escrow assistant/administrative assistant

administrative assistant

accounting administrator

administrator / receptionist Jobs in Tampa

administrator / receptionist

escrow assistant/administrative assistant Jobs in Tampa

front office assistant

office manager

Tampa Family Health Centers

<div><h2 class="jobSectionHeader">Health Center Office Manager</h2>
Location: Tampa, Florida
Organization: Tampa Family Health Centers (TFHC)<h3 class="jobSectionHeader"> 
About Tampa Family Health Centers</h3>
At Tampa Family Health Centers, healthcare is more than a service&mdash;it&rsquo;s our mission. As a Federally Qualified Health Center (FQHC), we provide quality, caring, and accessible healthcare to a culturally diverse community across Hillsborough County. Our team thrives on innovation, compassion, and positive change.
Joining TFHC means becoming part of a mission-driven organization where leaders play a critical role in supporting patient care, staff success, and operational excellence.<h3 class="jobSectionHeader">
Position Summary</h3>
We are seeking an Office Manager to oversee the day-to-day operations of a health center location. This role is responsible for ensuring smooth clinic operations, effective staff supervision, efficient patient flow, and compliance with all organizational, regulatory, and accreditation standards. The Office Manager works closely with clinical and administrative leadership to support high-quality care and patient satisfaction.<h3 class="jobSectionHeader">
Essential Responsibilities</h3><ul><li>
Manage daily operations of the health center and oversee provider schedules</li><li>
Provide direct supervision to administrative staff, including scheduling, PTO approval, payroll accuracy, onboarding, and ongoing training</li><li>
Ensure compliance with TFHC policies, HRSA, state, federal, and accreditation requirements</li><li>
Oversee front office registration, check-in/check-out, and patient flow</li><li>
Address employee performance management and personnel processes</li><li>
Serve as a liaison between administrative staff, nursing, and medical records</li><li>
Monitor inventory, supplies, and equipment maintenance</li><li>
Ensure cash handling procedures are followed and balanced daily</li><li>
Run, review, and sign required operational and financial reports timely</li><li>
Handle patient questions, concerns, and complaints professionally</li><li>
Maintain a clean, safe, and professional clinic environment</li><li>
Support quality improvement initiatives and chart audits as needed</li><li>
Promote TFHC&rsquo;s Mission, Vision, and Values and foster a collaborative team culture</li><li>
Perform other duties as assigned</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Bachelor&rsquo;s degree in Business or related field required</li><li>
Minimum of 5 years of office management experience</li><li>
Minimum of 1 year of supervisory experience</li></ul><h3 class="jobSectionHeader">
Skills &amp; Abilities</h3><ul><li>
Ability to navigate and document in an Electronic Health Record (EHR)</li><li>
Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint</li><li>
Strong written and verbal communication skills</li><li>
Ability to analyze and resolve billing, claims, and operational issues</li><li>
Ability to manage multiple priorities in a fast-paced healthcare environment</li><li>
Strong understanding of healthcare operations, compliance, and regulations</li></ul><h3 class="jobSectionHeader">
Benefits &amp; Rewards</h3>
TFHC offers a comprehensive benefits package designed to support your well-being and professional growth (for all eligible employees), including:<ul><li>
Medical, Dental, and Vision Insurance</li><li>
Life and Disability Insurance</li><li>
Generous PTO and 7 paid company holidays</li><li>
401(k) program with employer contribution after one year</li><li>
Employee discount program for tickets, travel, and entertainment</li></ul><h3 class="jobSectionHeader">
Why Join TFHC?</h3>
As an Office Manager at TFHC, you&rsquo;ll play a key leadership role in ensuring operational excellence while supporting a mission that makes a meaningful difference in the community.<h3 class="jobSectionHeader">
Join Us</h3>
If you&rsquo;re an experienced healthcare operations professional looking to lead with purpose, we encourage you to apply and join Tampa Family Health Centers.</div>

Office Manager

Bristol Myers Squibb

<div>Working with Us 
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. 
 
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us . 
 
