executive assistant Jobs in Karachi Pakistan

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office manager

LINGUISTS Institute

<p>OFFICE MANAGER</p><p>FL - 3 / 11 MAIN RASHID MINHAS ROAD, BETWEEN NIPA AND GULSHAN CHOWRANGI, GULSHAN-E-IQBAL, BLOCK 5, KARACHI.</p><p>WE NEED A SMART OFFICER WITH GREAT COMMUNICATION SKILLS AND UNDERSTANDING OF BUSINESS DEVELOPMENT. ONE WHO CAN CONFIDENTLY PRESENT OUR TOP OF THE LINE EDUCATIONAL SERVICES TO OUR CLIENTS AND CONVINCE THEM TO THE MATURITY STAGE.</p><p>A COMPETITIVE REWARD CONSISTING OF A COMPETITIVE SALARY AND VERY GENEROUS INCENTIVE IS PROMISED.</p><p>Job Type: Full-time</p><p>Pay: Rs30,000.00 - Rs50,000.00 per month</p>

Office Manager / Business Development Officer

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi-business organization spread over six campuses with over 700 employees.
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We are currently seeking applications from experienced administrative leaders with a positive can-do attitude coupled with an efficient and highly organised approach to the role, to join our Head Office administration team as Assistant Manager Administration.
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For this role we are looking for candidates with a demonstrated ability to lead a team and to organize and supervise daily support operations of our Company, with an eye for detail, excellent man management and facilities management skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function smoothly and to preserve an environment where employees, visitors, and property are safe and well-protected.
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Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Assistant Manager Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelor&rsquo;s in Engineering with Admin and facility management experience. (Mechanical Engineering preferred; eme corps armed forces personnel encouraged to apply.)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>3 to 5 years of relevant experience</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>November 30, 2025</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><ul><li>To ensure that the office is well maintained and serviced to a high standard in accordance with the agreed budgets.</li>
<li>Manage all health and safety compliance at the office and other sites under supervision, including that of third-party service providers.</li>
<li>To act as the expert for all hard and soft services as applicable and maintain accurate and timely records.</li>
<li>Develop and manage annual operating budgets, ensuring adherence to financial targets.</li>
<li>Collaborate with internal teams and external vendors to coordinate maintenance, repairs, and improvements.</li>
<li>Implement and monitor preventive maintenance programs to enhance facility longevity and performance.</li>
<li>Serve as the primary point of contact for employee inquiries and concerns related to office support services addressing issues in a timely and professional manner.</li>
<li>Cultivate strong relationships with vendors and colleagues to enhance workplace culture and operational effectiveness.</li>
<li>Prepare and present reports on operational performance, budget status, and service delivery metrics.</li>
<li>Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of office facilities and related services.</li>
<li>To compile and maintain all required management information/ records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports.</li>
<li>To liaise with local authorities as appropriate</li>
<li>To oversee and manage all maintenance activity relevant to the office premises and other sites under supervision.</li>
<li>To ensure fire and other evacuation drills are carried out on a regular basis in accordance with the health and safety requirements and plans. This includes ensuring the emergency plan and related site maps are continually updated including those managed by reporters, as applicable.</li>
<li>To support project/work programs on site, acting as the liaison point for all parties involved, producing management reports in accordance with the needs of the business and management and to monitor/manage works on site and liaise with service providers/ sub-contractors.</li>
<li>Manage relationships and maintain cordial relations with workmen, government agencies and officials.</li>
<li>Ensure compliance of various applicable labor laws, statutory and regulatory requirements as per Company Quality and HSE protocols in place as well as with local laws pertaining to SEQs and NEQs and coordinate closely with HSE and Quality functions for related activities.</li>
<li>Ensure registration of all eligible employees under EOBI, SESSI, Education CESS, Group Hospitalization, and Group Life Insurance, as applicable, including payments and timely and accurate claim management.</li>
<li>Maintain comprehensive fleet records using a fleet management system, including fuel card arrangements, tracker coordination, and cost monitoring, while scheduling regular vehicle maintenance. This includes the Company's vehicle scheme for employees and related management.</li>
