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accounting administrative assistant Jobs in Miami

accounting administrative assistant

administrative assistant top level management Jobs in Miami

assistant, administrative

operations administrative assistant

Artistic Pavers

<div><p><b>Hiring - Operations Administrative Assistant</b></p><p><b>
Artistic Pavers, mfg.</b></p><p><b>
Location:</b> Miami, FL
</p><p><b>Hours: </b>7:00 am &ndash; 4:00 pm, Monday &ndash; Friday</p><p><b>
Pay:</b> $ 24.00-25.00 per hour, based on skills</p><p></p><p><b><br>
What is in it for you</b></p><ul><li>
Insurance Benefits &ndash; Medical, Dental, Vision, FSA, Disability, ADD, Life</li><li>
401K, company Match</li><li>
Paid Time Off, paid Holidays, Vacation, Sick pay</li><li>
Opportunity to grow with company</li><li>
Positive work environment</li><li>
Be part of a supportive team where your work directly contributes to operational success.
</li><li>Gain valuable experience in supply chain, purchasing, and manufacturing operations.</li></ul><p></p><p><b><br>
About the Role:</b></p><p>
We are seeking a detail-oriented and organized <b>Operations Administrative Assistant</b> to join our team in Miami. This role supports the Operations and Purchasing teams by managing administrative tasks, maintaining accurate data in NetSuite, and ensuring smooth communication between departments. You&rsquo;ll be an essential part of keeping our production and supply chain running efficiently.</p><p></p><p><b><br>
Key Responsibilities:</b></p><ul><li>
Generate purchase orders, track open orders, and confirm delivery schedules with vendors.</li><li>
Enter and update production schedules, order statuses, and shipping timelines in NetSuite.</li><li>
Process and reconcile inbound materials against packing slips, invoices, and purchase orders.</li><li>
Maintain accurate digital and physical records for purchasing, shipping, and receiving.</li><li>
Monitor open items in NetSuite and follow up with vendors and internal teams to resolve discrepancies.</li><li>
Enter daily operational data including inventory receipts, production updates, and transfers.</li><li>
Assist the General Manager and Plant Manager with reports, trackers, and administrative tasks.</li><li>
Manage office supplies and maintain operational document templates.</li><li>
Act as a liaison to coordinate document flow between Production, Logistics, and Finance.</li><li>
Support internal audits by preparing requested documentation or reports.</li></ul><p></p><p><b><br>
Qualifications:</b></p><ul><li>
High school diploma or GED required; associate degree or certification in business or supply chain preferred.</li><li>
1&ndash;3 years of experience in manufacturing administration, purchasing, or ERP systems.</li><li>
NetSuite experience strongly preferred or other ERP systems with ability to learn quickly.</li><li>
Bilingual Spanish/English is required.</li><li>
Strong attention to detail and organizational skills.</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook).</li></ul><ul><li>
Primarily office-based within an industrial manufacturing facility.</li><li>
Regular use of computers; light lifting (up to 25 lbs.) may be required.</li><li>
Occasional visits to warehouse and production areas (PPE provided when required).</li></ul><ul><li>
Follow all safety protocols when working in or near production and warehouse areas.</li><li>
May require wearing PPE when entering plant or warehouse areas.
</li><li>Maintain situational awareness.</li></ul><p></p><p><b><br>
E-Verify:</b></p><p>
Artistic Pavers participates in the federal government&rsquo;s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.</p></div>