Position Summary 
 
As Senior Manager in the Project Office, you will lead high-impact functional and technical projects and drive continuous improvement across the People Organization. You will optimize processes, enhance efficiency, and ensure that HR initiatives are executed in alignment with organizational goals. This role is ideal for a proactive, detail-oriented leader who thrives in a fast-paced, collaborative environment and excels at managing complex, cross-functional projects from concept to completion. 
 
Key Responsibilities 
 
Project Leadership
<ul><li>Lead and deliver HR projects from initiation to completion, ensuring timely and on-budget execution.
</li><li>Collaborate with cross-functional teams to define scope, objectives, and deliverables.
</li><li>Develop and manage comprehensive project plans, timelines, and resource allocation.
</li></ul>Subject Matter Expertise
<ul><li>Serve as a project management SME, guiding teams and stakeholders across HR.
</li><li>Stay current on industry trends, best practices, and regulatory changes to ensure compliance and effectiveness.
</li></ul>Change Management
<ul><li>Champion change initiatives for HR process improvements, driving seamless transitions and user adoption.
</li><li>Design and deliver training programs for HR staff and stakeholders.
</li></ul>Stakeholder Collaboration
<ul><li>Build strong relationships with HR team members, department heads, and external partners.
</li><li>Act as a liaison to ensure project goals align with organizational objectives.
</li></ul>Risk and Issue Management
<ul><li>Assist in identifying project risks and issues and escalate them to head of Project Office, sponsors, and steering committee members.
</li><li>Support in developing and implementing risk mitigation strategies.
</li><li>Monitor project risks and issues and provide status updates.
</li></ul>Budget Tracking
<ul><li>Assist in tracking project budgets and expenses.
</li><li>Collaborate with the finance department to ensure accurate financial reporting.
</li><li>Assist in preparing financial reports related to project expenditures.
</li></ul>Quality Assurance
<ul><li>Assist in maintaining project quality standards and adherence to best practices.
</li><li>Participate in quality reviews and audits as required.
</li></ul>Qualifications &amp; Experience<ul><li>
Bachelor's degree in business administration, operations management, project management, or related field.</li><li>
5+ years of project management experience on both functional and technical projects as well as in waterfall and agile environments.</li><li>
Proficiency in project management software.</li><li>
Strong business acumen, analytical, and problem-solving skills.</li><li>
Exceptional organizational skills and attention to detail.</li><li>
PMP, PSM/CSM, or Lean Six Sigma certification (or in progress).</li><li>
Experience in change management, management consulting, and product management.</li><li>
Proficiency in HRIS (HR Information Systems).</li></ul>
#LI-Hybrid 
 
If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
 
 
Compensation Overview: 
 
Princeton - NJ - US: $122,910 - $148,938
 
Tampa - FL - US: $122,910 - $148,938 
 
The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee's work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.
 
 
Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.
 
 
Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include:
<ul><li>Health Coverage: Medical, pharmacy, dental, and vision care.</li><li>
Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
</li><li>Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
</li></ul>Work-life benefits include:
 
 
Paid Time Off
<ul><li>US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees)
</li><li>Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays
</li></ul>Based on eligibility*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.
 
 
All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown. 
 
<ul><li>Eligibility Disclosure: T he summer hours program is for United States (U.S.) office-based employees due to the unique nature of their work. Summer hours are generally not available for field sales and manufacturing operations and may also be limited for the capability centers. Employees in remote-by-design or lab-based roles may be eligible for summer hours, depending on the nature of their work, and should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document to determine if they are eligible. Contractors, leased workers and other service providers are not eligible to participate in the program.
</li></ul> 
Uniquely Interesting Work, Life-changing Careers 
With a single vision as inspiring as Transforming patients' lives through science&trade; , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. 
 
On-site Protocol 
 
BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
 
 
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
 
 
Supporting People with Disabilities 
 
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ eeo -accessibility to access our complete Equal Employment Opportunity statement.
 
 
Candidate Rights 
 
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
 
 
If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/
 
 
Data Protection 
 
We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection . 
 
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. 
 
If you believe that the job posting is missing information required by local law or incorrect in any way, please contact BMS at TAEnablement@bms.com . Please provide the Job Title and Requisition number so we can review. Communications related to your application should not be sent to this email and you will not receive a response. Inquiries related to the status of your application should be directed to Chat with Ripley.
 
