administrative assistant

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warehouse coordinator

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office coordinator

Intecrowd

<div><div><p>Founded by former Workday clients, we value partnership and engagement as a cornerstone of our business. With years of functional and technical experience in all phases of Workday's deployment life cycle, we can determine the most efficient integration designs and rapid deployment strategies. We develop maintainable solutions and provide support for integration testing and updates for new Workday releases.</p></div><p>
As an <b>Administrative Assistant</b>, you will support day-to-day business operations by providing administrative, financial, and organizational support to internal teams and leadership. This role is responsible for coordinating administrative activities, supporting accounting processes including accounts receivable and accounts payable, assisting with collections, and maintaining accurate electronic documentation. The Administrative Assistant will help ensure efficient office operations and contribute to a highly organized and responsive work environment.</p>
<p>
This remote role can be located anywhere within the U.S. to perform the required responsibilities.</p>
<h3 class="jobSectionHeader"><b>
KEY FUNCTIONAL EXPECTATIONS</b></h3>
<ul><li>Provide general administrative support to leadership and internal teams.</li>
<li>Manage calendars, schedule meetings, coordinate internal and external communications, and assist with travel arrangements when needed.</li>
<li>Prepare, format, and distribute business documents, reports, and presentations.</li>
<li>Support <b>Accounts Receivable (AR)</b> processes including invoice tracking, monitoring outstanding balances, and assisting with collections follow-ups.</li>
<li>Assist with <b>Accounts Payable (AP)</b> processes including tracking invoices, submitting expenses, and ensuring timely payment processing.</li>
<li>Support <b>collections activities</b> by monitoring aging reports and following up with clients regarding outstanding invoices in a professional and timely manner.</li>
<li>Maintain accurate <b>electronic filing systems</b>, including organizing contracts, invoices, project documentation, and financial records.</li>
<li>Ensure proper version control and document management across internal shared systems.</li>
<li>Assist with data entry and maintenance of company records within internal systems.</li>
<li>Prepare reports, spreadsheets, and summaries to support finance, operations, and leadership teams.</li>
<li>Help coordinate internal processes to improve administrative efficiency and organization.</li>
<li>Maintain confidentiality of financial information, contracts, and internal documents.</li>
</ul><h3 class="jobSectionHeader"><b>KEY TEAM EXPECTATIONS</b></h3>
<ul><li>Foster a culture of proactive communication, responsiveness, and collaboration.</li>
<li>Support team members across departments with administrative and operational needs.</li>
<li>Demonstrate strong attention to detail and organizational skills in managing documentation and processes.</li>
<li>Ability to take direction from multiple stakeholders and appropriately prioritize tasks.</li>
<li>Maintain professionalism and a service-oriented mindset when interacting with internal teams.</li>
<li>Identify opportunities to improve administrative workflows and document management practices.</li>
<li>Contribute to a positive, supportive, and highly organized team environment.</li>
</ul><h3 class="jobSectionHeader"><b>REQUIRED SKILLS AND EXPERIENCE</b></h3>
<ul><li>2+ years of experience in an <b>administrative assistant, office coordinator, or operations support role</b>.</li>
<li>Experience supporting <b>Accounts Receivable, Accounts Payable, or basic accounting functions</b> is a plus.</li>
<li>Strong organizational and <b>electronic document management skills</b>.</li>
<li>Proficiency in <b>Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)</b> or similar productivity tools.</li>
<li>Experience working with<b> Quickbooks</b>, <b>accounting or financial systems</b> is a plus.</li>
<li>Excellent <b>written and verbal communication skills</b>.</li>
<li>Strong attention to detail and ability to manage multiple priorities simultaneously.</li>
<li>Ability to work independently in a <b>remote environment</b> while maintaining strong communication with team members.</li>
<li>Strong problem-solving skills and a proactive approach to administrative support.</li>
<li>Ability to maintain <b>confidentiality and handle sensitive financial information</b>.</li></ul><p></p><div><p><br>
Employer's Rights:</p>
<p>
Intecrowd has the right to revise this job description at any time. This job description is not a contract for employment. This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.</p>
<p>
Equal Opportunity Statement:</p>
<p>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.</p>
<p>
Applications for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Intecrowd.</p></div></div>

Administrative Assistant

DuCharme, McMillen & Associates, Inc.

