office manager

Inoviotech

Job Title:Administration ManagerDepartment:Administration &amp; Facilities ManagementReports To:Director HR / Group Head HR / COOPosition SummaryThe Administration Manager is responsible for leading administration, facilities, procurement, security, transport, asset management, and support services to ensure efficient organizational operations.Detailed ResponsibilitiesAdministration &amp; Office Operations<ul><li>Manage day-to-day administrative functions.</li><li>Develop SOPs and administrative controls.</li><li>Ensure smooth office operations across locations.</li></ul>Facility Management<ul><li>Manage office infrastructure, utilities, maintenance, and housekeeping.</li><li>Conduct preventive maintenance and facility inspections.</li></ul>Security Management<ul><li>Oversee security staff and access controls.</li><li>Investigate incidents and implement corrective measures.</li></ul>Fleet &amp; Transport<ul><li>Manage vehicles, fuel, maintenance, and drivers.</li><li>Monitor transportation costs and efficiency.</li></ul>Procurement &amp; Inventory<ul><li>Procure office supplies, equipment, and services.</li><li>Maintain inventory records and asset registers.</li></ul>Vendor Management<ul><li>Negotiate contracts and monitor vendor performance.</li><li>Ensure SLA compliance and service quality.</li></ul>Budgeting &amp; Cost Control<ul><li>Prepare annual budgets and track expenditures.</li><li>Identify cost-saving opportunities.</li></ul>Compliance &amp; Risk<ul><li>Ensure compliance with company policies and regulations.</li><li>Support audits and maintain licenses and permits.</li></ul>Team Leadership<ul><li>Manage administration, support, transport, and security teams.</li><li>Conduct performance reviews and training.</li></ul>KPIs<ul><li>Budget adherence</li><li>Facility uptime</li><li>Vendor SLA compliance</li><li>Security incident reduction</li><li>Fleet utilization efficiency</li><li>Asset management accuracy</li><li>Employee satisfaction</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration or related field.</li><li>MBA preferred.</li></ul>Experience<ul><li>7&ndash;10 years of relevant experience.</li><li>3&ndash;5 years in a managerial role.</li><li>Experience with large workforce environments preferred.</li></ul>Preferred Profile<ul><li>Age 30&ndash;45 years.</li><li>Strong leadership and operational management skills.</li><li>Retired Armed Forces personnel highly preferred.</li></ul>Application Question(s):<ul><li>How many years of experience do you have as a Manager Administration?</li><li>How many years of experience do you have working in a BPO or IT company, specifically in an administrative or operations management role?</li><li>How many years of experience do you have in managing a team, and what was the maximum team size you have directly supervised?</li><li>Are you comfortable to work in night shift? 8pm to 5am</li><li>How soon you can start?</li><li>Current Salary?</li><li>Expected Salary?</li></ul>Work Location: In person

