administrative assistant

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admin coordinator

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office administrator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Support Staff / Admin
Qatar
Parsons is seeking a highly organized and detail-oriented Support Staff / Admin to join our team! In this role, you will be responsible for providing administrative and clerical support to ensure the smooth and efficient operation of office procedures and systems.
What You'll Be Doing:<ul><li>
Providing general administrative support, including scheduling meetings, preparing reports, and handling correspondence.</li><li>
Managing office supplies and ensuring that office equipment is well-maintained.</li><li>
Maintaining filing and document control systems (both physical and digital) for the effective organization and retrieval of information.</li><li>
Assisting in the preparation, distribution, and filing of project-related documents, reports, and correspondence.</li><li>
Coordinating office activities and ensuring tasks are completed on time, in alignment with project deadlines.</li><li>
Using Microsoft Office applications to produce documents, presentations, spreadsheets, and reports.</li><li>
Assisting with the maintenance and operation of the electronic document management systems (EDMS), ensuring proper tracking and management of project documents.</li><li>
Organizing project-related documentation and ensuring documents are easily accessible when required.</li></ul>
What Required Skills You'll Bring:<ul><li>
Diploma and/or specialized training from an accredited University, as approved by the Engineer.</li><li>
At least 10 years of relevant experience, including a minimum of 5 years using EDMS (preferably Primavera Contract Management).</li><li>
Extensive experience in document control throughout the project lifecycle, from initiation to close-out phases, using computer-based systems (Primavera Contract Management/EDMS).</li><li>
Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>
Fluent in English, both written and spoken, with excellent communication skills.</li><li>
Computer literate with strong administrative and organizational skills.</li><li>
Preferably, at least 3 years of experience working in the Gulf region.</li><li>
Fluency in Arabic (both written and spoken) is highly desirable.</li></ul>
What Desired Skills You'll Bring:<ul><li>
Strong attention to detail with a solid track record of maintaining accurate records and documentation.</li><li>
Ability to handle multiple tasks, prioritize effectively, and meet deadlines under pressure.</li><li>
Strong problem-solving and organizational skills to manage and track documents efficiently.</li><li>
Ability to maintain a positive and proactive attitude while working in a fast-paced environment.</li><li>
Strong interpersonal skills and the ability to work collaboratively with various team members.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Support Staff / Admin

HOPE Qatar Centre for Persons with Disabilities

Company DescriptionEstablished in 2005, HOPE Qatar is a leading provider of meaningful and affordable educational and therapeutic services to persons with disabilities in Qatar. HOPE Qatar is dedicated to offering the highest quality of services to its clients, ensuring impactful results in the lives of the children and youth under its care.Role DescriptionThis is a full-time, on-site role for a Male/Female Admin Assistant, located in Doha, Qatar.The Admin Assistant is responsible for supporting the efficient day-to-day operations of the Centre by managing administrative processes, preparing official correspondence, maintaining records, coordinating with internal departments and external stakeholders, and ensuring smooth office operations. The ideal candidate is a bilingual professional with strong organizational and communication skills, preferably with experience in an educational or rehabilitation setting for special needs, who can contribute to maintaining a professional and well-organized work environment while supporting the Centre's mission of providing quality services to persons with disabilities.Qualifications<ul><li>Bachelor's degree in Business Administration, Public Administration, Educational Administration, or a related field.</li><li>A Master's degree in Administration or a related discipline is preferred.</li><li>Minimum 3 years of administrative experience, preferably in an educational institution, school, or training centre.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to multitask and work independently.</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Have you handled a special education Centre before?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>special education: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Work Location: In person

Male/Female Admin Assistant – Bilingual (Arabic & English)

Smartstep Transportation

Gender: Females Only.First Degree in Business Administration or any related field.Minimum 1 year of experience as Administrator officer or Customer Service Agent andMust have a valid QID and be able to provide an NOC. Preference will be given to those who can change sponsorshipShould have a good Communication and Negotiation Skills.Can handle pressure and should be very good in reporting.Multitasking and Team management is very importantTaking care of entire School Project, manage monitors, drivers issues in a professional manner,Please Email at-- hrcareers.ayeza@gmail.com ( Only Females Candidates )Job Type: Full-timePay: QAR2,000.00 - QAR3,500.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>Can you speak Urdu/Hindi (Required)</li></ul>Work Location: In person

Admin Supervisor

QatarEnergy

<div>Primary Purpose of the Job:

Negotiate, analyse, prepare and revise LNG contracts and service agreements. The role is responsible for maintaining the management and control of documentation which shall include the recording and communication of contractual nominations dates for all aspects of the contracts.
Required Experience and Skills:
<ul><li>At least 8 years in a similar contracts position with at least 3 years in LNG Trading.</li><li>
Proven work experience and deep understandings of LNG physical and derivative transactions and the trading customs as Contract Administrator, Contract Manager or relevant role in LNG/energy industry and handling various 
trading contracts.</li><li>
Ability to leverage on functional support and provide high quality options and opinions to commercial stakeholders.</li><li>
Ability to identify risk and opportunity in complex operational circumstances.</li><li>
Multi-disciplinary knowledge and broad competence is required in areas such as trading, risk control, sales operations, commercial, financial, contract administration, legal, economic analysis and projects.</li><li>
Excellent client and internal stakeholder management skills.</li><li>
Ability to take fast risk-based decisions, sometimes based on incomplete information.</li></ul>
Educational Qualifications:
<ul><li>Bachelor&rsquo;s degree in economics, Law, Business Administration or equivalent from an internationally recognized university.</li><li>
Postgraduate Qualification (MSc. or MBA) preferred.</li></ul></div>

