executive assistant

operations manager

receptionist

admin assistant

technical office engineer

office coordinator

Boston Consulting Group (BCG)

<div>
 Who We Are
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 What You'll Do
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Team &amp; Office Management
 </li>
 <li>
 Ensure optimal coordination within the support team and across departments.
 </li>
 <li>
 Manage day-to-day operations of two offices
 </li>
 <li>
 Ensure high attendance and operational efficiency across all office locations.
 </li>
 <li>
 New hire onboarding on Cairo office operations
 </li>
 <li>
 Facilities &amp; Building Management
 </li>
 <li>
 Oversee office functionality and appearance, ensuring both locations are well-maintained.
 </li>
 <li>
 Coordinate with vendors for monthly maintenance visits and resolve technical issues.
 </li>
 <li>
 Manage utility processes including water and electricity recharges. (Frequent checks till we have clear highs and lows to automate the process &ndash; Bi-weekly checks in the winters and weekly checks in the summer)
 </li>
 <li>
 Schedule and coordinate printer maintenance visits for both offices with local IT. (Happening on a monthly basis &ndash; with IT on ground with the maintenance team but you make sure they&rsquo;re scheduled)
 </li>
 <li>
 Handle office space planning, office design, expansion, remodeling, or relocation.
 </li>
 <li>
 Maintain communication with the landlord and oversee rental contracts.
 </li>
 <li>
 Lead new office projects, coordinating with BCG Cairo, global teams, architects, contractors, and service providers.
 </li>
 <li>
 Ad-hoc tasks related to the office facility
 </li>
 <li>
 Safety &amp; Security
 </li>
 <li>
 Act as the primary contact for all safety and security protocols for the Cairo office.
 </li>
 <li>
 Coordinate with global and regional teams on safety initiatives.
 </li>
 <li>
 Oversee building access systems and first aid readiness
 </li>
 <li>
 Support compliance with information security and data loss prevention (DLP) protocols.
 </li>
 <li>
 Coordinate with the global team of IRT sessions
 </li>
 <li>
 Ad-hoc tasks related to Safety and security of the office and BCG teams
 </li>
 <li>
 Send quarterly refreshers to the team on all BCG Cairo security processes
 </li>
 <li>
 IT Support
 </li>
 <li>
 Coordinate new hire IT setup and end-user support
 </li>
 <li>
 Manage access cards for the offices
 </li>
 <li>
 Ad-hoc tasks related to Office access
 </li>
 <li>
 Manage with IT employee business lines and make sure lines are activated prior to new employee joining
 </li>
 <li>
 Manage signpost on office screens when needed
 </li>
 <li>
 Office Operations &amp; Administrative Support
 </li>
 <li>
 Handle onboarding activities such as updating distribution lists and adding new hires to the office&rsquo;s list
 </li>
 <li>
 Oversee weekly kitchen and office supply orders for both office locations. (Quarterly surveys to be sent out to the team for order preferences to make sure team needs are met)
 </li>
 <li>
 Generate visa invitation letters for visiting teams.
 </li>
 <li>
 Manage internal communications tools the employee documentation.
 </li>
 <li>
 Ad-hoc tasks related to office management
 </li>
 <li>
 Bi-annual new hire welcome packs and professional photographs
 </li>
 <li>
 Mobility
 </li>
 <li>
 Support immigration documentation and coordinate with service providers (PEO).
 </li>
 <li>
 Track visa status of immigrants and upcoming travel requirements. (Tracking expiration dates for renewals)
 </li>
 <li>
 Assist global teams with employee transfers. (E.g. as security briefings)
 </li>
 <li>
 Coordinate with Global Mobility team on the requirements and the process to ensure compliance in all cases.
 </li>
 <li>
 Ad-hoc tasks required by Global Mobility Team for the mobility compliance.
 </li>
 <li>
 Transportation &amp; Local Logistics
 </li>
 <li>
 Approve and coordinate London cab bookings and MDP limo arrangements.
 </li>
 <li>
 Arrange local transportation for client workshops and office events.
 </li>
 <li>
 Maintain strong relationships with transportation vendors and resolve issues.
 </li>
 <li>
 Travel Coordination
 </li>
 <li>
 Oversee excel travel flight and hotel bookings for staff and visitors.
 </li>
 <li>
 Support team with visa processes with Excel travel.
 </li>
 <li>
 Liaise with Excel Travel and related vendors to streamline travel logistics.
 </li>
 <li>
 Ensure timely approvals and booking confirmations.
 </li>
 <li>
 Vendor &amp; Contract Management
 </li>
 <li>
 Interview, onboard, and manage contracts for local vendors (facilities, drivers, catering, etc.).
 </li>
 <li>
 Oversee all vendor communications and monthly invoice
 </li>
 <li>
 Ensure invoice accuracy before approvals and payments.
 </li>
 <li>
 Resolve issues between vendors and employees. (Such as issues with travel agency/car provider)
 </li>
 <li>
 Assisting the team during any escalation needed to make sure our team is getting the desired service level.
 </li>
 <li>
 Social Insurance &amp; Employee Documentation
 </li>
 <li>
 Manage social insurance processes including new hire registrations and offboarding.
 </li>
 <li>
 Manage documentation with BCG Cairo, Third Parties, and government agencies.
 </li>
 <li>
 Ensure records are maintained and accurate handovers occur during resignations.
 </li>
 <li>
 Support with employee ID, passport renewal or title changes by managing the documents needed from social insurance when requested.
 </li>
 <li>
 Ad-hoc tasks coming from the social insurance and employee documentation to ensure being compliant
 </li>
 <li>
 Maintain employee tracking sheet with all details required for easiest access.
 </li>
 <li>
 Financial Management
 </li>
 <li>
 Track and manage budgets related to facilities, mobility, consumables, and office events.
 </li>
 <li>
 Review and approve all related vendor invoices and maintain spend control.
 </li>
 <li>
 Office Events &amp; Engagement
 </li>
 <li>
 Plan and organize recurring and special events (bi-weekly, monthly, annual).
 </li>
 <li>
 Coordinate workshops and meetings for internal teams and clients.
 </li>
 <li>
 Source quotations, manage budgeting, and execute events in collaboration with local agencies.
 </li>
 <li>
 Establish corporate benefits such as restaurant and coffee shop deals for employees.
 </li>
 <li>
 Ad-hoc tasks related to office events to maintain high level of event management and problem solving
 