Administration Manager

Oceanic Group of Companies

1. Administration &amp; Office Management<ul><li>Manage the overall administration of corporate offices and facilities.</li><li>Ensure smooth day-to-day office operations across all departments.</li><li>Develop and implement administrative policies and procedures.</li><li>Maintain office discipline, cleanliness, and workplace standards.</li></ul>2. Facility Management<ul><li>Oversee maintenance of office premises, furniture, equipment, utilities, and infrastructure.</li><li>Coordinate preventive and corrective maintenance activities.</li><li>Ensure uninterrupted utility services including electricity, water, internet, and backup systems.</li><li>Supervise office renovation and space planning projects when required.</li></ul>3. Vendor &amp; Contract Management<ul><li>Identify, evaluate, and negotiate with vendors and service providers.</li><li>Manage contracts for housekeeping, security, transportation, maintenance, and other outsourced services.</li><li>Monitor vendor performance and ensure service quality.</li><li>Ensure timely renewal of contracts and service agreements.</li></ul>4. Procurement &amp; Inventory Management<ul><li>Manage procurement of office supplies, furniture, equipment, and administrative materials.</li><li>Monitor inventory levels and maintain proper stock records.</li><li>Ensure cost-effective purchasing while maintaining quality standards.</li><li>Coordinate with Finance for purchase approvals and payment processing.</li></ul>5. Asset Management<ul><li>Maintain an updated fixed asset register.</li><li>Ensure proper issuance, tracking, maintenance, and disposal of company assets.</li><li>Conduct periodic physical verification of assets.</li><li>Coordinate annual asset audits.</li></ul>6. Transport Management<ul><li>Manage company vehicles, drivers, fuel consumption, maintenance, and insurance.</li><li>Monitor vehicle utilization and ensure compliance with transport policies.</li><li>Coordinate transportation arrangements for employees and visitors.</li></ul>7. Security Management<ul><li>Supervise security personnel and security service providers.</li><li>Ensure effective access control and visitor management.</li><li>Monitor CCTV systems and office security protocols.</li><li>Conduct periodic security assessments and recommend improvements.</li></ul>8. Housekeeping &amp; Office Services<ul><li>Ensure office cleanliness and hygiene standards are consistently maintained.</li><li>Supervise housekeeping staff and outsourced service providers.</li><li>Ensure availability of pantry supplies and office consumables.</li></ul>9. Budget Management<ul><li>Prepare and manage the annual administration budget.</li><li>Monitor administrative expenses and implement cost-saving initiatives.</li><li>Review invoices and ensure proper utilization of resources.</li></ul>10. Health, Safety &amp; Compliance<ul><li>Ensure compliance with health, safety, and environmental regulations.</li><li>Coordinate emergency preparedness and evacuation drills.</li><li>Maintain fire safety equipment and emergency response procedures.</li><li>Ensure compliance with company policies and legal requirements.</li></ul>Pay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

ABS INTERNATIONAL

We are looking for a friendly and responsible person to sit at our front desk and help keep the office running smoothly.<ul><li>Salary: PKR 25,000 &ndash; 30,000/month</li><li>Shift: 5:00 PM &ndash; 1:00 AM</li><li>Location: Gulshan-e-Iqbal, Karachi</li><li>Job Type: Full-Time | On-Site</li></ul>Your Daily Work Will Include:<ul><li>Welcome visitors and guide them to the right person</li><li>Answer phone calls and transfer them to the right department</li><li>Enter data into computer systems and Excel sheets</li><li>Keep the front desk area neat and organized</li><li>Help with basic office paperwork and filing</li></ul>We Need Someone Who:<ul><li>Has at least Intermediate (FA / FSc) education</li><li>Knows basic computer use (MS Word, Excel)</li><li>Can speak Urdu clearly; basic English is a plus</li><li>Is punctual, honest, and well-presented</li><li>Can work evening hours, Monday to Saturday</li></ul>Salary &amp; Benefits:<ul><li>PKR 25,000 &ndash; 30,000 per month</li><li>Salary is always paid on time &mdash; no delays</li><li>Stable job with a well-established company</li><li>Friendly and professional work environment</li><li>Growth opportunities for hardworking employees</li></ul>How to Apply:Send your CV through Indeed. Make sure your phone number is correct. If shortlisted, we will call you for an interview.We welcome applications from all candidates regardless of gender or background.Pay: Rs25,000.00 - Rs30,000.00 per monthApplication Question(s):<ul><li>Are you available to work on-site in Gulistan-e-Iqbal, Karachi? &quot;Yes&quot; or &quot;No&quot;</li><li>Can you work evening shifts from 5:00 PM to 1:00 AM, Monday to Saturday? &quot;Yes&quot; or &quot;No&quot;</li><li>Can you use MS Word and Excel for basic tasks? &quot;Yes&quot; or &quot;No&quot;</li></ul>Work Location: In person

