administrative assistant Jobs in Indianapolis

administrative assistant

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accounts receivable clerk Jobs in Indianapolis

accounts receivable clerk

accounts maintenance clerk

Spot

<div><div>Today's logistics marketplace is an ever-changing landscape where you can make your mark. Spot gives you the tools to tackle industry challenges for our partners. Here, initiative, drive, and teamwork form the basis for a rewarding, fast-paced career.</div>
About The Role: Collaborating closely with the Spot Sales Team and AR Billing Team, The Collections Associate reports to the Collections Team Lead and/or Collections Manager and is responsible for ensuring their assigned customer accounts remain current and accurately reflect all financial transactions. This position plays a critical role in managing the company's accounts receivable by actively pursuing outstanding customer payments and ensuring the timely collection of all receivables.
<div>
Ideal Candidate and Qualifications (Requirements): 
Candidates should have an accounting, finance, business management, or similar background. You will be highly detail oriented, possess strong communication and organization skills, and excel in a fast paced, high-volume environment. 
<ul><li>Associate's degree required, bachelor's degree preferred</li><li>2+ years of previous accounts receivable / collections experience in a fast paced, high-volume position in lieu of a degree</li><li>Prior logistics industry experience a plus</li><li>Intermediate to advanced computer knowledge required</li><li>Must be able to sit at a desk for extended periods</li><li>Full time, in office position</li></ul></div>
<div>
Responsibilities: 
<ul><li>Generate and distribute SOAs (Statement of Account) reflecting open invoices and balances due to assigned customers on a regular cadence</li><li>Utilize customer Transportation Management Systems (TMS) to obtain invoice status updates used to reconcile against internal records</li><li>Develop and maintain open lines of communication with assigned customer AP contacts to follow up on past due balances and secure payment commitments</li><li>Address customer inquiries and disputes related to outstanding balances, working closely with internal departments as needed to clarify issues and expedite resolution</li><li>Investigate and resolve instances related to unapplied cash, ensuring accurate and timely application of funds to the correct invoices</li></ul></div> 


NOTE: This position is on-site M-F at our downtown Indianapolis, IN office

#LI-ZH1<div>
Spot is built on relationships, combining 24/7 support with a proven, passionate, and dedicated team of logistics professionals. You can reach your true potential through the unlimited opportunities we offer. When you put in the effort, show initiative, solve problems, and build lasting client relationships, you earn respect and rewards. You'll also be a key component to the success of an industry leader. At Spot, we've never lost the entrepreneurial spirit that provides the foundation for our success.

Spot Freight, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Spot Freight is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a disability, you need a reasonable accommodation, please contact our Human Resources team to notify us of your request. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div></div>

Collections Associate

CommuniCare Health Services

<div>Job Address:
5226 East 82nd Street Indianapolis, IN 46250 
CommuniCare Health Services, a leading Healthcare provider with over 130 facilities in 7 states, is currently recruiting a Centralized Nursing Staff Scheduler / Call Off Specialist to support our Indianapolis facilities with staffing coordination.
QUALIFICATIONS &amp; EXPERIENCE REQUIREMENTS<ul><li>
High school graduate or G. E. D. equivalent</li><li>
Prior staff scheduling experience required</li></ul>
Benefits
As a CommuniCare employee you will enjoy competitive wages and PTO plans. We offer full time employees a menu of benefit options from life and disability plans to medical, dental, and vision coverage from quality benefit carriers. We also offer 401(k) with employer match and Flexible Spending Accounts.</div>

