administrative assistant

office manager

admin coordinator

assistant coordinator

business office manager

office coordinator

Confidential

<h2>Job Summary</h2><p>The Help Desk &amp; CAFM System Coordinator will coordinate service requests and work orders across a large-scale <strong>electromechanical maintenance and Facility Management project</strong>, ensuring effective Help Desk operations and accurate use of the CAFM system.</p><h2>Key Responsibilities</h2><ul><li>Manage daily FM Help Desk operations.</li><li>Receive, log, categorize, assign, and monitor maintenance requests.</li><li>Maintain accurate work-order information within the CAFM system.</li><li>Coordinate with customers, engineers, supervisors, and technicians.</li><li>Monitor outstanding work orders and support timely completion.</li><li>Train users on CAFM functionality and established workflows.</li><li>Monitor compliance with Help Desk and CAFM procedures.</li><li>Prepare operational and performance reports.</li><li>Analyze service issues and support fast and effective resolution.</li></ul><h2>Requirements</h2><ul><li>Higher education degree.</li><li>Minimum <strong>2 years' experience in Help Desk operations or Customer Service</strong> within FM or a related environment.</li><li>Previous supervisory-level experience.</li><li>Experience using electronic work-management systems.</li><li>CAFM experience strongly preferred.</li><li>Good understanding of technical and non-technical FM services.</li><li>Strong Microsoft Office skills.</li><li><strong>Fluent in Arabic and English, spoken and written.</strong></li><li>GCC experience preferred.</li></ul>

Help Desk & CAFM System Coordinator

<h2>Job Summary</h2><p>The Help Desk &amp; CAFM System Coordinator will coordinate FM help desk activities and CAFM operations, ensuring service requests are accurately logged, assigned, monitored, escalated, and closed within agreed service levels.</p><h2>Key Responsibilities</h2><ul><li>Manage daily FM Help Desk and CAFM activities.</li><li>Receive, record, categorize, and assign service requests and work orders.</li><li>Monitor work orders against agreed SLAs and escalate overdue activities.</li><li>Coordinate with technicians, engineers, supervisors, customers, and service providers.</li><li>Maintain accurate CAFM records, reports, and performance information.</li><li>Support and train users on CAFM processes and system functionality.</li><li>Monitor compliance with established help desk procedures.</li><li>Prepare reports on work orders, response times, completion rates, and service performance.</li></ul><h2>Requirements</h2><ul><li>Higher education degree.</li><li>Minimum <strong>2 years' experience in FM Help Desk, Customer Service, CAFM, or a related environment</strong>.</li><li>Previous experience operating electronic work management systems.</li><li>Practical experience using a <strong>CAFM system is strongly preferred</strong>.</li><li>Good understanding of hard and soft FM services.</li><li><strong>Fluent in Arabic and English – mandatory.</strong></li><li>Strong Microsoft Office skills.</li><li>Excellent communication, coordination, organization, and problem-solving capabilities.</li><li>Previous GCC/FM experience is preferred.</li></ul>

Dallah Holding Media

<h2>Operations Coordinator</h2><p>We are currently seeking a reliable and proactive Operations Coordinator to support daily administrative and coordination activities within the department.</p><p> </p><h2>Key Responsibilities</h2><ul><li>Provide day-to-day administrative support to the department.</li><li>Assist in preparing, reviewing, and maintaining corporate documentation and records.</li><li>Support basic finance-related processes, including LPOs, invoices, tracking, and filing.</li><li>Review and submit proposals.</li><li>Lead company official communications.</li><li>Ensure timely submission of documents and adherence to internal procedures.</li><li>Support reporting and data tracking as required.</li><li>Liaise with internal teams and external stakeholders when needed.</li><li>Assist the department in meeting deadlines in a fast-paced environment.</li><li>Provide general coordination and team support as assigned.</li></ul><p> </p><h2>Requirements</h2><ul><li>Previous related experience in an administrative or support role.</li><li>Excellent communication skills, both written and verbal.</li><li>Basic understanding of corporate procedures, finance, procurement, and documentation processes.</li><li>Experience in tender participation and proposal submission is a strong advantage.</li><li>Result-oriented with strong attention to detail.</li><li>Quick learner with the ability to adapt to new systems and processes.</li><li>Reliable and responsible.</li><li>Strong team player with a collaborative mindset.</li><li>Able to work under timelines, pressure, and in a fast-moving environment.</li><li>Pleasant and professional personality.</li></ul>

