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Arise Global Pte Ltd

<div>
 
 
 🌍 We&rsquo;re Hiring | Back Office &amp; Project Support Coordinator &ndash; Arise Global Egypt
 
 
 
 
 
 
 
 📍 Location: New Cairo
 
 
 
 
 
 
 
 Arise Global is a leading provider of advanced Non-Destructive Testing (NDT), inspection, and integrity management solutions, operating in over 40 countries. We ensure safety, compliance, and reliability for clients across industries.
 
 
 
 
 
 
 
 About the Role:
 
 
 
 
 We are looking for a versatile Back Office &amp; Project Support Coordinator to strengthen our team in Egypt. This role supports tenders, project execution, logistics, document control, and reporting. You&rsquo;ll work closely with the Project Manager and Operations team to ensure projects run smoothly from tender stage to close-out.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Support vendor registration and maintain compliance documentation (ISO, HSE, certifications, insurance).
 
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 Assist in tender preparation, submission, and tracking of bids.
 
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 Provide project support (site requirements, work orders, execution files).
 
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 Manage document control: technical files, HSE records, QA-checked reports, and project archiving.
 
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 Review and revise technical engineering documents and reports.
 
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 Coordinate logistics and shipments with branches and third-party suppliers.
 
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 Track equipment movements, utilization, and returns.
 
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 Compile monthly timesheets for staff, freelancers, and equipment.
 
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 Generate monthly management reports on tenders, projects, and KPIs.
 
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 Support finance with invoicing and payment documentation.
 
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 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s in Business Administration, Engineering, or Logistics.
 
 </li>
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 0-1 year of experience in back office support.
 
 </li>
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 Knowledge of tenders, logistics, and document control.
 
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 Strong organizational and multitasking skills.
 
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 Proficiency in MS Office (Word, Excel, PowerPoint).
 
 </li>
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 Fluent in English (Arabic mother language).
 
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 Eager to learn, adaptable, and proactive in supporting multiple functions.
 
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
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 Exposure to international projects across multiple industries.
 
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 Opportunity to work closely with senior professionals.
 
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 A dynamic role with ownership of multiple business support functions.
 
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 </ul>
 
 
 
 
 
 👉 If you are detail-oriented, flexible, and eager to contribute across different functions, we&rsquo;d like to hear from you.
 
 
 
 
 
 
 
 📩 Apply directly through:
 
 
 
 
 LinkedIn
 
 
 
 
 send your CV to [mohamed.osama@ariseglobal.com].
 
 
 
 
 
 
 
 #EngineeringJobs #Hiring #OilAndGas #Recruitment #AriseStarLLC #Urgent recruitment
 
 
 
 
 
</div>

Back Office And Project Support Coordinator

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 Role Summary
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
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 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
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 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
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 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
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 Acts as a liaison between departments, providing essential administrative support to the facility management team.
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 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
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 Provides administrative support for facility management projects, including data entry and general administrative tasks.
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 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
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 Very good command of English (Written and spoken) is a must.
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 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
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 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
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 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
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 Technical Skills: Familiarity with office equipment and software.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
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 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
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 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Admin Specialist

Colas Rail Egypt كولاس ريل مصر

<div>
 Mission
 
 
 Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department
 
 
 Main Responsibilities
 
 
 <ul>
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 Guest Management: Direct guests to their respective offices without leaving the desk.
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 Cheque Management: Keep an updated list of cheques from the treasury department. Upon receiving collectors, recover cheques, make copies with IDs and authorizations, obtain signatures on the acknowledgment of receipt, stamp with the treasury stamp &ldquo;PAID,&rdquo; and file documents in the treasury department.
 
 
 </li>
 </ul>
 
 Requests For Line 3, Line 4, And AQM Projects
 
 
 
 <ul>
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 Request Handling: Receive email requests for cars, mobiles, laptops; print them, obtain signatures from Amine ABDELKMAKSOUD and Pierre D&rsquo;HOMMEE, and return all requests to Michael WILLIAM and Ayman ZAKI.
 
 
 </li>
 </ul>
 
 For AQM Projects
 
 
 
 <ul>
 <li>
 Contract and Finance Requests: Handle emails from the Contracts Department for Salim HELLEL's signature and from the Finance Department for Purchase Orders for Amine ABDELKMAKSOUD&rsquo;s signature.
 
 
 </li>
 </ul>
 
 New Hires
 
 
 
 <ul>
 <li>
 Form Submission: Fill in data for Colas Rail Egypt and the new hire ID on Form 111 according to IDs, and submit the completed form to the HR department involved in the New Hire project.
 
 
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 </ul>
 
 Meeting Coordination for Colas Rail Line 1, Colas Rail Egypt, and Training L4:
 
 
 
 <ul>
 <li>
 Logistics: Book meeting rooms, order snacks/food, recover advance payments, and issue &ldquo;Note de frais&rdquo; after orders are paid.
 