Receptionist – Front Desk & Data Entry Officer

Simply Connect

Back Office Executive &ndash; US Telecom CampaignLocation: Karachi (Onsite) Shift: Night Shift (US Hours) Job Type: Full-TimeJob SummarySimply Connect is seeking a detail-oriented Back Office Executive to support our US Telecom B2C operations. The ideal candidate will be responsible for processing customer orders, verifying information, maintaining records, and ensuring smooth coordination between sales and operations teams.Responsibilities<ul><li>Process customer orders and service requests accurately.</li><li>Verify customer information and required documentation.</li><li>Maintain and update records in CRM systems.</li><li>Coordinate with sales representatives and internal departments.</li><li>Monitor order status and ensure timely activations.</li><li>Identify and resolve order-related issues.</li><li>Perform quality checks on submitted applications.</li><li>Prepare operational reports and maintain data accuracy.</li><li>Follow company policies and compliance standards.</li></ul>Requirements<ul><li>1&ndash;3 years of experience in Back Office Operations, Data Entry, Customer Support, or Telecom.</li><li>Strong attention to detail and organizational skills.</li><li>Proficiency in Microsoft Excel and CRM software.</li><li>Good written and verbal communication skills.</li><li>Ability to work independently and meet deadlines.</li><li>Experience in US Telecom campaigns is preferred but not mandatory.</li></ul>Preferred Skills<ul><li>Order Processing</li><li>Data Management</li><li>CRM Management</li><li>Documentation Verification</li><li>Reporting &amp; Analysis</li><li>Problem Solving</li></ul>Benefits<ul><li>Competitive Salary</li><li>Performance-Based Bonuses</li><li>Career Growth Opportunities</li><li>Professional Work Environment</li><li>Training &amp; Development Programs</li></ul>Apply TodayEmail your resume to: hr@wesimplyconnect.com WhatsApp: 0337-2063213Pay: From Rs50,000.00 per monthApplication Question(s):<ul><li>Do you have previous 1-3 years of experience in Back Office Operations, Data Entry, or Telecom Support?</li><li>Are you available to work onsite in Karachi during night shifts (US business hours)?</li></ul>Work Location: In person

Back Office Executive

AlGhafoor Group

Al Ghafoor Group, a leading real estate organization in Karachi, is looking for a dedicated and professional Female Recovery Officer to join our team at our Gulshan-e-Iqbal Branch.Location: Gulshan-e-Iqbal, KarachiSalary Package: PKR 30,000 &ndash; 45,000Job Type: Full-TimeWorking Hours: 11:00 AM &ndash; 7:30 PMWeekly Off: FridayKey Responsibilities:<ul><li>Follow up with customers regarding pending installments and outstanding payments.</li><li>Maintain regular communication with clients through calls, WhatsApp, and other communication channels.</li><li>Ensure timely recovery of payments while maintaining positive customer relationships.</li><li>Update recovery records and prepare daily follow-up reports.</li><li>Coordinate with sales and accounts departments regarding customer payment status.</li><li>Handle customer queries related to payment schedules, installment plans, and account information.</li><li>Maintain accurate records of customer interactions and recovery activities.</li><li>Ensure recovery targets are achieved within assigned timelines.</li></ul>Requirements:<ul><li>Minimum 1 year of experience in Recovery, Collections, Customer Service, Telemarketing, or Real Estate.</li><li>Real Estate industry experience will be preferred.</li><li>Excellent communication and customer dealing skills.</li><li>Professional and presentable personality.</li><li>Strong negotiation and follow-up abilities.</li><li>Basic knowledge of MS Office.</li><li>Ability to work independently and achieve recovery targets.</li><li>Candidates residing in or near Gulshan-e-Iqbal will be preferred.</li></ul>What We Offer:<ul><li>Competitive Salary Package</li><li>Performance-Based Incentives</li><li>Professional Working Environment</li><li>Career Growth Opportunities</li><li>Training &amp; Development Support</li></ul>How to Apply:Interested candidates are requested to send their updated CV via WhatsApp at:03168224059Important: While applying, please mention the job title &quot;Female Recovery Officer &ndash; Gulshan Branch&quot; in your message.Only shortlisted candidates will be contacted.Pay: Rs30,000.00 - Rs45,000.00 per monthWork Location: In person