Operations Coordinator

<h2>Job Summary</h2><p>The QHSE Officer / Coordinator will oversee Quality, Health, Safety, and Environmental requirements across a large-scale <strong>electromechanical maintenance and Facility Management project</strong>, ensuring operations comply with applicable Qatar regulations and international standards.</p><h2>Key Responsibilities</h2><ul><li>Conduct QHSE inspections, audits, and site assessments.</li><li>Monitor electromechanical maintenance activities for QHSE compliance.</li><li>Conduct risk assessments and monitor corrective actions.</li><li>Support incident investigation and root-cause analysis.</li><li>Implement Quality, Health, Safety, Environmental, and Risk Management procedures.</li><li>Conduct internal audits and inspections.</li><li>Deliver QHSE training and awareness sessions.</li><li>Monitor QHSE performance and project KPIs.</li><li>Prepare audit, incident, and performance reports.</li><li>Ensure compliance with ISO 9001, ISO 45001, ISO 14001, ISO 31000, and applicable NFPA requirements.</li></ul><h2>Requirements</h2><ul><li>Recognized Health &amp; Safety / Safety Management qualification.</li><li><strong>NEBOSH Diploma required.</strong></li><li>Minimum <strong>5 years' QHSE experience within similar-sized GCC projects</strong>, calculated from the date of obtaining NEBOSH certification.</li><li>Minimum <strong>2 years' Facility Management experience</strong>.</li><li>Strong safety auditing, inspection, and incident-analysis experience.</li><li>Experience with Quality Assurance and Quality Control.</li><li>Multi-site project experience preferred.</li><li>Strong analytical and communication skills.</li><li><strong>Arabic and English language capability required.</strong></li></ul>

QHSE Officer / Coordinator – Electromechanical Maintenance

<h2>Job Summary</h2><p>The QHSE Officer / Coordinator will support the implementation and monitoring of Quality, Health, Safety, and Environmental requirements across FM operations, ensuring compliance with company, client, Qatar, and international standards.</p><h2>Key Responsibilities</h2><ul><li>Conduct routine QHSE inspections, audits, and site assessments.</li><li>Monitor FM activities for compliance with approved safety procedures.</li><li>Identify hazards, assess risks, and monitor corrective actions.</li><li>Support incident investigation, reporting, and preventive actions.</li><li>Maintain QHSE documentation, records, inspections, and reports.</li><li>Conduct toolbox talks, awareness sessions, and safety briefings.</li><li>Coordinate with operations teams, management, contractors, and stakeholders.</li><li>Support implementation of Quality, HSE, Environmental, and Risk Management systems.</li><li>Ensure compliance with relevant standards including ISO 45001 and applicable NFPA requirements.</li></ul><h2>Requirements</h2><ul><li>Recognized Health &amp; Safety qualification.</li><li><strong>NEBOSH Diploma required.</strong></li><li>Minimum <strong>5 years' QHSE experience after obtaining the NEBOSH qualification</strong>, within similar-sized GCC projects.</li><li>Minimum <strong>2 years' experience within Facility Management</strong>.</li><li>Strong experience in safety audits, inspections, risk assessments, and site monitoring.</li><li>Good understanding of ISO 45001, NFPA, and applicable Qatar requirements.</li><li><strong>Fluent in Arabic and English – mandatory.</strong></li><li>Multi-site FM experience is highly preferred.</li><li>Strong communication, reporting, analytical, and problem-solving skills.</li></ul>