 
R1600077 : Senior Manager, Project Office - Project Manager</div>

Senior Manager, Project Office - Project Manager

Orlando Health

<div>Position Summary:
<div>
Florida Medical Clinic Orlando Health</div><div></div><div> 
Job Title: Front Office Assistant</div><div>
Full Time: Monday - Friday, 8:00 AM to 5:00 PM</div><div>
Department: Cardiology</div><div>
Location: This position travels to two locations, M-W at 14320 Bruce B downs, TH, F at 2727 MLK.</div><div></div><div> 
Job Summary: The front office assistant provides support with the daily activities for ambulatory/physician office operations, including patient registration, telephone coverage, appointment scheduling, and patient referrals under the supervision of Manager Practice Operations, Medical Office Manager, Academic Program Manager, Academic Nurse Manager and/or Practice Site Supervisor.</div><div></div><div> 
Why is Florida Medical Clinic Orlando Health your best place to work?</div><div>
✅ Education &amp; Career Growth &ndash; Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs. 
✅ Health &amp; Wellness &ndash; Comprehensive medical, dental, vision, free virtual visits, and well-being programs. 
✅ Financial &amp; Retirement &ndash; Up to 5% employer match on retirement contributions. 
✅ Work-Life Balance &ndash; Four weeks of paid parental leave, PTO, and flexible leave options. 
✅ Family &amp; Pet Support &ndash; Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.</div>
Responsibilities:
<div>
Essential Functions</div><ul><li>
Schedules patient appointments according to practice specific scheduling protocols and patient preference, to include obtaining required pre-certification and authorization for office visit(s) when required.</li><li>
Obtains accurate and complete patient demographic and insurance information.</li><li>
Processes all requests for medical records according to Orlando Health and department specific policies and procedures.</li><li>
Adheres and assures compliance with Orlando Health and OHPE (OHPG, OPN) policy, procedures, and value statements.</li><li>
Demonstrates competency in use of office equipment, technology, and answers telephone calls appropriately.</li><li>
Demonstrate a Commitment to Excellence standards and actively engages to improve overall patient satisfaction experience.</li><li>
Interacts with patients and families in a professional manner.</li><li>
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.</li><li>
Maintains compliance with all Orlando Health policies and procedures.</li></ul><div></div><div> 
Other Related Functions</div><ul><li>
Participates in Quality Assurance/Quality Indicator activities as assigned.</li><li>
Demonstrates awareness of legal issues, patient rights and compliance with standards of regulatory and accrediting agencies.</li><li>
Practices the efficient use of supplies.</li><li>
Assists billing service as requested.</li></ul>
Qualifications:
<div>
Education/Training
</div><ul><li>High School graduate or equivalent.
</li></ul><div>Licensure/Certification
</div><ul><li>None.
</li></ul><div>Experience
</div><ul><li>Six (6) months experience in a clerical office, or general business, and/or customer service setting</li></ul></div>

