admin assistant

female office assistant Jobs in Islamabad

female office assistant

hr coordinator

office coordinator

Impact Business Technologies

Position: Office CoordinatorLocation: IslamabadExperience Required: 2+ YearsWe are looking for a dedicated and organized Office Coordinator to join our team. The ideal candidate will play a key role in ensuring the smooth and efficient day-to-day operations of the office while supporting administrative and coordination activities across departments.Key ResponsibilitiesOffice Coordination<ul><li>Coordinate with different departments to ensure smooth communication and workflow.</li><li>Assist in maintaining an organized and productive office environment.</li></ul>Record Management<ul><li>Maintain accurate records of documents, correspondence, and important files.</li><li>Ensure proper documentation, filing, and secure storage of records.</li></ul>Documentation Support<ul><li>Assist in the preparation of technical documents, tenders, quotations, and reports.</li><li>Ensure all documents follow proper formatting and quality standards.</li></ul>Office Administration<ul><li>Manage office supplies and ensure timely procurement.</li><li>Maintain office equipment and coordinate maintenance when required.</li><li>Schedule meetings, appointments, and support general administrative tasks.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree (BBA, B.Com or equivalent).</li><li>Minimum 2 years of experience in office coordination, administration, or a related role.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with attention to detail and multitasking ability.</li></ul>Interested candidates may apply via LinkedIn or share their CV at madiha.suhail@ibs.biz.pk.Job Type: Full-timePay: Rs55,000.00 - Rs60,000.00 per monthWork Location: In person

Office Coordinator

Decimal Solution

Decimal Solution is a dynamic and growing organization dedicated to providing innovative technology solutions and consulting services. We are looking for a highly organized and detail-oriented HR &amp; Admin Assistant to join our team and ensure the smooth operation of our daily administrative functions and human resources processes.The Role We are seeking a proactive individual who thrives in a dual-function role. You will be the backbone of our office, handling everything from recruitment coordination and employee records to office supply management and document preparation. This role requires a candidate who is exceptionally skilled with Word and Spreadsheets, as you will be using these tools daily to create reports, manage data, and streamline our processes at Decimal Solution.Key ResponsibilitiesHuman Resources:<ul><li>Coordinate the full recruitment cycle for Decimal Solution: post job ads, screen resumes, schedule interviews, and conduct reference checks.</li><li>Manage the onboarding process for new hires, including preparing offer letters, employment contracts, and induction schedules.</li><li>Maintain and update accurate employee records and HR databases (both physical and digital).</li><li>Assist in processing payroll by tracking attendance, leave balances, and overtime.</li><li>Support the performance management process by preparing documentation and tracking review dates.</li></ul>Administration &amp; Office Management:<ul><li>Oversee general office operations, including managing office supplies, equipment maintenance, and vendor relationships.</li><li>Prepare, format, and proofread a wide range of documents, reports, and presentations using Microsoft Word.</li><li>Utilize advanced spreadsheet skills (Excel/Google Sheets) to maintain logs (e.g., asset registers, leave tracking), analyze data, and create clear, organized reports with formulas and pivot tables.</li><li>Handle incoming and outgoing correspondence (mail, emails, phone calls).</li><li>Assist in organizing company meetings, events, and travel arrangements.</li><li>Ensure compliance with company policies and data protection regulations.</li></ul>Qualifications &amp; Requirements<ul><li>Proven experience in an HR, Administrative, or Office Coordinator/Assistant role.</li><li>Must possess advanced skills in Microsoft Word (formatting documents, templates, mail merges) and Spreadsheet software (advanced formulas, pivot tables, data analysis) to create efficient reports and manage company data.</li><li>Strong understanding of HR processes (recruitment, onboarding, leave policies) is highly desirable.</li><li>Excellent organizational skills and the ability to multitask and prioritize in a fast-paced environment.</li><li>High level of integrity and discretion when handling confidential information.</li><li>Strong written and verbal communication skills.</li></ul>For more information, visit our website: www.decimalsolution.comPay: Rs25,000.00 - Rs60,000.00 per monthAbility to commute/relocate:<ul><li>Islamabad I-8/4: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Intermediate (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

HR & Admin Assistant (Full Time, On-site, I-8/4 Islamabad)

