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admin assistant/assistant manager Jobs in Islamabad

admin assistant/assistant manager

administrative assistant Jobs in Islamabad

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ASN Holdings

Job DescriptionPosition Title: Office AssistantCompany: ASN HoldingsLocation: Islamabad Office &ndash; World Trade Centre, GIGA MallWorking Hours: 9:00 AM to 6:00 PM (Monday to Saturday)Job Type: Full-TimePosition Overview:ASN Holdings is seeking a dedicated and organized Office Assistant to supportadministrative, clerical, and operational tasks within the Islamabad office. The idealcandidate should possess excellent communication, computer, and coordination skills toensure the smooth and efficient functioning of day-to-day office operations.Key Responsibilities:1. Communication &amp; Front Desk Management<ul><li>Attend incoming calls, take messages, and direct them to the relevant person or</li></ul>department.<ul><li>Provide courteous and professional assistance to visitors, clients, and callers.</li><li>Maintain a detailed visitor log and ensure proper hospitality arrangements.</li></ul>2. Documentation &amp; Computer Operations<ul><li>Draft and prepare official letters, proposals, contracts, quotations, invoices, and bills.</li><li>Perform data entry and maintain structured Excel-based formats and databases.</li><li>Ensure proper documentation and filing of both physical and digital records.</li><li>Maintain and update company documents, templates, and correspondence archives.</li></ul>3. Attendance &amp; Record Management<ul><li>Maintain staff attendance registers and leave records.</li><li>Keep accurate and updated files for office operations, bills, and administrative matters.</li><li>Record and manage all utility bills and ensure timely submission and payments.</li></ul>4. Accounting &amp; Expense Handling<ul><li>Maintain daily expense sheets, vouchers, and petty cash records.</li><li>Assist in preparing monthly expense summaries and reconciliation reports.</li><li>Support the finance team in ensuring accurate and up-to-date accounting records.</li></ul>5. Scheduling &amp; Coordination<ul><li>Schedule and coordinate meetings, appointments, and internal events.</li><li>Assist management with correspondence and coordination between departments.</li><li>Liaise with clients, vendors, suppliers, and service providers when required.6. Office &amp; Resource Management</li><li>Manage office supplies inventory and ensure timely procurement of stationery and</li></ul>consumables.<ul><li>Maintain an organized and professional office environment.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li></ul>7. Staff &amp; Vendor Support<ul><li>Supervise and assist support staff including drivers and field representatives.</li><li>Conduct basic procurement activities and vendor evaluations.</li><li>Support higher management in vendor communication and service follow-up.</li></ul>Requirements &amp; Skills:<ul><li>Minimum Education: Intermediate or Bachelor&rsquo;s Degree (preferably in Commerce,</li></ul>Business Administration, or related field).<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint) and email correspondence.</li><li>Basic knowledge of accounting principles and expense tracking.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and problem-solving abilities.</li><li>Professional appearance, punctuality, and discretion in handling confidential matters.</li></ul>Experience:1 to 3 years of relevant experience in administrative or office support roles is preferred.Reporting To:Admin / HR / Operations DepartmentJob Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Female Office Assistant

Medical Billing Diploma Program - Riphah International University

<div>
 Job Description (
 
 total positions: 1, posted on: Nov 26, 2025
 
 )
 
 
 Riphah International University is seeking a detail-oriented and organized Office Assistant with at least two years of experience to support the academic and administrative functions within the institution. The ideal candidate will have proficiency in Microsoft Office, data entry, and calendar management. This role focuses on maintaining accurate exam-related documentation, facilitating communication between faculty and administration, and providing crucial support during examination periods. The Office Assistant will be responsible for handling sensitive data securely and ensuring all records are up to date, contributing to the smooth operation of academic assessments without directly managing a team.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Maintain and organize exam-related documentation, including attendance sheets, examination schedules, notices, and student records accurately and confidentially.
 </li>
 <li>
 Prepare and distribute exam materials such as answer sheets, stationery, and essential documentation to ensure timely and efficient examinations.
 </li>
 <li>
 Coordinate with faculty members and administrative staff to develop and communicate exam timetables, seating arrangements, and procedural instructions effectively.
 </li>
 <li>
 Safeguard sensitive and confidential examination information, ensuring secure storage and restricted access to authorized personnel only.
 </li>
 <li>
 Provide administrative support during mid-term, final-term, and supplementary examinations, facilitating smooth exam processes.
 </li>
 <li>
 Assist in the tabulation, record-keeping, and accurate data entry related to student examination results and academic performance.
 </li>
 <li>
 Support the Human Resources Department in maintaining accurate leave records, attendance logs, and disciplinary documents as required.
 </li>
 <li>
 Perform clerical duties in support of the A.M Academics (RIPS), including filing, organizing records, and handling correspondence.
 </li>
 <li>
 Draft official letters, memos, and internal communications under the guidance of university management to ensure clear and professional communication.
 </li>
 <li>
 Perform any additional tasks assigned by the Dean or Director, demonstrating flexibility and a strong commitment to the universitys administrative needs.
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 Microsoft Office, Data Entry, Calendar Management,
 
