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office coordinator

Octus

<div><div>Octus

Octus is a leading global provider of credit intelligence, data, and analytics. Since 2013, tens of thousands of professionals across hedge fund, investment banking, management consulting, and law firm verticals have come to rely on Octus to make better, faster, and more confident decisions in pace with the fast-moving credit markets.
 
For more information, visit: https://octus.com/

Working at Octus

Octus hires growth-minded innovators and trailblazers across the globe to drive our business and culture. Our core values &ndash; Action Oriented, Customer First Mindset, Effective Team Players, and Driven to Excel &ndash; define an organizational ethos that's as high-performing as it is human. Among other perks, Octus employees enjoy competitive health benefits, matched 401k and pension plans, PTO, generous parental leave, gym subsidies, educational reimbursements for career development, recognition programs, pet-friendly offices (US only), and much more. 
 
Role</div>
The Facilities Coordinator will be responsible for overseeing the daily administrative and operational functions of the new office build-out, and will transition to management of the finished office. This role requires a highly organized, proactive, and detail-oriented professional who can ensure a smooth, efficient, and positive working environment for all employees. The ideal candidate will be the central point of contact for office management, supplies, vendors, facilities and security. 
 
Responsibilities:
<ul>
<li>Manage the day-to-day of the new office construction</li>
<li>Work closely with all trades during the construction and post-construction phases</li>
<li>Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested</li>
<li>Oversee visitors to the office and ensure a friendly, personal experience</li>
<li>Ensure peak operations for the organization and implement preventive measures for potential issues</li>
<li>Implement policies and procedures, measure outcomes against standards, and improve operational flow</li>
<li>Coordinate internal and external resources, and cultivate relationships with vendors</li>
<li>Respond to requests and questions about office operations</li>
<li>Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and overseeing supplies and equipment</li>
<li>Oversee day-to-day office activities as main point of contact in reception area</li>
<li>Provide direct administrative support as needed, including scheduling appointments, meetings, and events; mailing and shipping packages; and updating office procedures</li>
<li>Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries and weekly lunches</li>
<li>Foster a culture of security awareness and compliance throughout the organization</li>
<li>Oversee the execution of security operations, including physical security, access control, and surveillance systems</li>
<li>Lead responses to security incidents, including conducting investigations and implementing corrective actions.</li>
</ul>
Requirements:
<ul>
<li>Previous Offices/Facility Management experience managing a similar or larger office size</li>
<li>Previous experience with an office build-out is preferred but not a requirement</li>
<li>Experience with reading plans is preferred but not a requirement</li>
<li>Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability</li>
<li>Proficiency with office applications, and aptitude for learning new software and systems</li>
<li>Ability to maintain confidentiality of company information</li>
<li>Must be legally authorized to work in the country where the position is located</li>
</ul><div>
Equal Employment Opportunity

Octus is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, pregnancy, veteran status, or any other legally protected status. We strive to create an inclusive and diverse work environment where all individuals are valued, respected, and treated fairly. We believe that diversity enriches our workplace and enhances our ability to innovate and succeed.</div></div>

Facilities Coordinator

Limton Group of Companies

Limton Group of Companies is currently hiring an Accounts Assistant to support day-to-day banking, administrative, and finance-related activities, ensuring accurate documentation, invoicing, and client coordination.Key Responsibilities:<ul><li>Handle routine bank-related work</li><li>Provide administrative support to the accounts/finance department</li><li>Assist in basic finance operations (no ledger maintenance)</li><li>Prepare and manage quotations</li><li>Coordinate with clients regarding invoices and documentation</li><li>Manage bills, receipts, and invoices</li><li>Prepare and issue invoices</li><li>Maintain and organize proper financial records and documents</li></ul>Requirements:<ul><li>Basic knowledge of accounts and finance</li><li>Strong documentation and organizational skills</li><li>Good communication and coordination abilities</li><li>Proficiency in MS Excel and office tools</li></ul>Mandatory Experience:<ul><li>Accounts Handling, Office adminstration, Sales &amp; Support Coordination</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Office Coridnator

Think Higher Consultants

Job description:We are looking for a Front Desk Officer to join our team. The ideal candidate will provide administrative support to ensure smooth office operations, including coordinating activities, managing correspondence, and supporting the team with clerical tasks. The role requires strong English communication skills, proficiency in MS Word, and a minimum of two years of relevant experience.Key Responsibilities:<ul><li>Provide general administrative and clerical support such as mailing, scanning, and copying documents.</li><li>Take regular follow-ups from clients and ensure timely communication and response to their queries.</li><li>Prepare, manage, and file official documents and reports using MS Word.</li><li>Assist in the planning and execution of office activities, meetings, and events.</li><li>Handle incoming calls, emails, and other communications professionally and promptly.</li><li>Maintain accurate records of office expenses, client interactions, and other important documentation.</li><li>Support team members in day-to-day tasks, including managing appointments, schedules, and travel arrangements.</li><li>Assist in the on boarding process for new employees, including preparing necessary documentation and coordinating orientation sessions.</li><li>Manage office supplies and inventory, ensuring that the office is stocked with necessary materials.</li><li>Coordinate with vendors and service providers for office maintenance and supplies.</li><li>Assist in the preparation of reports and presentations for management.</li></ul>Qualifications:<ul><li>Bachelor's degree in Education or a related field.</li><li>Minimum of 2 years of experience in a similar administrative role.</li><li>Proficiency in MS Word and other MS Office applications.</li><li>Excellent verbal and written communication skills.</li><li>Strong organisational and time management skills.</li><li>Attention to detail and the ability to multitask effectively.</li></ul>Job Type: Full-timeWork Location: In person

