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office coordinator

Provox Global Solutions

We are hiring an Office Coordinator to support a US-based assisted living operator. The primary focus of this role is accounts receivable and accounts payable &mdash; weekly insurance claim submission through Managed Care Organization (MCO) portals, vendor payment management, and accurate financial record-keeping. A secondary focus is supporting payroll preparation, reviewing staff schedules to prevent overtime, and conducting proactive outreach to MCOs when resident vacancies arise.This is a high-ownership role for a detail-oriented, self-directed individual who can manage recurring financial workflows independently, communicate professionally in English with US-based managers and payers, and maintain consistency across a small but critical set of responsibilities.Primary ResponsibilitiesAccounts Receivable (Insurance Billing)<ul><li>Prepare and submit weekly insurance claims for all residents through MCO web portals, ensuring accuracy of resident data, service dates, and billing codes.</li><li>Track claim status, follow up on pending or denied claims, and coordinate resubmissions as needed.</li><li>Maintain a clean claim log with submission dates, payer references, and payment status.</li></ul>Accounts Payable<ul><li>Process vendor invoices &mdash; utilities, service providers, supplies &mdash; ensuring timely payment and proper coding.</li><li>Reconcile vendor accounts and flag discrepancies for client review.</li><li>Maintain organized digital records of invoices, payment confirmations, and vendor correspondence.</li></ul>Financial Record-Keeping<ul><li>Maintain accurate books in the client's accounting system (QuickBooks or equivalent).</li><li>Perform monthly reconciliations (bank, credit card, vendor accounts).</li><li>Prepare monthly and quarterly P&amp;L statements and basic variance commentary.</li><li>Support month-end close activities in coordination with the client's external accountant.</li></ul>Secondary ResponsibilitiesPayroll Preparation<ul><li>Collect and verify employee hours from on-site facility administrators on a bi-weekly or weekly cadence.</li><li>Compile the payroll file (Excel) with regular hours, overtime, and any adjustments.</li><li>Submit the completed file to the client's external accountant for processing.</li></ul>Schedule Oversight<ul><li>Review staff schedules prepared by each facility's on-site administrator before finalization.</li><li>Identify projected overtime and flag for adjustment with the relevant admin; ensure schedules stay within approved hour budgets.</li><li>Track overtime trends and report weekly to the client.</li></ul>Occupancy Outreach<ul><li>When a resident vacancy occurs, proactively reach out to MCO placement coordinators via email and phone follow-up to signal availability.</li><li>Maintain a simple contact database of MCO placement contacts and track outreach activity.</li><li>Provide weekly updates to the client on outreach progress and pipeline.</li></ul>Must-Have Qualifications<ul><li>3+ years of experience in bookkeeping, AR/AP, or similar financial administration role.</li><li>Working knowledge of QuickBooks (or comparable accounting software) and strong Excel skills.</li><li>Demonstrated experience submitting claims or processing invoices through online web portals.</li><li>Excellent written and spoken English &mdash; comfortable with professional email and phone communication with US-based contacts.</li><li>Strong attention to detail, organizational skills, and ability to manage recurring deadlines without supervision.</li><li>Willingness and ability to consistently work US Central Time hours.</li></ul>Preferred Qualifications<ul><li>&bull; Experience with US healthcare billing, Medicaid/MCO claims, or assisted living/long-term care operations.</li><li>&bull; Familiarity with payroll file preparation for US employers.</li><li>&bull; Prior experience in a staff augmentation or outsourced back-office role for US clients.</li><li>&bull; Commerce, Finance, or Accounting degree.</li></ul>What Success Looks Like<ul><li>&bull; By Day 30: 100% of weekly insurance claims submitted on schedule with &lt;5% denial/rework rate.</li><li>&bull; By Day 60: AP aging kept under 30 days; vendor disputes resolved proactively.</li><li>&bull; By Day 90: Monthly close delivered within 5 business days; zero payroll submission delays; overtime reduced through schedule review.</li><li>&bull; Ongoing: Client trusts the coordinator as the single operational owner of AR/AP and is actively using the outreach function to support occupancy.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>This is an onsite-based position, and the shift timings are from 7 PM to 4 AM Pakistan Time. Are you comfortable with this?</li></ul>Experience:<ul><li>Accounts Payable: 2 years (Required)</li><li>Accounts Receivable : 2 years (Required)</li><li>Financial Record-Keeping: 2 years (Required)</li></ul>Work Location: In person