SR. CONTRACTS OFFICER - LNG TRADING

Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

Confidental Company

We are looking for a reliable and hardworking Tea Boy / Office Assistant to join our team. The ideal candidate will be responsible for preparing tea and coffee, maintaining cleanliness throughout the office, and supporting basic office tasks.Key Responsibilities:<ul><li>Prepare tea and coffee for staff according to their preferences.</li><li>Serve refreshments (tea, coffee, and snacks) to guests.</li><li>Maintain stock of tea, coffee, milk, sugar, and other pantry supplies.</li><li>Keep the pantry/kitchen area clean, organized, and hygienic.</li><li>Wash cups, utensils, and ensure proper hygiene standards are maintained.</li><li>Clean the office cabins daily, including dusting and organizing as required.</li><li>Ensure all washrooms are cleaned and sanitized every day, with adequate toiletries and supplies available.</li><li>Clean and maintain the pantry area daily to ensure a hygienic environment.</li><li>Assist with basic office tasks as assigned.</li><li>Perform any other duties assigned by the supervisor.</li></ul>Requirements:<ul><li>Basic understanding of hygiene and cleanliness.</li><li>Good attitude and willingness to work.</li><li>Punctual, responsible, and trustworthy.</li><li>Prior experience in a similar role is an advantage but not required.</li></ul>Job Type: Full-timePay: QAR1,300.00 per monthWork Location: In person