FGT General Trading LLC

We Are Hiring: Front Desk Officer / Receptionist (Female)Location: Islamabad &ndash; Blue Area (On-Site) Salary: PKR 40,000 per month Working Hours: 9 Hours per Day Work Schedule: 5.5 Days per Week Joining: Immediate HiringAbout the RoleWe are seeking a professional, well-presented, and confident Female Front Desk Officer / Receptionist to manage our front desk operations and serve as the first point of contact for visitors and clients.The ideal candidate should possess excellent communication skills, strong organizational abilities, and a professional attitude to ensure a welcoming and efficient office environment.Key Responsibilities<ul><li>Greet and assist visitors, clients, and staff in a courteous and professional manner</li><li>Manage incoming phone calls and direct them to the relevant departments</li><li>Maintain visitor records and front desk documentation</li><li>Coordinate meeting room bookings and visitor appointments</li><li>Handle basic administrative and clerical tasks</li><li>Ensure the reception area remains organized, presentable, and welcoming</li><li>Assist different departments with general office coordination when required</li></ul>Requirements<ul><li>Female candidate only</li><li>Excellent communication and interpersonal skills</li><li>Basic computer knowledge (MS Office, Email, Internet)</li><li>Professional appearance and positive attitude</li><li>Strong organizational and multitasking abilities</li><li>Prior receptionist / front desk / administrative experience will be an advantage</li></ul>How to Apply Interested candidates may send their updated CV via whtsapp message or email at: 03336665408Pay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

Receptionist female (2 years experience)

Almaymaar

Position Name: Front Desk OfficerLocation: G-6 IslamabadJob Type: Full-Time (On-Site)Company: AlmaymaarPosition Summary:The Front Desk Officer serves as the face of Almaymaar, responsible for creating a welcoming environment and managing the front office operations efficiently. This role includes greeting visitors, handling incoming calls, managing correspondence, and providing administrative support to various departments as required.Key Responsibilities:&middot; Greet and welcome visitors and clients in a professional and courteous manner.&middot; Maintain a clean and organized front desk area to reflect a professional image of the company.&middot; Answer and direct incoming phone calls promptly and efficiently.&middot; Handle incoming and outgoing correspondence (courier, mail, email).&middot; Maintain visitor logbook and issue visitor badges as required.&middot; Coordinate with office boys for tea/refreshments and cleanliness of meeting rooms.&middot; Schedule appointments, meetings, and conference room bookings.&middot; Assist in the preparation and management of front desk-related documents, forms, and reports.&middot; Maintain office supplies inventory and inform the Admin Department for replenishment.&middot; Provide administrative support to HR, Admin, and other departments as needed.&middot; Ensure adherence to company protocols and security policies for visitor handling.Requirements:&middot; Bachelor&rsquo;s Degree in Business Administration or any relevant field.&middot; 1&ndash;3 years of relevant experience in front desk, receptionist, or customer service role.&middot; Excellent verbal and written communication skills.&middot; Strong interpersonal and customer service skills.&middot; Proficient in MS Office (Word, Excel, Outlook).&middot; Well-groomed, presentable, and professional demeanor.&middot; Multitasking and time management capabilities.&middot; Ability to work under pressure and handle emergencies effectively.&middot; Punctual and responsible with a positive attitude.&middot; Team player with a willingness to support colleagues.&middot; Fluent in English and Urdu.Job Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

Female Front Desk Officer

Creative IT Park

We are looking for a female HR &amp; Project Coordinator to join our team. The role involves managing HR tasks, recruitment, employee coordination, and assisting in project management and team follow-ups.Requirements:&bull;⁠ ⁠Bachelor&rsquo;s degree in HR/Business or related field&bull;⁠ ⁠1&ndash;3 years experience in HR or project coordination&bull;⁠ ⁠Strong communication and organizational skills&bull;⁠ ⁠Good command of MS OfficeJob Type: Full-timeWork Location: In person

HR & Project Coordinator (Female Only)