Front Desk Officer

Titanium Alliance Builders

Qualifications: (Must Read)<ul><li>Intermediate - Bachelors</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and handle multiple tasks simultaneously.</li></ul>Key Responsibilities:<ul><li>Invoicing and Documentation: Ensure/review and maintain accurate invoices and related records, regularly update records(e.g., filing scanning, data entry) to reflect current transactions and activities.</li><li>Coordination and Communication: Confidently coordinate tasks with colleagues, address and resolve documentation-related inquiries and discrepancies. Provide updates to the management team as required.</li><li>Document Management: Prepare and manage correspondence, reports, and other documents as requested. Identify and suggest improvements in documentation and invoicing processes, Implement best practices to enhance efficiency.</li></ul>Note: This is a full time job (9am to 6pm) Monday To Friday Job Location : Blue Area Islamabad Job Type: Full-timePay: Rs37,000.00 - Rs44,000.00 per monthWork Location: In person

Documentation Coordinator - (Female) (Blue Area Islamabad)

MUSTAFA DEVELOPERS

Mustafa Construction is seeking a proactive and well-connected Admin Officer with strong liaison experience to join our team at our DHA Phase 2 Islamabad office.Key Responsibilities:<ul><li>Manage administrative operations and office coordination</li><li>Handle liaison with government departments, regulatory authorities, and external stakeholders</li><li>Maintain documentation, permits, and compliance records</li><li>Coordinate with vendors, contractors, and internal departments</li><li>Support management in day-to-day operational matters</li></ul>Requirements:<ul><li>BBA/MBA from a recognized institution</li><li>3&ndash;4 years of experience in a similar administrative/liaison role</li><li>Strong communication and relationship-management skills</li><li>Knowledge of official procedures and documentation handling</li><li>Ability to work independently and manage multiple tasks</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs85,000.00 per monthWork Location: On the road

Admin Officer (Liaison) – Mustafa Construction, DHA Phase 2 Islamabad

Creative IT Park

Job Title: Assistant Social Media Coordinator (Female)Location: Islamabad (Onsite) Timings: 10:00 AM &ndash; 6:00 PM (Monday to Saturday)Job Description: We are looking for a creative, organized, and motivated Assistant Social Media Coordinator (Female) to join our team. This is a full-time onsite role for someone who can support daily social media operations and community engagement.Key Responsibilities:<ul><li>Assist in planning, creating, and scheduling social media content</li><li>Respond to messages, comments, and customer inquiries promptly</li><li>Coordinate with the design team for graphics and posts</li><li>Monitor trends and suggest content ideas</li><li>Support social media campaigns and promotions</li><li>Maintain records of posts, leads, and engagement</li></ul>Requirements:<ul><li>Intermediate/Bachelor&rsquo;s degree (Marketing, Media, or related field preferred)</li><li>Basic knowledge of Facebook, Instagram, TikTok, etc.</li><li>Good communication skills in Urdu &amp; English</li><li>Basic computer skills (MS Office, Canva, etc.)</li><li>Fresh candidates are encouraged to apply</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Opportunity to learn and grow</li></ul>Job Type: Full-timeWork Location: In person

Assistant Social Media Coordinator (Female)

Creativelogicx

Responsibilities<ul><li>Manage all guests, ensure proper entry procedures and maintain a complete visitor log record.</li><li>Issue gate passes for all company assets and inventory moving in or out of the premises. Maintain accurate and up-to-date records of all gate passes issued.</li><li>Coordinate reservations of conference and meeting rooms upon request.</li><li>Monitor attendance records of all NMS staff and resolve attendance-related issues. Process overtime and staff claims and Ensure NMS staff maintain proper uniform standards and personal hygiene.</li><li>Conduct regular inspections of office premises, ensure all office equipment, furniture, and facilities are operational, maintain inspection records, and report and coordinate repair and maintenance activities with concerned departments or vendors.</li><li>Maintain and regularly update a directory of important telephone numbers, including Hospitals and emergency services, Police stations and Rescue services, Building management, Utility, etc.</li><li>Maintain records of all incoming and outgoing couriers, including heavy shipments. Monitor consumption levels and report requirements to avoid shortages.</li><li>Conduct daily morning inspections to ensure office cleanliness as per company standards.</li></ul>Requirements<ul><li>Bachelor degree in Arts, Business Administration or a similar field.</li><li>Proven 3-4 years experience as a Front Desk Officer or similar role</li><li>Excellent communication and interpersonal skills</li><li>Proficient in Microsoft Office Suite</li><li>Ability to multitask and work efficiently in a fast-paced environment</li><li>A professional appearance and demeanor</li><li>Female candidates will be preferred for this role.</li></ul>Job Type: Full-timeWork Location: In person

Explore 271+ Office coordinator in Islamabad this March. Find roles across top companies and apply now to boost your career.

271 office coordinator jobs In Islamabad

Facilities Coordinator

Office Coridnator

Front Desk Officer

Documentation Coordinator - (Female) (Blue Area Islamabad)

Admin Officer (Liaison) – Mustafa Construction, DHA Phase 2 Islamabad

Assistant Social Media Coordinator (Female)

Front Desk Officer