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office coordinator administrative assistant part time temp to perm

bestdayhomecare

<p>About Us</p><p>Best Day Home Care LLC is a growing home care agency dedicated to providing high-quality, person-centered care to individuals in our community. We are looking for a dependable, organized Office Coordinator to support daily operations and help ensure our agency runs smoothly.</p><p>Position Overview</p><p>This is an in-office, part-time position with the opportunity to transition into a permanent role based on performance and agency needs.</p><p>The Office Coordinator supports scheduling, communication, and administrative operations in a fast-paced home care environment. This role requires strong organization, reliability, and the ability to handle changing priorities.</p><p>Key Responsibilities</p><ul><li>Assist with caregiver scheduling and shift coordination</li><li>Manage call-offs, schedule changes, and coverage needs</li><li>Communicate with caregivers, clients, and office staff</li><li>Maintain accurate employee and client records</li><li>Assist with onboarding and compliance tracking</li><li>Support administrative tasks related to billing and EVV systems (training provided)</li><li>Respond to phone calls and emails in a timely manner</li><li>Help keep daily operations organized and running smoothly</li></ul><p>Qualifications</p><ul><li>Experience in home care, healthcare, scheduling, or administrative work strongly preferred</li><li>Strong communication and organizational skills</li><li>Ability to multitask in a fast-paced environment</li><li>Dependable and detail-oriented</li><li>Comfortable working in-office (not remote)</li><li>Experience with EVV or scheduling systems is a plus</li></ul><p>What We&rsquo;re Looking For</p><p>We are seeking someone who is:</p><ul><li>Reliable and proactive</li><li>Comfortable with frequent changes and problem-solving</li><li>Able to communicate clearly with staff and clients</li><li>Organized and able to prioritize tasks</li></ul><p>Growth Opportunity</p><p>This is more than a support role&mdash;we are looking for someone who can grow with our agency.</p><p>The right candidate will also:</p><ul><li>Help improve workflows and organization</li><li>Identify better ways to manage scheduling and communication</li><li>Take initiative without needing constant direction</li></ul><p>This Role May Not Be a Good Fit If You:</p><ul><li>Prefer a slow-paced or repetitive environment</li><li>Struggle with multitasking or changing priorities</li><li>Need constant supervision to complete tasks</li></ul><p>What We Offer</p><ul><li>Competitive pay (based on experience)</li><li>Opportunity to transition into a permanent role</li><li>Supportive team environment</li><li>Meaningful work that impacts clients and caregivers daily</li></ul><p>Pay: From $18.00 per hour</p><p>Experience:</p><ul><li>Administrative : 1 year (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46240 (Preferred)</li></ul><p>Work Location: In person</p>

Office Coordinator / Administrative Assistant (Part-Time, Temp-to-Perm)

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Coordinator-Administrative</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><div><h2 class="jobSectionHeader"><b>Administrative Coordinator</b></h2><p><b>
Endocrinology Division</b></p><p><b>
Schedule:</b> Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM<br>
<b>Location:</b> Riley Hospital</p><p></p><h3 class="jobSectionHeader"><b>
Position Overview</b></h3><p>
This position provides high‑level administrative and technical support to the Endocrinology Division&rsquo;s Chief, including the Service Line Administrator and other senior leadership. The role requires strong organizational skills, sound judgment, and the ability to manage complex administrative functions with a high degree of autonomy. The successful candidate will handle confidential information, coordinate varied priorities, and serve as a professional representative of the division.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h4 class="jobSectionHeader"><b>
Administrative &amp; Leadership Support</b></h4><ul><li>
Maintain Outlook calendar and division‑wide calendar</li><li>
Coordinate meeting logistics, distribute agendas and meeting minutes</li><li>
Draft, manage, and distribute division communications</li><li>
Serve as administrator for faculty annual reviews, including distributing and maintaining records</li><li>
Process continuing medical education (CME) and reimbursement documentation</li><li>
Arrange travel and manage itineraries for faculty, visiting speakers, and recruits</li><li>
Schedule and host outside speakers and other visitors</li></ul><h4 class="jobSectionHeader"><b>
Operations &amp; Coordination</b></h4><ul><li>
Maintain Amion, QGenda, and Backline systems</li><li>
Organize and support division retreats and special events</li><li>
Coordinate with the Practice Manager, Service Line Administrator (SLA), Division Chief, and Fellowship Coordinator</li><li>
Provide limited ordering of office supplies</li><li>
Support department‑wide initiatives, project tracking, and reporting</li></ul><h4 class="jobSectionHeader"><b>
Administrative Excellence</b></h4><ul><li>
Prepare high‑quality presentations, reports, and correspondence for internal and external stakeholders</li><li>
Process invoices and expense reports</li><li>
Ensure accuracy and availability of office records, files, and operational data</li><li>
Provide basic budget oversight and reconciliation</li><li>
Identify and resolve administrative and operational challenges proactively</li></ul><h4 class="jobSectionHeader"><b>
Training &amp; Oversight</b></h4><ul><li>
Train and support junior administrative staff</li><li>
Delegate and oversee day‑to‑day administrative tasks, as appropriate</li></ul><p></p><h3 class="jobSectionHeader"><b>
Skills for Success</b></h3><ul><li>
Strong accountability and integrity</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
Excellent organizational and time‑management skills</li><li>
Professional communication and customer service approach</li><li>
Strong independent judgment and problem‑solving abilities</li><li>
Ability to anticipate leadership needs and address issues proactively</li><li>
Comfortable working with limited guidance in a fast‑paced, complex environment</li></ul><p></p><h3 class="jobSectionHeader"><b>
Work Style &amp; Expectations</b></h3><ul><li>
Manages multiple priorities with high autonomy</li><li>
Exercises sound judgment and adapts to changing needs</li><li>
Maintains a high level of professionalism when representing the division</li><li>
Demonstrates initiative and ownership in daily operations</li></ul></div><div><h3 class="jobSectionHeader"><b>
Required &amp; Preferred Qualifications</b></h3><ul><li>
Bachelor&rsquo;s degree or equivalent years of experience required</li><li>
Minimum of three (3) to five (5) years of relevant professional experience</li><li>
Intermediate experience receiving, analyzing, and interpreting complex data and information</li><li>
Experience working within a matrix organization or complex work environment preferred</li><li>
Advanced proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel</li></ul></div><br>
<p></p>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Coordinator-Administrative

