executive assistant

admin assistant i

admin coordinator

administration assistant

administrative assistant

office administrator

ALI BIN ALI

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 &nbsp; &nbsp; Manage calendar pertaining to the VP/GC&rsquo;s relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
 </li>
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 &nbsp; &nbsp; Provide general support to legal office visitors.
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 &nbsp; &nbsp; Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
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 &nbsp; &nbsp; &nbsp; Draft correspondences and other documents required by the VP/GC and legal counsels.
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 &nbsp; &nbsp; &nbsp; Interacts with external customers for document transmittal, follow up and coordination.
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 &nbsp; &nbsp; Managing office expenditure and budgets.
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 &nbsp; &nbsp; The point of contact for all legal inquiries and requests.
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 &nbsp; &nbsp; &nbsp;Address all employees&rsquo; queries regarding legal office management.
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 &nbsp; &nbsp; Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
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 &nbsp; &nbsp; Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
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 &nbsp; &nbsp; Support the legal counsels in interacting with clients.
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 &nbsp; &nbsp; Carries out legal researches and investigations in support to the legal counsels.
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 &nbsp; &nbsp; Provide legal update to all departments and divisions.
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 &nbsp; &nbsp; Organize the office layout and manage the supply of stationery and equipment
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 &nbsp; &nbsp; Plan in-house or off-site activities, like parties, celebrations and conferences
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 &nbsp; &nbsp; Follow up and manage the relationship with local and international law firms and other service providers.
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 &nbsp; &nbsp; &nbsp;Act as project coordinator for all projects (locally &amp; internationally).
 </li>
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 Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
 </li>
 <li>
 
 &nbsp; &nbsp; &nbsp;Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Managing the administrative team in the legal department and organization the office operations and procedures.
 
 </li>
 </ul>
 <ul>
 <li>
 Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
 
 </li>
 <li>
 At least 5 years of experience as an Office Manager, Front Office Manager, executive secretary, personal assistant (senior management).
 
 </li>
 <li>
 Good knowledge of Office Administrator responsibilities, systems and procedures
 
 </li>
 <li>
 Acquainted of Qatar laws, regulations and courts procedures.
 
 </li>
 <li>
 Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
 
 </li>
 <li>
 Fluent in both English and Arabic
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 Proficiency in MS Office (Word, Excel and Outlook)
 
 </li>
 <li>
 Excellent time management skills and ability to multi-task and prioritize work
 
 </li>
 <li>
 Strong organizational and planning skills in a fast-paced environment
 
 </li>
 <li>
 A creative mind with an ability to suggest improvement.
 
 </li>
 <li>
 Charismatic and well-presented at all times.
 </li>
 </ul>
</div>

Office Manager

Solmacher Solar Energy

We are currently looking for a Site Administrator to join our team for an exciting solar energy project in the Maldives. This is a great opportunity to be part of a fast-growing renewable energy sector and contribute to a sustainable future.Location: Maldives (Site-Based)Contract Duration:6-month fixed-term contract, with renewal on a monthly basis subject to project requirements and performance.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the site/project team</li><li>Manage and maintain all project documentation (drawings, RFIs, reports, permits, etc.)</li><li>Ensure proper document control, including version tracking, filing, and distribution</li><li>Maintain document registers and ensure accuracy of records</li><li>Coordinate communication between site team, subcontractors, and head office</li><li>Support logistics activities including material tracking, deliveries, and site coordination</li><li>Assist in preparing reports, meeting minutes, and project documentation</li><li>Maintain health &amp; safety records and compliance documentation</li><li>Document control typically includes managing, organizing, and distributing project documents to ensure accuracy and accessibility throughout the project</li></ul>Requirements:<ul><li>Proven experience as a Site Administrator / Document Controller in construction or renewable energy projects</li><li>Strong knowledge of document control systems and procedures</li><li>Experience in site logistics coordination (materials, deliveries, tracking)</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and coordination abilities</li><li>Ability to work in a fast-paced site environment</li></ul>Preferred:<ul><li>Experience in solar or infrastructure projects</li><li>Familiarity with document management systems (e.g., Aconex, SharePoint)</li><li>Previous experience working on remote or island projects</li></ul>How to Apply:If you&rsquo;re interested, please send your CV to: info@solmacher.com with subject line Site Administrator (Solar Project &ndash; Maldives) or apply directly via indeedJob Type: Contract Contract length: 12 monthsWork Location: In person

Site Administrator (Solar Project – Maldives)

KBN Group Holding

The Role
 We are seeking a professional, presentable, and responsible Reception & Nursing Assistant to support front-office operations while providing basic health and first-aid assistance within a corporate office environment in Qatar. This role is strictly office-based and does not involve clinical or hospital duties. Key Responsibilities Reception & Office Administration • Receive and assist visitors in a professional, courteous, and welcoming manner • Manage incoming calls, emails, and maintain accurate visitor log records • Coordinate meeting room bookings, schedules, and appointments • Provide general administrative and clerical support • Serve tea, coffee, and refreshments to guests and management when required • Maintain a clean, organized, and presentable reception area at all times Health & First-Aid Support (Office-Based) • Provide basic first-aid and immediate assistance to employees when required • Monitor and record basic vital signs (blood pressure, temperature, etc.) when necessary • Maintain and regularly check first-aid kits and office medical supplies • Support workplace health, safety, and wellness initiatives • Coordinate with nearby clinics or emergency services when required
 
Requirements
 <ul>
<li>Diploma or Degree in Nursing or Healthcare Assistance • Valid nursing certificate/license (QCHP / MoPH preferred, not mandatory for office-based roles) • Previous experience in reception or office administration is an added advantage • Good communication skills in English (Arabic is an advantage) • Presentable, calm, and professional demeanor • Experience working in a corporate or administrative environment in Qatar / GCC preferred • Familiarity with basic workplace health & safety practices • Ability to handle confidential employee information with discretion • Proficiency in MS Office applications</li>
</ul>
About the company
 With over decades of expertise, KBN Group Holding is a leading name in Qatars private sector. KBN Group Holding offers an array of opportunities for our customers to prosper and grow. Using technological advancements and sustainable solutions, we have continued to generate intrinsic value for businesses and increase investment opportunities by providing top-quality business solutions to our clients.