 
 </li>
 </ul>
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
</div>

Office Coordinator

Colas Rail Egypt كولاس ريل مصر

<div>
 Mission
 
 
 Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department
 
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Guest Management: Direct guests to their respective offices without leaving the desk.
 </li>
 <li>
 Cheque Management: Keep an updated list of cheques from the treasury department. Upon receiving collectors, recover cheques, make copies with IDs and authorizations, obtain signatures on the acknowledgment of receipt, stamp with the treasury stamp &ldquo;PAID,&rdquo; and file documents in the treasury department.
 
 
 </li>
 </ul>
 
 Requests For Line 3, Line 4, And AQM Projects
 
 
 
 <ul>
 <li>
 Request Handling: Receive email requests for cars, mobiles, laptops; print them, obtain signatures from Amine ABDELKMAKSOUD and Pierre D&rsquo;HOMMEE, and return all requests to Michael WILLIAM and Ayman ZAKI.
 
 
 </li>
 </ul>
 
 For AQM Projects
 
 
 
 <ul>
 <li>
 Contract and Finance Requests: Handle emails from the Contracts Department for Salim HELLEL's signature and from the Finance Department for Purchase Orders for Amine ABDELKMAKSOUD&rsquo;s signature.
 
 
 </li>
 </ul>
 
 New Hires
 
 
 
 <ul>
 <li>
 Form Submission: Fill in data for Colas Rail Egypt and the new hire ID on Form 111 according to IDs, and submit the completed form to the HR department involved in the New Hire project.
 
 
 </li>
 </ul>
 
 Meeting Coordination for Colas Rail Line 1, Colas Rail Egypt, and Training L4:
 
 
 
 <ul>
 <li>
 Logistics: Book meeting rooms, order snacks/food, recover advance payments, and issue &ldquo;Note de frais&rdquo; after orders are paid.
 
 
 </li>
 </ul>
 
 Travel Coordinator Duties
 
 
 
 <ul>
 <li>
 Flight Booking: Handle flight ticket bookings for all travelers, both expatriates and Egyptians, by coordinating with the travel agency. After receiving bookings, submit options to Amine/Bassem for approval.
 </li>
 <li>
 Hotel Booking: For visitors/residents in Egypt, check hotel availability and make bookings, sending confirmations to guests.
 </li>
 <li>
 Transportation Services: Inform Escapade Travel of guest arrivals and returns, requesting the representative&rsquo;s phone number. After confirmation, send email confirmation to guests.
 </li>
 <li>
 Organizing Trips: Arrange both leisure and business trips, including hotel bookings and transportation.
 