 
 
 Industry
 
 
 
 Education/Training
 
 
 
 Job Type
 
 
 
 Full Time/Permanent
 
 
 
 Gender
 
 
 
 No Preference
 
 
 
 Minimum Experience
 
 
 
 2 Years
</div>

Office Assistant

TENCO Engineering

Job Description (send your CV to info@tenco.pk)We are looking for the position of Female Office Assistant (clerical &amp; admin work) a long-term opportunityResponsibilities. Preparing Bank pay-orders, challan payments &amp; preparing of files to be submitted. Organize office day-to-day tasks to enhance efficiency&middot; Act as a bridge to facilitate the CEO, in dealing with the clients on phone/ e-mail&middot; Must have good hands-on experience in MS Office, Excel &amp; google products.&middot; To coordinate with different organizations on the phone&middot; Coordinate with government departments to ensure efficiency&middot; Preparing quotations &amp; agreements for clients on the system&middot; Preparing, organizing and managing files for smooth operations&middot; Must be comfortable with documentation, printing &amp; scanning etc&middot; Will be open to any other assigned administrative tasks&middot; Having experience with any Tax, business / Management consultant will be a plus. As this is office job, late sitting can be expected, if requiredSkills&middot; Good command of MS office&middot; Show interest in office documentation &amp; Files management/ clerical works&middot; Responding to clients on the phone as well as through e-mail.&middot; Must have good English writing &amp; communication skillsJob DetailsMin Education: GraduationLocation: Off # 04, 2nd Floor, The Palazzo, Main Boulevard, Gulberg Greens, IslamabadTimings: 09:00am to 06:00pm Contact us at: 0300-5006839, 051- 6108055Career Level: Entry LevelExperience: Fresh - 1 YearProbition/ Training period: 02 monthSalary &ndash; Probition/ Training 15k - 25k / Job 35kApply Before: November 30, 2025Job Types: Full-time, Contract Contract length: 12 monthsPay: Rs25,000.00 - Rs35,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office works/ Clerical: 1 year (Preferred)</li></ul>Location:<ul><li>Islamabad (Required)</li></ul>Application Deadline: 27/07/2024 Expected Start Date: 01/12/2025

Office Assistant (Female)

Trade and Projects

Position: Office assistant Department: Project Operations Project: Islamabad Metro Bus Project Location: Islamabad Reporting To: Project Director (TAP) Company: Trade and Projects (TAP)Job Objective:To ensure efficient and smooth office operations by managing HR documentation, inventory and stock, files and letters of organization and coordinating effectively with internal &amp; external departments if required. The role also includes handling procurement, maintaining office infrastructure, managing petty cash and billing records and ensuring timely reporting. A key aspect is serving as a liaison with contractors and government bodies, such as the CDA. The position supports administrative functions, field coordination, and visitor handling and upholds discipline and professionalism across the workplace.1. HR Coordination<ul><li>Maintain updated employee files, attendance records, and HR documentation.</li><li>Support recruitment processes, onboarding, and day-to-day HR communications.</li><li>Draft HR-related letters, internal notices, and reports as required.</li></ul>2. Office &amp; File Management<ul><li>Manage office supplies, inventory, procurement processes, and vendor follow-ups.</li><li>Maintain both digital and physical filing systems for correspondence, approvals, and records.</li><li>Ensure availability and proper tracking of stationery, office equipment, and resources.</li><li>Maintain registers, incoming/outgoing mail logs, and documentation archives.</li></ul>3. Liaison &amp; External Coordination<ul><li>Act as point-of-contact with CDA, government departments, and external contractors.</li><li>Follow up on NOCs, approvals, compliance documentation, and legal matters.</li><li>Draft and dispatch formal letters, applications, and communications on behalf of the organisation.</li></ul>4. Field &amp; Administrative Support<ul><li>Coordinate with field teams for daily reporting, data collection, and activity updates.</li><li>Organise and support internal meetings, inspections, and visits by officials.</li><li>Assist the Project Director (PD) in daily office affairs and special tasks.Full-time position based in Islamabad</li><li>6 days working per week (as per project requirements)</li><li>Field visits and external coordination as required</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Office Assitant