<div><p>As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof:
</p><ul><li>2025 Great Places to Work Certified</li><li>
Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation)</li><li>
Company paid parental leave</li><li>
Generous time off package</li><li>
Multiple benefit plans, eligibility begins on day one of employment</li><li>
Culturally focused on work/life balance, mental health, and the overall wellness of our employees</li></ul><p></p><p>
This will be a temporary position starting mid-April and continuing through the end of August. This will be an onsite position.</p><p></p><p><b>
Position Summary</b></p><p>
Responsible for operating the front desk, providing administrative support when needed, and assisting with meeting coordination.</p><p></p><p><b>
Essential Duties and Responsibilities
</b></p><ul><li><p>Oversee front desk responsibilities including answering all incoming calls, transferring calls, receiving and distributing all incoming deliveries, and greeting visitors</p></li><li><p>
Provide administrative support including but not limited to coordinating and maintaining meeting rooms and managing employee lounge</p></li><li><p>
Maintain and order office supplies</p></li><li><p>
Assist with new hire onboarding including office space setup, office tours, and other assistance as needed</p></li><li><p>
Manage incoming and outgoing mail</p></li><li><p>
Maintain a clean and organized work environment</p></li></ul><p></p><p><b>
Non-Essential Duties and Responsibilities</b></p><ul><li><p>
Work on other projects as assigned</p></li><li><p>
Assist with travel arrangements</p></li><li><p>
Perform other duties as assigned</p></li></ul><p></p><p><b>
Education and Qualifications</b></p><ul><li><p>
High school diploma or equivalent required</p></li><li><p>
Minimum of 1-year administrative experience in a professional business environment</p></li><li><p>
Ability to work independently to complete work assignments with minimal direct supervision</p></li><li><p>
Requires a high level of interpersonal skills to handle sensitive and confidential information</p></li><li><p>
Strong verbal and written communication skills</p></li><li><p>
Intermediate level knowledge of Word, Excel, Outlook, and PowerPoint</p></li><li><p>
Organizational skills and ability to multi-task</p></li></ul><p></p><p>
The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment.<br>
<br>
It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at HRDepartment@dmainc.com or 800-309-2110 and choosing selection 6.</p></div>

Front Desk Administrator (Temporary)