 
 </li>
 </ul>
 
 For AQM Project
 
 
 
 <ul>
 <li>
 Booking Coordination: Upon email requests, book hotels or minibuses/trains for AQM visits for Colas Rail Egypt or AQM personnel.
 
 
 </li>
 </ul>
 
 Visa Requests For EUROP (Training/FATs)
 
 
 
 <ul>
 <li>
 Visa Documentation: For all visa requests (Colas Rail EGYPT, Line 1, AQM), prepare documents for TLS appointments, including 2 application forms, an invitation letter, fake flight and hotel bookings. After the appointment email, submit the complete file to the traveler.
 </li>
 <li>
 Post-Visa Issuance: Book final flights, hotels, trains, or cars as selected and approved by Amine/Bassem.
 
 
 </li>
 </ul>
 
 Visa Requests For The UK/USA
 
 
 
 <ul>
 <li>
 Agency Coordination: Collaborate with the travel agency to manage all documents until the visa is received.
 
 
 </li>
 </ul>
 
 Invoice Management
 
 
 
 <ul>
 <li>
 Local Invoices: Review invoices from hotels, tickets, and transport services (Sofitel/Steigenberger, Kanoo/Travco, Escapade) before forwarding them to the accounting department.
 </li>
 </ul>
</div>

Receptionist & Travel Coordinator

<div>
 
 Be the energy behind change. Join ABL Group.
 
 
 
 ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors. We offer the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.
 
 
 We are looking for an
 
 Administrative Professional
 
 to join our team in
 
 Cairo, Egypt
 
 , providing full administrative support to the Egypt team and ensuring the effective and efficient operation of our office and services.
 
 
 
 What will you be doing?
 
 
 
 
 Responsibilities
 
 
 
 As an Administrative Professional, you will play a key role in supporting day-to-day operations, coordinating office activities, and ensuring smooth communication across teams. Your responsibilities will include:
 
 
 <ul>
 <li>
 Organizing and coordinating general administrative duties and office facilities.
 </li>
 <li>
 Supporting the accounts team and managing office expenditure.
 </li>
 <li>
 Updating leave calendars and assisting with freelancer agreements.
 </li>
 <li>
 Arranging port gate security passes with building staff.
 </li>
 <li>
 Purchasing pantry, stationery, and IT items, and managing supplier contracts.
 </li>
 <li>
 Handling medical insurance requests for regional staff.
 </li>
 <li>
 Assisting with tenders, quotations, and document submissions.
 </li>
 <li>
 Managing filing systems and project documentation.
 </li>
 <li>
 Supporting internal meetings, taking minutes, and arranging logistics.
 </li>
 <li>
 Handling reception duties, calls, emails, and courier services.
 </li>
 <li>
 Maintaining office layout, supplies, and condition.
 </li>
 <li>
 Supporting QHSE audits and company events.
 </li>
 <li>
 Providing administrative support for marketing and technical teams.
 </li>
 <li>
 Acting as the first point of contact in emergencies and following protocols.
 </li>
 <li>
 Delegating tasks to administrative staff and managing their workload.
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 
 We Are Seeking Someone Who Is
 
 
 
 <ul>
 <li>
 Organized, enthusiastic, and team-oriented
 </li>
 <li>
 Able to work under pressure and take initiative
 </li>
 <li>
 A mature, outgoing personality with excellent interpersonal skills
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Professional qualification in administration or a related field.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 3 years of relevant work experience.
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Word, Outlook, and Excel.
 </li>
 <li>
 Strong verbal and written communication in English.
 </li>
 <li>
 Excellent timekeeping and telephone manner.
 
 
 </li>
 </ul>
 
 Further Information
 
 
 
 This role offers a dynamic and varied workload, with opportunities to support multiple teams and projects. It may involve occasional travel, flexible working hours, and onsite or offshore attendance depending on business needs. You&rsquo;ll be part of a collaborative and fast-paced environment where your contributions will directly support the success of our operations in Egypt.
 