Inspire Pakistan

<div><div><div><div>Posted date</div> <div>29th November, 2025</div> <div>Last date to apply</div> <div>5th December, 2025</div>
</div> 
<div><div>Country</div> <div>Pakistan</div> <div>Locations</div> <div>Islamabad</div>
</div> 
<div><div>Category</div> <div>Administration
</div></div> 
<div><div>Salary</div> <div>85,000/- (Fixed Salary)</div>
</div> 
<div><div>Type</div> <div>Full Time</div> <div>Position</div> <div>1</div>
</div> 
<div><div>Experience</div> <div>3 years </div><div>Maximum Age</div> <div>40 years</div></div></div></div>
 <div>Job Description 

Title: Admin Assistant
Reporting to: Admin Officer-HO

Duty Station: Head Office, Islamabad

Unit: Operations

Section: Administration

Summary of Key Functions:

The candidate will be responsible to support the administrative function at Head Office. The incumbent of this position would report to Admin Officer and would closely work with (coordination and guidance of) Operation Unit. Main duties involve looking after project&rsquo;s general administration, responsible for purchases, complying with internal controls, managing inventory, stock, ensure travel authorizations, preparing admin related reports, etc. 


Roles and Responsibilities

<ul><li>Provides administrative support to ensure efficient operation of office.</li>
<li>Support Admin Officer in implementation of relevant policies and procedures of the organization and making sure that the staff are well aware of all the relevant policies.</li>
<li>Taking care of the office premises and report to the supervisor if there is any minor maintenance or repair work is required.</li>
<li>Maintaining an organized and comfortable office environment.</li>
<li>Maintaining the office safe and secure and reporting to supervisor in case there is any security concerns. Keeping a close check on the guards.</li>
<li>Making arrangements for the meetings in office and keep record of the meetings.</li>
<li>Making sure that ample office stationary and supplies are available in the office and keeping updated record of the stationary and supplies.</li>
<li>Processing Purchase Request, Purchase Orders, supplier/service provider invoices, expense claims, accounting payments etc. and forwarding it to HO finance for payment processing.</li>
<li>Prepare travel authorizations make travel arrangements and and making sure the staff get their DSA in time by forwarding it to HO finance for payment process.</li>
<li>Supports Admin Officer in maintaining attendance &amp; leave records</li>
<li>Obtain approvals from the Admin Officer and Director Operations regarding purchases for the project/organization.</li>
<li>Help in preparation of summarized reports of, DSA Claims and Grant Payment requests (date and staff wise details with paid and unpaid status with proper coordination of Head Office&rsquo;s Finance and HR Department).</li>
<li>Maintaining dispatch record of all documents related to Admin, Finance and HR and other sections of office.</li>
<li>Maintenance of petty cash, timely submission of petty cash for replenishment to HO finance.</li>
<li>Compiling of petty cash documents and submission of original documents to finance for record keeping.</li>
<li>Maintenance of asset list of the project office, updating it periodically and reporting to HO for record maintenance.</li>
<li>Maintenance of vehicle records i.e. log books, fuel record and inspection of vehicles periodically to make sure that the vehicles are in good condition.</li>
<li>Maintenance of generator log books, record of fueling and maintenance of generator.</li>
<li>Facilitating HO Finance in carrying out financial audit of the project.</li>
<li>Any other duty assigned by the Supervisor.</li></ul></div>