aFit Staffing

<p></p><div><div><div><div><div><p><b>Receptionist and Constituent Services Representative</b></p></div></div><br>
<p></p>
<div><div><p>Indianapolis, IN Residents Only<br>
</p></div></div><p></p><br>
<br>
<div><div><p>You want to work where you know you are a perfect fit. At aFit, a woman owned (WBE) company based in Indianapolis, we are devoted to being collaborative, honorable, and accountable. Our company provides project-based staffing for government and commercial organizations. To our prospective clients, aFit offers a talented workforce in a team-based environment to produce concrete and reliable outcomes. At aFit, we focus on building strong relationships and keeping the day-to-day flexible in an in-person or remote-enabled environment.</p>
<p>
aFit Staffing, Inc. is an equal opportunity employer.
</p><p>Please note, this full-time position is in Indianapolis, IN and we do not offer relocation assistance at this time.
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Description of Duties:</b><br>
</p></div></div><br>
<div><div><p>The Constituent Services Representative is responsible for communicating the actions of a key Indiana state figure in a customer focused environment.
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Key Responsibilities:</b><br>
</p></div></div><br>
<div><div><ul><li>Field, manage, and keep detailed records of all constituent communications.
</li><li>Check guests in for office visits.
</li><li>Communicate actions of a major IN state figure in a customer focused environment.
</li><li>Collaborate with the Outreach team to draft letters, certificates, and other official materials.
</li><li>Maintain a detailed understanding of current state and federal legislation and government agencies.
</li><li>Prepare briefing materials.
</li><li>Draft and proofread correspondence.
</li><li>Organize and maintain filing systems.
</li><li>Develop and update contact databases
</li><li>Research projects as assigned by Director.
</li><li>Other duties assigned.
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Desired Skills and Experience:</b><br>
</p></div></div><br>
<div><div><ul><li>Exceptional written and verbal communications.
</li><li>Responsible for having a broad understanding of current events.
</li><li>Detailed knowledge of local, state and federal government.
</li><li>Keep abreast of state and federal legislation that impacts constituents.
</li><li>Must be able to work effectively in a fast-paced environment, managing multiple tasks and priorities with accuracy and professionalism.
</li><li>Previous customer service experience strongly desired.
</li><li>Proven ability to handle confidential information and documentation with discretion, integrity, and adherence to office policies.
</li><li>Ability to learn new concepts quickly.
</li><li>Able to handle stressful situations.
</li><li>Able to work in a collaborative team environment to obtain the best results.
</li><li>Work as a topmost trusted partner with aFit and the client.
</li><li>Approaches challenges with a positive, consultative mindset
</li><li>Self-starter with the desire to achieve and work with integrity.
</li><li>Willingness to grow and change through ambiguity.
</li><li>Learning agility, or the ability to develop new skills.
</li><li>Open and receptive to feedback to continuously grow.
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Working Schedule:</b><br>
</p></div></div><br>
<div><div><p>Onsite 402 West Washington Street, Indianapolis, IN
</p><p>Monday &ndash; Friday 8am &ndash; 5pm EST
</p><p>Parking provided
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Education:</b><br>
</p></div></div><br>
<div><div><p>Bachelor&rsquo;s degree or equivalent experience.</p></div></div></div></div></div><p></p>