Centralized Nursing Staff Scheduler / Call Off Specialist

Ingredion

<div><div><h2 class="jobSectionHeader">Sr. Account Manager, Sweetener Sales</h2><h3 class="jobSectionHeader">
About Ingredion</h3>
Join Ingredion, where innovation impacts lives worldwide! Without even realizing it, you&rsquo;ve experienced our work in your favorite foods, beverages, and everyday products. As a global leader in ingredient solutions across more than 60 industries, we unlock the potential of nature to help customers succeed and consumers enjoy better experiences. We value diverse perspectives and share a purpose-driven culture focused on making life better.
Location: Remote &ndash; U.S. (Eastern time preferred) 
Workplace Type: Remote<h3 class="jobSectionHeader">
Impact</h3>
Ingredion is seeking a results‑driven sales professional to accelerate growth within our Sweetener Sales business across the U.S. and Canada. In this role, you will play a key part in strengthening customer partnerships, expanding market presence, and delivering value‑added sweetener solutions aligned with evolving consumer and customer needs.<h3 class="jobSectionHeader">
Role Summary</h3>
As Sr. Account Manager, Sweetener Sales, you will own and grow assigned customer accounts while driving profitable revenue and volume growth across Ingredion&rsquo;s sweetener portfolio. You will be responsible for strategic account management, pipeline development, and execution of sales plans in close collaboration with cross‑functional partners. 
This role reports to Sales Leadership within the Sweetener / Commercial organization.<h3 class="jobSectionHeader">
What You Will Do</h3><ul><li>
Execute against annual customer revenue, volume, and margin targets for assigned accounts</li><li>
Develop and manage strategic account plans that drive long‑term growth and customer value</li><li>
Build and maintain a strong sales pipeline by identifying new business opportunities and target applications</li><li>
Strengthen multi‑level customer relationships to gain insight into customer strategies, innovation plans, and market needs</li><li>
Drive sales of core and value‑added sweetener solutions through consultative selling</li><li>
Collaborate with Technical Service, R&amp;D, Marketing, Supply Chain, and Quality to deliver integrated customer solutions</li><li>
Lead commercial discussions, price negotiations, and contract execution in alignment with business objectives</li><li>
Monitor market trends, competitive activity, and customer brands to anticipate sweetener demand and opportunities</li></ul><h3 class="jobSectionHeader">
What You Will Bring</h3><ul><li>
Bachelor&rsquo;s degree in Business, Food Science, Marketing, or a related field</li><li>
7&ndash;10+ years of experience in B2B sales or account management, preferably within food ingredients or sweeteners</li><li>
Proven ability to manage strategic accounts and deliver sustainable, profitable growth</li><li>
Strong commercial acumen with experience in pricing, negotiations, and pipeline management</li><li>
Experience working in a remote, territory‑based sales role</li><li>
Proficiency with CRM tools and Microsoft Office applications</li></ul><h3 class="jobSectionHeader">
Who You Are</h3><ul><li>
Customer‑focused with a consultative and solutions‑oriented mindset</li><li>
Results‑driven and proactive in identifying and capturing new opportunities</li><li>
Comfortable engaging in both commercial and technical discussions</li><li>
Collaborative team player who works effectively in a matrixed environment</li><li>
Curious about food, beverage, and consumer trends impacting sweetener demand</li><li>
Willing to travel as needed to support customer and business needs</li></ul><h3 class="jobSectionHeader">
Why Join Ingredion?</h3>
At Ingredion, you&rsquo;ll grow your career while making a meaningful impact. We offer a competitive total rewards package, comprehensive benefits, and opportunities for learning, development, and advancement&mdash;within a culture that values innovation, collaboration, and purpose.
#LI-REMOTE 
#LI-RA1</div>
We are an equal opportunity employer and value diversity at our company. Ingredion seeks to provide a work environment that is free from harassment and discrimination. We will not tolerate any form of discrimination based on race, color, religion, age, gender, gender identity, gender expression, national origin, ancestry, handicap or disability&mdash;mental or physical&mdash;marital status, sexual orientation, veteran status, disability resulting from military service, or any other classification protected by law (&ldquo;protected classifications&rdquo;). We are committed to establishing and maintaining a work environment where everyone is treated with dignity and respect.
Ingredion provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, we will work with the applicant to meet the job applicant's accommodation needs.
Ingredion uses AI-enabled tools to support parts of the recruitment process, including resume screening and interview scheduling. These tools help match candidate skills to job requirements and streamline communication. All AI-assisted decisions are reviewed by our Talent Acquisition team to ensure fairness and compliance with applicable laws. By applying, you acknowledge that AI may be used to support your application journey.
Relocation Available:
Yes, Within Country
Pay Range:
$123,500.00-$164,700.00 Annual
This pay range is not a guarantee of compensation or salary. Final base salary will be determined based on several factors which may include but are not limited to responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data and applicable bargaining agreement (if any).
Incentive Compensation:
As a part of the total compensation package, this role may be eligible for the Ingredion Annual Incentive Plan or a role-specific commission/bonus.
Benefits:
Full-time roles are eligible for our comprehensive benefits package which includes medical, dental and vision coverage as well as a 401(k) plan with an competitive company match.</div>

Sr. Account Manager, Sweetener Sales

Geraci Law LLC

Geraci Law is America's largest bankruptcy law firm. Our motto is we're nice people doing nice things for nice people. Our focus is providing exceptional client service, managing client accounts, and ensuring customer satisfaction through effective communication.You will greet clients, operate remote access Zoom meetings, scan documents, draft legal papers, and answer phone inquiries, under attorney supervision. Area of practice is consumer bankruptcy.If you are ready to join the Geraci Law team to help folks change their lives for the better, submit your resume!You must have office skills and computer ability. Must be very organized, friendly, and ready to help Geraci Law clients! Visit https://www.infotapes.com/ for more information about Geraci Law. Must be able to pass strict background check.Job Type: Part-timePay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What makes you GREAT for this role?</li></ul>Work Location: In person

