business coordinator

executive assistant

front office manager

office manager

project administrator

office administrator

COZMALABS

<p>We are seeking a proactive and highly organized Administrator with 2&ndash;3 years of relevant experience to support daily office operations. The ideal candidate will play a key role in ensuring efficient administrative processes, coordinating internal activities, and providing reliable support to both teams and management.</p><p><b>Key Responsibilities</b></p><ul><li>Manage day-to-day administrative operations to ensure smooth office functioning</li><li>Handle correspondence, including emails, phone calls, and internal communications</li><li>Maintain and organize records, documents, and filing systems (both physical and digital)</li><li>Coordinate meetings, calendars, and travel arrangements for staff and management</li><li>Support procurement activities, including sourcing office supplies and liaising with vendors</li><li>Provide administrative assistance to HR and Finance teams as required</li><li>Ensure compliance with company policies, procedures, and office protocols</li><li>Prepare reports, presentations, and basic data analysis as needed</li></ul><p><b>Key Skills &amp; Requirements</b></p><ul><li>2&ndash;3 years of experience in a similar administrative role</li><li>Strong organizational and multitasking capabilities with the ability to prioritize effectively</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>High level of attention to detail and problem-solving ability</li><li>Ability to handle confidential information with professionalism and discretion</li></ul><p>Work Location: In person</p>

Administrator

Spectrum Solution W.L L

<p><b>Job Summary:</b></p><p>The Admin Secretary will provide administrative and clerical support to ensure efficient office operations. The role involves managing documentation, coordinating communication, scheduling meetings, and supporting daily administrative tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and organize office files, records, and documentation</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and official documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Maintain office supplies inventory and place orders when required</li><li>Assist in preparing letters, memos, and other administrative documents</li><li>Support onboarding documentation and HR-related administrative tasks</li><li>Ensure confidentiality of sensitive information</li><li>Perform general clerical duties such as filing, photocopying, and data entry</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>2&ndash;4 years of experience in an administrative or secretarial role</li><li>Valid QID</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Professional attitude and ability to handle confidential information</li><li>Ability to work under pressure and meet deadlines</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience in handling office coordination and document control</li><li>Knowledge of basic HR or PRO-related processes (advantage)</li><li>Familiarity with office management systems and procedures</li></ul><p>Work Location: In person</p>

Admin Secretary

KBN Group Holding

The Role
<br>We are seeking a professional, presentable, and responsible Reception & Nursing Assistant to support front-office operations while providing basic health and first-aid assistance within a corporate office environment in Qatar. This role is strictly office-based and does not involve clinical or hospital duties. Key Responsibilities Reception & Office Administration • Receive and assist visitors in a professional, courteous, and welcoming manner • Manage incoming calls, emails, and maintain accurate visitor log records • Coordinate meeting room bookings, schedules, and appointments • Provide general administrative and clerical support • Serve tea, coffee, and refreshments to guests and management when required • Maintain a clean, organized, and presentable reception area at all times Health & First-Aid Support (Office-Based) • Provide basic first-aid and immediate assistance to employees when required • Monitor and record basic vital signs (blood pressure, temperature, etc.) when necessary • Maintain and regularly check first-aid kits and office medical supplies • Support workplace health, safety, and wellness initiatives • Coordinate with nearby clinics or emergency services when required
<br><br>
Requirements
<br><ul>
<li>Diploma or Degree in Nursing or Healthcare Assistance • Valid nursing certificate/license (QCHP / MoPH preferred, not mandatory for office-based roles) • Previous experience in reception or office administration is an added advantage • Good communication skills in English (Arabic is an advantage) • Presentable, calm, and professional demeanor • Experience working in a corporate or administrative environment in Qatar / GCC preferred • Familiarity with basic workplace health & safety practices • Ability to handle confidential employee information with discretion • Proficiency in MS Office applications</li>
</ul>
About the company
<br>With over decades of expertise, KBN Group Holding is a leading name in Qatars private sector. KBN Group Holding offers an array of opportunities for our customers to prosper and grow. Using technological advancements and sustainable solutions, we have continued to generate intrinsic value for businesses and increase investment opportunities by providing top-quality business solutions to our clients.

Reception And Nursing Assistant

The Holding Group of Companies

<p>We are seeking a highly organized, proactive, and professional Executive Secretary to provide high-level administrative support to senior management. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced corporate environment.</p><p><b>Key Responsibilities</b></p><ul><li>Provide comprehensive administrative and secretarial support to executives and senior leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, edit, and format reports, presentations, and correspondence</li><li>Handle confidential documents and maintain organized filing systems</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Screen and direct phone calls and emails professionally</li><li>Maintain office supplies and ensure smooth day-to-day office operations</li><li>Assist in special projects and perform other administrative duties as assigned</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar role</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Exceptional organizational and time-management skills</li><li>Ability to handle sensitive information with confidentiality and professionalism</li><li>Strong multitasking and problem-solving abilities</li><li>Professional demeanor and interpersonal skills</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience working in a corporate or multinational environment</li><li>Knowledge of office management systems and procedures</li><li>Familiarity with business correspondence and report writing</li></ul><p>Job Type: Full-time</p><p>Pay: QAR5,000.00 - QAR6,000.00 per month</p><p>Work Location: In person</p>