Reception and Administrative Assistant - Onsite Downtown Indy

Latham Pool Products, Inc

<div><h1 class="jobSectionHeader"><b>Make a SPLASH with Latham Pool Products!</b><b>[MC1]</b></h1><div>
At Latham Pool Products, we don&rsquo;t just make swimming pools; we create opportunities for backyard dreams to come true. As the leading manufacturer in North America, Australia, and New Zealand, we are committed to delivering innovation, quality, and sustainability in everything we do.</div><div>
We believe in building an environment where everyone can thrive. That is why we offer:</div><ul><li>
A culture of integrity, collaboration, and respect.</li><li>
Comprehensive benefits for you and your family.</li><li>
Opportunities for growth, mentorship, and skill development.</li></ul><div><b>
Ready to join a team that makes a difference?</b></div><div><b>
A little about the position:</b></div><div><b>
Job Summary</b></div><div>
The Service Coordinator is responsible for scheduling and coordinating service, installation, and maintenance work while serving as a primary point of communication between customers, service technicians, and internal leadership. This role ensures work orders are accurate, schedules are optimized, and customers receive timely, high-quality service. The Service Coordinator also supports service operations through billing coordination, reporting, and continuous process improvement.</div><div><b>
Some of What You Will Do:</b></div><ul><li>
Coordinate and schedule service, installation, and maintenance work using the internal database system to ensure accuracy, efficiency, and clear communication.</li><li>
Generate and manage work orders, assign technicians, and ensure all job details (notes, photos, parts, labor, travel) are complete and up to date.</li><li>
Communicate schedule updates, delays, and service changes to customers, technicians, and internal leadership in a timely and professional manner.</li><li>
Coordinate logistics such as material deliveries, pickups, and technician travel, including overnight trips, to support successful job completion.</li><li>
Perform ongoing quality checks on work orders, queues, and documentation to ensure accuracy and readiness.</li></ul><div><b>
What You Bring to the Table: (Qualifications)</b></div><ul><li>
Minimum of two (2) years of experience in scheduling, coordination, or service operations.</li><li>
Proficiency with database systems, scheduling software, and standard office technology.</li><li>
Strong organizational skills with exceptional attention to detail.</li><li>
Proven ability to manage multiple priorities, self-direct work, and meet deadlines in a fast-paced environment.</li><li>
Ability to work effectively both independently and as part of a team.</li><li>
Excellent verbal and written communication skills.</li></ul><div></div><div><b>
Why should you come work with Us?</b></div><div><b>
Comprehensive Benefits for you and your family include</b>:</div><ul><li>
Medical, dental, and vision insurance</li><li>
HSA and FSA plans available</li><li>
401(K) with 50% company match up to 6%</li><li>
Paid Time Off &ndash; Choose an item.</li><li>
Holidays - 11 Paid, eligible on day one</li><li>
Life/ADD Insurance and Short/Long Term Disability insurance with buy-up options</li></ul><div><b>
</b></div><div><b>
