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bookkeeper/administrative assistant Jobs in Indianapolis

bookkeeper/administrative assistant

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accounts maintenance clerk

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bookkeeper administrative assistant

Lawler Manufacturing Co., Inc

<div>
 
 
 Keep the Books Accurate. Support the Business. Play a Steady Role Behind the Scenes.
 
 
 
 Lawler Manufacturing Company is looking for a hands-on Bookkeeper / Administrative Assistant who thrives in a small, steady environment and takes pride in owning the details.
 
 
 This is not a corporate accounting role. You&rsquo;ll be the sole in-house accounting resource, handling day-to-day bookkeeping, working with our CPA and auditors, and keeping financials accurate and organized.
 
 
 You&rsquo;ll also support the owner and office with key administrative needs, supporting the day-to-day needs of the business.
 
 
 As the Bookkeeper, you will manage day-to-day accounting tasks and ensure financial records are kept accurate and up to date.
 
 
 This role operates in a steady, structured environment with consistent workflows and fewer day-to-day disruptions. It&rsquo;s well-suited for someone who enjoys predictable routines, working independently, and maintaining accuracy over time.
 
 
 This Bookkeeper role works best for someone who prefers a collaborative, low-key environment and is comfortable supporting established processes rather than leading change.
 
 
 If you&rsquo;re looking for constant change, rapid advancement, or a high-growth corporate path, this likely won&rsquo;t be the right fit.
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Accounting &amp; Bookkeeping (Primary Focus)
 
 
 <ul>
 <li>
 Handle
 
 full-cycle bookkeeping
 
 , including month-end and year-end close
 </li>
 <li>
 Maintain general ledger and perform monthly reconciliations
 </li>
 <li>
 Prepare internal financial reports and track revenue/expenses
 </li>
 <li>
 Manage Accounts Payable and daily financial transactions
 </li>
 <li>
 Reconcile bank accounts and manage cash activity (wires, transfers)
 </li>
 <li>
 Maintain and reconcile inventory and
 
 cost of goods sold (COGS)
 
 accounts
 </li>
 <li>
 Run and review job cost and production reports within ERP system
 </li>
 <li>
 Assist in identifying and resolving inventory or cost discrepancies
 </li>
 <li>
 Coordinate with external CPA firm for tax preparation
 </li>
 <li>
 Work directly with auditors and support the
 
 annual audit process
 
 </li>
 <li>
 Maintain organized, accurate financial records and systems
 </li>
 </ul>
 
 
 Administrative &amp; Executive Support
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to the office
 </li>
 <li>
 Assist the owner with scheduling, coordination, and general support
 </li>
 <li>
 Serve as backup for front office functions when needed
 </li>
 <li>
 Help coordinate company activities and internal operations
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Associate degree (or higher) in accounting, or related area, required
 </li>
 <li>
 Strong experience as a Bookkeeper (this is not a large corporate accounting role)
 </li>
 <li>
 Comfortable working
 
 independently as the sole in-house accounting resource
 
 </li>
 <li>
 Comfortable in a steady, routine-driven role with consistent workflows and fewer day-to-day changes
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Trustworthy and able to handle confidential information
 </li>
 <li>
 Able to balance accounting responsibilities with administrative support
 </li>
 <li>
 Working knowledge of GAAP principles
 </li>
 <li>
 Proficiency in accounting software and Microsoft Excel
 </li>
 <li>
 Experience with ERP systems (Made2Manage ERP preferred)
 </li>
 <li>
 Experience working with inventory, COGS, or job costing in a manufacturing environment
 </li>
 <li>
 Strong written and verbal communication skills in professional English, with the ability to follow through on tasks accurately and consistently
 </li>
 <li>
 This role is ideal for someone who values stability, consistency, and a low-drama work environment over rapid change or career acceleration
 </li>
 </ul>
 
 
 Why People Stay
 
 
 Low turnover isn&rsquo;t an accident&mdash;it reflects a workplace people genuinely enjoy.
 