QHSE Officer / QHSE Coordinator

Venture Gulf Engineering W.L.L

<p><b>About the Role</b></p><p>We are looking for an organized, proactive, and detail-oriented <b>Office Manager &amp; Executive Assistant</b> to serve as the backbone of our workplace operations and a strategic partner to our leadership team.</p><p>In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.</p><p><b>Key ResponsibilitiesExecutive Support (approx. 50%)</b></p><ul><li><b>Calendar &amp; Schedule Management:</b> Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li><b>Travel &amp; Expense Coordination:</b> Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li><b>Communication &amp; Gatekeeping:</b> Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li><b>Meeting Prep &amp; Follow-ups:</b> Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li><b>Special Projects:</b> Assist with ad-hoc projects, research, and board meeting logistics.</li></ul><p><b>Office Management &amp; Operations (approx. 50%)</b></p><ul><li><b>Office Environment:</b> Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li><b>Vendor &amp; Visitor Management:</b> Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li><b>Event Planning:</b> Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li><b>Administrative Systems:</b> Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li><b>Budgeting &amp; Invoicing:</b> Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul><p><b>Qualifications &amp; Skills Requirements</b></p><ul><li><b>Experience:</b> 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li><b>Tech Savvy:</b> Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li><b>Communication:</b> Exceptional written and verbal communication skills with a customer-service mindset.</li><li><b>Organization:</b> Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li><b>Discretion:</b> Proven ability to handle sensitive and confidential business information with high integrity.</li></ul><p>Work Location: In person</p>

Executive Assistant & Office Manager

Cloud Eats kitchen

<p>We are seeking an experienced <b>Training Officer</b> to develop, coordinate, and deliver training programs for our restaurant and cloud kitchen operations. The ideal candidate will ensure all employees are equipped with the knowledge and skills required to deliver excellent customer service, maintain food safety standards, and achieve operational excellence.</p><p><b>Key Responsibilities</b></p><ul><li>Develop and implement training programs for Front of House (FOH), Back of House (BOH), and Head Office employees.</li><li>Conduct induction and orientation programs for new employees.</li><li>Deliver training on SOPs, customer service, food safety, hygiene, HACCP, and company policies.</li><li>Evaluate employees' training needs through performance assessments and operational feedback.</li><li>Conduct on-the-job coaching and regular refresher training.</li><li>Maintain training records, attendance, and competency assessments.</li><li>Coordinate with Operations Managers and Restaurant Managers to identify skill gaps.</li><li>Monitor training effectiveness through assessments and operational KPIs.</li><li>Prepare monthly training calendars and reports.</li><li>Support employee development, succession planning, and leadership training initiatives.</li><li>Ensure compliance with company standards and local food safety regulations.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's degree or Diploma in Human Resources, Hospitality Management, Business Administration, or a related field.</li><li>Minimum <b>3&ndash;5 years of experience</b> as a Training Officer or Learning &amp; Development professional in the <b>F&amp;B or Hospitality industry</b>.</li><li><b>Mandatory experience in restaurants, caf&eacute;s, cloud kitchens, or hospitality operations.</b></li><li>Strong knowledge of customer service, restaurant operations, HACCP, and food safety standards.</li><li>Excellent presentation, communication, and coaching skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Strong organizational, interpersonal, and reporting skills.</li><li>Ability to travel between restaurant locations when required.</li></ul><p>If you meet the above requirements and are interested in joining our team, <b>please send your updated CV to</b> <b>hr.head@cloudeatskitchen.com</b> with the subject line</p><p>Work Location: In person</p>

Training Officer F&B

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9 office coordinator jobs In Doha

Help Desk & CAFM System Coordinator

Help Desk & CAFM System Coordinator

Operations Coordinator

QHSE Officer / Coordinator – Electromechanical Maintenance

QHSE Officer / QHSE Coordinator

Executive Assistant & Office Manager

Training Officer F&B