Front Office Assistant

Limitless Life Chiropractic

Chiropractic Assistant + Front Desk CoordinatorGrowth Track to Office ManagerLocation: Tampa, FL Job Type: Part-time or Full-time Clinic: Limitless Life ChiropracticAt Limitless Life Chiropractic, we are not just hiring for a position &mdash; we are looking for the right person to grow with our company long term.We&rsquo;re seeking a motivated, compassionate, dependable, and highly organized team member who wants more than &ldquo;just a job.&rdquo; This is a unique opportunity for someone who enjoys both patient care and front office coordination, and who is excited about building a future in a growing, purpose-driven chiropractic practice.This hybrid role is ideal for someone who loves helping people, thrives in a fast-paced environment, takes initiative, and wants a clear path toward increased responsibility and leadership. For the right person, this position can grow into a long-term career opportunity with advancement into an Office Manager role.What You&rsquo;ll DoAs a Chiropractic Assistant + Front Desk Coordinator, you will play a key role in both the patient experience and the day-to-day flow of the office. You will be the first point of contact for patients while also supporting the doctor with in-office therapies and clinical flow.Responsibilities include:<ul><li>Welcoming patients with warmth, professionalism, and positive energy</li><li>Managing patient check-in and check-out</li><li>Scheduling appointments and helping maintain an efficient daily flow</li><li>Assisting with therapeutic services under doctor supervision, including:</li><li>Spinal Decompression</li><li>Electrical Muscle Stimulation</li><li>Manual Therapy</li><li>Intersegmental Traction</li><li>Additional in-office therapies as trained</li><li>Educating patients on care recommendations, home exercises, and next steps</li><li>Assisting with new patient exams and re-examinations</li><li>Accurately documenting patient visits in our electronic health record system</li><li>Keeping treatment spaces clean, organized, and ready for patient care</li><li>Collaborating closely with the doctor and team to create an outstanding patient experience</li><li>Insurance/Cash handling</li></ul>Who We&rsquo;re Looking ForWe want someone who is looking for a career home, not a temporary stop. The ideal candidate is someone who wants to be part of a team, contribute to something meaningful, and grow into greater responsibility over time.You may be a great fit if you are:<ul><li>Friendly, confident, and naturally people-oriented</li><li>Compassionate and genuinely enjoy helping others</li><li>Reliable, punctual, and professional</li><li>Highly organized and able to multitask well</li><li>Comfortable learning new systems, technology, and office processes</li><li>Coachable, proactive, and eager to grow</li><li>Interested in long-term advancement and leadership opportunities</li></ul>Preferred qualifications:<ul><li>Experience in healthcare, chiropractic, medical office, wellness, or customer service</li><li>Familiarity with anatomy, physiology, or medical terminology</li><li>Strong communication and patient education skills</li><li>Previous work with insurance handling</li></ul>Why Join Limitless Life Chiropractic?We are building a team of people who care deeply about changing lives through excellent service and exceptional patient care. When you join our office, you&rsquo;re joining a supportive environment where your work matters and your growth is encouraged.What we offer:<ul><li>A positive, energetic, and supportive team culture</li><li>Hands-on training and mentorship</li><li>Leadership development and opportunity for advancement</li><li>Clear path to grow into an Office Manager position</li><li>Paid training</li><li>Complimentary chiropractic care</li><li>Meaningful work that makes a real difference in people&rsquo;s lives</li></ul>The OpportunityThis role is perfect for someone who wants to start strong, learn quickly, and grow with the company. We are committed to investing in the right person who is committed to building a future with us.If you&rsquo;re looking for a workplace where you can contribute, develop professionally, and become an important part of a growing practice, we&rsquo;d love to hear from you.Apply today by sending your resume and a brief note about yourself to Dr.Zach@LLCTampa.com or apply through Indeed.Job Types: Full-time, Part-timePay: $15.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>On-the-job training</li><li>Professional development assistance</li><li>Referral program</li><li>Wellness program</li></ul>Work Location: In person

