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Parfums de Marly

<div>
 
 Job Title: Office Coordinator
 
 
 Location: Dubai
 
 
 
 
 
 
 About the Role
 
 
 
 The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.
 
 
 
 
 
 
 1/ Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Management
 
 
 
 &bull; Greet and assist visitors and employees in a professional and welcoming manner
 
 
 &bull; Answer, screen, and direct incoming phone calls to the appropriate team members
 
 
 &bull; Maintain an organized, clean, and professional reception area
 
 
 
 
 
 
 Office Operations &amp; Administration
 
 
 
 &bull; Manage all incoming and outgoing mail, packages, and courier services
 
 
 &bull; Monitor and manage office supplies, including stock levels and purchase requests
 
 
 &bull; Oversee office maintenance services and coordinate with external vendors
 
 
 &bull; Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional
 
 
 &bull; Support office management and other departments with administrative needs
 
 
 
 
 
 
 Meeting &amp; Travel Coordination
 
 
 
 &bull; Schedule and coordinate appointments, meetings, and conference room bookings
 
 
 &bull; Handle business travel bookings for the team: flights, hotels, transportation, visas
 
 
 &bull; Assist with logistics for internal events, workshops, and team meetings
 
 
 
 
 
 
 HR Support
 
 
 
 &bull; Assist with onboarding logistics for new joiners
 
 
 &bull; Support HR in maintaining employee records and documentation
 
 
 &bull; Help coordinate staff activities, celebrations, and engagement initiatives
 
 
 
 
 
 
 2/ Role-Specific Skills
 
 
 
 
 
 
 &bull; Strong verbal and written communication skills
 
 
 &bull; Fluency in English mandatory
 
 
 &bull; Highly organized and able to manage multiple tasks simultaneously
 
 
 &bull; Proactive and solution oriented
 
 
 &bull; Attention to detail and problem-solving mindset
 
 
 &bull; Proficiency in Microsoft Office Suite
 
 
 &bull; Data entry and record-keeping abilities
 
 
 
 
 
 
 3/ Desired Background and Experience
 
 
 
 
 
 
 &bull; High school diploma or equivalent; additional administrative or office management training is a plus
 
 
 &bull; Experience in office coordination, front desk, receptionist, or administrative support role
 
 
 
</div>

Office Coordinator

WSP in the Middle East

WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services.It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul>Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.What if you could do the best work of your life and create a legacy for yourself? With us, you can. Apply today.

Office Coordinator_(Emirati National)

Zillionaire Markets

The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office. This position manages administrative tasks, supports internal teams, maintains office supplies and facilities, and coordinates communication between departments. The ideal candidate is organized, proactive, and detail-oriented with excellent communication skills.Key Responsibilities:<ul><li>Manage daily office operations, including scheduling, filing, and correspondence.</li><li>Serve as the first point of contact for visitors and handle incoming calls and inquiries.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Coordinate facility maintenance, repairs, and vendor relationships.</li><li>Support HR and management with onboarding, scheduling, and record-keeping.</li><li>Assist in organizing meetings, company events, and travel arrangements.</li><li>Maintain and update databases, records, and documentation.</li><li>Ensure a professional, efficient, and welcoming office environment.</li><li>Monitor and manage office budgets, petty cash, and expense reports.</li><li>Collaborate with various departments to improve workflow and communication.</li></ul>SkillsBachelor's degree in Business Administration or related field (preferred).1-3 years of experience in office administration or coordination.Excellent organizational and multitasking abilities.Strong verbal and written communication skills.Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).Positive attitude, reliability, and a team-oriented mindset.Ability to maintain confidentiality and handle sensitive information.

Sheraton Grand Hotel, Dubai

<div>
 
 
 HUMAN RESOURCES VISION
 
 
 
 We will strive to create and maintain a community of winning talent which feels valued and lives the connection to the brand in whatever we do. We will provide the freedom and support where individuals can demonstrate their skills and abilities; grow and reach their potential in a performance reward driven environment. We will embrace diversity and inclusion and will act honest and ethical in everything we do; aspiring to be the employer of choice.
 
 
 
 
 
 
 POSITION PURPOSE
 
 
 
 Oversee the day-to-day operations and administration of the Executive Office of the General Manager with professionalism and courtesy. Maintain the highest standards of administrative support for the General Manager.
 
 
 Take on the responsibility of managing the arrival, departure, and stay of Marriott Bonvoy VIP Guests.
 