execcutive secretary

Integrated Group

<p><b>Job Title:</b> Site Administrator<br/><b>Location: </b>Doha,Qatar<br/><b>Employment Type:</b> Full-Time</p><p><b>Job Summary:</b><br/>We are seeking an experienced and highly organized Site Administrator to manage daily administrative operations at our project site. The ideal candidate will have a minimum of 5 years of relevant experience, with a strong background in handling accommodation and transportation logistics for large-scale project teams of up to 300 employees.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee and manage site accommodation facilities, ensuring comfort and compliance with company standards</li><li>Coordinate transportation logistics, including scheduling and fleet management for site personnel</li><li>Maintain accurate records of employee accommodation and transportation arrangements</li><li>Liaise with vendors, service providers, and internal departments to ensure smooth site operations</li><li>Handle administrative documentation, reporting, and site correspondence</li><li>Ensure adherence to health, safety, and company policies on-site</li><li>Support HR and operations teams with onboarding and mobilization of staff</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 5 years of experience as a Site Administrator or in a similar role</li><li>Proven experience managing accommodation and transportation for large project teams (up to 300 employees)</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and coordination abilities</li><li>Proficiency in MS Office and administrative systems</li><li>Ability to work under pressure in a fast-paced environment</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in construction, oil &amp; gas, or large infrastructure projects</li><li>Knowledge of local regulations related to accommodation and transport</li></ul><p><b>How to Apply:</b><br/>Interested candidates are invited to submit their CV to hr@igqatar.com with the subject line &ldquo;Site Administrator Application&rdquo;.</p><p>Job Type: Permanent</p><p>Pay: QAR2,500.00 - QAR3,000.00 per month</p><p>Work Location: In person</p>

Site Administrator (Oil & Gas)

Cablelynx Networks

<p>Cablelynx Networks is a leading telecommunications and IT services provider in Qatar, delivering high-speed connectivity and network solutions to businesses across the country. We are looking for an experienced, organized, and proactive Office Manager to oversee our daily office operations and lead our administrative team in Doha.</p><p><b>What You'll Do:</b></p><ul><li>Oversee daily office operations, ensuring smooth and efficient workflows.</li><li>Supervise and support administrative staff, including receptionists and assistants.</li><li>Manage office budgets, track expenses, and process invoices.</li><li>Coordinate with vendors, suppliers, and service providers for office maintenance, supplies, and equipment.</li><li>Develop and implement office policies, procedures, and systems to improve efficiency.</li><li>Handle HR-related administrative tasks, including onboarding, leave tracking, and employee records.</li><li>Liaise with government entities for company registrations, permits, and renewals (e.g., CRA, Ooredoo, Vodafone partners).</li><li>Organize meetings, events, and travel arrangements for management and technical teams.</li><li>Ensure compliance with Qatar Labor Law and company policies.</li><li>Manage client communications and coordinate with project teams.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum of 3-5 years of experience in office management, administration, or a similar leadership role.</li><li><b>Excellent verbal and written communication skills in English.</b> Knowledge of Arabic is a strong advantage.</li><li>Strong leadership, organizational, and problem-solving skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.</li><li>Experience with budget management and vendor negotiation.</li><li>Valid QID (Qatar ID) and NOC (No Objection Certificate) preferred.</li><li>Knowledge of Qatar's regulatory environment and business processes.</li></ul><p><b>Nice to Have:</b></p><ul><li>Experience working in telecommunications, IT, or technology sectors.</li><li>Experience with HRIS or project management tools (e.g., Asana, Trello, SAP).</li><li>Knowledge of CRA (Communications Regulatory Authority) requirements.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive monthly salary (tax-free).</li><li>Health insurance as per Qatar Labor Law.</li><li>Annual leave and public holidays as per Qatar Labor Law.</li><li>Visa sponsorship and QID processing (for eligible candidates).</li><li>Transportation allowance.</li><li>Performance-based annual bonus.</li><li>Opportunities for professional development and leadership training.</li><li>Modern office location in West Bay, Doha.</li><li>Professional and growth-oriented work environment.</li></ul><p>الراتب المدفوع: QAR٧٬٥٦٠٫٠٠&nbsp;لكل شهر</p><p>موقع العمل: بشكل شخصي</p>

Office Manager

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Support Staff / Admin</b></p><p><b>
Qatar</b></p><p></p><p>
Parsons is seeking a highly organized and detail-oriented <b>Support Staff / Admin</b> to join our team! In this role, you will provide administrative and clerical support to ensure the smooth and efficient operation of office procedures and systems.</p><p></p><p><b><br>
What You'll Be Doing:</b></p><ul><li>
Provide general administrative support, including scheduling meetings, preparing reports, and managing correspondence.</li><li>
Maintain filing systems (both physical and digital) for effective organization and easy retrieval of information.</li><li>
Assist in the preparation and distribution of project-related documents, reports, and correspondence.</li><li>
Coordinate office activities and ensure tasks are completed on time, aligning with project deadlines.</li><li>
Utilize Microsoft Office applications to create documents, presentations, spreadsheets, and reports.</li><li>
Provide support to team members and management in day-to-day administrative tasks.</li><li>
Ensure the office operates efficiently by addressing administrative needs and resolving any issues promptly.</li></ul><p></p><p><b><br>
What Required Skills You'll Bring:</b></p><ul><li>
High School certificate or Diploma or Bachelor</li><li>
Minimum of 2+ years of relevant experience in administrative support roles.</li><li>
Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>
Fluent in English &amp; Arabic (written and spoken) with excellent communication skills.</li><li>
Computer literate with strong organizational and time management skills.</li></ul><p></p><p><b><br>
What Required Skills You'll Bring:</b></p><ul><li>
Prior experience in the Gulf region is preferred.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li><li>
Exceptional attention to detail and accuracy in administrative tasks.</li><li>
Ability to manage multiple priorities and meet deadlines effectively.</li><li>
Strong problem-solving skills and a proactive approach to administrative challenges.</li><li>
Positive and approachable personality with excellent interpersonal skills.</li></ul><p></p><p>
Willingness to adapt to changing priorities and work under pressure.</p><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Support Staff / Admin

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