 <ul>
 <li>
 
 Generous PTO
 
 + vacation buy plan, sick time, and paid holidays
 </li>
 <li>
 
 401(k) -
 
 retirement with 3% employer match
 </li>
 <li>
 
 Life &amp; disability coverage
 
 (life, short-term disability, dental &amp; vision available)
 </li>
 <li>
 
 Clean, calm workplace
 
 &mdash; organized, respectful, and low-drama
 </li>
 </ul>
 
 
 Please note:
 
 Medical insurance is not provided. Pay is commensurate with experience.
 
 
 
 Ready to Apply?
 
 
 Submit your resume through Indeed. We review every application carefully.
 
 
 
 **Please, no phone calls.
 
 
 
 
 Location:
 
 Indianapolis, IN (local candidates only)&nbsp;
 
 **
 
 This is an on-site position only.
 
 
 
 
 Daily in-office attendance is required
 
 
 .
 
 
 Remote or hybrid arrangements are not available under any circumstances.
 
 
 
 Eligibility:
 
 U.S. Citizenship required
 
 
 Lawler Manufacturing Company, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
 
</div>

Bookkeeper/Administrative Assistant

Lawler Manufacturing

Keep the Books Accurate. Support the Business. Play a Steady Role Behind the Scenes. Lawler Manufacturing Company is looking for a hands-on Bookkeeper / Administrative Assistant who thrives in a small, steady environment and takes pride in owning the details. This is not a corporate accounting role. You&rsquo;ll be the sole in-house accounting resource, handling day-to-day bookkeeping, working with our CPA and auditors, and keeping financials accurate and organized. You&rsquo;ll also support the owner and office with key administrative needs, supporting the day-to-day needs of the business. As the Bookkeeper, you will manage day-to-day accounting tasks and ensure financial records are kept accurate and up to date. This role operates in a steady, structured environment with consistent workflows and fewer day-to-day disruptions. It&rsquo;s well-suited for someone who enjoys predictable routines, working independently, and maintaining accuracy over time. This Bookkeeper role works best for someone who prefers a collaborative, low-key environment and is comfortable supporting established processes rather than leading change. If you&rsquo;re looking for constant change, rapid advancement, or a high-growth corporate path, this likely won&rsquo;t be the right fit. What You&rsquo;ll Do Accounting &amp; Bookkeeping (Primary Focus) Handle full-cycle bookkeeping, including month-end and year-end close Maintain general ledger and perform monthly reconciliations Prepare internal financial reports and track revenue/expenses Manage Accounts Payable and daily financial transactions Reconcile bank accounts and manage cash activity (wires, transfers) Maintain and reconcile inventory and cost of goods sold (COGS) accounts Run and review job cost and production reports within ERP system Assist in identifying and resolving inventory or cost discrepancies Coordinate with external CPA firm for tax preparation Work directly with auditors and support the annual audit process Maintain organized, accurate financial records and systems Administrative &amp; Executive Support Provide day-to-day administrative support to the office Assist the owner with scheduling, coordination, and general support Serve as backup for front office functions when needed Help coordinate company activities and internal operations What We&rsquo;re Looking For Associate degree (or higher) in accounting, or related area, required. Strong experience as a Bookkeeper (this is not a large corporate accounting role) Comfortable working independently as the sole in-house accounting resource Comfortable in a steady, routine-driven role with consistent workflows and fewer day-to-day changes Highly organized with strong attention to detail Trustworthy and able to handle confidential information Able to balance accounting responsibilities with administrative support Working knowledge of GAAP principles Proficiency in accounting software and Microsoft Excel Experience with ERP systems (Made2Manage ERP preferred) Experience working with inventory, COGS, or job costing in a manufacturing environment Strong written and verbal communication skills in professional English, with the ability to follow through on tasks accurately and consistently This role is ideal for someone who values stability, consistency, and a low-drama work environment over rapid change or career acceleration. Why People Stay Low turnover isn&rsquo;t an accident&mdash;it reflects a workplace people genuinely enjoy. Generous PTO + vacation buy plan, sick time, and paid holidays 401(k) - retirement with 3% employer match Life &amp; disability coverage (life, short-term disability, dental &amp; vision available) Clean, calm workplace &mdash; organized, respectful, and low-drama Please note: Medical insurance is not provided. Pay is commensurate with experience. Ready to Apply? Submit your resume through Indeed. We review every application carefully. **Please, no phone calls. Location: Indianapolis, IN (local candidates only) **This is an on-site position only. Daily in-office attendance is required. Remote or hybrid arrangements are not available under any circumstances. Eligibility: U.S. Citizenship required Lawler Manufacturing Company, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. pxLlwvMRxJ Pay: From $25.00 per hour Expected hours: 40 per week Benefits: <ul><li>401(k) matching</li><li>Dental insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Hyco Logistics

