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SUMWON STUDIOS

<div>
 
 
 Designation: Office Manager / Personal Assistant
 
 
 
 
 Location: Dubai, UAE
 
 
 
 
 
 
 
 About
 
 
 SUMWON STUDIOS
 
 
 
 
 SUMWON STUDIOS
 
 is a fast-growing collective of direct-to-consumer fashion brands, including Missguided, Sumwon, BALR, Baby Phat, AiiRZ and KiZN. Our mission is to create bold, culturally relevant fashion brands that connect with a diverse global audience.
 
 
 
 
 
 We bring together a world-class team of designers, trend forecasters, and digital innovators who work collaboratively to turn creative ideas into commercially successful products. Guided by data-led insights and a deep understanding of consumer behaviour and market trends, we build brands that both inspire and perform.
 
 
 
 
 
 Our exclusive partnership with one of the largest fashion retailers in the world enables us to reach over 150 million customers globally, giving our brands an exceptional platform for growth.
 
 
 
 
 
 As part of this exciting journey, the Office Manager and Personal Assistant play a vital role in supporting our fast-paced environment. This position ensures the smooth running of our Dubai office and provides professional and personal support to senior leadership, helping the business operate efficiently and enabling the wider team to focus on delivering creative and commercial success.)
 
 
 
 
 
 
 The Role
 
 
 
 We are seeking an experienced and resourceful Office Manager and Personal Assistant who excels in a fast-paced and dynamic environment. The successful candidate will be a problem solver, able to anticipate needs before they arise, and confident in managing multiple priorities with professionalism and discretion. You will be collaborative, approachable, and capable of working closely with all departments to ensure the business runs seamlessly.
 
 
 
 
 
 This position requires flexibility and a willingness to be available outside of standard working hours when necessary to support senior leadership and business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Office Management
 
 <ul>
 <li>
 Oversee the day-to-day running of the office, ensuring a professional and welcoming environment for staff and visitors.
 </li>
 <li>
 Manage office supplies and equipment, ensuring adequate stock levels and timely ordering.
 </li>
 <li>
 Support departments with meeting, travel, and accommodation bookings.
 </li>
 <li>
 Liaise with external vendors and service providers for maintenance and operational support.
 </li>
 <li>
 Support the HR department with administrative tasks as required.
 </li>
 <li>
 Organise internal events, celebrations, and communications to maintain a positive and engaging office culture.
 </li>
 <li>
 Monitor office budgets and manage petty cash where required.
 </li>
 <li>
 Ensure compliance with company policies and health and safety procedures.
 </li>
 </ul>
 
 Personal Assistant Duties
 
 <ul>
 <li>
 Provide full diary, travel, and meeting management support to senior leadership.
 </li>
 <li>
 Prepare meeting agendas, minutes, and follow-up actions.
 </li>
 <li>
 Handle confidential correspondence and documentation with discretion.
 </li>
 <li>
 Coordinate personal appointments, travel arrangements, and household administration as required.
 </li>
 <li>
 Manage personal errands, reservations, and other ad hoc requests to support the day-to-day needs of the executive.
 </li>
 <li>
 Liaise with internal and external contacts on behalf of senior leadership.
 </li>
 <li>
 Assist with research, presentations, and reports as needed.
 </li>
 <li>
 Maintain confidentiality and professionalism at all times.
 </li>
 </ul>
 
 
 
 
 
 What you&rsquo;ll bring
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent work experience preferred.
 </li>
 <li>
 Minimum three years of relevant experience in office or administrative management.
 </li>
 <li>
 Proven experience as an Office Manager, Executive Assistant, or Personal Assistant within a fast-paced or creative environment.
 </li>
 <li>
 Strong organisational and multitasking abilities with a proactive and forward-thinking mindset.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Demonstrated ability to problem solve and make decisions quickly and effectively.
 </li>
 <li>
 High level of discretion, professionalism, and emotional intelligence.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and collaboration tools such as Teams and SharePoint.
 </li>
 <li>
 Confident, approachable, and collaborative team player who builds strong relationships across the business.
 </li>
 <li>
 Positive attitude with a flexible and solutions-driven approach.
 </li>
 <li>
 Willingness to be available and responsive outside of standard working hours when required.
 </li>
 </ul>
 
 
 
 
 
 What we'll bring
 
 
 <ul>
 <li>
 25 days of annual leave, increasing to 30 after your first year
 </li>
 <li>
 30% employee discount across all SUMWON STUDIOS brands
 </li>
 <li>
 Ongoing learning and development opportunities
 </li>
 <li>
 Company social events
 </li>
 <li>
 The coolest colleagues you can find
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 
 
 SUMWON STUDIOS
 
 is redefining fast fashion with a forward-thinking approach. Join a
 
 
 a creative and ambitious team, and help us build a brand that resonates.
 