 
 If you have any questions, please contact - Tamer Gamil - tamer.gamil@abl-group.com
 
 
 
 Our Commitment To D&amp;I
 
 
 
 At ABL Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengthens our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn&rsquo;t match every requirement, we encourage you to apply&mdash;your unique perspective could be just what we need.
</div>

Administrator

Hanini Consulting

<div>
 
 We are seeking a motivated and reliable Administrative Assistant to provide exceptional office and administrative support to our team. The ideal candidate will be highly organized, detail-oriented, tech-savvy, and able to communicate effectively with clients, staff, and management. This role requires a proactive approach to managing daily tasks, coordinating schedules, and ensuring smooth office operations. The position requires working in alignment with US time zones.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Manage incoming and outgoing correspondence, including phone calls, emails, mail, and packages.
 
 
 </li>
 <li>
 
 Schedule and coordinate appointments, meetings, and tours, ensuring timely follow-up.
 
 
 </li>
 <li>
 
 Manage and maintain managers&rsquo; calendars, including resolving scheduling conflicts and sending reminders.
 
 
 </li>
 <li>
 
 Maintain and organize digital and virtual filing systems.
 
 
 </li>
 <li>
 
 Prepare and process documents, reports, and forms accurately.
 
 
 </li>
 <li>
 
 Assist in screening potential prospects or clients and provide information as needed.
 
 
 </li>
 <li>
 
 Coordinate with building management, vendors, and service providers to ensure operations run smoothly.
 
 
 </li>
 <li>
 
 Receive and process payments, maintain accurate records, and handle basic bookkeeping tasks.
 
 
 </li>
 <li>
 
 Provide front desk reception duties, greeting visitors in a professional manner.
 
 
 </li>
 <li>
 
 Monitor and order office supplies, ensuring the workspace remains clean and organized.
 
 
 </li>
 <li>
 
 Handle customer inquiries, complaints, and requests with professionalism and courtesy.
 
 
 </li>
 <li>
 
 Utilize and update CRM systems to manage client data and track interactions.
 
 
 </li>
 <li>
 
 Use task/project management platforms to track deadlines, log into company systems, and maintain workflow efficiency.
 
 
 </li>
 <li>
 
 Support management with administrative tasks, including data entry and report preparation.
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 
 Proven experience in administrative, front desk, or office support roles.
 
 
 </li>
 <li>
 
 Strong organizational and multitasking skills with excellent attention to detail.
 
 
 </li>
 <li>
 
 Excellent verbal and written communication abilities.
 
 
 </li>
 <li>
 
 Ability to work independently and collaboratively as part of a team.
 
 
 </li>
 <li>
 
 Strong interpersonal skills and the ability to build rapport with clients and colleagues.
 
 
 </li>
 <li>
 
 High level of discretion and ability to handle confidential information.
 
 
 </li>
 <li>
 
 Proficiency with office software, CRM systems, and scheduling/task management platforms (e.g., Google Calendar, Outlook, Trello, Asana, or Monday.com).
 
 
 </li>
 <li>
 
 Tech-savvy with the ability to quickly adapt to new tools and digital workflows.
 
 
 </li>
 <li>
 
 Flexibility and availability to work according to US time zones.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.
 
 
 </li>
 <li>
 
 Relevant certifications in office administration, customer service, or software proficiency (preferred).
 
 
 </li>
 </ul>
</div>

Admin Assistant

Magnet

<div>
 
 
 Role Overview
 
 
 
 
 
 
 The Back Office Advisor supports internal operations within the
 
 Business Process Outsourcing (BPO)
 
 industry, focusing on administrative tasks, data entry, and documentation. This role helps ensure smooth backend processes for clients across the
 
 North American and European markets
 
 .
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Process and manage internal documentation and reports.
 </li>
 <li>
 Accurately handle daily work load of assigned tasks within committed service levels (SL).
 </li>
 <li>
 Suggest process improvement ideas.
 </li>
 <li>
 Maintain accurate records and update databases.
 </li>
 <li>
 Coordinate with internal departments to support operational needs.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field.
 </li>
 <li>
 1-3 Years of experience in an administrative or back office role.
 </li>
 <li>
 Excellent command of English written/spoken (B2, C1).
 </li>
 <li>
 Willing to work from 3:00 PM to 12:00 AM (fixed shift).
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 </ul>
 