Job SummaryWe are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day administration of our office. This role plays a key part in maintaining accurate financial records and managing administrative systems. The ideal candidate is highly organized, comfortable working with numbers, and experienced in handling routine bookkeeping and administrative tasks.Key Responsibilities<ul><li>Manage weekly invoicing for clients</li><li>Track incoming client payments and outgoing vendor payments following approval</li><li>Organize, file, and maintain physical and digital receipts for proper documentation</li><li>Update and manage expense-tracking reports using Excel spreadsheets</li><li>Maintain up-to-date business records, agreements, and documentation</li><li>Check, sort, and distribute incoming postal mail</li><li>Provide general administrative support to various departments as needed</li></ul>Qualifications<ul><li>Previous experience in an administrative support role</li><li>Proficiency with QuickBooks and Microsoft Excel</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Excellent recordkeeping and documentation skills</li><li>Reliable, professional, and able to work independently</li></ul>Why Join Us<ul><li>Be a key contributor to the organization&rsquo;s operational success</li><li>Supportive team environment</li><li>Opportunity to grow within administrative and financial operations</li></ul>Pay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>QuickBooks: 1 year (Required)</li></ul>Language:<ul><li>Spanish and English (Required)</li></ul>Work Location: In person

Administrative Assistant

Archdiocese of Indianapolis

<div>Roncalli High School on the southside of Indianapolis is hiring an Administrative Assistant to assist with administrative needs in the main office and assistance to the principal and other administration as needed. 
 
Responsibilities:<ul><li>
Greet students and guests, answering phones, and monitoring access to the building for anyone visiting campus</li><li>
Assist the main office with administrative tasks such as ordering office supplies, preparing monthly birthday post cards, and maintaining the postage machine</li><li>
In charge of calculating academic points for students for the end of the year awards banquet</li><li>
Cross train as backup to the attendance officer position</li><li>
Reconcile the &quot;R&quot; card for the principal each month</li><li>
Print exam cards for students</li><li>
Orders coke machine supplies for the wellness center</li><li>
Tracks years of service for faculty, staff and head coaches and orders respective gifts at the end of each year</li><li>
Assists the principal and administration with a variety of needs on a daily basis</li></ul></div>

Transjet Cargo India Private Limited

Job Summary We are seeking for freshers who are eager to learn &amp; highly proactive Executive Assistant to support our CEO in driving the company's strategic initiatives and ensuring smooth daily operations. This dynamic role requires a exceptional administrative skills, capable of managing complex schedules, coordinating projects, and handling sensitive information with discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating enthusiasm, efficiency, and a commitment to excellence. This paid position offers an exciting opportunity to be at the heart of our leadership team and contribute to our company's growth and success.Duties<ul><li>Manage the CEO&rsquo;s calendar with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Serve as the primary point of contact for internal and external communications, demonstrating professional phone etiquette on multi-line phone systems.</li><li>Coordinate various projects and events, including planning logistics, preparing materials, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.</li><li>Provide executive administrative support by proofreading documents, transcribing meetings, and preparing reports or presentations as needed.</li><li>Assist with personal tasks for the CEO when required, acting as a reliable personal assistant to facilitate daily activities.</li><li>Use office software like Microsoft Office Suite to create correspondence, spreadsheets, and presentations; ensure all documents are accurate through meticulous proofreading.</li><li>Support front desk operations by welcoming visitors and managing incoming calls with professionalism and courtesy.</li><li>Utilize DocuSign for signing or sending electronic agreements securely and efficiently.</li><li>Maintain confidentiality of sensitive information while ensuring seamless communication across departments.</li></ul>Qualifications<ul><li>We are looking for freshers who are eager to learn and grow.</li><li>Proven experience in executive administrative support or office management roles with a strong background in clerical work.</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.</li><li>Exceptional communication skills including phone etiquette and customer service experience.</li><li>Ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>We value energetic professionals who are eager to contribute their organizational talents while supporting our CEO&rsquo;s vision for growth and innovation. This is a paid position committed to fostering your professional development within a vibrant company culture dedicated to excellence!</li></ul>Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li></ul>Application Question(s):<ul><li>Ready to work in Hybrid</li><li>Must have Linkedin Profile</li></ul>Work Location: Hybrid remote in Indianapolis, IN 46202

Executive Assistant to CEO

J.R. Helms & Associates, P.C.