Chiropractic Assistant/Front Desk Receptionist

fillir

OverviewFillir is seeking a highly motivated and organized Practice Manager to lead the daily operations of our new Tampa location. This role is responsible for ensuring the practice operates efficiently while delivering an exceptional client experience consistent with fillir's brand standards.The Practice Manager will oversee clinic operations, team leadership, financial performance, and administrative systems while supporting providers and maintaining compliance with medical and aesthetic industry regulations. This individual will serve as the operational leader of the location, fostering a positive team culture and ensuring the highest level of service for our clients.This is a hands-on leadership role that requires strong organizational skills, attention to detail, and a passion for delivering outstanding client experiences in a fast-paced aesthetic practice.Responsibilities:Operational Leadership<ul><li>Oversee all aspects of daily clinic operations, including scheduling, client flow, treatment room utilization, and administrative workflows to ensure efficiency and a seamless client experience</li><li>Maintain fillir's high standards for client care, service excellence, and professionalism</li><li>Ensure the practice environment is organized, welcoming, and operating at peak efficiency</li><li>Collaborate with fillir leadership on operational improvements and implementation of company initiatives</li></ul>Team Management<ul><li>Supervise and support clinic staff including client coordinators, nurses, aestheticians, and administrative team members</li><li>Lead hiring, onboarding, training, and ongoing development of team members</li><li>Conduct performance evaluations and provide coaching to support staff success</li><li>Foster a positive, collaborative, and accountable team culture aligned with Fillir values</li></ul>Financial &amp; Business Management<ul><li>Support financial performance through operational efficiency and strong scheduling management</li><li>Monitor daily revenue, appointment utilization, and provider productivity</li><li>Assist leadership with budgeting, expense management, and financial reporting</li><li>Ensure proper handling of client transactions, product sales, and service revenue</li></ul>Client Experience<ul><li>Ensure every client receives an exceptional experience from arrival to checkout</li><li>Address client concerns or service recovery situations with professionalism and care</li><li>Support front desk operations and ensure smooth scheduling, communication, and follow-up</li></ul>Compliance &amp; Administration<ul><li>Maintain accurate and compliant medical records in accordance with HIPAA and healthcare regulations</li><li>Ensure adherence to all medical spa regulations, safety standards, and company policies</li><li>Oversee inventory management for medical supplies, retail products, and operational materials</li><li>Ensure proper documentation, consent forms, and treatment protocols are followed</li></ul>Systems &amp; Workflow Management<ul><li>Utilize Electronic Medical Record (EMR/EHR) and practice management systems to ensure documentation accuracy and operational efficiency</li><li>Monitor reporting dashboards and operational metrics to identify opportunities for improvement</li><li>Implement best practices in scheduling, client communication, and operational workflow</li></ul>Qualifications<ul><li>3&ndash;5+ years of experience in medical practice management, med spa management, or healthcare office management</li><li>Strong leadership and team management experience in a fast-paced environment</li><li>Experience in aesthetic medicine, dermatology, plastic surgery, or medical spa operations preferred</li><li>Proven ability to manage clinic operations, staff performance, and client experience</li><li>Strong financial awareness including revenue tracking, scheduling optimization, and expense management</li><li>Familiarity with EMR/EHR systems and practice management software (Boulevard)</li><li>Knowledge of HIPAA regulations, medical documentation standards, and healthcare compliance requirements</li><li>Exceptional organizational, communication, and problem-solving skills</li><li>Ability to multitask and adapt in a high-growth environment</li></ul>What We&rsquo;re Looking ForThe ideal candidate is a strong leader, highly organized, and passionate about delivering exceptional service. They thrive in fast-paced environments, take ownership of operations, and are committed to helping both the team and the business succeed.At fillir, we believe the client experience always comes first. Our Practice Manager will play a key role in ensuring every client feels welcomed, cared for, and confident in the services we provide.Pay: $56,235.51 - $67,724.48 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Practice Manager

State of Florida

<div>Requisition No: 871741

Agency: Children and Families

Working Title: SECRETARY SPECIALIST OPS - 60933599

 Pay Plan: Temp

Position Number: 60933599

Salary: $17.25 per hour

Posting Closing Date: 04/03/2026

Total Compensation Estimator Tool
Title: Secretary Specialist OPS

Agency: Florida Department of Children and Families

Working Title: Secretary Specialist OPS

Hourly Rate $17.25

This position is not eligible for telework.