Hyco Logistics

<p><b>Job Summary</b></p><p>We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day administration of our office. This role plays a key part in maintaining accurate financial records and managing administrative systems. The ideal candidate is highly organized, comfortable working with numbers, and experienced in handling routine bookkeeping and administrative tasks.</p><p><b>Key Responsibilities</b></p><ul><li>Manage weekly invoicing for clients</li><li>Track incoming client payments and outgoing vendor payments following approval</li><li>Organize, file, and maintain physical and digital receipts for proper documentation</li><li>Update and manage expense-tracking reports using Excel spreadsheets</li><li>Maintain up-to-date business records, agreements, and documentation</li><li>Check, sort, and distribute incoming postal mail</li><li>Provide general administrative support to various departments as needed</li></ul><p><b>Qualifications</b></p><ul><li>Previous experience in an administrative support role</li><li>Proficiency with QuickBooks and Microsoft Excel</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Excellent recordkeeping and documentation skills</li><li>Reliable, professional, and able to work independently</li></ul><p><b>Why Join Us</b></p><ul><li>Be a key contributor to the organization&rsquo;s operational success</li><li>Supportive team environment</li><li>Opportunity to grow within administrative and financial operations</li></ul><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>QuickBooks: 1 year (Required)</li></ul><p>Language:</p><ul><li>Spanish and English (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

Archdiocese of Indianapolis

<div><p>Roncalli High School on the southside of Indianapolis is hiring an Administrative Assistant to assist with administrative needs in the main office and assistance to the principal and other administration as needed.<br>
<br>
Responsibilities:</p><ul><li>
Greet students and guests, answering phones, and monitoring access to the building for anyone visiting campus</li><li>
Assist the main office with administrative tasks such as ordering office supplies, preparing monthly birthday post cards, and maintaining the postage machine</li><li>
In charge of calculating academic points for students for the end of the year awards banquet</li><li>
Cross train as backup to the attendance officer position</li><li>
Reconcile the &quot;R&quot; card for the principal each month</li><li>
Print exam cards for students</li><li>
Orders coke machine supplies for the wellness center</li><li>
Tracks years of service for faculty, staff and head coaches and orders respective gifts at the end of each year</li><li>
Assists the principal and administration with a variety of needs on a daily basis</li></ul></div><p></p>