 
 </li>
 </ul>
 
 Travel Coordinator Duties
 
 
 
 <ul>
 <li>
 Flight Booking: Handle flight ticket bookings for all travelers, both expatriates and Egyptians, by coordinating with the travel agency. After receiving bookings, submit options to Amine/Bassem for approval.
 </li>
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 Hotel Booking: For visitors/residents in Egypt, check hotel availability and make bookings, sending confirmations to guests.
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 Transportation Services: Inform Escapade Travel of guest arrivals and returns, requesting the representative&rsquo;s phone number. After confirmation, send email confirmation to guests.
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 Organizing Trips: Arrange both leisure and business trips, including hotel bookings and transportation.
 
 
 </li>
 </ul>
 
 For AQM Project
 
 
 
 <ul>
 <li>
 Booking Coordination: Upon email requests, book hotels or minibuses/trains for AQM visits for Colas Rail Egypt or AQM personnel.
 
 
 </li>
 </ul>
 
 Visa Requests For EUROP (Training/FATs)
 
 
 
 <ul>
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 Visa Documentation: For all visa requests (Colas Rail EGYPT, Line 1, AQM), prepare documents for TLS appointments, including 2 application forms, an invitation letter, fake flight and hotel bookings. After the appointment email, submit the complete file to the traveler.
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 Post-Visa Issuance: Book final flights, hotels, trains, or cars as selected and approved by Amine/Bassem.
 
 
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 </ul>
 
 Visa Requests For The UK/USA
 
 
 
 <ul>
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 Agency Coordination: Collaborate with the travel agency to manage all documents until the visa is received.
 
 
 </li>
 </ul>
 
 Invoice Management
 
 
 
 <ul>
 <li>
 Local Invoices: Review invoices from hotels, tickets, and transport services (Sofitel/Steigenberger, Kanoo/Travco, Escapade) before forwarding them to the accounting department.
 </li>
 </ul>
</div>

Receptionist & Travel Coordinator

TLD-THE LAND DEVELOPERS

<div>
 
 Company Description
 
 
 
 TLD - The Land Developers is a premier real estate firm founded in 2006, recognized for its outstanding developments and innovative project implementations. With extensive entrepreneurial expertise across various sectors such as hospitality, tourism, retail, franchising, and real estate, TLD is dedicated to fostering community growth and delivering exceptional quality in prime locations throughout Egypt. Our unwavering commitment to sustainability and excellence enables us to meet the diverse needs and aspirations of our clients.
 
 
 
 Job Summary
 
 
 
 This role is essential in ensuring the smooth operation of daily office activities. Ideal candidates will demonstrate strong organizational skills and the ability to prioritize tasks effectively while meeting deadlines.
 
 
 <ul>
 <li>
 Direct visitors to the appropriate personnel and office locations.
 </li>
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 Ensure the reception area is tidy and presentable, fully stocked with necessary stationery and materials (e.g., pens, forms, and brochures).
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 Receive, sort, and distribute daily mail and deliveries.
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 Maintain office security by adhering to safety procedures and communicating with security personnel as needed.
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 Arrange for couriers as required.
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 Assist with various administrative tasks, including copying, faxing, note-taking, and making travel arrangements.
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 Support colleagues with administrative duties.
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 Provide troubleshooting assistance for customer orders and related issues.
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 Offer data and guidance to aid the sales team.
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 Perform data entry tasks related to sales and report findings to the line manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 A university degree is required, demonstrating substantial knowledge in the field.
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 0 - 2 Years of Experience
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 Proficient computer skills, including Microsoft Office and web browsing.
 </li>
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 Fluency in English is a must.
 </li>
 </ul>
</div>

Admin Helpdesk

Influence Group

<div>
 
 Influence Communication is seeking to hire a professional "Receptionist" by the following criteria:
 
 
 
 
 
 Main Responsibilities and Duties:
 
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 <li>
 Greet and welcome visitors in a professional and friendly manner.
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 Answer, screen, and direct phone calls and emails promptly in English and other required languages.
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 Manage the reception area, ensuring it is tidy, organized, and presentable at all times.
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 Provide accurate information to visitors, clients, and employees regarding the company and its services.
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 Handle incoming and outgoing correspondence, deliveries, and courier services.
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 Schedule and coordinate appointments, meetings, and conference room bookings.
 </li>
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 Maintain visitor logs and issue visitor badges as per company policy.
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 Assist with administrative tasks such as filing, data entry, and document preparation.
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 Support HR and administration teams with office-related requests when required.
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 Uphold confidentiality and represent the company&rsquo;s image with professionalism and courtesy.
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 </ul>
 
 
 
 
 Professional / Academic requirements:.
 