Legal Administrative Assistant - Indianapolis

Applied Industrial Technologies

<div>Applied Industrial Technologies is currently seeking an Account Specialist to join our team. In this role, you&rsquo;ll get to flex your muscles by planning, implementing, and executing target industry marketing programs. You&rsquo;ll help bring it all together as you call on engineers, maintenance, purchasing and others using your consultative selling approach to learn about your customers' applications and needs.
Along the way, you&rsquo;ll receive some of the industry&rsquo;s best benefits, unrivaled career development opportunities, and be a part of the best team in the industry. If you think you have what it takes we&rsquo;d love to hear from you &ndash; apply today!
 Responsibilities:
<ul><li>Perform a day to day review and processing of requisitions as assigned.</li><li>
Perform data order entry into AIT&rsquo;s and customer's systems to obtain quotes, issue purchase orders, and maintain the blanket purchase orders for the relevant business.</li><li>
Evaluate and resolve changes in part numbers through MSSR function, manufacturers or changes to fit, form, and function. Work with customer personnel to obtain approval of changes prior to material receipt. Notify customer of items that are obsolete or discontinued.</li><li>
Continually identify duplicate stock codes or product.</li><li>
Maintain lead times for those items on the look ahead.</li><li>
Work with service centers to collect information on weekly backlog and past due reports.</li><li>
Work with service centers and customers to expedite orders.</li><li>
Provide product sourcing assistance and continually pursue products within our scope of supply.</li><li>
Address specific problems as they relate to notifications.</li><li>
Work directly with warehouse personnel and service centers to resolve receiving issues</li><li>
Resolve, monitor, and track all product warranty issues with the service center.</li><li>
Track cost savings achieved by Applied and documented value add to our customers.</li></ul>
POSITION REQUIREMENTS
The ideal candidate will possess the following experience, traits, and skills as they join our team and help move us to the next level.<ul><li>
Equivalent to bachelor&rsquo;s degree in business, sales or marketing related fields</li><li>
3 to 5 years&rsquo; industry related work experience.</li><li>
Proven experience in developing new business, building repeat business, and managing a sales territory</li><li>
Relationship-building skills at all levels with customers and prospect organizations</li><li>
Hands-on product demonstrations for customers and prospects; mechanical aptitude</li><li>
Valid driver&rsquo;s license and satisfactory driving record are essential</li></ul>
Preferred:<ul><li>
Experience in a related field of Applied product &ndash; bearings, power transmission components, fluid power, general industrial supplies, etc.</li></ul>
Desired characteristics:<ul><li>
Self-starter, self-motivated, and willing to take on tasks of all types to get the job done</li></ul>
#LI-SB1
Founded in 1923, Applied Industrial Technologies (NYSE: AIT) is a leading value-added distributor and technical solutions provider of industrial motion, fluid power, flow control, automation technologies, and related maintenance supplies. Our leading brands, specialized services, and comprehensive knowledge serve MRO and OEM end users in virtually all industrial markets through our multi-channel capabilities that provide choice, convenience, and expertise.
Applied Industrial Technologies is built on a philosophy that puts people first. We are an equal opportunity employer, and we are committed to a workforce in which we enforce fair treatment and provide growth opportunities for everyone. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, genetics, religion, gender, marital status, physical or mental disability, or any other characteristic protected by applicable laws, regulations, and ordinances.</div>

Account Specialist

Gordon Flesch Company

<div>
 Offering an opportunity to be part of a high-performance team, enjoy exceptional benefits, and a supportive work-life balance, the Gordon Flesch Company is an employer of choice throughout WI, IL, IN, IA and OH. The Gordon Flesch Company strives to recognize and appreciate our associate&rsquo;s commitment, creativity, and the results they deliver every day for our customers and the community. Salary for this position is based on level of experience.
 
 
 
 In This Role You Will
 
 
 
 <ul>
 <li>
 Reinforce the positive image of the Gordon Flesch Company, especially while delivering equipment to our customers and prospects, by maintaining proper communication, attitude, and appearance conducive to company image at all times
 </li>
 <li>
 Work closely with our Inventory staff, Service department, and other associates as needed
 </li>
 <li>
 Safely load, unload, and secure the vehicle and cargo
 </li>
 <li>
 Provide professional, reliable, and safe delivery of equipment
 </li>
 <li>
 Operate company vehicles and delivery related tools in accordance with all safety policies
 </li>
 <li>
 Accurately complete all electronic paperwork and vehicle inspections on the tablet daily
 </li>
 <li>
 Stock and ship parts and/or supplies to our technicians and/or customers
 </li>
 <li>
 Verify product and serial numbers as well as device configurations
 </li>
 <li>
 Clear machine data and hard-drives as required
 </li>
 <li>
 Conduct general building maintenance
 </li>
 <li>
 Inspect the physical condition of the warehouse and equipment to ensure clean and safe working environment, including daily forklift inspections. Responsible for making maintenance and repair recommendations to Logistics Management
 </li>
 <li>
 Back up other departmental associate duties as needed
 </li>
 <li>
 Accurately and legibly complete all types of paperwork that relate to the position
 </li>
 <li>
 Perform duties related to the receiving process including damage inspection, unloading, and verification of the load
 </li>
 <li>
 Perform or participate in regular cycle counts of any inventory in the branch warehouse per established schedule and best practices
 