Office Coordinator – AP & AR

We are hiring an Office Coordinator to support a US-based assisted living operator. The primary focus of this role is accounts receivable and accounts payable &mdash; weekly insurance claim submission through Managed Care Organization (MCO) portals, vendor payment management, and accurate financial record-keeping. A secondary focus is supporting payroll preparation, reviewing staff schedules to prevent overtime, and conducting proactive outreach to MCOs when resident vacancies arise.This is a high-ownership role for a detail-oriented, self-directed individual who can manage recurring financial workflows independently, communicate professionally in English with US-based managers and payers, and maintain consistency across a small but critical set of responsibilities.Primary ResponsibilitiesAccounts Receivable (Insurance Billing)<ul><li>Prepare and submit weekly insurance claims for all residents through MCO web portals, ensuring accuracy of resident data, service dates, and billing codes.</li><li>Track claim status, follow up on pending or denied claims, and coordinate resubmissions as needed.</li><li>Maintain a clean claim log with submission dates, payer references, and payment status.</li></ul>Accounts Payable<ul><li>Process vendor invoices &mdash; utilities, service providers, supplies &mdash; ensuring timely payment and proper coding.</li><li>Reconcile vendor accounts and flag discrepancies for client review.</li><li>Maintain organized digital records of invoices, payment confirmations, and vendor correspondence.</li></ul>Financial Record-Keeping<ul><li>Maintain accurate books in the client's accounting system (QuickBooks or equivalent).</li><li>Perform monthly reconciliations (bank, credit card, vendor accounts).</li><li>Prepare monthly and quarterly P&amp;L statements and basic variance commentary.</li><li>Support month-end close activities in coordination with the client's external accountant.</li></ul>Secondary ResponsibilitiesPayroll Preparation<ul><li>Collect and verify employee hours from on-site facility administrators on a bi-weekly or weekly cadence.</li><li>Compile the payroll file (Excel) with regular hours, overtime, and any adjustments.</li><li>Submit the completed file to the client's external accountant for processing.</li></ul>Schedule Oversight<ul><li>Review staff schedules prepared by each facility's on-site administrator before finalization.</li><li>Identify projected overtime and flag for adjustment with the relevant admin; ensure schedules stay within approved hour budgets.</li><li>Track overtime trends and report weekly to the client.</li></ul>Occupancy Outreach<ul><li>When a resident vacancy occurs, proactively reach out to MCO placement coordinators via email and phone follow-up to signal availability.</li><li>Maintain a simple contact database of MCO placement contacts and track outreach activity.</li><li>Provide weekly updates to the client on outreach progress and pipeline.</li></ul>Must-Have Qualifications<ul><li>3+ years of experience in bookkeeping, AR/AP, or similar financial administration role.</li><li>Working knowledge of QuickBooks (or comparable accounting software) and strong Excel skills.</li><li>Demonstrated experience submitting claims or processing invoices through online web portals.</li><li>Excellent written and spoken English &mdash; comfortable with professional email and phone communication with US-based contacts.</li><li>Strong attention to detail, organizational skills, and ability to manage recurring deadlines without supervision.</li><li>Willingness and ability to consistently work US Central Time hours.</li></ul>Preferred Qualifications<ul><li>Experience with US healthcare billing, Medicaid/MCO claims, or assisted living/long-term care operations.</li><li>Familiarity with payroll file preparation for US employers.</li><li>Prior experience in a staff augmentation or outsourced back-office role for US clients.</li><li>Commerce, Finance, or Accounting degree.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>This is an onsite-based position, and the shift timings are from 7 PM to 4 AM Pakistan Time. Are you comfortable with this?</li></ul>Experience:<ul><li>Accounts Payable: 2 years (Required)</li><li>Accounts Receivable : 2 years (Required)</li><li>Financial Reporting: 2 years (Required)</li></ul>Work Location: In person