</div>

Office Manager / Personal Assistant

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Trusity Technologies

Trusity is a skill-tech platform and Dubai SME certified incubator that builds 21st century, entrepreneurship, digital and financial literacy skills in children and youth. It&rsquo;s flagship platform, TruPreneurs.AI is the world&rsquo;s first knowledge grounded, multi agents AI entrepreneurship platform that empowers learners to build solutions to real-world problems. It enables each child to think like a founder, act like a problem-solver and grow like a future leader. Through its incubator, TruNext, innovative ideas are supported to grow into viable startups and launch in the region.We&rsquo;re seeking a proactive and detail-oriented Executive Assistant &ndash; Founders Office to support our growing team and provide administrative assistance to senior management.Key Responsibilities<ul><li>Manage the CEO&rsquo;s complex calendar, meetings, and daily priorities.</li><li>Act as a liaison between the CEO and internal/external stakeholders.</li><li>Prepare reports, briefs, presentations, and meeting documentation.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Assist with project coordination and follow-ups to ensure timely execution.</li><li>Organize travel plans, logistics, and event-related arrangements.</li><li>Support office operations and administrative tasks when required.</li><li>Stay aligned with the CEO&rsquo;s goals, ensuring smooth communication and workflow.</li><li>Occasionally be available to support urgent matters outside standard working hours.</li><li>Handle confidential information with professionalism and discretion.</li></ul>Requirements&middot; Female candidate on spouse visa.&middot; Bachelor&rsquo;s degree in Business Administration, or related field.&middot; 2+ years of experience in executive assistant roles (preferably in education or startups).&middot; Excellent interpersonal and communication skills with strong emotional intelligence.&middot; Ability to manage multiple priorities under pressure and maintain composure in challenging situations.&middot; Resilient, proactive, and solution-oriented mindset with a strong sense of integrity.&middot; Willingness to support leadership needs beyond standard working hours, when required.&middot; Proficiency in Microsoft Office tools.&middot; Professional, reliable, and self-driven personality.Why Join Trusity?<ul><li>Be part of a purpose-driven, impact-focused organization shaping the future of education.</li><li>Work in a collaborative, innovative, and fast-paced environment.</li><li>Gain exposure to strategic HR and executive operations in a growing skill-tech company.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 per monthApplication Question(s):<ul><li>Do you have your own visa ? </li></ul>Experience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>

Executive Assistant - Founder’s Office

Familierge - Family Concierge

Executive Assistant &amp; Operations ExecutiveLocation: Dubai, U.A.E.Salary: AED 6,500&ndash;7,500 per month depending on experienceType: Full-time, hybridAbout FamiliergeFamilierge is a family-specific concierge service, dedicated to helping busy parents free up their time and create unforgettable memories. From personalised itineraries and family experiences to home and relocation support, we curate seamless solutions that allow families to focus on what truly matters - time together.The RoleWe&rsquo;re looking for an Executive Assistant &amp; Operations Executive to become the founder&rsquo;s trusted right-hand woman: Someone organised, empathetic, and proactive, who can manage both behind-the-scenes operations and client-facing support.This is a hands-on role that combines executive assistance, operations coordination, client servicing, and light recruitment support. You&rsquo;ll be the go-to person ensuring that everything at Familierge runs smoothly - from assisting the founder to coordinating family itineraries, supporting new team hires, and maintaining exceptional service standards.If you&rsquo;re dependable, adaptable, and love creating meaningful experiences, this opportunity is for you.Key ResponsibilitiesFounder Support<ul><li>Act as the founder&rsquo;s key point of coordination and communication.</li><li>Manage scheduling, inbox organisation, and daily priorities.</li><li>Provide administrative support and handle confidential tasks with discretion.</li></ul>Operations &amp; Logistics<ul><li>Coordinate itineraries, bookings, and supplier arrangements for both visiting and resident families.</li><li>Oversee vendor communications, ensuring exceptional service standards.</li><li>Support with partnership onboarding, proposals, and follow-ups.</li><li>Maintain operational processes, templates, and documentation to keep workflows efficient.</li><li>Assist with the coordination of special family events or partner activations when required.</li></ul>Client Assistance<ul><li>Liaise directly with clients to confirm bookings, itineraries, and special requests.</li><li>Deliver warm, personalised service that reflects Familierge&rsquo;s brand values.</li><li>Assist in managing WhatsApp and email enquiries with professionalism and empathy.</li></ul>Recruitment &amp; HR Support<ul><li>Assist the founder with recruitment efforts, including job posting, candidate screening, interview scheduling, and onboarding coordination.</li><li>Maintain candidate records and liaise with agencies or freelancers where required.</li><li>Help ensure new team members align with Familierge&rsquo;s values and service standards.</li></ul>Marketing &amp; Administrative Support<ul><li>Provide light support to social media and marketing initiatives (gathering content, tracking enquiries, updating templates).</li><li>Assist with CRM management, data entry, and general admin tasks.</li></ul>The Ideal Candidate<ul><li>Currently based in Dubai</li><li>Must have their own visa, laptop &amp; phone.</li><li>Must have previous experience as an Executive Assistant, Personal Assistant, or Operations/Client Services Executive.</li><li>Exceptionally organised, proactive, and detail-oriented.</li><li>Strong interpersonal and communication skills with a warm, polished manner.</li><li>Comfortable multitasking and managing priorities in a fast-paced environment.</li><li>Tech-savvy with proficiency in Google Workspace, Excel, and WhatsApp Business.</li><li>Bonus: Experience in hospitality, travel, or lifestyle concierge roles.</li></ul>Why Join Familierge<ul><li>Be part of a growing luxury brand built on heart, purpose, and family values.</li><li>Work directly with the founder and play a key role in shaping operations.</li><li>Help families create memorable, stress-free experiences across Dubai and the other six Emirates.</li><li>Thrive in a supportive, dynamic, and people-first culture.</li></ul>Job Type: Full-timePay: AED6,500.00 - AED7,500.00 per monthApplication Question(s):<ul><li>Do you have your own residency visa and the right to work in the UAE?</li><li>If successful, are you able to join within 1 week?</li></ul>Experience:<ul><li>Executive/Personal Assistant: 3 years (Preferred)</li><li>hospitality/travel: 2 years (Preferred)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Assistant & Operations Executive