<li>Manage and oversee all administrative activities on-site including all office spaces, inventory management, reception services, and other office support services such as the PABX, photocopying, mail room services, parking, boardroom and meeting rooms, pool car/fleet management, messing facilities, etc.</li>
<li>Monitor costs and expenses while overseeing administrative, security, HSE, and real estate budget preparation in collaboration with Group Finance.</li>
<li>Establish clear terms and conditions of contracts with facilities vendors and administer all SLAs including third party manpower and services contracts in addition to collaboration with the business for daily operations/administrative matters.</li>
<li>Ensure the strong implementation of the Administration Systems Manual and ensure policy compliance and coordinate internal audit activities. This includes developing and implementing policies and processes ina ccordance with the needs of business.</li>
<li>Ensure access, control, and notification protocols for the Head Office as and when required especially in emergency cases, or before or after the opening/closing of the office.</li>
<li>Manage all physical information and assets security and maintain an updated infrastructure and asset inventory for the Head Office.</li>
<li>Develop, maintain, and manage the departmental risk register and risk mitigation controls.</li>
<li>Conduct Security Risk Assessments, develop a Security Plan, and manage on-site and offsite security activities, including protocols, emergency response, violence training, and timely reporting of risks or breaches.</li>
<li>Ensure timely preventive maintenance of Head Office facilities, including gensets and HVACs, while reviewing costs for repairs or replacements. Scope, budget, and prioritize annual repair requirements, maintaining a reliable vendor repository.</li>
<li>Coordinate record management activities and manage the Record Rooms in direct custody as well as assist people in understanding their responsibilities regarding record management.</li>
<li>Organize and oversee inventory by keeping a detailed database of available inventory at the Head Office level and managing annual forecast projections to drive procurement.</li>
<li>Oversee and manage projects from requisition to completion while ensuring smooth day-to-day office operations.</li>
<li>Correspond with the building management and requisite associations as and when required.</li>
<li>Assess staff performance and provide coaching and guidance to ensure maximum efficiency including recruiting and training them and managing deliverables.</li>
<li>Stay informed about organizational changes and business developments while identifying and driving continuous improvement opportunities to streamline administrative processes and enhance operational efficiency.</li>
<li>Be accessible 24/7 in case of emergencies and urgent circumstances and to provide technical support or assistance to colleagues and/or team.</li>
</ul>
</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioural</b></p>
<ul>
<li>Stakeholder, time and project management</li>
<li>Strong organizational and supervisory skills</li>
<li>Strong decision-making and problem-solving skills</li>
<li>Ability to work on tight deadlines without compromising high standards or attention to detail</li>
<li>Excellent people skills and the ability to resolve conflicts and implement discipline</li>
<li>Strong time management skills, with the ability to prioritize tasks effectively</li>
<li>Ability to work independently with minimal supervision and as part of a team</li>
<li>Flexibility to adapt to changing priorities and work environments</li>
<li>Ability to replace quickly for skeleton roles such as office boys/peons, security guards, messengers/riders</li>
<li>Have a positive attitude and a strong sense of urgency in resolving any issues that may arise</li>
<li>Utilize a high level of attention to detail as well as strong interpersonal skills</li>
<li>Ability to assess and respond to difficult circumstances</li>
<li>Excellent analytical and communication skills</li>
</ul>
<p><b>Good to Have</b>:</p><br>
<ul>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
</ul><p></p>
</div><p></p><div><p><b>Technical</b></p>
<ul>
<li>IT literate with a strong command on MS Excel</li>
<li>Policy and SoP design and implementation</li>
<li>Knowledge of principles and procedures for administration, supply chain, logistics, and HR management</li>
<li>Basic financial knowledge (budgeting and costing, taxation related to payments, etc.)</li>
<li>Previous facilities management experience, including Line Management responsibility for Company personnel and contractors and management service agreements.</li>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
<li>Ability to assess the market and vendors for prices, reliability, and ability to deliver</li>
<li>Ability to comprehend, analyze, and interpret various types of business and technical documents (project tenders, insurance policies, SLAs, etc.)</li>
<li>Ability to present information to an internal department and/or large groups of employees</li></ul></div></div></div></div></div></div></div><p></p>