Professional Development</b>: Training programs, Tuition Reimbursement, and growth opportunities.</div><div><b>
Supportive Environment</b>: A culture rooted in collaboration, integrity, and respect.</div><div></div><div><b>
Some Important Information for you:</b></div><div><b>
Position Title: </b>Service Coordinator</div><div><b>
Location: </b>Indianapolis, IN
</div><div><b>Employment Type:</b> On-site</div><div><b>
Status: Full-time</b></div><div><b>
Salary Range:</b><i> </i>$24 to $28/hour</div><div>
Our compensation reflects the cost of labor across the US geographic markets. Starting pay for this role will vary based on multiple factors, including location, knowledge, skills, education, and experience. Pay ranges may be modified in the future.</div><div><i>
</i></div><div><i>
Latham Pool Products is an </i><b><i>Equal Opportunity Employer</i></b><i>. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</i></div><div><i>
 Latham Pool Products is a Drug-Free Workplace Employer. All offers of employment are subject to applicable pre-employment requirements.</i></div><div><i>
</i></div><div><b>
The submission of your resume will expedite the review of your information.</b></div><div><b>
</b></div><div><b>
Apply Today!</b></div><div>
If you are ready to leverage your expertise and make an impact at Latham Pool Products, we&rsquo;d love to hear from you! Apply and upload your resume to our team today by following this link: Careers Page.[MC2]</div></div><div></div>

Service Coordinator

Hadley Family Dentistry

<p><b>Hadley Family Dentistry</b> is seeking a personable and organized Front Office Check-In Coordinator to join our dental practice! If you're looking for a supportive, fun team environment with a focus on work-life balance, this is the place for you.</p><p><b>Why Join Us?</b></p><ul><li><b>Family-Friendly Hours</b> &ndash; We value your time with loved ones.</li><li><b>Paid Time Off (PTO)</b> &ndash; Recharge with generous time off.</li><li><b>401k with Matching</b> &ndash; Available after one year of employment.</li><li><b>Collaborative Team</b> &ndash; Work alongside a helpful, dedicated team in a positive atmosphere.</li><li><b>and more!</b></li></ul><p><b>Key Responsibilities:</b></p><ul><li>Greet and assist patients with a warm and welcoming attitude.</li><li>Answer phones, schedule appointments, and manage patient records.</li><li>Coordinate insurance verifications and claims processing.</li><li>Provide exceptional customer service in person and over the phone.</li></ul><p><b>Qualifications:</b></p><ul><li>Previous front office or customer service experience is preferred (dental experience is a plus!).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills and a patient-friendly demeanor.</li><li>Ability to work in a fast-paced environment with a team-oriented mindset.</li><li>Dental Insurance knowledge</li><li>Has experience with Eaglesoft</li></ul><p>Job Type: Full-time</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Application Question(s):</p><ul><li>Do you have experience with Eaglesoft?</li><li>Can you walk us through how you verify a patient&rsquo;s dental insurance before their appointment?</li><li>Are you comfortable multitasking in a fast-paced front office environment, such as answering phones while checking patients in and verifying dental insurance?</li></ul><p>Work Location: In person</p>