Female Recovery Officer – Real Estate

Standard Colours and Chemicals Corporation

Role SummaryThe Import Export Executive provides hands-on operational support to the Export Development Manager and keeps our international trade running smoothly. The role is built around three things: supporting the Export Manager, owning import and export documentation, and coordinating with banks and freight forwarders. This is a detail-oriented role for someone who is organised, dependable, and comfortable with the paperwork and follow-ups that keep shipments moving.Key Responsibilities1. Facilitate the Export Manager<ul><li>Provide day-to-day operational and administrative support to the Export Development Manager.</li><li>Track orders, shipments, and pending actions, and follow up to keep things on schedule.</li><li>Maintain records, prepare reports, and manage correspondence with overseas buyers, distributors, and internal teams.</li><li>Take ownership of follow-up tasks so the Export Manager can stay focused on growth.</li></ul>2. Import &amp; Export Documentation<ul><li>Prepare and process complete export documentation: commercial invoices, packing lists, certificates of origin, bills of lading / airway bills, and Form-E.</li><li>Handle import documentation and ensure accuracy and compliance with applicable regulations.</li><li>Manage filings through WeBOC / Pakistan Single Window (PSW) and prepare Goods Declarations (GD).</li><li>Maintain organised, audit-ready records of all import and export documents.</li></ul>3. Bank &amp; Forwarder Coordination<ul><li>Liaise with banks on Letters of Credit (LCs), Form-E, document submission, and remittances.</li><li>Coordinate with freight forwarders, shipping lines, and clearing/customs agents on bookings, shipments, and clearances.</li><li>Track shipment status end to end and resolve documentation or logistics issues promptly.</li><li>Reconcile charges and ensure timely, accurate processing across all parties.</li></ul>Qualifications &amp; ExperienceRequired<ul><li>Bachelor's degree in Business, Commerce, Supply Chain, or a related field.</li><li>1&ndash;3 years of experience in import/export documentation or a trade-support role.</li><li>Working knowledge of export/import procedures, Incoterms, and trade documentation.</li><li>Familiarity with WeBOC / PSW and bank trade documents (LCs, Form-E).</li><li>Strong attention to detail, organisation, and follow-up discipline.</li><li>Good written and verbal communication; proficiency in MS Office.</li></ul>Preferred<ul><li>Experience coordinating with freight forwarders, shipping lines, and clearing agents.</li><li>Exposure to e-commerce export fulfilment (e.g., Amazon) is a plus.</li></ul>Pay: Rs45,000.00 - Rs55,000.00 per monthWork Location: In person