Assistant Manager Administration

Deluxe Furnishing Company

<p>Job Title: Furniture Factory Admin Manager</p><p>Company: Deluxe Furnishing Company</p><p>Location: Karachi</p><p>Job Type: Full-time</p><p>Job Description: We are currently seeking a highly organized and detail-oriented Furniture Factory Admin Manager to join our team. As the Admin Manager, you will play a critical role in ensuring the smooth operation of our furniture manufacturing facility. Your responsibilities will involve overseeing administrative tasks, managing office operations, and providing support to various departments within the company. This position requires excellent organizational, communication, and problem-solving skills.</p><p>Responsibilities:</p><p>Administrative Management:</p><p>Supervise and lead the administrative team, including receptionists, clerks, and office assistants.<br/>Oversee daily administrative tasks, such as managing correspondence, filing, and record-keeping, attendance, and stock checks.<br/>Develop and implement efficient administrative procedures to enhance productivity and streamline operations.</p><p>Office Operations:</p><p>Coordinate office activities and ensure the availability of necessary supplies, equipment, and resources.<br/>Maintain a clean and organized office environment, ensuring compliance with health and safety standards.<br/>Manage office budgets, track expenses, and negotiate contracts with vendors and service providers with approval from senior management.</p><p>Documentation and Reporting:</p><p>Prepare and review various reports, documents, and presentations for management.<br/>Maintain accurate and up-to-date records, including employee records, production data, and financial documents.<br/>Collaborate with Factory production manager and store InCharge to forecast production and non production procurement schedules, and generate material and stock requisitions.</p><p>Human Resources Support:</p><p>Assist in the recruitment and onboarding process, including posting job vacancies and conducting initial screenings.<br/>Support HR functions, such as employee record management, benefits administration, and performance evaluations.<br/>Ensure compliance with labor laws, company policies, and ethical standards.</p><p>Communication and Coordination:</p><p>Serve as a point of contact for management, production managers, labor and store InCharge, responding to inquiries and providing assistance.<br/>Facilitate effective communication between departments, ensuring information flow and resolving any conflicts or issues.<br/>Coordinate meetings, appointments, and travel arrangements for senior management and guests.</p><p>Qualifications:</p><ul><li>Bachelor's degree in business administration, management, or a related field. HR management knowledge is a plus.</li><li>Proven experience in an administrative management role, preferably in the manufacturing or related industry.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong attention to detail and accuracy in handling documentation and data.</li><li>Proficient in using office software and tools, including MS Office Suite and document management systems., and ERP system (MUST)</li><li>Knowledge of HR policies, procedures, and employment laws.</li><li>Excellent interpersonal and communication skills, both written and verbal.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Problem-solving skills and the ability to make sound decisions.</li></ul><p>We offer a competitive salary package, comprehensive benefits, and opportunities for career growth within our expanding organization.</p><p>If you are a proactive and results-oriented individual with a passion for effective administration and the ability to ensure operational efficiency, we would love to hear from you. Please submit your resume, along with a cover letter outlining your relevant experience. We appreciate all applications, but only those selected for an interview will be contacted.</p><p>Job Type: Full-time</p><p>Pay: Rs75,000.00 - Rs95,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>Production management: 8 years (Required)</li><li>Furniture Industry: 8 years (Required)</li></ul><p>Work Location: In person</p>

Factory Admin Manager

Pakistan Business Consultants 

<p>Office Executive Required<br/>Company Pakistan Business Consultants Full Time | Karachi</p><p><b>Job Information</b></p><p>Industry Business Consultants</p><p>Work Experience 2 to 3 years</p><p>City Karachi</p><p>Province/State Sindh / Pakistan</p><p>Salary Range 40,000 to 45,000</p><p>Education 14 Year or Equivalent</p><p>Share CV admin@pbck.pk /<br/>https://pbck.pk/career/</p><p>Contact No. 0333-0343127</p><p><b>Job Description Roles and Responsibilities</b></p><p>&middot; Regular visit to FBR, SECP, Custom and other Government Authorities office.</p><p>&middot; Coordinate with Office Staff and Representatives of Authorities.</p><p>&middot; Preparation of documents for submission to authorities.</p><p>&middot; Maintain proper record of Letters, Files.</p><p>&middot; Complete the work assign by Company.</p><p><b>Experience and qualification</b></p><p>&middot; Good computer skills.</p><p>&middot; English Reading, Understanding, Writing and Speaking Skill.</p><p>&middot; Ability to work without supervisor.</p><p>&middot; Excellent communication and people skills</p><p>&middot; Good coordination skills, organizational skills and communication skill</p><p>Office Address: Al-Hamra Centre, 2nd Floor Office No. 12 to 14 Near Baloch Colony Flyover Main Shaheed-E-Millat Road, Karachi</p><p>Office Location: https://goo.gl/maps/m8wEhSXoqEwY1GLDA</p><p>Website: https://pbck.pk/</p><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Office Executive Required

