatar. The ideal candidate will provide vital support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of our organization.
 
 <ul>
 <li>
 Manage and maintain office filing systems, both electronic and physical
 </li>
 <li>
 Handle incoming and outgoing correspondence, including mail and emails
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and travel arrangements
 </li>
 <li>
 Prepare and edit various documents, including reports, memos, and presentations
 </li>
 <li>
 Perform data entry tasks and maintain accurate records in company databases
 </li>
 <li>
 Assist with basic bookkeeping duties, such as processing invoices and expense reports
 </li>
 <li>
 Greet visitors and handle phone inquiries in a professional manner
 </li>
 <li>
 Provide administrative support to various departments as needed
 </li>
 <li>
 Maintain office supplies inventory and place orders when necessary
 </li>
 <li>
 Assist in organizing company events and meetings
 </li>
 
 </ul>
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred
 </li>
 <li>
 1-3 years of administrative experience in a professional office environment
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong organizational skills with the ability to multitask and prioritize effectively
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Detail-oriented with a high level of accuracy in work
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information professionally
 </li>
 <li>
 Strong customer service skills and a positive, proactive attitude
 </li>
 <li>
 Basic bookkeeping knowledge
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Familiarity with office equipment and technologies
 </li>
 
 </ul>
 
 Additional Information
 
 
 
 
 About AECOM
 
 
 
 AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
 
 
 AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
 
 
 
 What makes AECOM a great place to work
 
 
 
 You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
 
 
 As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
 
 
 
 ReqID:
 
 J10138843
 
 
 
 Business Line:
 
 Transportation
 
 
 
 Business Group:
 
 DCS
 
 
 
 Strategic Business Unit:
 
 ME and Africa
 
 
 
 Career Area:
 
 Administration
 
 
 
 Work Location Model:
 
 On-Site
 
 
 
</div>

Administration Assistant

Candidzone

Office Manager and Office SecretaryDuration: 3 months and renewableNationality: AnyLanguage: English, (Arabic is an added advantage)Location: Lusail, Qatar Nearest Transport: Marina South Tram Station Working Hours: 8 hours per day + break Work Days: 5 days a weekJob Summary: We are seeking a professional and highly organized Office Manager / Secretary to oversee office operations and provide administrative support. The ideal candidate will ensure smooth daily workflow, assist management, and maintain a well-structured office environment.Key Responsibilities:<ul><li>Preferably with experience in e-publishing or e-design.</li><li>Prepare reports, presentations, and documents as required.</li><li>Manage daily office operations and maintain efficiency.</li><li>Act as the main point of contact for internal staff, clients, and visitors.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain electronic and paper filing systems.</li><li>Manage office supplies and place orders as necessary.</li><li>Assist in budget tracking, invoices, and expense reports.</li><li>Ensure adherence to company policies and maintain confidentiality.</li><li>Support HR functions including onboarding, leave management, and employee records.</li><li>Coordinate special projects and office events.</li><li>Communicate with the landlord regarding any office issues or small inconveniences.</li><li>Communicate with suppliers when necessary to ensure smooth office operations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field preferred.</li><li>Proven experience as an Office Manager, Secretary, or in an administrative role.</li><li>Proficient in Microsoft Office Suite and office management software.</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Professional demeanor with strong interpersonal abilities.</li></ul>Desired Attributes:<ul><li>Detail-oriented, proactive, and adaptable.</li><li>Problem-solving mindset with ability to anticipate needs.</li><li>Discreet, trustworthy, and customer-service oriented.</li><li>Friendly, approachable, and professional.</li><li>Must have valid qatar id</li></ul>Apply now :- Send CV to WhatsApp +97430662111Job Types: Full-time, Temporary Contract length: 3 months

Hiring Now: Office Manager / Office Secretary

Gulf Overseas HR Consultancy

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.Key Responsibilities<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, review, and edit correspondence, reports, presentations, and official documents.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.</li><li>Handle confidential information with a high level of discretion.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor and respond to emails on behalf of executives as needed.</li><li>Prepare expense reports, purchase requests, and other administrative documentation.</li><li>Support project coordination, deadlines, and task follow-ups.</li><li>Assist with day-to-day administrative functions to ensure smooth office operations.</li></ul>Qualifications<ul><li>Minimum 4&ndash;5 years of experience in a secretarial or executive assistant role.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>Ability to work independently and handle multiple priorities.</li><li>High level of professionalism and attention to detail.</li><li>Ability to manage sensitive and confidential information.</li></ul>Preferred Skills<ul><li>Experience supporting senior management or C-suite executives.</li><li>Knowledge of office administration systems and procedures.</li><li>Ability to work under pressure in a fast-paced environment.</li><li>Strong coordination, follow-up, and documentation abilities.</li></ul>Job Type: Full-timePay: From QAR3,000.00 per month

Executive Secretary

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