Dental Front Office

Window World

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k) matching</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div><br>
<b>Job Title: Service Coordinator</b></div>
<div>
<br>
<b>Company:</b> Window World of Indianapolis <b>Location:</b> Indianapolis, IN<br>
</div><div><b>About Us:</b> Window World is America&rsquo;s #1 exterior remodeler. We install energy-efficient windows, doors, siding, and more for homeowners throughout Indianapolis, Indiana. We are committed to delivering exceptional customer experiences and innovative solutions. We pride ourselves on our dedication to quality, reliability, and customer satisfaction. As we continue to expand our operations, we are seeking a skilled and motivated individual to join our team as a Service Coordinator.<br>
</div><div><b>Job Description:</b> As a Service Coordinator at Window World, you will be the primary point of contact for clients requiring service, repairs, and warranty work. This vital role focuses on understanding customer needs, coordinating service appointments, and ensuring timely and effective resolution of issues to maintain high levels of customer satisfaction. If you are a compassionate communicator, highly organized, and excel at problem-solving, we encourage you to apply!</div>
<div><br>
<b>Key Responsibilities:</b></div>
<ul><li><b>Service Appointment Coordination:</b> Manage and schedule all service, repair, and maintenance appointments based on customer availability and technician capacity. This includes communicating appointment changes to customers promptly.</li>
<li><b>Customer Issue Resolution &amp; Troubleshooting:</b> Proactively engage with customers to diagnose the underlying causes of service issues through effective questioning and detailed investigation. Collect comprehensive information and documentation, including visual evidence, identification numbers, and thorough problem descriptions, to enable efficient resolution. Provide initial technical support via phone, video communication, or by guiding customers to relevant online resources.</li>
<li><b>Warranty &amp; Non-Warranty Assessment:</b> Focus on clearly differentiating between product-related issues covered under warranty and other issues that are not. Document customer acknowledgment for non-warranty issues and any waived service fees according to policy.</li>
<li><b>CRM &amp; Service Request Management:</b> Meticulously track all service requests, appointments, and customer communications within the in-house CRM system. This includes creating detailed service requests and accurately categorizing all service issues. Diligently document all service call activities in the CRM for historical records. Proactively manage ongoing service cases by monitoring ordered parts, scheduling follow-up visits, and maintaining regular communication with customers regarding resolution timelines.</li>
<li><b>Warranty Claim and Remake Order Processing:</b> Initiate warranty claims with product manufacturers by composing detailed emails with customer information, product details, issue descriptions, photos, and new purchase order numbers. Understand the process for all remake orders.</li>
<li><b>Cross-Departmental Collaboration:</b> Collaborate closely with service and install technicians and product manufacturers to ensure efficient product ordering, scheduling, and problem resolution. Communicate all expectations to fully complete the service or contract with as few appointments as possible.</li>
<li><b>Operational Oversight:</b><ul>
<li>Proactively monitor the progress of service jobs, identifying and resolving any issues or delays to ensure timely completion.</li>
<li>Light inventory management and coordination to gather the necessary materials and equipment for service activities.</li>
<li>Regularly review and address indicators related to \&quot;expected received dates\&quot; in the pipelines, promptly investigating and resolving any delays in customer orders.</li>
</ul></li><li><b>Administrative Support:</b> Provide administrative support to the installation/service team, including data entry and active project notation. This includes maintaining accurate and complete customer records within the CRM, documenting all interactions, and ensuring data integrity throughout the service process.</li>
<li><b>Product &amp; Warranty Knowledge:</b> Possesses a strong understanding of warranty procedures and how they relate to service appointments. Be able to identify and name window parts, understand their function, and troubleshoot common window issues. Understand what is generally not covered under warranty and be able to determine coverage for all product types.</li>
<li><b>Inter-Departmental Collaboration:</b> Work closely and collaboratively with the Install Coordinator to optimize scheduling, share critical customer information, and ensure seamless hand-offs between service resolution and any new installation needs.</li>
<li><b>General Customer Support:</b> Address general customer inquiries and direct calls appropriately, serving as a knowledgeable first point of contact when needed.</li>
</ul><div><b>Qualifications:</b></div>
<ul><li>High school diploma or equivalent; further education or training in business administration or a related field is preferred.</li>
<li>Proven experience (1-2 years) in a coordination or administrative role, ideally in a customer service or service-oriented industry.</li>
<li>Exceptional communication skills, both verbal and written, with a strong emphasis on empathy and customer satisfaction.</li>
<li>Strong organizational abilities and time management, capable of handling multiple service requests concurrently.</li>
<li>Possesses confidence and quickly adapts to new software and CRM/scheduling systems.</li>
<li>A keen attention to detail and a commitment to accurate record-keeping.</li>
<li>A proactive problem-solver with strong adaptability and de-escalation skills.</li>
<li>Ability to work both independently and collaboratively within a team environment.</li>
<li>Prior knowledge of window parts, warranty procedures, or industry standards is a plus, but not required.</li>
</ul><div><b>Physical Demands:</b> This is primarily an office-based role, requiring prolonged periods of sitting/standing at a desk and extensive computer use. Occasional light lifting (up to 25 lbs) may be required.<br>
</div><div><b>Benefits:</b></div>
<ul><li>Health insurance</li>
<li>Retirement savings plan</li>
<li>Paid time off and holidays</li>
<li>Opportunities for career advancement and professional development</li>
</ul><div>Window World of Indianapolis is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div></div></div>

