accounts officer

personal assistant/administrative officer Jobs in Karachi

personal assistant/administrative officer

accounts assistant

administrative coordinator Jobs in Karachi

administrative coordinator

executive assistant

office administrator

Bioniks.org

We are seeking a highly organized and detail-oriented Admin Officer to join our team. The ideal candidate will be responsible for overseeing and coordinating administrative procedures and systems, ensuring the smooth operation of daily office functions, and supporting various departments as needed.Key Responsibilities:Oversee and manage general administrative operations of the office.Manage office supplies, equipment, and inventory; place orders and liaise with vendors when necessary.Ensure compliance with company policies and government regulations.Assist in managing company assets, leases, and service contracts.Handle office maintenance, safety, and cleanliness in coordination with support staff.Coordinate meetings, travel arrangements, and event logistics.Identify organizational procurement needs and prepare purchase requisitions.Manage incoming and outgoing mail and correspondence.Act as a point of contact for internal and external stakeholders.Track orders and ensure timely delivery of goods and services.Maintain accurate records of procurement activities, vendor details, and contract terms.Requirements:Bachelor&rsquo;s degree in Business Administration, Management, or a related field.Proven experience (2+ years) in an administrative or office management role.Strong organizational and time management skills.Ability to handle multiple tasks and meet deadlines.Compensation &amp; Benefits:Annual BonusMedical CoverageLocation: PECHS Block 2Job Type: Full-timePay: Up to Rs50,000.00 per monthWork Location: In person

Office Administrator

Expertizo

Job Summary:We are looking for a dynamic and well-organized Office Administrator who can independently manage daily office operations, procurement (grocery, furniture, decor, and other assets), and provide basic technical support related to laptops and IT equipment. The ideal candidate should have good negotiation skills, technical know-how, and the ability to manage vendors and events effectively.Key Responsibilities: Office Management<ul><li>Handle overall office operations and ensure a smooth day-to-day workflow.</li><li>Ensure office upkeep, cleanliness, and timely maintenance.</li><li>Coordinate with outside vendors for office services like electricity, internet, cleaning, etc.</li></ul>Procurement &amp; Asset Management Purchase and manage inventory for:<ul><li>Office grocery items</li><li>Furniture, chairs, desks</li><li>Decor and miscellaneous office supplies</li><li>Compare quotations, negotiate with vendors, and ensure cost-effective purchases.</li><li>Maintain records of office assets and stock.</li></ul>Technical Support (Laptops &amp; IT Equipment)<ul><li>Basic knowledge of laptop hardware and internal components.</li><li>Perform basic troubleshooting and fix common technical issues.</li><li>Install Windows, drivers, and basic software when needed.</li><li>Help employees with laptop issues or coordinate with repair centers.</li><li>Keep a log of all technical issues and solutions.</li><li>Manage IT inventory like chargers, keyboards, cables, etc.</li><li>Should have experience in posting ads on Facebook Marketplace and OLX for selling office items, and be good at handling chats, calls, and negotiations.</li></ul>Vendor &amp; Cost Management<ul><li>Identify reliable vendors for various office needs.</li><li>Request, compare, and finalize quotations.</li><li>Maintain vendor records and track service quality.</li></ul>Event Planning &amp; Coordination<ul><li>Plan and organize in-house events, festivals, team outings, and celebrations.</li><li>Coordinate logistics and support arrangements for company functions.</li></ul>Qualifications:<ul><li>Minimum Education: Intermediate (12th pass)</li><li>Preferred Education: B.Com or equivalent graduate degree</li><li>Strong organizational and communication skills</li><li>Ability to work independently and manage multiple tasks</li><li>Basic technical knowledge of laptops and troubleshooting</li><li>Proficiency in MS Office and/or Google Workspace</li></ul>Nice to Have:<ul><li>Prior experience in a similar admin or office support role</li><li>Familiarity with local markets and vendors</li><li>Experience with basic IT ticketing or asset tracking systems</li></ul>Job Type: Full-timePay: Rs360,000.00 - Rs420,000.00 per yearApplication Question(s):<ul><li>What's your current &amp; expected salary? Put in the format </li></ul>`C: Rs. 30000 / month, E: Rs. 35000 / month` where 25k will indicate your current &amp; 35k will indicate your expected salaryEducation:<ul><li>Intermediate (Required)</li></ul>Experience:<ul><li>Admin Officer: 1 year (Required)</li><li>IT Support: 1 year (Required)</li><li>Working in Software house: 1 year (Required)</li></ul>Work Location: In person