<div>
 
 
 General Accountant (Staff Accountant / Bookkeeper)
 
 
 
 📍 Indianapolis, IN | Full-Time | On-site
 
 
 
 
 
 
 About the Role
 
 
 
 
 J.R. Helms &amp; Associates, P.C.
 
 is a full-service accounting, tax, and business consulting firm based in Indianapolis. We&rsquo;re hiring a
 
 Staff Accountant / General Accountant
 
 who wants meaningful client work, professional growth, and a clear development path.
 
 
 
 
 
 This role is ideal for someone with hands-on accounting and bookkeeping experience who is ready to take ownership of general ledger responsibilities while continuing to grow in a supportive, collaborative public accounting environment.
 
 
 
 
 
 
 This role requires sound judgment, curiosity, and the ability to think through issues&mdash;not just follow a checklist.
 
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Prepare and post
 
 journal entries
 
 </li>
 <li>
 Reconcile and maintain
 
 general ledger accounts
 
 </li>
 <li>
 Support
 
 month-end and year-end close
 
 </li>
 <li>
 Prepare
 
 financial statements
 
 and supporting schedules
 </li>
 <li>
 Research and resolve
 
 account discrepancies
 
 </li>
 <li>
 Assist with
 
 operational and financial audit fieldwork
 
 </li>
 <li>
 Perform
 
 data entry and financial analysis
 
 </li>
 <li>
 Support
 
 income tax preparation
 
 for individual, business, and non-profit clients (as assigned)
 </li>
 <li>
 Communicate clearly with clients and internal team members
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Experience with
 
 QuickBooks
 
 and general ledger accounting
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Ability to analyze issues and problem-solve independently
 </li>
 <li>
 Clear, professional communication skills
 </li>
 <li>
 Comfort working with multiple clients or entities
 </li>
 <li>
 Public accounting or small-business accounting experience preferred
 </li>
 </ul>
 
 
 
 
 
 Why Join J.R. Helms &amp; Associates
 
 
 <ul>
 <li>
 
 SIMPLE IRA with 3% company match
 
 </li>
 <li>
 Paid
 
 vacation, sick, and holiday time
 
 </li>
 <li>
 Paid
 
 continuing education
 
 , CPA exam support, and professional memberships
 </li>
 <li>
 Exposure to a wide range of industries and clients
 </li>
 <li>
 Opportunity to grow into
 
 senior and leadership roles
 
 </li>
 </ul>
 
 
 
 
 
 Compensation:
 
 
 
 Competitive salary range of
 
 $44,500&ndash;$81,000
 
 , based on experience, with opportunities for growth, professional development, and performance-based increases.
 
 
 
 
 
 
 Who This Role Is NOT For
 
 
 
 This role may
 
 not
 
 be a good fit if:
 
 <ul>
 <li>
 You&rsquo;re looking for a
 
 fully remote
 
 position
 </li>
 <li>
 Your experience is limited to
 
 AP/AR, payroll-only, or data-entry-only
 
 work
 </li>
 <li>
 You prefer highly
 
 repetitive, behind-the-scenes tasks
 
 with little client interaction
 </li>
 <li>
 You&rsquo;re seeking a
 
 senior leadership or management-level
 
 role at this time
 </li>
 </ul>
</div>

General Accountant (Staff Accountant / Bookkeeper)