 <ul>
 <li>
 3+ years of experience as a receptionists or secretary at well know employer.
 </li>
 <li>
 
 Fluent in English
 
 is a must.
 </li>
 <li>
 Excellent communication and interpersonal skills with a customer-service mindset.
 </li>
 <li>
 Strong organizational and multitasking abilities with attention to detail.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
 </li>
 </ul>
</div>

Receptionist- Fluent in English

Talent 360 ME

<div>
 
 We&rsquo;re Hiring: Project Coordinator
 
 
 
 
 Position:
 
 Project Coordinator
 
 
 
 Location:
 
 Cairo
 
 
 
 Experience Required:
 
 Minimum 2 years in a similar role
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Support project managers in planning, organizing, and monitoring engineering projects from initiation to completion.
 </li>
 <li>
 Coordinate communication between clients, consultants, contractors, and internal teams.
 </li>
 <li>
 Track project schedules, deliverables, and documentation to ensure deadlines are met.
 </li>
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 Prepare project reports, meeting minutes, and presentations.
 </li>
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 Assist in managing project budgets, resource allocation, and compliance with project requirements.
 </li>
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 Handle day-to-day administrative tasks to ensure smooth project execution.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Engineering, Business Administration, or a related field.
 </li>
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 Minimum 2 years of proven experience in project coordination, preferably within engineering consultancy firm.
 </li>
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 Strong organizational and multitasking skills.
 </li>
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 Excellent communication skills.
 </li>
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 Proficiency in MS Office Suite; knowledge of project management software is a plus.
 </li>
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 Ability to work under pressure and meet tight deadlines.
 
 
 
 </li>
 </ul>
 
 What&rsquo;s Offered:
 
 
 
 <ul>
 <li>
 The chance to contribute to challenging and impactful projects.
 </li>
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 A professional and collaborative work environment.
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 Opportunities for career growth and development.
 </li>
 </ul>
</div>

Project Coordinator - Engineering

ICARDA; International Center for Agricultural Research in the Dry Areas

<div>
 
 Reports to:
 
 Travel and Administrative Officer
 
 
 
 Location:
 
 Cairo, Egypt
 
 
 
 
 Main purpose of the position
 
 
 
 
 The Administrative Assistant will provide clerical and administrative support to ensure the smooth functioning of the Cairo Office. The role focuses on front desk operations, routine office administration, logistical coordination, and basic support for meetings, travel, and office supplies. The position requires good organizational skills, attention to detail, and the ability to follow established procedures accurately.
 
 
 
 About ICARDA
 
 
 
 The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
 
 
 ICARDA's mission is to reduce poverty and enhance food, water, nutritional security, and environmental health in the face of global challenges, including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that consider gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR research centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information
 
 :
 
 www.icarda.org.
 
 
 
 Main Responsibilities
 
 
 
 
 Front Desk:
 
 
 
 <ul>
 <li>
 Operate as the front desk focal point, including handling all incoming phone calls and welcoming visitors and staff
 </li>
 <li>
 Oversee incoming mail and courier deliveries, maintaining a reliable tracking system
 </li>
 <li>
 Provide assistance in organizing and tracking meeting room reservations at the office
 
 
 </li>
 </ul>
 
 Office Administrative Support:
 
 
 
 <ul>
 <li>
 Processing travel and office related invoices (airline tickets, utilities, couriers, hotels, taxis, etc.) in the UBW Payment System
 </li>
 <li>
 Support the collection and submission of monthly motor pool chargebacks and overtime records for drivers and attendants
 </li>
 <li>
 Coordinate with the travel agency and transportation vendors to reconcile monthly travel reports and statements of work
 </li>
 <li>
 Monitor stock levels of office and kitchen supplies and prepare requests for replenishment
 </li>
 <li>
 Act as the primary contact for Goods Receipt Notes (GRN) for all Purchase Orders related to travel, training, workshops, petty cash, and payments above/below USD 1,000
 </li>
 <li>
 Liaise with mobile service providers (Vodafone and Orange) for SIM card/4G line activation or deactivation, submit monthly bills in the system, and coordinate payments with the Finance Department
 </li>
 <li>
 Maintain and regularly update the database of staff allocated official mobile SIM cards or Wi-Fi devices, ensuring accurate records are kept
 
 
 </li>
 </ul>
 
 Event &amp; Meeting Support:
 
 
 
 <ul>
 <li>
 Provide logistical support for meetings, workshops, training sessions, and other events organized at the office location or outside office such as hotels
 
 
 </li>
 </ul>
 
 Finance &amp; Petty Cash support:
 
 
 
 <ul>
 <li>
 Maintain the petty cash for the Maadi office and hosted centers' apartments and prepare weekly advances for drivers' vehicle-related expenses
 </li>
 <li>
 Submit petty cash invoices bio-monthly and prepare a monthly expense report for the Finance Department
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Education, qualifications, and experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Management, Administration or equivalent
 </li>
 <li>
 Minimum of 2 years' experience in administrative support
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint) and ability to use corporate systems (UBW)
 </li>
 <li>
 Good command of written and spoken English and Arabic
 </li>
 <li>
 Excellent organizational and time management abilities, with demonstrated skills in prioritizing tasks effectively
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Terms of appointment, salary, and benefits
 
 
 
 This is a nationally recruited staff position open for Egyptian nationals for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months' maternity leave, 15 days' paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The first year will be a probationary period.
 
 
 
 Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.
 
 
 
 
 Only shortlisted candidates will be contacted.
 
</div>

Administrative Assistant/Front Desk

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