Import Export Executive

Full-time | On-site | PKR 35,000 &ndash; 40,000/month | 10:00 PM &ndash; 6:00 AMLocation: Gulistan-e-Johar, Block 14, KarachiQuick Details:LocationGulistan-e-Johar, Block 14, Near Darul Sehat Hospital, KarachiShift10:00 PM &ndash; 6:00 AM (Night Shift)SalaryPKR 35,000 &ndash; 40,000 (paid training period)Job TypeFull-TimeProgram Duration3&ndash;4 Month Structured Training &rarr; Direct PromotionGrowth TrackSenior Sales Specialist / Team Manager / QA or Compliance LeadThis Isn't Just a Job. It's a Fast Track to ManagementMost companies make you wait years for a leadership role. We don't.We're launching a Management Trainee &ndash; Leadership Pipeline program designed for driven, sharp, early-career professionals who are ready to learn fast and lead sooner. If you've ever felt like you're capable of more than your current role offers &mdash; this is your opening.For the first 3 to 4 months, you will work directly alongside a Department Manager &mdash; shadowing every decision, sitting in every critical meeting, observing how a high-performing team is run, and building the operational knowledge most people spend years trying to acquire. You'll be paid a competitive salary the entire time. Then, based on your performance and strengths, you'll step into a confirmed leadership role &mdash; as a Senior Sales Specialist, Team Manager, or lead within our Compliance or QA division.We're not looking for someone who needs to be managed. We're looking for someone who's ready to become the manager.What You'll Do During the Training Period (Months 1&ndash;4)<ul><li>Shadow the Department Manager across all daily operations &mdash; floor management, team briefings, performance reviews, and escalation handling</li><li>Observe and participate in sales team supervision, coaching sessions, and shift debriefs</li><li>Learn how KPIs are set, tracked, and enforced at the team level</li><li>Assist the manager in identifying performance gaps and recommending corrective actions</li><li>Develop a working understanding of compliance standards, QA protocols, and reporting structures</li><li>Build relationships across departments and establish credibility with team members</li><li>Take on increasing levels of responsibility as training progresses</li><li>Complete structured assessments at the end of each month to track readiness for promotion</li></ul>What You'll Own After Promotion (Month 4 Onward)Depending on performance and organizational fit, you will be placed in one of the following:<ul><li>Team Manager &mdash; Direct supervision of a sales or operations team; running shift briefings, managing performance, and owning team output</li><li>Senior Sales Specialist &mdash; Leading sales floor activity, mentoring junior reps, and driving conversion metrics</li><li>QA / Compliance Lead &mdash; Overseeing quality assurance processes, conducting call audits, and ensuring team adherence to company and client standards</li></ul>Required Qualifications<ul><li>Minimum Intermediate (FSc or A-levels)</li><li>Strong command of spoken and written English</li><li>Demonstrated ability to lead, influence, and command attention in group settings</li><li>Confident interpersonal presence &mdash; you walk into a room and people take notice</li><li>Availability to work the full night shift: 10:00 PM to 6:00 AM</li><li>Based in Karachi with the ability to commute to Gulistan-e-Johar, Block 14</li><li>High energy, self-motivated, and genuinely eager to grow into a leadership role</li><li>Comfortable working in a fast-paced, target-driven on-site environment</li></ul>Compensation<ul><li>Monthly salary of PKR 35,000 to PKR 40,000 &mdash; determined at the time of offer based on your background and interview performance. </li><li>This is a fully paid structured training program, not an unpaid internship. </li><li>Upon successful promotion to a managerial role, your compensation will be revised upward in line with your new responsibilities.</li></ul>What We Offer<ul><li>Competitive paid training salary (PKR 35,000 &ndash; 40,000/month) from Day 1</li><li>Guaranteed promotion pathway to a named leadership role within 3&ndash;4 months</li><li>Direct mentorship from Department Manager</li><li>Hands-on operational exposure that most roles take years to provide</li><li>A structured environment with clear expectations, real accountability, and real rewards</li><li>Career growth within a US-connected professional services company</li><li>A team culture that recognizes performance and promotes from within</li><li>On-site work environment in a professional, structured office setting</li></ul>Ready to Step Into Leadership?<ul><li>If you're early in your career but think and operate like a leader &mdash; this program was designed for you. We're not offering a desk job. We're offering a launchpad.</li><li>Apply now with your updated CV and our team will be in touch with shortlisted candidates promptly.</li></ul>We are an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace and consider all qualified applicants without regard to race, religion, gender, nationality, disability, or any other protected characteristic. We encourage all candidates who meet the role requirements to apply.Pay: Rs35,000.00 - Rs40,000.00 per monthApplication Question(s):<ul><li>Are you currently residing in Karachi? (Answer with &quot;Yes&quot; or &quot;No&quot;)</li><li>Are you able to commute to and work on-site at our office in Gulistan-e-Johar, Block 14, Karachi? (Answer with &quot;Yes&quot; or &quot;No&quot;)</li><li>Are you available to work in the night shift from 10:00 PM to 6:00 AM? (Answer with &quot;Yes&quot; or &quot;No&quot;)</li><li>Are you comfortable taking on supervisory responsibilities &mdash; including managing, coaching, and holding a team accountable &mdash; as part of this role? (Answer with &quot;Yes&quot; or &quot;No&quot;)</li><li>Do you have a confident, assertive communication style and experience leading or coordinating a group of people in any capacity? (Answer with &quot;Yes&quot; or &quot;No&quot;)</li><li>Are you available to join within the next 2 weeks if selected? (Answer with &quot;Yes&quot; or &quot;No&quot;)</li></ul>Work Location: In person

Management Trainee – Leadership Pipeline

Explore 100+ Office manager in Karachi this July. Find roles across top companies and apply now to boost your career.

100 office manager jobs In Karachi

Administration Manager

Administration Manager

Receptionist – Front Desk & Data Entry Officer

Back Office Executive

Female Recovery Officer – Real Estate

Import Export Executive

Management Trainee – Leadership Pipeline