 
</div>

Back Office Advisor - Night Shift

Tabby | تابي

<div>
 
 
 Department:
 
 Talent Acquisition
 
 
 
 Location:
 
 Egypt
 
 
 
 
 Description
 
 
 
 
 About the Role
 
 We are looking for a highly organized and detail-oriented
 
 Talent Acquisition Coordinator
 
 to join our HR team. The coordinator will play a critical role in supporting the recruitment process by ensuring smooth candidate experiences, managing scheduling, and assisting with recruitment operations. This role is ideal for someone who thrives in a fast-paced environment, is passionate about people, and enjoys being at the center of a team&rsquo;s success.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Coordinate and schedule interviews between candidates and hiring teams across different time zones.
 </li>
 <li>
 Manage communication with candidates throughout the recruitment process, ensuring a professional and positive candidate experience.
 </li>
 <li>
 Assist recruiters with sourcing, screening, and maintaining candidate pipelines.
 </li>
 <li>
 Support in drafting and posting job advertisements across multiple platforms.
 </li>
 <li>
 Maintain accurate candidate records and update the applicant tracking system (ATS).
 </li>
 <li>
 Prepare recruitment reports and dashboards to support data-driven decision-making.
 </li>
 <li>
 Assist with onboarding activities for new hires and ensure all pre-employment documentation is completed.
 </li>
 <li>
 Partner with HR and hiring managers to ensure alignment and efficiency in the recruitment workflow.
 </li>
 <li>
 Handle logistical arrangements for assessment days, career fairs, and recruitment campaigns.
 
 
 
 
 
 </li>
 </ul>
 
 Skills, Knowledge &amp; Expertise
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Graduates only.
 </li>
 <li>
 Strong organizational skills and ability to manage multiple priorities.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with ATS or HRIS tools is a plus.
 </li>
 <li>
 High attention to detail and a proactive, problem-solving mindset.
 </li>
 <li>
 Ability to work collaboratively with cross-functional teams in a fast-paced environment.
 
 
 
 </li>
 </ul>
</div>

Recruitment Coordinator

OHI المعهد العالي للعلوم الإدارية بأوسيم

<div>
 
 
 Job Title:
 
 Event Coordinator
 
 
 
 Location:
 
 OHI &ndash; Higher Institute for Administrative Sciences, Oseem, Giza
 
 
 
 Job Type:
 
 Full-Time &ndash; On-site
 
 
 About OHI
 
 
 OHI (Higher Institute for Administrative Sciences in Oseem) is a leading educational institution committed to academic excellence and professional growth. Alongside our educational mission, we organize high-impact events, conferences, and career expos that connect students, graduates, and employers.
 
 
 Role Description
 
 
 We are seeking a highly organized and detail-oriented
 
 Event Coordinator
 
 to join our team. The candidate will be responsible for planning, coordinating, and executing various events, including career fairs, student activities, conferences, and institutional gatherings.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Plan, organize, and oversee events from concept to completion.
 </li>
 <li>
 Coordinate with internal departments, vendors, and external partners to ensure event success.
 </li>
 <li>
 Manage logistics including venue setup, audiovisuals, catering, and materials.
 </li>
 <li>
 Prepare event budgets and ensure cost-effective execution.
 </li>
 <li>
 Develop event timelines, schedules, and task lists.
 </li>
 <li>
 Promote events through communication channels (social media, email campaigns, etc.).
 </li>
 <li>
 Handle on-site coordination and troubleshoot issues during events.
 </li>
 <li>
 Collect feedback and prepare post-event reports for evaluation and improvement.
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Marketing, Public Relations, or related field.
 </li>
 <li>
 Proven experience in event coordination, project management, or related roles.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work under pressure and manage deadlines.
 </li>
 <li>
 Proficiency in MS Office; familiarity with event management tools is a plus.
 </li>
 <li>
 Creativity, problem-solving mindset, and attention to detail.
 </li>
 </ul>
 
 What We Offer
 
 <ul>
 <li>
 Competitive salary package.
 </li>
 <li>
 Opportunities for professional growth and development.
 </li>
 <li>
 Dynamic and collaborative work environment.
 </li>
 </ul>
 
 How to Apply
 
 
 Interested candidates are invited to send their CV to:
 
 ahmed.osama@ohi-egy.edu.eg
 
 
 
 For more details, please contact:
 
 01050847408
 
 
</div>

Event Coordinator

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