E-global Intragroup Management Limited

� Location: Dubai We are looking for a proactive and well-organized Office Manager / HR Assistant to join our team. This role combines office administration with HR support, making it an excellent opportunity for someone who enjoys variety, responsibility, and contributing to a positive workplace culture. Key Responsibilities<ul><li>Oversee daily office operations and ensure smooth functioning of administrative processes</li><li>Greet guests and visitors, handle incoming/outgoing correspondence</li><li>Manage office budget, supplies, and vendor relationships</li><li>Coordinate travel arrangements (domestic & international)</li><li>Provide support with various administrative and HR tasks on a daily basis</li><li>Assist HR processes, including recruitment, onboarding, and employee record management</li><li>Assist with policy compliance and provide support to the management team</li><li>Organize company events, meetings, and team-building activities when needed</li><li>Ensure a professional, organized, and welcoming office environment</li></ul>

Office Manager / HR Assistant

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Executive Assistant

Kempinski Hotel

This position provides high-level administrative and strategic support to the C-Suite, acting as a trusted partner, gatekeeper, and liaison between the executive office and internal/external stakeholders. The role requires exceptional discretion, organizational agility, and the ability to anticipate needs, manage complex priorities, and ensure the seamless execution of executive operations.
<ul>
<li>Manage complex calendars and schedules across multiple time zones, coordinating meetings and appointments efficiently.</li>
<li>Prepare and format correspondence, presentations, and reports with accuracy and professionalism.</li>
<li>Handle comprehensive travel logistics, including flights, accommodations, visas, and detailed itineraries.</li>
<li>Manage expense reports, budget tracking, and general administrative workflows.</li>
<li>Coordinate and prepare documentation for insurance claims.</li>
<li>Support tax reporting processes, including data gathering, document organization, and coordination.</li>
<li>Maintain organized filing systems, databases, and tracking tools for easy access and follow-up.</li>
<li>Coordinate and support internal and external meetings, events, and conferences.</li>
<li>Oversee meeting logistics; booking rooms, preparing materials, and ensuring all arrangements run smoothly.</li>
<li>Manage all incoming and outgoing communications, mail, and courier services.</li>
<li>Prepare and update PowerPoint presentations, Excel reports, and other business documents.</li>
<li>Assist the C-Suite with Executive Committee agendas, meeting minutes, and distribution of materials.</li>
<li>Support visiting executives and partners with travel, hotel, and transfer arrangements.</li>
<li>Provide office support, including maintaining pantry supplies, ordering stationery supplies, and ensuring a tidy and welcoming office environment.</li>
</ul>

Executive Assistant C-Suite

Explore 7141+ Office manager executive assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.