Win Win Marketing & Developers SMC Pvt. Ltd

Job Title: HR CoordinatorCompany: Win Win Marketing (Real Estate) Location: Blue area, IslamabadJob SummaryWin Win Marketing is looking for a proactive and organized HR Coordinator to support recruitment, employee relations, and overall HR operations. The ideal candidate must have hands-on HR experience, strong coordination skills, and the ability to manage recruitment processes efficiently in a fast-paced real estate environment.Key Responsibilities1. Recruitment &amp; Talent Coordination<ul><li>Coordinate with department heads to identify staffing needs.</li><li>Post job ads, screen CVs, and shortlist candidates.</li><li>Plan and schedule interviews with management.</li><li>Conduct initial screening interviews.</li><li>Maintain candidate database and recruitment records.</li><li>Assist in preparing offer letters and employment contracts.</li><li>Ensure smooth onboarding of new hires.</li></ul>2. HR Operations &amp; Administration<ul><li>Maintain and update employee files and records (filing &amp; documentation).</li><li>Ensure proper documentation of attendance, leaves, and HR data.</li><li>Support payroll coordination by providing required HR data.</li><li>Assist in drafting HR letters (confirmation, warning, experience letters etc.).</li><li>Ensure company policies are communicated and followed.</li></ul>3. Employee Relations &amp; Support<ul><li>Act as a point of contact for employee queries.</li><li>Support conflict resolution in coordination with supervisors.</li><li>Assist in performance appraisal coordination.</li><li>Help organize employee engagement and training activities.</li></ul>4. Compliance &amp; Reporting<ul><li>Ensure compliance with labor laws and company policies.</li><li>Generate basic HR reports for management.</li><li>Support HR projects and audits when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years of relevant HR experience (Real Estate experience preferred).</li><li>Strong knowledge of recruitment processes and interview coordination.</li><li>Experience in CV screening, interview planning, and employee filing system.</li><li>Good understanding of HR documentation and labor laws.</li><li>Proficiency in MS Office (Excel, Word).</li><li>Strong communication and coordination skills.</li><li>Ability to handle confidential information professionally.</li></ul>Key Skills<ul><li>Recruitment Coordination</li><li>Interview Planning &amp; Scheduling</li><li>HR Documentation &amp; Filing</li><li>Communication &amp; Interpersonal Skills</li><li>Time Management</li><li>Problem-Solving</li></ul>Pay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

HR Coordinator

Falcon steel mills

Job TitleCoordinator to Director &ndash; Sales &amp; MarketingDepartmentSales &amp; MarketingReports ToDirector &ndash; Sales &amp; MarketingJob SummaryThe Coordinator to Director &ndash; Sales &amp; Marketing will provide administrative, operational, and strategic coordination support to the Director in managing sales and marketing activities related to construction materials including steel bars. The role involves communication with clients, coordination with sales teams, preparation of reports, and ensuring smooth execution of sales strategies and marketing initiatives.Key Responsibilities1. Coordination &amp; Administrative Support<ul><li>Assist the Director Sales &amp; Marketing in daily operational and administrative tasks.</li><li>Schedule meetings, prepare agendas, and maintain records of sales and marketing activities.</li><li>Coordinate between sales teams, marketing department, logistics, and management.</li></ul>2. Sales Support<ul><li>Maintain and update sales databases, client records, and lead tracking systems.</li><li>Prepare quotations, proposals, and follow-up communications with customers.</li><li>Assist in managing inquiries related to construction materials such as steel bars, cement, and related products.</li></ul>3. Market &amp; Client Management<ul><li>Communicate with contractors, builders, dealers, and distributors regarding product availability and pricing.</li><li>Conduct basic market research and competitor analysis in the construction materials sector.</li><li>Help identify new potential customers and business opportunities.</li></ul>4. Reporting &amp; Documentation<ul><li>Prepare daily, weekly, and monthly sales reports for the Director.</li><li>Monitor sales performance and maintain proper documentation of orders and contracts.</li><li>Assist in preparing presentations and strategic reports for management.</li></ul>5. Marketing Coordination<ul><li>Coordinate marketing campaigns, promotional materials, and product information distribution.</li><li>Support participation in industry exhibitions, meetings, and promotional events.</li></ul>6. Internal Communication<ul><li>Ensure smooth communication between sales team, production department, and logistics regarding order status and delivery schedules.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, Commerce, or related field.</li><li>MBA (Marketing) will be an advantage.</li></ul>Experience<ul><li>2&ndash;5 years of experience in sales coordination, preferably in construction materials, steel, or building products industry.</li></ul>Key Skills<ul><li>Strong communication and coordination skills</li><li>Knowledge of construction materials market (especially steel bars)</li><li>Proficiency in MS Office (Excel, Word, PowerPoint)</li><li>Report preparation and documentation skills</li><li>Ability to manage multiple tasks and deadlines</li><li>Client handling and follow-up skills</li></ul>Preferred Attributes<ul><li>Understanding of local construction market and dealer networks</li><li>Ability to work closely with senior management</li><li>Strong organizational and problem-solving skills</li></ul>Job Type: Full-timePay: From Rs50,000.00 per month

coordinator to director sales and marketing

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