CertaSite LLC

<div><p><b>ROLE OVERVIEW
</b></p><p>CertaSite is searching for a talented, organized, and creative Marketing Coordinator with a keen eye for detail to join our marketing team. You will collaborate closely with the Marketing Manager and cross-functionally with CertaSite&rsquo;s departments to execute our strategic marketing and communications initiatives.</p>
<p>This role will support demand generation efforts, strengthen the customer journey, and help expand CertaSite&rsquo;s brand visibility across all channels. You will play an important role in executing multi-channel campaigns, supporting paid media and email marketing initiatives, assisting with content optimization for search and AI-driven platforms, and maintaining brand consistency across markets.</p>
<p>The Marketing Coordinator will contribute directly toward the sales and marketing department&rsquo;s KPIs and goals while helping reinforce a company culture that reflects our core values: passionate, impactful, innovative, and genuine.</p>
<p></p><p><b>COMPANY PERKS</b></p>
<ul><li>Education &amp; Certification reimbursement program
</li><li>Referral bonuses starting at $1,000 per referral
</li><li>Comprehensive medical plan options, including dental and vision</li>
<li>401K plan with company match</li>
<li>Generous paid time off, paid holidays, and paid parental leave</li>
<li>Management opportunities</li>
<li>Company giveaways</li>
<li>Opportunities for community service and charity involvement</li>
<li>Work at a mission-driven company, focused on people</li>
<li>Continued growth and expansion into new markets and products and services</li>
</ul>
<p></p><p><b>WHAT YOU WILL BE DOING</b></p>
<ul><li><p>Support execution of demand generation and awareness campaigns across paid media platforms including Google Ads, LinkedIn Ads, and Meta Ads.</p>
</li><li><p>Assist with email marketing efforts and campaign coordination across platforms.</p>
</li><li><p>Contribute to website and blog content optimized for SEO and Answer Engine Optimization (AEO) to improve search and AI-driven visibility.</p>
</li><li><p>Monitor and assist in the management of CertaSite&rsquo;s social media and online presence across Facebook, Instagram, and LinkedIn.</p>
</li><li><p>Assist in the design and editing of marketing materials including digital ads, social graphics, landing pages, flyers, and internal communications materials using Canva and Adobe Creative Suite.</p>
</li><li><p>Review marketing performance reports and assist in interpreting campaign metrics.</p>
</li><li><p>Support CRM usage and campaign tracking within HubSpot.</p>
</li><li><p>Assist in minor website edits and general maintenance.</p>
</li><li><p>Collaborate on the strategy and execution of internal announcements and communications across internal channels.</p>
</li><li><p>Assist in planning and coordinating internal and external events as needed.</p>
</li><li><p>Contribute to management of the internal CertaSite Store and support reputation management platforms such as Glassdoor and Indeed.</p>
</li><li><p>Act as a highly organized team contributor, helping maintain marketing calendars, documentation, and project timelines.</p>
</li><li><p>Support additional marketing initiatives as needed.</p>
</li></ul><p><b>QUALIFICATIONS</b></p>
<ul><li><p>Bachelor&rsquo;s degree in marketing, communications, graphic design or related field.</p>
</li><li><p>A minimum of one (1) to three (3) years of relevant experience.</p>
</li><li><p>Strong verbal and written communication skills</p>
</li><li><p>Ability to meet deadlines in a fast-paced, quickly changing environment.</p>
</li></ul><p><b>IDEAL QUALITIES</b></p>
<ul><li><p>Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator, etc.)</p>
</li></ul><p></p><ul><li>Experience collecting and organizing data for systems and marketing activities (e.g., CRM, promotions, email marketing, social engagement, and pipeline)
</li><li>Up to date with the latest trends and best practices in online marketing communication and measurement
</li><li>Proven work experience with CRM systems (i.e. HubSpot, Salesforce)
</li><li>Proficiency in MS Office programs with the ability to learn new programs quickly
</li><li>Ability to work and collaborate in a team environment
</li><li>Familiarity with website editing and basic page design within platforms such as HubSpot and WordPress.
</li><li>Social media savvy, particularly with Facebook, Instagram and LinkedIn
</li></ul><p>CertaSite is a fast-growing fire protection and life safety company. Fire and life safety is our passion. It&rsquo;s all we think about. We leverage our hard-earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from four to 18 markets while serving more than 30,000 customers throughout the Midwest.
</p><p>As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day, for an opportunity to make a meaningful impact, and to grow with a mission- and people-driven company focused on the customer, we hope you will consider this amazing opportunity.
</p><p><b>Our Mission:</b> To provide a meaningful impact to as many lives as possible.
</p><p><b>Our Vision:</b> To be the most dependable and simplified life safety solution on the planet.</p>
<p><b>Our Values:</b></p>
<ul><li><i>Passionate</i> &ndash; We are on a relentless pursuit to be great, not just good enough. And we have fun doing it.
</li><li><i>Impactful</i> &ndash; Our work makes a real difference in the world. We literally save lives, but that&rsquo;s just the beginning.
</li><li><i>Innovative </i>&ndash; We believe there is always a better way. We don&rsquo;t stop until we find it.
</li><li><i>Genuine</i> &ndash; We do what we say, and we mean it. We are authentic and dependable.
</li></ul><p><b>WORKING CONDITIONS &amp; PHYSICAL REQUIREMENTS: </b><i>Controlled climate, office environment, required to sit for long periods of time, eight hours or more per day, frequently required to use a monitor, phone, and keyboard, available for occasional business travel, which may include nights and weekends</i></p>
<p><b><i>Equal Employment Opportunity/M/F/disability/protected veteran status</i></b></p>
<p><b><i>Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.</i></b></p></div>

Marketing Coordinator

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