administrative assistant

admin assistant

admin coordinator

department assistant

front desk/admin assistant

office coordinator

Talent 360 ME

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
 <li>
 Manage calendars, meetings, and appointments efficiently
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 Organize meetings, take minutes, and follow up on action points
 </li>
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 Handle confidential documents with a high level of discretion
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 Coordinate with internal teams and external clients when needed
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 Prepare reports, presentations, and Excel sheets
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 <li>
 Maintain organized filing systems and office operations
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 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 1 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
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 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

CEO Assistant / Office Manager (Fluent Speaker)

Audio Lab

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and an ability to take the initiative and prioritize daily tasks. A solid ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.&nbsp;
 
 
 &nbsp;
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Handle and coordinate active calendars
 </li>
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 Schedule and confirm meetings
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 Ensure file organization based on office protocol
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 Provide ad hoc support around the office as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Vital interpersonal, customer service, and communication skills
 </li>
 <li>
 Ability to multitask
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 </ul>
</div>

Administrative Assistant

Hilton

<div>
 The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.
 
 
 
 What will I be doing?
 
 
 
 An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Opens incoming mail, dates stamps and distributes accordingly
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 Sends outgoing mail, both interoffice and outside of the hotel
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 Routes mail, faxes and other printed matter
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 Prepares and types correspondence and fairly complex numerical/financial reports, as directed
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 Prepares correspondence on behalf of management
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 Duplicates, copies and distributes and mails material for the department/office
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 Orders and maintains office supplies and equipment
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 Maintains files and equipment in an orderly and professional manner
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 Uses the property's email system and maintains their email box, as is policy
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 Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)
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 Appropriate business use of telephone and voice email system
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 <li>
 Greets internal and external customers in a friendly and professional manner
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 Announces visitors and/or handles requests, as appropriate
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
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 Committed to delivering a high level of customer service, both internally and externally
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 <li>
 Flexibility to respond to a range of different work situations
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 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Grand Nile
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

F&B Administrative Assistant

ariika

<div>
 
 Job Description
 
 
 
 We are looking for a detail-oriented Back Office Agent to manage customer claims and ensure smooth coordination across internal teams. This role is critical in maintaining service quality and operational efficiency.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Claims Processing &amp; Validation: Review claims escalated by the Call Center, verify supporting evidence (photos/videos), check warranty status, and identify root causes.
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 <li>
 Operational Coordination: Act as the main point of contact between departments: Warehouse (check replacement availability), Logistics (arrange deliveries/pickups), Technical/Repair Team (schedule inspections and validate reports)
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 Resolution Decision-Making: Apply company policies to determine claim outcomes (replacement, repair, or rejection).
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 Case Tracking: Manage and update all cases on CRM systems, ensuring adherence to SLAs.
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 Root Cause Reporting: Analyze recurring issues and prepare weekly reports for Quality and Procurement teams.
 </li>
 <li>
 Resolution Closure: Finalize all documentation for replacements/refunds and ensure customer satisfaction.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience: 1&ndash;3 years in Back Office Operations, Claims Management, or Logistics
 </li>
 <li>
 Industry Requirement: Must have experience in the furniture industry
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 <li>
 Education: Bachelor&rsquo;s degree in Business Administration, Logistics, Supply Chain, or related field is preferred
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 Technical Skills:
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 <li>
 Advanced Excel (Pivot Tables, VLOOKUP, tracking sheets)
 </li>
 <li>
 Experience using CRM systems
 </li>
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 Key Competencies:
 </li>
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 Strong analytical skills and attention to detail
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 Process-oriented mindset with ability to follow SOPs
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 Effective coordination and communication across departments
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 Ability to handle multiple cases and meet deadlines
 </li>
 </ul>
</div>

Back Office Agent (Furniture Industry)

<div>
 We are currently seeking a detail-oriented and proactive Operational Officer to join our team.
 
 
 Location: Heliopolis, Cairo
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate between departments to ensure smooth workflow
 </li>
 <li>
 Follow up on operational tasks and ensure timely completion
 </li>
 <li>
 Maintain organized records and documentation systems
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 Prepare and track operational reports
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 Support daily operational activities and ongoing processes
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 Assist in implementing administrative and operational procedures
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 Handle communication and coordination with internal teams
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 Monitor progress and report any issues or delays
 </li>
 <li>
 Ensure accuracy and efficiency in all operational tasks
 </li>
 <li>
 Support management in various operational requirements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or any related field
 </li>
 <li>
 At least 1 year of experience in real state operation field
 </li>
 <li>
 Previous experience in roles such as Sales Admin / Sales Coordinator / Office Manager is a plus
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Good command of MS Office
 </li>
 <li>
 Ability to multitask and work under pressure
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