Reception And Nursing Assistant

MB ACJ Business Services

About the RoleLooking to start your career in a professional office environment? MB ACJ Business Services is hiring an Office Assistant to support daily administrative and operational tasks.This role is ideal for someone organized, detail-oriented, and comfortable handling office responsibilities in a fast-paced setting.What You&rsquo;ll Do<ul><li>Handle data entry and maintain accurate records</li><li>Assist with emails, calls, and office correspondence</li><li>Organize files and documents (digital and physical)</li><li>Support scheduling and coordination of meetings</li><li>Assist team members with general administrative tasks</li><li>Maintain smooth day-to-day office operations</li></ul>What We&rsquo;re Looking For<ul><li>Basic computer skills (Microsoft Office, email, typing)</li><li>Strong attention to detail and organization</li><li>Good communication skills</li><li>Ability to multitask and manage time effectively</li><li>Previous office or admin experience is an asset but not required</li></ul>Why Work With Us<ul><li>Stable full-time role</li><li>Fixed working hours for consistency</li><li>Supportive and professional work environment</li><li>Opportunities for growth and skill development</li></ul>About the CompanyMB ACJ Business Services provides administrative and business support solutions to clients across Qatar. We focus on efficiency, reliability, and professional service delivery.Apply TodayIf you&rsquo;re reliable, organized, and ready to grow your career in an office setting, apply now and join MB ACJ Business Services.الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Administrative Support

John Lisle Consulting W.L.L.

Job Title: Executive Assistant / Personal Assistant / Administrative ExecutiveJob SummaryWe are seeking a highly organized and proactive Executive Assistant to support senior management in our Doha office. This role is ideal for someone who is detail-oriented, professional, and able to manage multiple priorities in a fast-paced business environment. You will play a key role in ensuring smooth daily operations, efficient communication, and strong organizational support for leadership.About the CompanyJohn Lisle Consulting W.L.L. is a Doha-based business services and consulting firm providing administrative, operational, and strategic support to clients across Qatar and the GCC region. We focus on delivering efficient solutions that help businesses operate smoothly and effectively.Why Work With Us<ul><li>Professional and structured office environment</li><li>Opportunity to work closely with senior leadership</li><li>Career growth in business operations and consulting support</li><li>Stable full-time role with long-term development potential</li></ul>Key Responsibilities<ul><li>Provide direct administrative support to executives and management</li><li>Manage calendars, meetings, appointments, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential documents and internal communications</li><li>Coordinate meetings and follow up on action items</li><li>Liaise with internal departments and external partners</li><li>Maintain organized filing systems (digital and physical)</li><li>Support general office administration and coordination tasks</li></ul>Requirements<ul><li>1&ndash;3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant preferred</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to handle confidential information professionally</li><li>Strong attention to detail and multitasking ability</li><li>Professional attitude and problem-solving mindset</li></ul>Work Schedule<ul><li>Full-time position</li><li>Sunday to Thursday</li><li>Standard office hours with occasional flexibility based on executive needs</li></ul>How to ApplyIf you are organized, professional, and ready to support a dynamic leadership team, we encourage you to apply now. Submit your CV for consideration.Pay: QAR65,000.00 - QAR100,000.00 per yearWork Location: In person

Executive Assistant

Job Title: Commercial Office EmployeeLocation: [Doha-Qatar] Job Type: Full-TimeJob Summary: We are seeking a reliable and organized Commercial Office Employee to support our daily business operations. The ideal candidate will assist with administrative tasks, customer communication, documentation, and coordination with internal departments to ensure smooth office workflow.Key Responsibilities:<ul><li>Handle daily office administrative tasks and documentation</li><li>Prepare and maintain commercial records, invoices, and reports</li><li>Communicate with clients, suppliers, and internal departments</li><li>Assist with order processing and follow-ups</li><li>Maintain organized filing systems (digital and physical)</li><li>Support management with general office duties</li></ul>Requirements:<ul><li>Previous experience in an office or commercial administrative role preferred</li><li>Good knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and work independently</li><li>Attention to detail and problem-solving skills</li></ul>Preferred Qualifications:<ul><li>Experience in commercial or trading companies</li><li>Basic accounting or invoicing knowledge</li><li>Arabic English (additional languages are a plus)</li></ul>Job Types: Full-time, PermanentWork Location: In personJob Type: Full-timeWork Location: In person

Commercial Office Employee

Al Mauna Trading

Administrative Assistant Looking for an Administrative Assistant for a Food Trading company.We are looking for a proactive and detail-oriented Administrative Assistant to support office functions. This role will involve managing Shopify sales, handling online marketplace platforms, assisting with procurement activities, and performing day-to-day administrative tasks to ensure smooth business operations.Salary Range: QR 2,000 - 2,500 per month.Experience: 2 Years Minimum in food industry and knowledgeable about food products.Job Types: Full-time, PermanentPay: QAR2,000.00 - QAR2,500.00 per monthWork Location: In person

Administration Assistant

Explore 373+ Office administrator in Doha this April. Find roles across top companies and apply now to boost your career.