Indiana Nephrology & Internal Medicine

<p>Indiana Nephrology &amp; Internal Medicine, P.C. is currently seeking a Medical Assistant to work at our East office prepared to meet the challenge of providing the best quality of patient care. The Medical Assistant will be responsible for supporting the physicians with a range of clinical and administrative tasks. Responsibilities will be varied, and candidates must be flexible problem solvers and collaborative team players who are eager to learn as well as tackle problems.</p><p><b>MA Clinical Duties/Back Office:</b></p><p>Rooming patients, medication review, lab result review, patient call backs, prior authorizations, office visit prep, data entry, RX refills and BP checks. Must be able to manage answering phones.</p><p><b>MA Clerical Duties/Cross over Front Office:</b></p><p>Checking patients in/out, scheduling appointments, collecting co-payments, and scanning.</p><p><b>Medical Assistant Responsibilities:</b></p><ul><li>Answer all incoming calls.</li><li>Responsible for assigned providers clinic prep, lab results and call backs.</li><li>Rooming Patients (review medications and obtain vitals)</li><li>Triage</li><li>Welcome all patients, exhibiting excellent customer service skills.</li><li>Verify insurance &amp; personal information with patients.</li><li>Collect co-payments, pre-payments, account balances.</li><li>Ensure that chart/patient is HIPAA compliant.</li><li>Verify proper referrals are completed and documented for patient visit.</li><li>Monitor office flow to ensure patients are taken care of promptly.</li><li>Schedule follow-up appointments and any required diagnostic testing</li><li>Always cover the reception area during normal business hours.</li><li>Medication and Radiology Authorizations</li><li>Data Entry, scanning and faxing.</li><li>Charting and documentation</li><li>Travel to surrounding area satellite offices to provide support if needed.</li></ul><p><b>Medical Assistant Qualifications:</b></p><ul><li>High School Diploma required.</li><li>Graduate of an accredited school of practical nursing or medical assisting course.</li><li>Previous experience as a Medical Assistant; MA Certification is a plus.</li><li>Nephrology clinic experience preferred.</li><li>Previous experience working in an EMR &ndash; preferably Epic/Acumen</li><li>1 + years of experience working in a healthcare practice, medical office, or hospital.</li><li>Must be an effective communicator with excellent grammar and interpersonal skills.</li><li>Exceptional customer service orientation featuring an empathetic, compassionate, and professional demeanor with each interaction.</li><li>Demonstrated experience as a motivated and dedicated team member with a stable work history.</li><li>A valid driver's license required.</li><li>Reliable transportation and the ability to pass a background check required.</li><li>Ability to interact with physicians, providers, and patients with a high level of professional in a very fast paced environment.</li><li>Excellent computer skills, including Microsoft Office Suite and strong knowledge of medical terminology.</li><li>Strong Critical Thinking and problem-solving skills</li><li>Ability to work independently with strong attention to detail.</li></ul><p>Interested candidates must submit a resume for consideration!</p><p>Job Type: Full-time</p><p>Pay: $17.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Medical Assistant - East Location

Billingsley Chiropractic Center

<p><b>Billingsley Chiropractic Center</b></p><p>Billingsley Chiropractic Center is a long-established chiropractic office on the south side of Indianapolis that cares for patients of all ages, from newborns to seniors. The team provides gentle spinal adjustments, prenatal and pediatric care, and other basic therapies in a calm, low-stress setting. Led by experienced, highly-trained chiropractors, the practice is known for personalized care, clear communication, and a friendly, family-style atmosphere. Staff can expect a stable, community-focused workplace where building long-term relationships and supporting preventive health are everyday priorities.</p><p><b>Role Summary</b></p><p>This position is essential to the flow, mood, and patient experience at Billingsley Chiropractic Center. Drawing on our family-focused, wellness-based approach, you will help create an environment where patients feel genuinely welcomed and cared for, the office runs smoothly and calmly, and the doctor can stay fully focused on providing high-quality chiropractic care to people of all ages. You&rsquo;ll support a steady, organized pace that lets us serve many families on the south side of Indianapolis without the experience ever feeling rushed or impersonal. When the Chiropractic Assistant role is done well, the entire practice functions at its best and patients feel the difference in every visit.</p><p><b>Expected Hours</b></p><p>Employees at our practice are ready to serve patients during the following range of times:</p><ul><li>Monday thru Wednesday: 8:30am to 12:30pm, and 1:45pm to 6:30pm <i>(or last patient departure)</i></li><li>Thursday: 8:30am to 12:30pm <i>(or last patient departure)</i></li></ul><p><b>Chiropractic Assistant Core Responsibilities</b></p><p><i><b>Patient Experience</b></i></p><ul><li>Assist with therapies after adjustments to support healing and help each adjustment last.</li><li>Learn and perform basic, clearly defined examinations under the doctor&rsquo;s guidance.</li><li>Guide patients of all ages through their visit so they feel informed, comfortable, and confident in their care.</li></ul><p><i><b>Office Flow &amp; Operations</b></i></p><ul><li>Prepare and reset patient rooms between visits to keep the day moving smoothly.</li><li>Clean and maintain adjusting tables and therapy equipment to support a safe, professional environment.</li><li>Help keep the office calm, organized, and on schedule.</li></ul><p><i><b>Administrative Support</b></i></p><ul><li>Answer phones, schedule appointments, and greet patients at check-in.</li><li>Monitor and direct patient flow during busy times so visits stay timely and stress-free.</li><li>File paperwork and complete basic computer tasks with accuracy and attention to detail.</li></ul><p><i><b>Inventory &amp; Organization</b></i></p><ul><li>Track office and clinical supplies and help place orders when items run low.</li><li>Keep treatment and therapy areas stocked, tidy, and ready for patient care.</li></ul><p><i><b>Business Responsibilities</b></i></p><ul><li>Assist with simple billing and insurance processes as trained.</li><li>Be a part of office systems and contribute to basic computer-based workflows.</li><li>Help maintain patient communication through simple updates on social media or other online platforms.</li><li>As a small, team-focused office, be flexible and proactive, stepping in where needed so the team can provide consistent, high-quality care to every patient.</li></ul><p><b>Role Requirements</b></p><ul><li>Warm, friendly, people-focused personality; you genuinely like talking with and helping others.</li><li>Comfortable in a structured, fast-paced clinical environment where you are active and on your feet most of the day.</li><li>Reliable and punctual, with a consistent positive attitude and professional appearance.</li><li>Coachable, open to feedback, and willing to learn new skills and office systems.</li><li>Able to multitask and stay organized while switching between patient support, room prep, and simple administrative tasks.</li><li>Basic comfort with computers and learning simple software for scheduling and documentation.</li><li>Comfortable working within a clinical space where movement is frequent, as well as performing basic physical tasks in support of patients and the office.</li></ul><p><b>Preferred Qualities</b></p><ul><li>Strong initiative: you notice what needs to be done and take action without waiting for direction.</li><li>Genuine interest in natural health, wellness, and chiropractic care.</li><li>Clear, kind communication style and ability to put patients at ease, including children and families.</li><li>Prior experience in customer service, healthcare, or another people-oriented role (not required but helpful).</li><li>Flexibility to adapt as the practice grows, take on new responsibilities, and support teammates wherever needed.</li></ul><p>Benefits:</p><ul><li>On-the-job training</li><li>Paid time off</li><li>Paid training</li></ul><p>Work Location: In person</p>