Operations Administrative Assistant

Temp Experts

<div><b>Front Desk Administrative Assistant</b><br>
<b>Miami, FL</b><br>
<b>In Office</b><br>
<b>Temp to Hire and Direct Hire</b>
<p>
TempExperts is seeking a <b>Front Desk Administrative Assistant </b>professional in <b>Miami, FL</b> area<b>.</b> The ideal candidate would be comfortable covering Receptionist, Customer Service, and Administrative responsibilities supporting daily front-office and administrative operations by serving as the first point of contact for visitors and customers while providing clerical and customer service support to internal teams.</p>
<p><b>Responsibilities:</b></p>
<ul><li>Greet and assist visitors, clients, and vendors in a professional and courteous manner.
</li><li>Answer and route incoming phone calls, emails, and inquiries promptly and accurately.
</li><li>Provide customer service support by responding to questions, requests, and concerns.
</li><li>Schedule appointments, meetings, and conference rooms as needed.
</li><li>Perform general administrative duties including data entry, filing, scanning, and document management.
</li><li>Maintain front desk organization and ensure a welcoming office environment.
</li><li>Coordinate incoming and outgoing mail, packages, and deliveries.
</li><li>Assist internal departments with clerical and administrative support as assigned.
</li><li>Maintain accurate records and update internal systems and databases.
</li><li>Follow established procedures, policies, and confidentiality guidelines.
</li></ul>
<p><b>Requirements/Education:</b></p>
<ul><li>High school diploma or equivalent required; additional education or coursework preferred.
</li><li>Previous experience in a receptionist, customer service, or administrative support role preferred.
</li><li>Strong verbal and written communication skills.
</li><li>Professional demeanor with excellent customer service skills.
</li><li>Proficiency in Microsoft Office and basic office systems.
</li><li>Strong organizational skills and attention to detail.
</li><li>Ability to multitask and prioritize in a fast-paced environment.
</li><li>Bilingual (English/Spanish) skills preferred.
</li></ul><i>TempExperts is an Equal Opportunity Employer.</i></div>

Front Desk Administrative Assistant

Rose of Sharon Nursery Inc

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily operations, streamline administrative processes, and enhance overall efficiency. The ideal candidate will be energetic, detail-oriented, and possess a passion for providing exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking with precision, this position is perfect for you! You will play a key role in assisting our Project Manager. Work in office and around Nursery field as required</p><p><b>Duties</b></p><ul><li>Handle multiple projects</li><li>Prefer but not necessary previous Nursery experience or working with plants</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Perform data entry tasks with high accuracy using computer skills and software such as Microsoft Office and Google Workspace</li><li>Support Project Manager with daily schedule and tasks</li><li>Manage calendar appointments, schedule meetings, and coordinate events efficiently</li><li>Handle clerical tasks including proofreading documents, preparing reports, and managing correspondence</li><li>Provide exceptional customer support</li><li>Maintain confidentiality of sensitive information while demonstrating excellent organizational skills</li><li>Self motivated and works well under pressure</li><li>Respects cost of time</li></ul><p><b>Experience</b></p><ul><li>Proven experience as an Administrative Assistant or in a similar clerical or support role</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Ability to handle multiple projects</li><li>Bilingual in English and Spanish required</li><li>Experience as personal assistant roles is advantageous</li><li>Knowledge of multi-line phone systems, filing procedures, proofreading techniques, and time management strategies</li></ul><p>Join us to be part of an energetic team committed to excellence! We value proactive individuals who bring enthusiasm and professionalism to their work every day. This paid position offers valuable experience across administrative functions within a supportive environment dedicated to your growth.</p><p>Job Type: Full-time</p><p>Pay: $16.00 - $20.00 per hour</p><p>Expected hours: No less than 40 per week</p><p>Work Location: In person</p>

Administrative Assistant

Fast Line Express

<p>Location: Miami, FL<br/>Job Type: 1099 - Contractor<br/>Reporting To: Fast Line Express</p><p>About Fast Line Express:</p><p>Fast Line Express is a trusted logistics service provider managing transportation operations for high-profile clients in the South Florida market. We are seeking an Office Assistant to support logistics dispatch operations on behalf of one of our major multinational clients. This role involves coordinating transportation schedules, maintaining compliance documentation, and assisting with administrative tasks to ensure smooth daily operations.</p><p>Job Summary:</p><p>The Office Assistant will play a key role in supporting logistics dispatch operations, including scheduling up to 20 daily routes, communicating with drivers, and maintaining internal documentation for audits. No prior experience is required&mdash;we provide one week of on-the-job training to ensure success in this role. This is an excellent opportunity for someone detail-oriented and organized, looking to gain experience in logistics operations.</p><p>Key Responsibilities:</p><ul><li>Assist with scheduling and coordinating daily transportation routes.</li><li>Communicate with drivers regarding route assignments, changes, and delivery updates.</li><li>Maintain internal documentation to ensure compliance with routine and ad-hoc audits.</li><li>Track shipments and report delays or issues to the appropriate teams.</li><li>Act as a liaison between drivers and client operations teams.</li><li>Support general administrative tasks related to dispatch and logistics operations.</li><li>Ensure compliance with company policies and operational guidelines.</li></ul><p>Qualifications &amp; Skills:</p><ul><li>No prior experience required&mdash;we provide one week of training.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize tasks in a fast-paced environment.</li><li>Effective verbal and written communication skills in both English and Spanish.</li><li>Basic proficiency in computer applications (Microsoft Office, dispatch software preferred).</li><li>A proactive, problem-solving mindset with the ability to work independently.</li></ul><p>What We Offer:</p><ul><li>Competitive entry-level salary.</li><li>A supportive and team-oriented work environment.</li><li>Hands-on experience in logistics and transportation operations.</li></ul><p>Job Type: Contract</p><p>Pay: $600.00 - $700.00 per week</p><p>Work Location: In person</p>