 
 </li>
 </ul>
 
 You Should Have
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Valid Driver&rsquo;s License
 </li>
 <li>
 Pre-employment DOT physical exam (unless already maintaining current certification)
 </li>
 <li>
 A current Fed Med (DOT) card in order to drive GFC vehicles with a GVWR of 10,000 lbs. or more (or the ability to obtain and maintain a Fed Med card)
 </li>
 <li>
 Ability to drive 16-26&rsquo; straight truck
 </li>
 <li>
 Ability to lift 75 pounds individually and push/lift 200+ pounds with assistance
 </li>
 <li>
 Ability to obtain and maintain forklift and stairclimber certification; certification administered by internal GFC certifier
 </li>
 <li>
 Ability to work in a fast-paced environment
 </li>
 <li>
 Ability to provide excellent customer service
 </li>
 <li>
 Working knowledge of Microsoft Outlook, Word, Excel, and other software as needed
 </li>
 <li>
 Demonstrated ability to use basic hand tools
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Available to work overtime with little or no advance notice
 
 
 </li>
 </ul>
 The Gordon Flesch Company offers Medical, Dental, Personal Time, Vacation Time, 401(k) and 401(k) match, a Wellness Program and many benefits! For full details of our Benefits Program please go to: www.gflesch.com/careers.
 
 
 Gordon Flesch Company is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
</div>

Warehouse Associate Delivery Driver

Heartland Dental

<div><div>Dental Front Office - Dental Reception - NW Indy 
Supporting our front office as a Business Assistant, you&rsquo;ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.
About Eagle Creek Dental Associates
Eagle Creek Dental Associates, like each Heartland Dental supported office, is unique to the community and the patients they serve.<ul><li>
Mon 9-6, Tues/Wed 9-5, Thurs 9-4 patient care hours, 8:30 office start</li><li>
Located west of 465, across from Target</li><li>
A fast paced, motivating environment, focused on patient care</li><li>
Beautiful office with state of the art technology and techniques</li></ul> 
Why Heartland Dental?
Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Dental Assistant, you&rsquo;ll work in an environment that encourages learning, team cohesion, and puts patients first.
Benefits:<ul><li>
Medical, prescription drug and vision insurance</li><li>
Free dental services for yourself and your dependents minus lab fees</li><li>
Life and disability insurance</li><li>
401(K) retirement plan</li><li>
6 paid holidays annually (after 90 days of employment), 2 weeks paid vacation (after one year of employment)</li><li>
Continuing education provided and endless growth opportunities</li></ul>
Heartland Dental was recently recognized by Newsweek for two awards: America&rsquo;s Greatest Workplaces and America&rsquo;s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards. 
Why Heartland Dental?
Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you&rsquo;ll work in an environment that encourages learning, team cohesion, and puts patients first.
</div><div>More about the role<ul><li>
Greet and welcome patients as they enter the office to create a great first impression of our team</li><li>
Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies</li><li>
Utilize Dentrix for patient scheduling and records</li><li>
Schedule and confirm appointments for multiple providers in the office</li><li>
File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
</li><li>Post insurance and patient payments and process accounts receivables</li><li>
Review treatment plan fees and payment options with patients</li><li>
Partner with the providers and team to implement Heartland Dental systems to optimize office potential</li></ul></div><div>
Minimum Qualifications<ul><li>
1+ years of dental front office experience
</li><li>1+ years of experience with insurance billing and accounts receivable</li><li>
Dentrix or other dental software experience</li><li>
Experience working in a fast-paced and customer-centric environment</li><li>
Excellent communication and organizational skills</li><li>
The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.</li></ul> 
Physical Requirements:<ul><li>
Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position</li><li>
Prolonged periods sitting at a desk and working on a computer</li><li>
Must be able to lift up to 15 pounds at times</li><li>
Availability to attend virtual training sessions (or in-person) periodically throughout the year</li><li>
As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL &amp; TN.</li></ul> 
Who is Heartland Dental?
Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve. 
At Heartland Dental, we&rsquo;re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.</div></div>

Dental Receptionist - Business Assistant

Explore 23+ Accounts maintenance clerk in Indianapolis this June. Find roles across top companies and apply now to boost your career.