AP & AR Specialist

Security Investment Bank

Office Assistant &ndash; Islamabad Office<ul><li>Provide administrative and clerical support including filing, record keeping, and document handling.</li><li>Assist in office coordination, meeting arrangements, and maintaining office supplies.</li><li>Handle incoming/outgoing correspondence, emails, and courier dispatch.</li><li>Support accounts and HR functions with basic data entry and documentation tasks.</li></ul>Ensure cleanliness, organization, and smooth day-to-day office operations.Work Location: In person

Office Assistant – Islamabad Office

We are hiring an experienced Dental Billing Coordinator to support a multi-location dental group based in Texas. Our client operates approximately 20 offices on Dentrix Enterprise transitioning to Curve. The successful candidates will be embedded with the client&rsquo;s billing function and will report directly to the client&rsquo;s Billing Manager.This is not a back-office data entry role. The Billing Coordinator is accountable for the full revenue cycle &mdash; from claim creation through submission, posting, denials, appeals, and AR follow-up. The work is methodical, detail-driven, and measured against clear performance KPIs. Candidates who have been held to numerical targets in past roles and can speak fluently to those numbers will stand out.What You Will Do<ul><li>Own end-to-end billing for assigned offices and providers, from claim creation through final adjudication and payment posting.</li><li>Bill out all claims within 48 hours of date of service</li><li>Submit clean claims through the clearinghouse, including correct CDT coding, appropriate narratives, and required attachments (x-rays, perio charts, intraoral images).</li><li>Post insurance payments accurately, including ERA reconciliation, contractual write-offs, adjustments, and triggering of secondary claims.</li><li>Work the AR aging report on a strict cadence &mdash; no claim over 30 days untouched, with priority focus on the 60+ and 90+ day buckets.</li><li>Manage denials and rejections methodically: investigate the root cause, correct the underlying issue, and submit timely appeals with supporting documentation.</li><li>Communicate professionally and promptly with office staff and providers when missing information, coding clarifications, or clinical narratives are needed.</li><li>Track and report individual performance against committed KPIs (clean claim rate, days in AR, percentage of AR over 90 days, net collection ratio, write-off accuracy).</li><li>Identify recurring issues &mdash; payer-specific quirks, coding errors, documentation gaps &mdash; and escalate them with proposed solutions.</li><li>Maintain compliance with HIPAA and all relevant patient data handling protocols.</li></ul>Required Qualifications<ul><li>Minimum 3 years of hands-on US dental billing experience, including end-to-end ownership of the revenue cycle (not just one slice such as posting or verification).</li><li>Strong working knowledge of dental Medicaid billing &mdash; eligibility rules, prior authorization requirements, fee schedules, and common denial patterns.</li><li>Working knowledge of Medicare Advantage dental benefits and the differences between Advantage plans and traditional commercial PPOs.</li><li>Demonstrated ability to talk specifically about past performance through KPIs &mdash; collection percentage, write-off percentage, days in AR, clean claim rate, denial rate. Candidates who cannot speak to numbers from prior roles will not be considered.</li><li>Proficiency with at least one major dental practice management system (Dentrix, Dentrix Enterprise, Eaglesoft, Open Dental, or Denticon).</li><li>Comfortable working within a major dental clearinghouse (Claim.MD, DentalXChange, Vyne Trellis, or equivalent).</li><li>Strong written and verbal English communication skills &mdash; this role interacts directly with US-based providers, office managers, and the client's billing manager on a daily basis.</li><li>Ability and willingness to work the 6:00 PM to 3:00 AM PKT shift to align with US Central Time business hours.</li><li>High attention to detail, methodical work habits, and disciplined follow-up &mdash; these are the three qualities that separate strong billers from average ones.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>This is an onsite-based position, and the shift timings are from 6:00 PM to 3:00 AM PKT to align with US Central Time business hours. Are you comfortable with this?</li></ul>Experience:<ul><li>Dentrix : 1 year (Required)</li><li>Dental Billing : 1 year (Required)</li><li>AR: 1 year (Required)</li></ul>Work Location: In person