Tea Boy / Office Assistant

Avian Global Immigration

JOB DESCRIPTION &ndash; FLOOR IN-CHARGEDepartment: Operations &amp; Administration Industry: Immigration Consultancy Reports To: Management / Director Location: Office-BasedPosition OverviewThe Floor In-Charge is responsible for the overall day-to-day coordination, supervision, and smooth functioning of the office floor. This role requires a highly responsible, organized, and proactive individual who can manage staff, monitor daily activities, assist with documentation and visa processing, coordinate with the sales and accounts departments, resolve client concerns, and ensure that all office operations are conducted efficiently and professionally.The Floor In-Charge will act as the primary point of coordination between management and employees and will be responsible for ensuring that the team remains productive, disciplined, organized, and focused on achieving company objectives.Key Responsibilities1. Team Supervision &amp; Floor Management<ul><li>Supervise and monitor the daily activities and performance of all staff members on the office floor.</li><li>Ensure that employees are present, punctual, productive, and actively engaged in their assigned responsibilities.</li><li>Maintain discipline, professionalism, and a positive working environment within the office.</li><li>Monitor staff attendance, breaks, daily activities, and overall productivity.</li><li>Ensure that employees follow company policies, procedures, pricing structures, and operational guidelines.</li><li>Push and motivate the team to remain focused on their daily responsibilities, sales activities, follow-ups, collections, and assigned targets.</li><li>Identify performance issues and report them to management promptly.</li><li>Ensure that tasks assigned by management are completed within the required deadlines.</li><li>Conduct regular follow-ups with team members regarding pending work and outstanding tasks.</li><li>Coordinate between different departments to ensure smooth workflow and timely completion of work.</li></ul>2. Sales Team Coordination &amp; Reporting<ul><li>Coordinate closely with the sales team regarding daily and monthly sales performance.</li><li>Collect, verify, and maintain daily sales and revenue reports.</li><li>Monitor registrations, payments, collections, pending balances, and sales performance.</li><li>Follow up with sales consultants regarding pending client payments and registrations.</li><li>Ensure that sales staff are actively following up with clients and working toward achieving their assigned targets.</li><li>Coordinate with management regarding sales performance, revenue generation, and team progress.</li><li>Assist in preparing daily, weekly, and monthly sales reports.</li><li>Ensure that client information and sales data are accurately entered and updated in the company's systems and master sheets.</li></ul>3. Documentation &amp; Data Entry<ul><li>Assist with preparing, organizing, reviewing, and maintaining client documentation.</li><li>Perform accurate data entry for client applications and company records.</li><li>Ensure that client files and records are complete, properly updated, and organized.</li><li>Verify that required documents have been received from clients.</li><li>Follow up with relevant staff members regarding missing or incomplete documents.</li><li>Maintain accurate digital and physical records of client applications and documentation.</li><li>Assist with preparing documents required for visa, work permit, immigration, and embassy submissions.</li><li>Ensure that documents are properly scanned, printed, copied, filed, and maintained.</li></ul>4. Visa Processing &amp; Embassy Submission Assistance<ul><li>Assist the processing team with visa and immigration application documentation.</li><li>Coordinate the preparation of client files for embassy and visa application submissions.</li><li>Assist with checking documents before submission to ensure that all required paperwork is available.</li><li>Coordinate with clients regarding missing documents and submission requirements.</li><li>Assist in arranging and tracking embassy, visa center, and relevant authority submissions.</li><li>Maintain records of submitted applications and monitor pending cases.</li><li>Coordinate with internal teams and external partners regarding application progress and document requirements.</li><li>Ensure that all submissions and documentation are handled professionally and within required timelines.</li></ul>5. Accounts &amp; Payment-Related Support<ul><li>Assist the accounts department with day-to-day administrative and operational tasks.</li><li>Maintain records of client payments, registrations, outstanding balances, and collections.</li><li>Coordinate with the sales team and accounts department to ensure payment information is properly updated.</li><li>Assist in tracking pending payments and follow up with responsible team members.</li><li>Support the preparation of payment reports and financial records as required by management.</li><li>Ensure that all payment-related documentation is properly filed and maintained.</li><li>Immediately report any discrepancies or issues related to client payments or financial records to management or the accounts department.</li></ul>6. Client Problem Resolution &amp; Customer Support<ul><li>Act as a point of escalation for client concerns, complaints, and operational issues.</li><li>Handle client problems professionally and attempt to resolve issues within company policies and procedures.</li><li>Coordinate with the relevant department or management when a client issue requires further intervention.</li><li>Ensure that client concerns are followed up on and resolved in a timely manner.</li><li>Maintain professional communication with clients and ensure that they receive accurate information.</li><li>Assist clients with general inquiries related to their applications, documentation, processing, and submissions.</li><li>Ensure that sensitive or serious client complaints are immediately reported to management.</li></ul>7. Filing &amp; Office Organization<ul><li>Maintain proper physical and digital filing systems for all company and client records.</li><li>Ensure that client files are properly labeled, organized, and easily accessible.</li><li>Maintain confidentiality and security of client and company documents.</li><li>Ensure that the office floor, workstations, reception area, and common areas remain clean, organized, and professional.</li><li>Monitor office supplies and report requirements to management.</li><li>Ensure that documents, files, stationery, and other office materials are properly stored and organized.</li><li>Maintain overall order and discipline within the office.</li></ul>8. Administrative &amp; Operational Support<ul><li>Assist management with day-to-day office operations and administrative requirements.</li><li>Coordinate tasks between sales, processing, accounts, administration, and management.</li><li>Assist in preparing internal reports, spreadsheets, trackers, and operational records.</li><li>Monitor pending tasks and ensure that responsible employees complete them on time.</li><li>Handle urgent operational matters and coordinate solutions where necessary.</li><li>Support management in implementing new procedures, policies, and operational systems.</li><li>Perform additional administrative and operational duties assigned by management.</li></ul>Key Performance ExpectationsThe Floor In-Charge is expected to:<ul><li>Maintain complete control and coordination of daily office operations.</li><li>Ensure maximum productivity and discipline among team members.</li><li>Keep management updated regarding staff performance, client issues, sales performance, collections, and operational matters.</li><li>Ensure that no important client matter, document, payment, or task is overlooked.</li><li>Maintain accurate records and organized filing systems.</li><li>Ensure timely coordination of visa applications and embassy submissions.</li><li>Support the sales team in achieving revenue and collection targets.</li><li>Ensure that all employees remain active, focused, and productive during working hours.</li><li>Take immediate action on pending tasks and escalate serious issues to management.</li><li>Maintain a professional, organized, and efficient office environment at all times.</li></ul>Required Skills &amp; Qualifications<ul><li>Previous experience in immigration consultancy, visa processing, recruitment, administration, or a similar industry is preferred.</li><li>Strong team management and leadership skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Good knowledge of documentation, filing, and data entry.</li><li>Ability to coordinate with sales, accounts, processing, and management teams.</li><li>Strong communication and interpersonal skills.</li><li>Ability to handle client complaints and resolve operational issues professionally.</li><li>Good knowledge of Microsoft Office, Excel, email, and data management systems.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work under pressure and meet deadlines.</li><li>Proactive, responsible, disciplined, and highly organized.</li><li>Ability to take ownership of tasks and ensure completion without constant supervision.</li></ul>Authority &amp; ResponsibilityThe Floor In-Charge is expected to take ownership of the overall daily functioning of the office floor and ensure that employees remain productive and operational activities are completed efficiently. The position requires proactive supervision, regular follow-up, and immediate escalation of serious issues to management.The Floor In-Charge must ensure that all activities are carried out according to company policies and must not independently make unauthorized commitments to clients, change company pricing, approve refunds, or alter immigration/visa procedures without management approval.Overall Objective: To ensure the office operates smoothly, efficiently, and professionally while maintaining strong team productivity, organized documentation, accurate reporting, effective client service, timely visa processing, and proper coordination between all departments.Pay: From QAR3,000.00 per monthWork Location: In person

Accountant cum Floor supervisor

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