University of Indianapolis

<div><h2 class="jobSectionHeader">Job Description</h2>
SUMMARY: The University of Indianapolis is seeking a dedicated and motivated full-time Assistant Track and Field Coach to support the operations of its intercollegiate athletics program. Reporting directly to the Head Coach, the Assistant Coach plays an integral role in the daily coaching, recruitment, and development of student-athletes, as well as in the administrative and operational functions of the program. The successful candidate will demonstrate a commitment to NCAA Division II standards, academic excellence, and the overall mission of UIndy Athletics. This position requires strong leadership, effective communication, and a passion for student-athlete development both in and out of the competitive arena. 
REQUIREMENTS/MINIMUM QUALIFICATIONS:
Education:<ul><li>
Bachelor&rsquo;s degree required.</li></ul> 
Experience:<ul><li>
Minimum of two years of experience in a coaching or teaching role/ prior knowledge in the respective sport as an athlete or other</li><li>
Demonstrated success in:<ul><li>
Recruiting student-athletes</li><li>
Player development</li><li>
Program organization</li></ul></li></ul> 
Skills &amp; Abilities:<ul><li>
Strong interpersonal and communication skills</li><li>
Excellent organizational and time management skills</li><li>
Knowledge of NCAA Division II rules and regulations (or a willingness to learn)</li><li>
Ability to mentor student-athletes and support academic and athletic development</li><li>
Preferred: Proficiency in film breakdown, practice planning, and performance analytics</li></ul>
Administrative Tasks:<ul><li>
Aid in the organization and maintenance of team equipment and facilities.</li><li>
Assist with video analysis and statistical tracking to evaluate team performance and opponent tendencies.</li><li>
Handle other administrative duties as assigned by the head coach.</li></ul>
Other Requirements:<ul><li>
Valid driver&rsquo;s license</li><li>
Willingness to travel as required</li><li>
Availability to work evenings and weekends as needed</li></ul> 
SUPERVISORY RESPONSIBILITIES: This position will assist in supervising and mentoring graduate assistants, student interns, and student workers.
ESSENTIAL FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul><li>Follow the guidance and direction of the Head Coach and athletic department leadership.</li><li>
Coach and actively lead and mentor student-athletes.</li><li>
Assist with the planning and execution of practices, individual training sessions, and competitive events.</li><li>
Recruit prospective student-athletes, including communication, evaluation, campus visits, and social media outreach in accordance with NCAA and GLVC regulations.</li><li>
Demonstrate respectful, ethical, and responsible behavior at all times.</li><li>
Abide by University policies, procedures, and rules, as well as NCAA and conference regulations.</li><li>
Perform employee responsibilities as outlined in employee handbooks and institutional policies.</li><li>
Demonstrate regular and predictable attendance and punctuality.</li><li>
Complete daily administrative tasks and special projects as assigned (e.g., credit card reconciliation, CARA logs, travel arrangements).</li><li>
Assist with teaching sport-specific fundamentals, techniques, and game strategies.</li><li>
Support the enforcement of team training rules and program standards.</li><li>
Help educate others on and promote the NCAA Division II Strategic Plan.</li><li>
Support the Head Coach in managing the program&rsquo;s budget and equipment inventory, including purchasing and storage.</li><li>
Foster a positive team culture focused on academic success, athletic performance, and personal development.</li></ul><h2 class="jobSectionHeader">
Company Description</h2>
Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
 
 
UIndy&rsquo;s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of &quot;Education for Service&quot; provides the foundation for our work to better our communities, both near and far.
 
 
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application! 
 
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.<h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Medical Insurance</li><li>
Vision Insurance</li><li>
Dental Insurance</li><li>
Life Insurance</li><li>
Tuition Discount</li><li>
Retirement Savings Plan - 403B</li><li>
Paid Vacation and Sick Time Accruals</li><li>
Paid Holiday time and additional University days off</li><li>
Employee Discounts &amp; Services</li><li>
Free Parking</li><li>
Onsite Health &amp; Wellness Center</li></ul>
For more information about the benefits of being a staff member at UIndy, visit our Benefits site.</div>

Full Time Assistant Coach Track and Field Coach- Sprints/ Hurdles/ Relays

Explore 47+ Bookkeeper administrative assistant in Indianapolis this May. Find roles across top companies and apply now to boost your career.

47 bookkeeper administrative assistant jobs In Indianapolis

Bookkeeper/Administrative Assistant

Bookkeeper/Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant to CEO

General Accountant (Staff Accountant / Bookkeeper)

Full Time Assistant Coach Track and Field Coach- Sprints/ Hurdles/ Relays