Dental Billing Specialist

Abbas Digital Agency

Abbas Digital Agency is looking for a results-driven Digital Ads Manager &amp; Client Coordinator to join our growing team. This role is ideal for someone who can manage high-performing ad campaigns, communicate confidently with clients, and contribute to business growth by converting leads into sales.This is a full-time, in-office position based in Banigala, Islamabad.Key Responsibilities<ul><li>Manage and optimise advertising campaigns on Google, Meta (Facebook/Instagram), and TikTok</li><li>Communicate with clients to understand their goals and provide regular updates</li><li>Coordinate with internal teams including Web Development, App Development, and SEO</li><li>Generate, qualify, and convert leads into paying clients</li><li>Monitor campaign performance and improve ROI</li><li>Maintain strong client relationships and ensure satisfaction</li></ul>Requirements<ul><li>Basic to intermediate experience in digital advertising (Google Ads, Meta Ads, or TikTok Ads)</li><li>Strong communication and client handling skills</li><li>Ability to manage multiple projects and meet deadlines</li><li>Sales mindset with the ability to close deals</li><li>Basic understanding of marketing funnels and lead generation</li><li>Fresh candidates with strong learning ability are encouraged to apply</li></ul>Work Schedule<ul><li>Monday to Friday (5 days a week)</li><li>No after-hours work</li><li>Work-life balance focused environment</li></ul>Pay: Up to Rs35,000.00 per monthWork Location: In person

Digital Ads Manager & Client Coordinator

Intercargo Logistics (SMC-Private) Limited

Intercargo Logistics (SMC-Private) Limited is a local chapter of Intercargo Logistics UK that provides one point logistics solution to its clients across four continents of world. This company has adopted Cargowise integrated solution system for rendering need-based services to its clients. Intercargo Logistics for now is looking to fill the position of Air Freight Coordinator for its office based in Islamabad, Pakistan.Job timing during summers is from 12:30PM to 09:30PM and during winters its between 01:30PM to 10:30PM.Location is 2nd Floor, OneExpressway, Gulberg Greens Interchange, Islamabad Highway, Islamabad.Job Description:As an Air Freight Coordinator your primary responsibility &lsquo;ll be to book the flights for different cargo shipments as they come in from sales and freight department. You have to verify and process the data based on the agreed pricing, number of packages, chargeable weight and the documents received from client at the time of booking.Specifically;1. You 'll need to book flights for cargo shipments and prepare Air Waybills based on the goods nature and details provided by freight team;2. You 'll need to process shipment data in Cargowise One and produce House and Mater Airway bill drafts for taking approval from clients;3. You 'll need to handle full array of Air Freight Booking tasks as per the rules pronounced by IATA in conjunction with BIFA Terms and Condition and the guidelines provided by company;4. You 'll need to consolidate and add routings for the booked shipment as per the details provided by different airlines;5. Chasing the booking and tracking of all the inbound and outgoing air shipments through active coordination with airlines;6. Arranging the pre-alerts and seeking in-time approval of documents from different clients based on the nature of booked goods;7. Maintaining active coordination with clients over the phone calls, emails and Zendesk based ticketing system;8. Staying in active contact with different airlines and their operations representative for resolving different issues related to cargo movement;9. Handling the billing task as per the provided schedule of charges by company against the different provided services;10. Maintaining and annexing the complete documentation record on case to case basis within and outside the provided system;Job Requirements;1. Extraordinary Communication Skills in Verbal and Written English - a Primary Factor for Qualifying to This Job;2. Quick Data Processing Skills in Provided Software and Different Computer Applications3. Prior Experience in Handling Air Bookings/Operations is a plus;4. Ability to Work with Limited Supervision and Function Properly Under Pressure and Time Constraints;Education and Qualifications1. Bachelors or Master&rsquo;s degree in relevant discipline (desired);2. Extraordinary English fluency with strong written communication and interpersonal skills for handling customer service;3. Hands on Experience of using Microsoft Office software, specifically Word, Excel, and PowerPoint.4. A positive and dedicated can do attitude is highly desired for this position.Benefits1. Permanent Job2. 70k-80k Startup Salary3. Monthly Performance Bonus4. Emergency Health Cover5. Free Gym Membership6. Sports Activity Team Events7. Staff Tours8. Official Dinners9. Provident Fund Facility10. EOBI11. Annual Appraisal / Salary Increments12. Career Promotion Ladder13. Conducive Working EnvironmentIntercargo Logistics UK Ltd is an equal opportunity provider with no belief in discrimination based on religion, caste, creed, color, origin or gender. Female candidates are encouraged to apply as they will be given due preference based on the experience and job relevancy.Job Type: Full-timeJob Type: Full-timePay: From Rs80,000.00 per monthApplication Question(s):<ul><li>Job timing between 12:30PM to 09:30PM is acceptable to you?</li><li>If your education is complete and you are not a student anymore?</li><li>If you possess stronger verbal and written communication skills?</li><li>You can manage your daily commute to office location easily?</li><li>Apply only if you agree with the specified salary range?</li><li>Do you have a minimum of 2 years of experience in Air freight operations? </li></ul>Work Location: In person