 
 
 
 
 
 ESSENTIAL FUNCTIONS
 
 
 
 Executive administration support involves the following responsibilities:
 
 <ul>
 <li>
 Skillfully prepare letters and correspondences, ensuring precision and professionalism.
 </li>
 <li>
 Efficiently manage the intake and dissemination of all incoming emails.
 </li>
 <li>
 Serve as the point of contact for the General Manager's telephone calls, adeptly redirecting as necessary.
 </li>
 <li>
 Maintain a meticulously organized diary and appointments system to uphold commitment to appointments, attendance at meetings, and meeting deadlines.
 </li>
 <li>
 Establish and uphold an accurate and efficient system, ensuring timely and secure follow-ups and traces, including the meticulous logging of received cheques.
 </li>
 <li>
 Serve as the primary liaison for owners' requests, effectively coordinating with the personal assistant of the Owning office to ensure seamless communication and efficient execution of their requirements.
 </li>
 <li>
 Oversee the comprehensive distribution of Christmas and Birthday cards to VIP guest &amp; Executive team, managing the entire process from preparation to post.
 </li>
 <li>
 Professionally handle and respond to guest complaint letters with a focus on swift resolution.
 </li>
 <li>
 Execute the preparation of various documents, including gift vouchers, prizes, donations, guest cards, letters of thanks, and reports as required.
 </li>
 <li>
 Proactively engage in the ongoing development of processes and methods to enhance the service and efficiency of all facets of the role.
 </li>
 <li>
 Skillfully manage travel arrangements and accommodation logistics when required.
 </li>
 <li>
 Record, type, and efficiently distribute minutes of meetings, ensuring accuracy and clarity.
 </li>
 <li>
 Take charge of the preparation of VIP and complimentary forms to streamline processes.
 </li>
 <li>
 Engage with guests, including VIPs, and address any previous complaints with a proactive and customer-centric approach.
 </li>
 <li>
 Foster external relationships within the community to strengthen organizational ties and presence.
 </li>
 </ul>
 
 
 
 
 
 SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
 
 
 <ul>
 <li>
 Uphold strict confidentiality concerning guest, associates and General Manager&rsquo;s matters at all times.
 </li>
 <li>
 Project a highly professional image, characterized by impeccable appearance, demeanor, and conduct.
 </li>
 <li>
 Demonstrate meticulous attention to detail, ensuring the accuracy of content, spelling, and grammar in written correspondence.
 </li>
 <li>
 Exhibit outstanding interpersonal and communication skills, with an ability to seamlessly integrate into all organizational levels.
 </li>
 <li>
 Possess exceptional telephone etiquette, ensuring a polished and professional manner.
 </li>
 <li>
 Showcase elevated organizational skills and efficiency in managing tasks.
 </li>
 <li>
 Demonstrate excellence in customer service, prioritizing guest satisfaction and positive interactions.
 </li>
 <li>
 Thrive in a high-pressure environment, both as a collaborative team member and when working independently.
 </li>
 <li>
 Display proactive and innovative qualities, contributing to the continuous improvement and advancement of processes.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATION STANDARDS
 
 
 
 We do expect that you do have the experiences/ behaviors below. You:
 
 <ul>
 <li>
 Demonstrate effective communication skills to collaborate seamlessly with various departments.
 </li>
 <li>
 Embrace and uphold operational guidelines and brand standards with a strong sense of commitment.
 </li>
 <li>
 Exhibit superior analytical skills to navigate complex situations and make informed decisions.
 </li>
 <li>
 Showcase adept planning and prioritization abilities, ensuring the achievement of deadlines.
 </li>
 <li>
 Possess a heightened awareness of maximizing returns for all stakeholders involved.
 </li>
 <li>
 Adapt readily to diverse cultures, settings, and situations, showcasing flexibility.
 </li>
 <li>
 Thrive in a collaborative team setting, valuing the strength of collective efforts.
 </li>
 <li>
 Cultivate lasting relationships with both internal and external customers.
 </li>
 <li>
 Maintain an impeccable personal presentation, encompassing grooming and conversational ability.
 </li>
 <li>
 Demonstrate effective problem-solving skills and a keen analysis of issues and trends, enabling the development and application of appropriate strategies.
 </li>
 <li>
 Possess knowledge of hotel computer systems and other IT-related applications.
 </li>
 <li>
 Uphold ethical business practices, aligning with the highest standards of professional conduct.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 Bachelor degree required.
 </li>
 </ul>
 
 
 
 
 