Pakistan Business Consultants

<p>Office Executive Required</p><p>Company Pakistan Business Consultants Full Time | Karachi</p><p>Job Information</p><p>&middot; Industry Business Consultants</p><p>&middot; Work Experience 2 to 3 years</p><p>&middot; City Karachi</p><p>&middot; Province/State Sindh / Pakistan</p><p>&middot; Salary Range 40,000 to 45,000</p><p>&middot; Education 14 Year or Equivalent</p><p>&middot; Share CV admin@pbck.pk / https://pbck.pk/career/</p><p>&middot; Contact No. 0333-0343127</p><p><b>Job Description </b></p><p>Roles and Responsibilities</p><ul><li>Regular visit to FBR, SECP, Custom and other Government Authorities office.</li></ul><ul><li>Coordinate with Office Staff and Representatives of Authorities.</li></ul><ul><li>Preparation of documents for submission to authorities.</li></ul><ul><li>Maintain proper record of Letters, Files.</li></ul><ul><li>Complete the work assign by Company.</li></ul><p><b>Experience and Qualification</b></p><ul><li>Good computer skills.</li></ul><ul><li>English Reading, Understanding, Writing and Speaking Skill.</li></ul><ul><li>Ability to work without supervisor.</li></ul><ul><li>Excellent communication and people skills</li></ul><ul><li>Good coordination skills, organizational skills and communication skill</li></ul><p>Office Address: Al-Hamra Centre, 2nd Floor Office No. 12 to 14 Near Baloch Colony Flyover Main Shaheed-E-Millat Road, Karachi</p><p>Office Location: https://goo.gl/maps/m8wEhSXoqEwY1GLDA</p><p>Website: https://pbck.pk/</p><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

UNITED TOWEL EXPORTERS PRIVATE LIMITED

<p>We are looking for Assistant Manager - Admin &amp; Security</p><p><b>Location:</b> Rasheedabad<b>,</b> Site Area, Karachi.</p><p><b>Experience: </b>Minimum 4-5 years of administration experience on similar role.</p><p><b>Education: </b>Graduation from any reputable HEC recognized University/Institute.</p><p><b>Key Responsibilities:</b></p><p><b>1. Facility &amp; General Administration</b></p><ul><li>Oversee upkeep, maintenance, and repairs of office, factory, and housing facilities.</li><li>Ensure availability of utilities (electricity, water, gas, etc.) and coordinate with vendors for smooth operations.</li><li>Manage office supplies, furniture, and administrative assets inventory.</li><li>Supervise housekeeping teams to ensure cleanliness and hygiene standards are maintained.</li></ul><p><b>2. Security Management</b></p><ul><li>Coordinate with internal and outsourced security teams for round-the-clock site protection.</li><li>Implement and monitor visitor entry/exit protocols, CCTV surveillance, and gate pass systems.</li><li>Conduct periodic security audits and ensure compliance with company and buyer requirements.</li></ul><p><b>3. Transport &amp; Vehicle Management</b></p><ul><li>Manage company vehicles, drivers, and fuel consumption logs.</li><li>Maintain vehicle maintenance schedules, registration renewals, and route planning.</li><li>Ensure employee transport operations (pick &amp; drop) run efficiently and safely.</li></ul><p><b>4. Vendor &amp; Budget Management</b></p><ul><li>Handle vendor selection, negotiations, and payments related to administrative services.</li><li>Assist in preparing and monitoring the annual administrative budget.</li><li>Ensure cost control and timely procurement for admin-related items.</li><li>Maintain records for admin activities including asset registers, utility bills, vendor contracts, and compliance documentation.</li></ul><p><b>5. People &amp; Support Functions</b></p><ul><li>Supervise admin support staff (guards, drivers, office boys, janitors, gardeners, etc.).</li><li>Provide administrative support during official functions, buyer visits, and audits.</li><li>Coordinate with HR for employee welfare facilities such as canteen, lockers, and medical rooms.</li></ul><p><b>Skills:</b></p><ul><li>Strong organizational and coordination skills</li><li>Vendor management &amp; negotiation</li><li>Facilities and transport management knowledge</li><li>Awareness of compliance &amp; safety standards</li><li>Proficiency in MS Office and ERP-based admin systems</li><li>Problem-solving and quick decision-making ability</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Administration : 5 years (Preferred)</li></ul><p>Work Location: In person</p>