Air Freight Coordinator

Contour Software

<div>
 
 About Contour
 
 
 
 Contour Software has grown from a dozen people to over 2,000 staff across 3 cities, in less than 14 years.
 
 
 As a subsidiary of Constellation Software Inc., we are proud to be part of a global enterprise software conglomerate that has grown to become one of the top 10 software companies in the world, with employees and customers in 100+ countries. With a broad-based and ever-growing portfolio of market-leading, vertical-market enterprise solutions covering more than 100 industry domains in predominantly mature markets, CSI's recipe creates the perfect environment for professionals to build fulfilling, long-term careers.
 
 
 What started as an R&amp;D &amp; Accounting back-office, has progressed into a full-service Global Centre serving all functions and departments, at the divisional as well as operating group/corporate level. Today Contour employees, located in Karachi, Lahore &amp; Islamabad, are serving CSI divisions located in time zones spanning the globe, from Sydney to Vancouver. With the global growth of Constellation as the wind in our sails, we are only just getting started!
 
 
 Jonas Hospitality is seeking a motivated and detail-oriented
 
 Marketing Coordinator
 
 to join our Marketing Team. In this role, the Marketing Coordinator will support the execution of day-to-day marketing activities across digital channels, campaigns, and events. The Marketing Coordinator will play a key role in ensuring marketing content is accurately deployed, campaigns are tracked and reported on, and competitive insights are gathered to inform strategy.
 
 
 The Marketing Coordinator will report directly to the VP of Marketing and work closely with Content Strategists, Graphic Designers, and Marketing Automation Specialists to support integrated marketing initiatives across our portfolio. This role is ideal for an early-career marketer looking to build hands-on experience across multiple facets of marketing.
 
 
 
 Division Link:
 
 https://www.jonashospitality.com/leonardo
 
 
 
 Key Responsibilities
 
 
 
 
 Digital &amp; Content Execution:
 
 
 
 <ul>
 <li>
 Upload, schedule, and manage content across social media platforms in alignment with content calendars.
 </li>
 <li>
 Build and deploy marketing emails within marketing automation platforms, ensuring accuracy, brand consistency, and proper segmentation.
 </li>
 <li>
 Upload and maintain blog content on company websites, including formatting, links, images, and basic SEO best practices.
 </li>
 <li>
 Assist with updates and maintenance of website content as needed.
 
 
 </li>
 </ul>
 
 Campaign Reporting &amp; Analysis
 
 
 
 <ul>
 <li>
 Run regular reports on the performance of marketing campaigns, including email, social, and web metrics.
 </li>
 <li>
 Track and compile campaign results to support ongoing optimization and performance reviews.
 </li>
 <li>
 Maintain organized records of campaign performance and reporting documentation.
 
 
 </li>
 </ul>
 
 Competitor &amp; Market Research
 
 
 
 <ul>
 <li>
 Conduct ongoing competitor research, including digital presence, messaging, campaigns, and positioning.
 </li>
 <li>
 Compile findings into summaries and reports to support marketing planning and strategic discussions.
 