 PSYCHICAL CONDITION REQUIRED FOR YOUR ROLE
 
 
 <ul>
 <li>
 This job often requires sitting behind a computer for extended periods of time;
 </li>
 <li>
 This job often requires bending, reaching or lifting;
 </li>
 <li>
 This job requires operating computers and computerized equipment.
 </li>
 </ul>
 
 
 
 
 
 EMPLOYMENT CONDITIONS
 
 
 <ul>
 <li>
 This job may require you to work on holidays and/ or weekends;
 </li>
 <li>
 This job often requires extended hours beyond a typical work week;
 </li>
 <li>
 This job requires you to conform to a conservative, formal grooming, attire and jewelry policy that will be monitored on a regular basis and may be addressed as seen fit by your manager;
 </li>
 <li>
 Sheraton Grand Hotel has a very strong commitment to safety and requires that you follow safety procedures closely;
 </li>
 </ul>
 
 Our hotel has a no-tolerance policy regarding unlawful discrimination and harassment and requires that you follow our anti-discrimination and anti-harassment policies
 
</div>

Administrative and General - Coordinator

Facilities Management Company

Job Title: Procurement &amp; Logistics CoordinatorSalary: AED 4,500/- Location: UAEJob Summary:The Procurement &amp; Logistics Coordinator is responsible for sourcing materials, obtaining quotations, managing vendor relations, and ensuring timely delivery of goods and services. The role supports the full procurement cycle, handles logistics operations, and coordinates with internal departments to maintain smooth workflow.Key Responsibilities:Procurement:<ul><li>Source and procure materials, equipment, and services as required by the company.</li><li>Obtain and evaluate quotations to ensure competitive pricing.</li><li>Prepare and process purchase orders (POs) for approval.</li><li>Maintain a database of suppliers, pricing, and contracts.</li><li>Negotiate prices, delivery schedules, and payment terms.</li><li>Monitor stock levels and coordinate replenishment with the store/warehouse team.</li></ul>Logistics:<ul><li>Coordinate the movement of materials between suppliers, warehouse, and project/office locations.</li><li>Track and monitor all incoming shipments to ensure timely delivery.</li><li>Arrange transportation for materials and goods when required.</li><li>Ensure proper documentation for deliveries, returns, and transfers.</li><li>Resolve logistics-related issues such as delays or discrepancies.</li></ul>Documentation &amp; Reporting:<ul><li>Maintain accurate records of POs, delivery notes, GRNs, and invoices.</li><li>Prepare regular procurement and logistics reports for management.</li><li>Monitor supplier performance and maintain evaluation records.</li><li>Ensure proper documentation standards for audits and internal review.</li></ul>Internal Coordination:<ul><li>Coordinate with operations, maintenance, and project teams for material requirements.</li><li>Liaise with the finance department for invoice processing and payment follow-ups.</li><li>Support urgent or emergency procurement requests when required.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Supply Chain, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years of experience in procurement and logistics.</li><li>Strong negotiation and communication skills.</li><li>Proficient in MS Office and ERP systems.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Good organizational and time-management abilities.</li></ul>Additional Requirements:<ul><li>UAE driving license (preferred).</li><li>Good knowledge of local suppliers and FM industry procurement standards.</li></ul>Job Type: Full-timePay: From AED4,500.00 per month

Procurement & Logistics Coordinator

Al Riyady Corporate Services

We are looking for a compassionate, detail-oriented, and professional Patient Coordinator to join our growing clinic. The ideal candidate will serve as the main point of contact between patients and the medical team, ensuring each patient receives exceptional care and service from their first inquiry through follow-up visits. Excellent English communication skills are essential for this role.Location: JBR, DubaiKey Responsibilities:<ul><li>Greet and assist patients in a warm, professional, and courteous manner.</li><li>Coordinate and schedule appointments, consultations, and follow-ups efficiently.</li><li>Provide detailed information about treatments, procedures, and services offered.</li><li>Maintain accurate patient records and ensure confidentiality at all times.</li><li>Liaise between patients, doctors, nurses, and other departments to ensure smooth communication and workflow.</li><li>Handle patient inquiries via phone, email, or in person promptly and professionally.</li><li>Follow up with patients after procedures to ensure satisfaction and address concerns.</li><li>Assist in preparing treatment plans and explaining financial details or packages when required.</li><li>Support front desk and administrative operations when needed.</li><li>Ensure the patient experience reflects the clinic&rsquo;s high standards of care and professionalism.</li></ul>Requirements:<ul><li>Proven experience as a Patient Coordinator, Receptionist, or Customer Service Representative in a medical, dental, or aesthetic clinic.</li><li>Excellent English communication skills &mdash; both verbal and written &mdash; are a must.</li><li>Strong interpersonal and organizational skills.</li><li>Professional appearance, positive attitude, and a customer-focused approach.</li><li>Proficiency in MS Office and clinic management systems.</li><li>Ability to handle multiple tasks while maintaining attention to detail.</li><li>A team player with empathy, patience, and discretion.</li><li>Immediate joiner preferred.</li></ul>Job Type: Full-timePay: AED6,500.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Patient Coordinator: 1 year (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Patient Coordinator