Office Assistant (Logistics Dispatch)

Delaware North

<p></p><div><div><h2 class="jobSectionHeader"><b>The opportunity</b></h2><div>
Delaware North Sportservice is searching for a full-time Suites Support Administrative Assistant to join our team at Miami Freedom Park in Miami, Florida. As a Suites Support Administrative Assistant, you will be responsible for managing administrative and operational tasks.</div><div></div><div><br>
If you thrive on excitement and want your workday to fly by, apply now to join the game day action.</div></div><div><h2 class="jobSectionHeader"><b>
Pay</b></h2>
$22.00 - $26.00 / hour<p>
Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.</p></div><p></p><div><h2 class="jobSectionHeader"><b>
What we offer</b></h2><div>
We care about our team member&rsquo;s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:</div><ul><li>
Weekly pay</li><li>
Training and development opportunities</li><li>
Employee discounts</li><li>
Flexible work schedules</li></ul><div>
Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.</div></div><p></p><div><h2 class="jobSectionHeader"><b>
What will you do?</b></h2><ul><li>
Enter and process all suite food and beverage orders, verify accuracy, and ensure all ordering channels are captured in the system
</li><li>Prepare daily suites reports, sales and financial data, game day notes, and post‑event reports and processing
</li><li>Work directly with luxury suite members and catering contacts to establish service levels and support menu planning
</li><li>Coordinate the setup of luxury suites and pantries for game day service
</li><li>Serve as a game day supervisor, support catered events, assist with team member scheduling and check-in, and help train game day team members</li><li>
Maintain department filing systems, compose and process correspondence, answer the suite's phone line, and support printing of signs and menus</li><li>
Perform other duties as assigned</li></ul></div><p></p><div><h2 class="jobSectionHeader"><b>
More about you</b></h2><ul><li>
Minimum of 2 years of experience in an administrative or office position, including experience with office administrative procedures and operation of standard office equipment</li><li>
Prior food and beverage service experience is required</li><li>
Prior supervisory and guest relations experience is preferred</li><li>
Experience with Microsoft Word, Excel, and PowerPoint</li><li>
Basic math skills</li><li>
Must be at least 18 years old</li></ul></div><p></p><div><h2 class="jobSectionHeader"><b>
Shift details</b></h2><p>
Days<br>
Evenings<br>
Holidays<br>
Weekends<br>
Events</p></div><div><h2 class="jobSectionHeader"><b><br>
Who we are</b></h2></div><div><div>
Miami Freedom Park is a state-of-the-art soccer stadium and entertainment destination in South Florida, opening in 2026 as the future home of Inter Miami CF. Delaware North will lead stadium concessions and premium food and beverage services, delivering innovative culinary experiences that celebrate Miami&rsquo;s vibrant culture while elevating classic stadium favorites. The venue will host world-class soccer matches, concerts, and live entertainment year-round.</div></div><div><p>
Our business is all about people, and that includes you. At Delaware North, you&rsquo;re not just part of a team &mdash; you&rsquo;re part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success.</p><p>
Who says you can&rsquo;t love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you&rsquo;re interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we&rsquo;re invested in helping you achieve your career goals.</p>
<p>Together, we&rsquo;re shaping the future of hospitality &mdash; come grow with us!</p></div><div><p>
Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status.<br>
</p></div><br>
$22.00 - $26.00 / hour</div>