 
 </li>
 </ul>
 
 Event &amp; Tradeshow Support
 
 
 
 <ul>
 <li>
 Assist with the planning and organization of tradeshows, conferences, and other corporate events.
 </li>
 <li>
 Support logistics coordination, including timelines, materials, vendor communication, and internal coordination.
 </li>
 <li>
 Help manage event-related marketing assets such as promotional materials, email invitations, and post-event follow-up.
 
 
 </li>
 </ul>
 
 Collaboration &amp; Team Support
 
 
 
 <ul>
 <li>
 Work closely with Content Strategists, Graphic Designers, and Marketing Automation Specialists to support campaign execution.
 </li>
 <li>
 Support the VP of Marketing and broader Marketing Team with administrative and coordination tasks as needed.
 </li>
 <li>
 Ensure marketing assets and content are delivered on time and aligned with brand standards.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Marketing, Communications, Business, or a related field preferred.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Experience managing or supporting social media accounts for a brand or organization.
 </li>
 <li>
 Exposure to email marketing, marketing automation platforms, or CRM systems.
 </li>
 <li>
 Experience uploading and managing content on websites or content management systems is an asset.
 
 
 </li>
 </ul>
 
 Technical &amp; Marketing Skills
 
 
 
 <ul>
 <li>
 Familiarity with marketing automation platforms and CRM tools (Salesforce experience is an asset).
 </li>
 <li>
 Basic understanding of digital marketing principles, including email, social media, and web content.
 </li>
 <li>
 Comfort working with reporting tools and marketing performance metrics.
 </li>
 <li>
 Experience with web design or content management systems is considered an asset.
 
 
 </li>
 </ul>
 
 Soft Skills
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Collaborative mindset and willingness to learn and grow within a marketing team.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience with Salesforce, marketing automation platforms, or email marketing tools.
 </li>
 <li>
 Familiarity with website CMS platforms and basic HTML or web editing tools.
 </li>
 <li>
 Previous exposure to event marketing or tradeshow coordination.
 </li>
 <li>
 Strong interest in digital marketing and campaign performance analysis.
 
 
 </li>
 </ul>
 
 Work Shift
 
 
 
 3 PM &ndash; 12 AM Pakistan Time
 
 
 
 Exciting Benefits We Offer
 
 
 
 <ul>
 <li>
 Market-leading Salary
 </li>
 <li>
 Medical Coverage &ndash; Self &amp; Dependents
 </li>
 <li>
 Parents Medical Coverage
 </li>
 <li>
 Provident Fund
 </li>
 <li>
 Employee Performance-based bonuses
 </li>
 <li>
 Home Internet Subsidy
 </li>
 <li>
 Conveyance Allowance
 </li>
 <li>
 Profit Sharing Plan [Tenured Employees Only]
 </li>
 <li>
 Life Benefit
 </li>
 <li>
 Child Care Facility
 </li>
 <li>
 Company Provided Lunch/Dinner
 </li>
 <li>
 Professional Development Budget
 </li>
 <li>
 Recreational area for in-house games
 </li>
 <li>
 Sporadic On-shore training opportunities
 </li>
 <li>
 Friendly work environment
 </li>
 <li>
 Leave Encashment
 
 
 </li>
 </ul>
 
 
 Disclaimer:
 
 
 
 At Contour, we attribute our success to the unique contributions of our diverse staff. We&rsquo;re committed to fostering a culture of respect that thrives on the varied perspectives and experiences of all individuals we recruit, employ, promote, and compensate. Since day one, we&rsquo;ve adhered to a policy that champions a work environment honoring the worth and dignity of each person while being free from all forms of employment discrimination.
 
 
 
 
 In our continuous effort to promote inclusivity, we extend our commitment to individuals with special needs by providing reasonable accommodations. We actively encourage qualified individuals with special needs to apply for the various openings within our company. Should you require assistance in completing the application process or have any inquiries regarding special facilities, please do not hesitate to contact our HR team. Your unique talents and abilities are welcomed and valued here.
 
</div>

Marketing Coordinator

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