Al Warqa Survey Engineering

Job Description: Tele-Sales CoordinatorPosition Title: Tele-Sales Coordinator Department: Sales &amp; Business Development Location: Dubai, UAE Reports To: Sales / Business Development ManagerPosition OverviewThe Tele-Sales Coordinator will play a central role in identifying potential clients, generating qualified leads, and supporting the sales pipeline for surveying of land parcel and building construction. This position requires consistent engagement with consultants, developers, contractors, and individual customers through structured cold calling and email outreach. The role further involves maintaining accurate records, conducting follow-ups, and coordinating internally with Survey and CAD teams to ensure efficient service delivery.Key Responsibilities1. Lead Generation &amp; Cold Calling<ul><li>Conduct rigorous cold calling to potential customers, including (but not limited to) consultants, developers, contractors, and individuals seeking survey services.</li><li>Present the company&rsquo;s capabilities clearly, gather relevant information, and assess potential opportunities.</li><li>Record all customer interactions, call outcomes, and next steps in an organized and up-to-date database.</li></ul>2. Emailing &amp; Written Correspondence<ul><li>Send structured and professionally written marketing emails introducing the company&rsquo;s services and defining the scope of work clearly.</li><li>Maintain records of all communication, including sent emails, received replies, and follow-ups for tracking and reporting purposes.</li><li>Collaborate with technical staff where necessary to ensure accurate service descriptions.</li></ul>3. Proposal Follow-Up &amp; Client Support<ul><li>Conduct timely follow-up calls and emails for all submitted proposals to clarify customer concerns, answer queries, and support the decision-making process.</li><li>Ensure seamless communication between clients and internal teams to facilitate proposal conversions.</li></ul>4. Internal Coordination with Survey &amp; CAD Teams<ul><li>Communicate clearly and regularly with survey teams and CAD design staff to ensure timely, efficient, and accurate completion of tasks.</li><li>Continuously follow up with internal teams to align job priorities and support the smooth execution of customer requirements.</li></ul>5. Additional Duties<ul><li>Monitor market trends, customer needs, and competitor activities based on client interactions and report such findings to management.</li><li>Assist in the preparation of quotations, proposals, and sales documentation when required.</li><li>Update CRM and internal tracking systems to ensure accurate and real-time reporting of sales activities.</li><li>Support the scheduling of appointments, meetings, and site discussions with clients and technical teams.</li><li>Contribute to achieving monthly and quarterly targets for lead generation, proposal follow-ups, and conversion rates.</li><li>Maintain a high level of professionalism to uphold the company&rsquo;s image and promote customer confidence.</li></ul>Qualifications &amp; Mandatory RequirementsEducation &amp; Experience<ul><li>Minimum 1&ndash;3 years of experience in tele-sales, customer coordination, or inside sales.</li><li>Mandatory: Previous experience in vendor listing, vendor registration, or handling supplier approval processes with consultants, developers, and contractors.</li><li>Experience in the construction, engineering, or surveying sector is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Strong verbal and written communication skills with the ability to explain technical services confidently.</li><li>Proven record-keeping and documentation capabilities.</li><li>Excellent follow-up discipline and ability to manage multiple tasks simultaneously.</li><li>Proficiency in MS Office applications, email communication, and CRM systems.</li><li>Strong coordination skills and the ability to work effectively with internal technical teams.</li><li>Customer-focused mindset with a commitment to achieving sales objectives.</li></ul>Working Conditions<ul><li>Office-based role with extensive phone and email engagement.</li><li>May require coordination with field survey teams or technical personnel depending on project needs.</li></ul>Job Types: Full-time, PermanentPay: From AED3,000.00 per month

Tele-Sales Coordinator

Explore 3441+ Office services coordinator in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

3441 office services coordinator jobs IN Dubai United Arab Emirates

Office Coordinator

Office Coordinator_(Emirati National)

Office Coordinator

Administrative and General - Coordinator

Procurement & Logistics Coordinator

Patient Coordinator

Tele-Sales Coordinator