Monday -Friday (8am-5pm) 
<div></div>
<div>
Roles/Responsibilities</div>
<ul>
<li>Providing secretarial, administrative and office managerial support to the Child Care Regulation Management Program Office, child care providers and community members in need of information regarding Child Care Regulation. Manages a variety of routine correspondence and disseminates these correspondences accordingly.</li>
<li>Responsible for maintaining the Region&rsquo;s Child Care Regulation&rsquo;s filing system in accordance with identified procedures.
</li><li>Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.</li>
<li>Responsible for maintaining the Program Office&rsquo;s My Florida Market Place (MFMP) purchases, tracks orders, maintains invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Inventory office supplies monthly.</li>
<li>Prepare and maintain reports, logs, software for Administrative Complaint per Region&rsquo;s request. Maintains a multitude of tracking system to keep Licensing Manager, Child Care Licensing Supervisor and counselors informed of changes and amendments.</li>
<li>Performs and investigates research on special projects, while developing supporting data and materials for use by the Child Care Licensing Manager and Licensing Supervisor in meetings and public speaking engagements.</li>
<li>Completes other duties as assigned.</li>
</ul>
<div>Qualifications:</div>
<ul>
<li>2 + years of experience office management/data entry/clerical</li>
<li>High School Diploma required</li></ul> 
<div></div>
<div>
 Bilingual (English/Spanish proficiency a plus)</div> 
<div></div>
<div>
Knowledge, Skills, and Abilities:</div>
<ul>
<li>Ability to operate a computer and knowledge of computer programs such Excel, Microsoft, Teams, Outlook etc)</li>
<li>Demonstrate usage of analytical and problem-solving skills.</li>
<li>Ability to read/write comprehensive and cohesive reports that are detailed and objective.</li>
<li>Must possess the following qualities/ skills, time management, strong organizational, maintain confidentiality, ability to multitask, and adapt to changes.</li>
<li>Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication</li>
</ul>
<div>Driver&rsquo;s License: Not Required</div>
<div>
Education: High School Diploma</div>
<div>
Years of Experience: 2 or more years in the Office Management/Office Supervision</div>
<div>
Career Posting Category: OPS - Temp</div>
<div>
Hourly Rate: $17.25</div>
<div>
Candidate Profile (application) must be completed in its entirety.</div>
<ul>
<li>Include supervisor names and phone numbers for all periods of employment.</li>
<li>Account for and explain any gaps in employment so that the hiring process is not delayed.</li>
<li>Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.</li>
<li>It is unacceptable to use the statement &ldquo;See Resume&rdquo; in place of entering work history.</li>
<li>If you experience problems applying online, please call the People First Service Center at (877) 562-7287. 
</li></ul><div></div><div>Benefits of Working for the State of Florida:</div>
<div>
Working for the State of Florida is more than a paycheck. The State&rsquo;s total compensation package for employees features a highly competitive set of employee benefits.</div>
<div>
For a more complete list of benefits, visit www.mybenefits.myflorida.com.</div> 
<div></div>
<div>
Growth Opportunities:</div>
<div>
With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.</div> 
<div></div>
<div>
Where you will work:</div>
<div>
Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you&rsquo;re never more than 60 miles from a body of saltwater. And if the beach isn&rsquo;t your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work &ndash; Come join our team!</div> 
<div></div>
<div>
About Department of Children and Families:</div>
<div>
Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.</div>
<div>
Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.</div>
<div>
Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.</div>
<div>
To learn more please visit https://www.myflfamilies.com/.</div> 
<div></div>
<ul>
<li>If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.</li>
<li>The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.</li>
</ul>
<div>We hire only U.S. citizens and lawfully authorized alien workers.</div>
<div>
Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.</div>
<div>
SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.</div>
<div>
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.</div> 
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</div>

SECRETARY SPECIALIST OPS

HR Soul

<div>
 
 Here at HR Soul our solutions amplify the performance of people and the soul of company culture. From strategic planning with CEO&rsquo;s, partnering with HR leaders on key projects, building high performing teams to coaching and recruiting the future of our client&rsquo;s organization.
 
 
 
 
 
 We are seeking an
 
 Administrative Assistant
 
 to provide day-to-day operational and administrative support to our client&rsquo;s growing team in
 
 Tampa, Florida
 
 .
 
 
 
 
 
 
 The Opportunity
 
 
 
 
 
 
 We&rsquo;re partnering with an innovative, fast-growing healthcare technology organization in downtown Tampa that&rsquo;s building something meaningful&mdash;and doing it with intention. They&rsquo;re looking for an
 
 Administrative Assistant
 
 who can serve as the connective tissue of the office: part Office Manager, part right-hand support to the Chief of Staff, part culture carrier.
 
 
 This is not a &ldquo;sit quietly and answer phones&rdquo; kind of role. This is for someone who likes being in the mix&mdash;keeping things organized, people supported, and the day-to-day running smoothly without needing a playbook for every step.
 