IT Officer / Admin

Elahi Group of Companies

Site AdministratorDepartment: Site Operations / AdministrationLocation: Karachi Employment Type: Full-time/RemoteResponsibilities:<ul><li>Provide general administrative support to site personnel and management.</li><li>Maintain accurate records of site activities, attendance, equipment usage, and materials.</li><li>Handle correspondence, data entry, filing, and reporting for site operations.</li><li>Assist in managing timesheets, payroll data, and leave records for site workers.</li><li>Ensure all documents related to permits, compliance, and safety are up to date and properly filed.</li><li>Ensure all licenses, permits, and approvals required for site operations are obtained and kept up to date.</li><li>Liaise with government bodies, local authorities, and legal representatives regarding site compliance, inspections, and documentation.</li><li>Coordinate with head office and external vendors for procurement, deliveries, and invoices.</li><li>Monitor and order site office supplies and materials as needed.</li><li>Assist in health, safety, and environmental documentation and reporting.</li><li>Support onboarding of new site employees, including documentation and inductions.</li><li>Support audits, site visits, and compliance reviews from government departments or external agencies.</li></ul>Qualifications:<ul><li>High school diploma or equivalent required; Diploma/Degree in Business Administration or related field preferred.</li></ul>Ex-Police, Ex-Army, or Ex-Revenue officers highly preferred.<ul><li>2+ years of experience in a similar administrative role, preferably in a construction or industrial site environment.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and administrative software.</li><li>Knowledge of document control and site safety procedures is an advantage.</li><li>Ability to work independently and maintain confidentiality.</li></ul>If you are looking for a meaningful career, Elahi Group is the place for you to apply submit your updated resume at careers@egc.com.pk.PS. Preference will be given to candidates residing in or near Surjani Town, as well as those with prior service in the armed forcesJob Type: Full-timePay: From Rs60,000.00 per monthWork Location: In personApplication Deadline: 30/05/2025 Expected Start Date: 01/06/2025

Site Administrator

Scalemill

Keywords: Administrative support, office management, calendar management, travel coordination, planning and executing corporate events, vendor management, budget tracking, multitasking, compliance and reportingDescription: Responsible for managing daily administrative operations, including record keeping, budgeting, inventory management and event coordination. Handle visitors and correspondence, support internal teams and ensure smooth and efficient office functioning.Timings: 1 pm till 10 pmTasks:Inventory Management<ul><li>Maintain accurate records of office inventory usage and consumption</li><li>Monitor stock levels and proactively ensure the uninterrupted availability of essential supplies</li><li>Oversee procurement and replenishment of items such as office supplies, kitchen materials, masks, tissues and other consumables</li></ul>Vendor Management<ul><li>Maintain an updated database of approved vendors, payment terms and contact details</li><li>Act as the primary liaison between the organization and vendors to ensure smooth communication and service delivery</li><li>Coordinate vendor evaluations and support timely renewals of contracts or service agreements</li></ul>Bills &amp; Payments<ul><li>Record, verify and submit all bills to the accounts department for timely processing</li><li>Maintain and reconcile petty cash for day-to-day operational expenses</li><li>Keep organized records of payments, expenses and invoices</li><li>Track and process utility, internet, maintenance and other building-related bills</li><li>Ensure accuracy and compliance in all administrative payment procedures</li></ul>Office Management &amp; Maintenance<ul><li>Ensure smooth day-to-day functioning of office operations and facilities</li><li>Oversee the maintenance and proper functioning of all office equipment (e.g., ACs, cameras, locks, lighting, etc.)</li><li>Supervise support staff, including managing their shifts and cleaning/sanitization schedules</li><li>Maintain overall office cleanliness and contribute to workspace improvements and aesthetics</li><li>Handle confidential correspondence and documentation with discretion</li><li>Enforce adherence to company SOPs, including safety, etc.</li><li>Manage supply stock and coordinate preventive maintenance and timely repairs of office equipment</li></ul>Asset Management &amp; Maintenance<ul><li>Maintain accurate records of company assets assigned to employees, such as vehicles, mobile devices and other equipment</li><li>Ensure all assets are properly documented, under warranty and serviced regularly as per policy</li><li>Track asset condition, schedule maintenance and ensure compliance with company asset policies</li></ul>Reporting &amp; Documentation<ul><li>Prepare and submit weekly and monthly reports on administrative expenses, payments and office budgets</li><li>Maintain and regularly update company databases</li><li>Develop and manage a systematic filing and record-keeping process for confidential and official documents</li></ul>Events &amp; Employee Engagement<ul><li>Plan, organize and manage in-house and external corporate events</li><li>Collaborate with HR for employee engagement activities, including birthdays, work anniversaries and team events</li><li>Ensure smooth logistics and vendor coordination for all company events</li></ul>Requirements:<ul><li>Proven work experience as an administrative officer, administrator or a similar role</li><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Strong organizational and multitasking skills</li><li>Proficient in Google Workspace, etc.</li><li>Good knowledge of inventory, vendor and expense management</li><li>Excellent communication and coordination skills</li><li>Attention to detail and ability to handle confidential information</li><li>Proactive, reliable and able to work independently</li></ul>Job Type: Full-timeWork Location: In person