Operational Officer

Intercom Enterprises

<div>
 
 
 Job Title:
 
 
 
 Talent Acquisition Coordinator
 
 
 
 
 
 
 Reporting:
 
 
 
 Reports To: Talent Acquisition Lead
 
 
 
 
 
 
 Job Definition/Summary:
 
 
 
 As a Talent Acquisition Coordinator, you will be responsible for coordinating and supporting the recruitment activities of the organization. You will assist in multiple stages of the hiring process, including candidate sourcing, screening, interview coordination, and candidate communication. Your strong organizational skills and attention to detail will ensure a smooth and efficient recruitment process while maintaining a positive candidate experience.
 
 
 
 
 
 
 Main Roles and Responsibilities:
 
 
 
 
 Recruitment Support &amp; Sourcing
 
 
 <ul>
 <li>
 Post job vacancies and Source potential candidates across different recruitment platforms and social media channels.
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 Review and filter resumes to build a robust candidate pipeline for assigned positions.
 </li>
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 Conduct initial screening calls when required to assess candidate qualifications and suitability.
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 </ul>
 
 
 Interview Coordination
 
 
 <ul>
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 Schedule and coordinate HR and technical interviews for candidates along with coordinating interview logistics.
 </li>
 <li>
 Welcome and assist candidates during their interview process and administer assessments or exams when required.
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 </ul>
 
 
 Candidate Communication &amp; Experience
 
 
 <ul>
 <li>
 Maintain professional communication with candidates throughout the recruitment process.
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 Ensure a positive and professional candidate experience during all recruitment stages.
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 </ul>
 
 
 Recruitment Administration
 
 
 <ul>
 <li>
 Maintain accurate candidate records and recruitment documentation.
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 Update candidate information and recruitment progress in internal tracking systems or databases.
 </li>
 </ul>
 
 
 Gulf Hiring Onboarding Logistics
 
 
 <ul>
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 Coordinate onboarding logistics for Gulf-based hires, including documentation and pre-employment requirements.
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 <li>
 Liaise with internal teams and external partners to support visa processing, travel arrangements, and deployment timelines.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 Education &amp; Required Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 0&ndash;2 years of experience in IT recruitment roles.
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Excellent English proficiency.
 </li>
 <li>
 Ability to manage multiple tasks and schedules simultaneously.
 </li>
 <li>
 Attention to detail and strong follow-up skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook).
 </li>
 <li>
 Familiarity with LinkedIn Recruiter is a plus.
 </li>
 </ul>
 
 
</div>

Tech Talent Acquisition Coordinator

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.
 
 
 In Egypt, Siemens Mobility is delivering one of the country&rsquo;s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.
 
 
 Today, we are recruiting for a
 
 Team Assistant
 
 to join our Rolling Stock team in Egypt. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Manage all administration tasks for the Rolling Stock onshore project team.
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 <li>
 Arrange meetings including e.g. agenda, invitation, venue, catering, transportation.
 </li>
 <li>
 Support the team with national and international travel arrangements and expense claims.
 </li>
 <li>
 Support international visitors with travel arrangements in Egypt, such as hotel, transportation, etc.
 </li>
 <li>
 Coordinate cars and drivers for Rolling Stock team together with overall project carpool.
 </li>
 <li>
 Manage team calendar for planning and record of e.g. meetings, travels, absence, visitors.
 </li>
 <li>
 Support the team in coordination with IT matters such as equipment ordering and service.
 </li>
 <li>
 Keep the electronic filing system organized, as well as the paper-based filing system, if applicable.
 </li>
 <li>
 Coordinate the Rolling Stock onshore training logistics and venue needs.
 </li>
 <li>
 Acquiring quotations from suppliers and preparing purchase orders
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 <li>
 Follow up with the suppliers to expedite the delivery.
 </li>
 <li>
 Follow up with commercial manager/Project manager to get the purchase order release
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or equivalent from a reputable university or equivalent qualification.
 </li>
 <li>
 Relevant working experience of 1-3 years is a must.
 </li>
 <li>
 Experience with international companies is a plus.
 </li>
 <li>
 Full proficiency in English and Arabic (both written and oral skills); German is a plus.
 </li>
 <li>
 Excellent communication and organizational skills.
 </li>
 <li>
 Proficient in using MS office and willing to use other software tools.
 </li>
 <li>
 Team player with a positive attitude and excellent interpersonal abilities.
 </li>
 <li>
 Self-starter with ability to work independently with minimal supervision.
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Team Assistant @Siemens Mobility Egypt

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