 
 
 
 
 
 What You&rsquo;ll Own
 
 
 <ul>
 <li>
 Serve as the
 
 first impression of the office
 
 &mdash;welcoming guests, candidates, and team members with a polished, friendly presence
 </li>
 <li>
 Keep the office humming: manage supplies, vendors, and overall workspace organization
 </li>
 <li>
 Provide
 
 direct support to the Chief of Staff
 
 , including calendar coordination, meeting prep, and scheduling logistics
 </li>
 <li>
 Coordinate internal meetings&mdash;agendas, materials, room setup, and follow-ups
 </li>
 <li>
 Help keep leadership and team calendars aligned and optimized
 </li>
 <li>
 Jump in where needed&mdash;events, team initiatives, special projects, and the occasional &ldquo;can you help with this?&rdquo; moment
 </li>
 </ul>
 
 Support a positive, professional, and slightly entrepreneurial office culture
 
 
 
 
 
 
 What Makes You a Fit
 
 
 <ul>
 <li>
 You&rsquo;re naturally organized but not rigid&mdash;you can flex as priorities shift
 </li>
 <li>
 You take initiative and don&rsquo;t wait to be told what&rsquo;s next
 </li>
 <li>
 You&rsquo;re polished and professional, but approachable and down-to-earth
 </li>
 <li>
 You enjoy being around people and creating a great in-office experience
 </li>
 <li>
 You&rsquo;re detail-oriented and follow through (you don&rsquo;t let things drop)
 </li>
 </ul>
 
 You&rsquo;re comfortable supporting senior leadership and managing up when needed
 
 
 
 
 
 
 The Vibe
 
 
 
 Think
 
 high-performing startup energy meets professional polish
 
 . The environment is collaborative, entrepreneurial, and values people who take ownership&mdash;but it&rsquo;s not overly corporate or hierarchical. You&rsquo;ll have structure where it matters and flexibility where it counts.
 
 
 
 
 
 
 Why This Role
 
 
 <ul>
 <li>
 Direct exposure to leadership and business operations
 </li>
 <li>
 Opportunity to shape the in-office experience and culture
 </li>
 <li>
 A role with variety&mdash;no two days look exactly the same
 </li>
 <li>
 Be part of a growing healthcare tech company making real impact
 </li>
 </ul>
 
 
 
 
 
 Diversity Commitment
 
 
 
 
 
 
 At HR Soul, we embrace a rich tapestry of backgrounds and experiences within our workplace. We actively encourage applications from women, individuals of color, members of the LGBTQ+ community, people with disabilities, ethnic minorities, immigrants, and veterans.
 
 
 
 
 
 
 Equal Opportunity Employment Statement
 
 
 
 
 
 
 HR Soul proudly upholds its status as an Equal Opportunity Employer. We prohibit discrimination against any employee or candidate based on various attributes, including but not limited to race (encompassing characteristics historically associated with race such as hair texture and style), color, gender (including pregnancy and related conditions), religion or belief, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable laws.
 
 
 
 
 
 
 Inclusivity Commitment
 
 
 
 
 
 
 HR Soul and its partners are fully committed to ensuring that all qualified individuals are included. We provide reasonable accommodations for applicants and employees with disabilities. If you need assistance during the job application or interview process, or require accommodations to perform essential job functions, please reach out via our contact page:
 
 
 Contact HR Soul
 
 
 .
 
 
 
 
 
 
 Your Rights
 
 
 
 
 
 
 HR Soul is dedicated to ensuring that all applicants are aware of their rights concerning workplace discrimination, which is unlawful.
 
 
 
 
 
 
 Application Agreement
 
 
 
 
 
 
 By applying for this position, you authorize HR Soul to exclusively consider you as a candidate for the specified opportunity. You affirm that the information you provided about your qualifications is true and that you have not misrepresented yourself. Additionally, you agree to keep confidential any details regarding the position that you may learn from HR Soul, sharing such information only as necessary to support your application process. In exchange, HR Soul pledges to make reasonable efforts to represent you throughout the job screening and resume distribution stages.
 
 
 
 
 
 
 Salary Transparency Statement
 
 
 
 
 
 
 Compensation for this position (and others) at HR Soul is based on multiple factors, including:
 
 
 
 
 <ul>
 <li>
 The candidate&rsquo;s skill set, experience, and education
 </li>
 <li>
 Required licenses and certifications
 </li>
 <li>
 Geographic location of the office
 </li>
 <li>
 Additional business and organizational considerations
 </li>
 </ul>
 
 
 
 
 In line with local regulations, HR Soul provides a salary range that reflects a reasonable estimate of the base pay for this role in areas where salary disclosure is mandated.
 
</div>

Administrative Assistant

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