Chiropractic Assistant

Aloft Indianapolis Downtown

<p>The Aloft Indianapolis Downtown is looking for an energetic and friendly individual to join our beverage team as a bartender at W XYZ Bar located inside Indy's newest and trendiest hotel destination; boasting 128 guestrooms, a full-service bar and a small plate dining concept. Aloft is a hip Marriott lifestyle brand focused on style, personality and a lively hotel social scene to cater to the next gen traveler.</p><p>As a bartender, you would be responsible for the following tasks:</p><ul><li>Prepare drink orders including craft cocktails, wine, liquor and beer.</li><li>Adhere to craft cocktail recipes to ensure consistent beverage quality</li><li>Prep garnishes and complete craft cocktail batching</li><li>Monitor seating in the lounge/bar area ensuring all guests are served.</li><li>Maintain an environment of safe alcohol service by monitoring guest alcohol consumption in accordance with TIPS certification standards</li><li>Maintain bar cleanliness, work areas and tables, glasses, utensils and bar equipment.</li><li>Restock bar as needed.</li><li>Ensures all temp logs and waste logs are maintained daily.</li><li>Ensures tips are reported properly for tax processing.</li><li>Other duties as assigned.</li></ul><p><b>Requirements</b></p><ul><li>Prior experience working as bartender is required</li><li>Strong knowledge of basic cocktail recipes</li><li>Ability to learn and execute in house craft cocktail recipes</li><li>Ability to keep the bar organized, stocked and clean</li><li>Ability to obtain an alcohol service permit.</li></ul><p><b>Benefits</b></p><p>Scarlett Hotel Group is a growing hospitality leadership company that manages a diverse portfolio of hotels that include Hilton, Hyatt and Marriott brands. In SHG, we work through a culture of delivering amazing service, excellent associate environments, sales and profit in every property we lead. We are a people first company whose commitment to our associate&rsquo;s well-being goes beyond the work place. We strive to provide a comprehensive benefits package to support your immediate needs and long-term goals</p><ul><li>Medical insurance</li><li>Vision Insurance</li><li>Dental insurance</li><li>401(k) with matching contribution</li><li>Vacation time based on years of service</li><li>Hotel room discounts</li><li>Internal development and growth opportunities</li></ul><p><i>SHG is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees.</i></p><p>Job Type: Part-time</p><p>Pay: From $12.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid training</li></ul><p>Shift:</p><ul><li>Evening shift</li></ul><p>Work Location: In person</p>

Part-time Bartender

Explore 395+ Office coordinator administrative assistant part time temp to perm in Indianapolis this April. Find roles across top companies and apply now to boost your career.

395 office coordinator administrative assistant part time temp to perm jobs In Indianapolis

Office Coordinator / Administrative Assistant (Part-Time, Temp-to-Perm)

Coordinator-Administrative

Administrative Assistant

Administrative Assistant

Medical Assistant - East Location

Chiropractic Assistant

Part-time Bartender