Admin Specialist

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Secretary

XAutonomous L.L.C

XAutonomous is looking for a proactive and detail-oriented Admin Officer to oversee daily administrative operations and ensure smooth functioning across all departments. The ideal candidate should be organized, proficient in Excel, and capable of handling multiple responsibilities efficiently.Key Responsibilities:<ul><li>Supervise day-to-day administrative operations and office support activities.</li><li>Oversee fleet management, ensuring proper vehicle maintenance, scheduling, and documentation.</li><li>Manage kitchen operations, cafeteria stock, and ensure hygiene and quality standards.</li><li>Handle vendor management, including quotations, procurement, and timely payments.</li><li>Coordinate in-house and external company events, ensuring all logistical arrangements are in place.</li><li>Maintain administrative records, expense sheets, and monthly reports.</li><li>Ensure compliance with company policies and maintain office discipline and safety standards.</li><li>Oversee facility upkeep, housekeeping, and repair/maintenance coordination.</li><li>Support management in implementing process improvements for operational efficiency.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>2&ndash;4 years of experience in administration, operations, or facility management.</li><li>Strong proficiency in MS Excel and general office software.</li><li>Excellent communication, organizational, and problem-solving skills.</li><li>Experience in fleet, vendor, and event management is essential.</li><li>Ability to multitask and manage priorities with attention to detail.</li></ul>Location: Bahria Town Karachi (On-site) Timings: 9:00 AM &ndash; 6:00 PMJob Type: Full-timeApplication Question(s):<ul><li>Please mention your complete address with the specified sector or block and the nearest landmark to your location.</li><li>Rate yourself in MS Excel out of 10</li></ul>Work Location: In person

Admin Officer

Pakistan Business Consultants

Office Executive RequiredCompany Pakistan Business Consultants Full Time | KarachiJob Information&middot; Industry Business Consultants&middot; Work Experience 2 to 3 years&middot; City Karachi&middot; Province/State Sindh / Pakistan&middot; Salary Range 40,000 to 45,000&middot; Education 14 Year or Equivalent&middot; Share CV admin@pbck.pk / https://pbck.pk/career/&middot; Contact No. 0333-0343127Job Description Roles and Responsibilities<ul><li>Regular visit to FBR, SECP, Custom and other Government Authorities office.</li></ul><ul><li>Coordinate with Office Staff and Representatives of Authorities.</li></ul><ul><li>Preparation of documents for submission to authorities.</li></ul><ul><li>Maintain proper record of Letters, Files.</li></ul><ul><li>Complete the work assign by Company.</li></ul>Experience and Qualification<ul><li>Good computer skills.</li></ul><ul><li>English Reading, Understanding, Writing and Speaking Skill.</li></ul><ul><li>Ability to work without supervisor.</li></ul><ul><li>Excellent communication and people skills</li></ul><ul><li>Good coordination skills, organizational skills and communication skill</li></ul>Office Address: Al-Hamra Centre, 2nd Floor Office No. 12 to 14 Near Baloch Colony Flyover Main Shaheed-E-Millat Road, KarachiOffice Location: https://goo.gl/maps/m8wEhSXoqEwY1GLDAWebsite: https://pbck.pk/Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Office Executive Required

Explore 568+ Office administrator in Karachi this November. Find roles across top companies and apply now to boost your career.