Assistant Manager - Administration

Dr Aimen Zia Dental Clinic

<p>**Location:** Clifton, Karachi (near 3-Talwar)*</p><p>*Clinic:** Zia Dental Care &amp; Aesthetics</p><p>### **About Us**</p><p>Zia Dental Care &amp; Aesthetics is a modern, high-end dental facility offering advanced cosmetic and general dentistry services in a professional and patient-focused environment. We are looking for a **qualified and proactive Dental Clinic Manager** who can efficiently manage all aspects of the clinic and maintain smooth coordination between staff, patients, and management.</p><p>### **Job Summary**</p><p>The Dental Clinic Manager will oversee all daily operations of the clinic &mdash; including administration, staff management, patient coordination, financial handling, and performance reporting. The ideal candidate must have **a minimum of 3 years of experience** in managing a dental or medical clinic, with a strong focus on leadership, organization, and accountability.</p><p>### **Key Responsibilities**</p><p>#### **1. Daily Operations &amp; Administration**</p><p>* Manage and supervise the overall operations of the dental clinic.</p><p>* Ensure smooth patient flow, appointment scheduling, and reception management.</p><p>* Maintain clinic cleanliness, dental inventory, and equipment maintenance.</p><p>* Enforce SOPs for hygiene, sterilization, and patient service.</p><p>* Handle procurement, stock control, and coordination with vendors and laboratories.</p><p>#### **2. Staff Management**</p><p>* Prepare and send **daily duty rosters** for all doctors, assistants, and reception staff.</p><p>* Supervise attendance, punctuality, and discipline of all team members.</p><p>* Provide staff training and performance evaluations.</p><p>* Maintain effective communication between clinical and non-clinical teams.</p><p>#### **3. Reporting &amp; Communication**</p><p>* **Send daily updates to the Director*</p><p>* covering: * Duty roster</p><p>* Sales reports (consultations, treatments, and conversions)</p><p>* Staff performance summaries</p><p>* Operational updates and any issues requiring management attention</p><p>* Maintain proper documentation and communication through email or WhatsApp.</p><p>#### **4. Patient Care &amp; Customer Service**</p><p>* Ensure a premium patient experience at every stage &mdash; from booking to post-treatment follow-up.</p><p>* Address and resolve patient complaints professionally and promptly.</p><p>* Monitor patient satisfaction and implement feedback improvements.</p><p>#### **5. Financial &amp; Administrative Control**</p><p>* Manage daily billing, collections, and expense records.</p><p>* Submit daily and monthly financial summaries to the Director.</p><p>* Ensure proper handling of payments, receipts, and invoices.</p><p>* Assist in budgeting and revenue growth planning.</p><p>#### **6. Marketing &amp; Sales Coordination**</p><p>* Coordinate with the marketing team for promotions and offers.</p><p>* Follow up on online leads and ensure conversion into appointments.</p><p>* Track performance of running campaigns and provide feedback to management.</p><p>### **Requirements**</p><p>* Minimum **3 years of experience*</p><p>* as a Dental or Medical Clinic Manager.</p><p>* Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or related field.</p><p>* Strong leadership and communication skills.</p><p>* Excellent command of English and Urdu (Arabic is a plus).</p><p>* Proficient in MS Office, WhatsApp Business, and digital communication tools.</p><p>* Must be highly organized, disciplined, and result-oriented.</p><p>* Knowledge of dental procedures, treatments, and clinic workflow is preferred.</p><p>### **Benefits**</p><p>* Competitive salary based on experience.</p><p>* Performance-based incentives and bonuses.</p><p>* Professional and growth-oriented work environment.</p><p>* Continuous learning and career development support.</p><p>### **How to Apply**</p><p>Interested candidates may send their **CV** along with a **voice note or short video** explaining their experience and management approach to: **info@ziadentalcare.pkWhatsApp at +923002278864 Location: **Clifton, Karachi (near 3-Talwar)**</p><p>Job Type: Full-time</p><p>Pay: From Rs50,000.00 per month</p><p>Work Location: In person</p>

Dental Clinic Manager

Explore 993+ Office manager in Karachi Pakistan this November. Find roles across top companies and apply now to boost your career.

993 office manager jobs IN Karachi Pakistan

Office Manager / Business Development Officer

Assistant Manager Administration

Factory Admin Manager

Office Executive Required

Office Executive Required

Assistant Manager - Administration

Dental Clinic Manager