Admin Assistant-Head Office Islamabad

AKY Services Pvt. Ltd

Join P-Tech as a Personal Assistant (Female) Location: Rawalpindi / Islamabad Job Type: Full-Time Salary: Competitive &ndash; Based on ExperienceAbout Us P-Tech is a growing BPO company delivering high-quality customer support and sales services to international clients. As part of our expansion, we are hiring a Female Personal Assistant to provide executive-level administrative and organizational support to our management team.Role Overview The Personal Assistant will manage day-to-day administrative activities, schedule coordination, meeting management, and overall office support. The ideal candidate is organized, dependable, proactive, and strong in communication and multitasking.Key Responsibilities<ul><li>Manage and organize the executive&rsquo;s daily calendar, meetings, and appointments.</li><li>Handle emails, phone calls, and official correspondence professionally.</li><li>Prepare reports, presentations, and necessary documentation.</li><li>Arrange travel, events, and office logistics.</li><li>Maintain strict confidentiality of sensitive information.</li><li>Assist management with daily operational and administrative tasks.</li></ul>Requirements<ul><li>Matric or Intermediate accepted if skilled.</li><li>Minimum 1 year of experience as a Personal Assistant or in a similar role.</li><li>Strong English communication and writing skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Professional, well-presented, and responsible with confidential information.</li><li>Female candidates only.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Opportunity to work directly with senior management.</li><li>Career growth and professional development.</li><li>Supportive and collaborative work environment.</li></ul>How to Apply HR Contact: 0333-9739861P-Tech values professionalism, reliability, and excellence. Join us as a Personal Assistant and contribute to our leadership and operational success.Job Types: Full-time, FresherPay: Rs40,000.00 - Rs50,000.00 per monthEducation:<ul><li>Intermediate (Preferred)</li></ul>Experience:<ul><li>Recruitment: 1 year (Preferred)</li><li>BPO / Call Center: 1 year (Preferred)</li></ul>Work Location: In person

Personal Assistant (Female)

Faj IT Solutions

About UsFAJ Group of companies is a dynamic and rapidly growing e-commerce business, technical services, and IT solutions based in Dubai- UAE, and Islamabad -Pakistan.We specialize in delivering high-quality products, IT solutions, and technical support to our customers, and our commitment to excellence has positioned us as a leader in the industry. With our main office located in Dubai, UAE, we are expanding our team and are currently seeking highly skilled and experienced team to join us.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Job Description:We require an Operations Assistant Sales / Purchase Department job in Islamabad Capital Territory, PakistanBachelor&rsquo;s degree in any field, from a recognized university.Preferred Age of 28-35Experience:Minimum 3 years of relevant experience, preferably working in an international or corporate organization.Strong planning and organizing skills to handle operational assistance tasks under the given timelines.Proficiency in computers, especially Word, Excel, CRM and Outlook.Effective writing and communication skills in English.Responsibility :Attends inbound and makes outbound calls, WhatsApp chat / Online chat etc.. respondsRegisters and follows up customers&rsquo; inquiries or complaint/sPrepares quotations/estimates, invoices to customersPrepares weekly reports on power retailersHandles our products / spare parts inquiries and customers' registration via chat or emails.Ensures all field teams address customers&rsquo; complaint/s and requestsDevelops customer feedback system to ensure customer satisfactionSends daily and monthly reports to the managerPerforms other related clerical, admin and sales jobsAddresses customers&rsquo; queriesPrepares Statement of Accounts of various parties and follows upCoordinate with teamsSends daily and monthly reports to the managerHandles prospective clients and provides counselingPerforms other related clerical, admin and sales jobsHandles clients in a professional mannerDeals with customer issuesProcesses customer ordersKeeps up to date with product developmentsCalls clienteleDevise new sales or marketing strategiesWorks with other departmentsSchedules appointments, calls and meetingsThe Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRM.Prepare expense sheets for contractual drivers.Provide admin support to designated Staff at PRM. Arrange logistics of designated staff on in-land and abroad missions.Job Types: Full-time, ContractContract length: 12 monthsPay: Rs37,000 - Rs 48,000 per monthJob Types: Full-time, ContractPay: Rs37,000.00 - Rs48,000.00 per monthWork Location: In person

Customer Support & Sales Agent for E-commerce Inquiries (Dubai based)

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