Suites Support Clerk, Miami Freedom Park

Hispanos Exitosos 

<p><b>Job Overview</b><br/>We are seeking a detail-oriented and highly organized Legal Assistant to join our dynamic immigrat nonprofit . The ideal candidate will provide comprehensive administrative and legal support across various practice areas, including estate planning, environmental law, family law, litigation, and more. This role offers an excellent opportunity to develop legal expertise in diverse fields while supporting attorneys in delivering exceptional client service. The Legal Assistant will be responsible for managing case files, conducting legal research, drafting documents, and ensuring smooth office operations. Strong organizational skills, proficiency with legal software, and effective communication are essential for success in this position.</p><p><b>Responsibilities</b></p><ul><li>Assist attorneys with case management using document management systems such as iManage, PCLaw, and LexisNexis</li><li>Conduct legal research across multiple practice areas including estate planning, environmental law, immigration law, tribal law &amp; regulations, patent law, and securities law</li><li>Draft and proofread legal documents, contracts, pleadings, and correspondence with accuracy and attention to detail</li><li>Manage electronic and physical filing systems to ensure proper document organization and retrieval</li><li>Perform data entry and maintain accurate client records within case management platforms like Westlaw and legal case management software</li><li>Support litigation activities through document review, discovery processes, and trial preparation</li><li>Coordinate meetings, interviews, and appointments; handle phone etiquette professionally</li><li>Provide executive administrative support including scheduling, calendar management, and correspondence handling</li><li>Assist with client communication by preparing reports and summaries as needed</li><li>Ensure compliance with confidentiality standards and legal procedures at all times</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a Legal Assistant or Paralegal with familiarity in multiple practice areas such as estate planning, family law, workers' compensation law, personal injury law, landlord-tenant law, or litigation preferred</li><li>Strong research skills utilizing Westlaw, LexisNexis, and other legal research tools</li><li>Proficiency with legal software including iManage, Clio, PCLaw, Document Management Systems, and data entry platforms</li><li>Excellent writing skills with the ability to draft clear legal documents and correspondence</li><li>Exceptional proofreading and transcription abilities to ensure accuracy of all materials</li><li>Solid organizational skills with the ability to manage multiple priorities efficiently</li><li>Experience in legal administrative tasks such as filing, document review, and case management systems</li><li>Effective communication skills coupled with professional phone etiquette</li><li>Ability to work independently as well as part of a team in a fast-paced environment</li><li>Prior experience supporting attorneys in complex legal environments is highly desirable</li></ul><p>This position offers an engaging work environment where you can grow your legal career while supporting a dedicated team of professionals. We value meticulous attention to detail combined with proactive organizational skills to ensure the highest level of service for our clients.</p><p>Job Type: Full-time</p><p>Pay: $22.87 - $27.54 per hour</p><p>Benefits:</p><ul><li>Health insurance</li></ul><p>Work Location: In person</p>

Legal Assistant

Trinity Episcopal Cathedral

<p><b>Position Overview</b><br/>Trinity Episcopal Cathedral, serving as a beacon of faith, worship, and community engagement in the heart of Miami, seeks a highly organized, detail-oriented, and mission-driven professional to serve as Assistant to the Provost.</p><p>This part-time position provides essential administrative and operational support to the Provost, clergy, and Cathedral staff. The Assistant to the Provost plays a key role in ensuring the smooth daily functioning of the Cathedral office while embodying hospitality, professionalism, discretion, and a collaborative spirit.</p><p>The ideal candidate is proactive, adaptable, technologically competent, and able to manage multiple priorities with grace and efficiency.</p><p><b>Core Responsibilities</b></p><p><i><b>Administrative Support to the Provost</b></i></p><ul><li>Manage and maintain the Provost&rsquo;s calendar, scheduling meetings, events, and appointments with attention to priorities and pastoral sensitivities.</li><li>Manage correspondence, reports, memos, newsletters, and official communications.</li><li>Assist with preparation of materials for meetings, Chapter gatherings, fund raising, and special events.</li><li>Maintain confidential files and records with discretion and accuracy.</li><li>Track deadlines and follow up on action items on behalf of the Provost.</li></ul><p><i><b>Clergy and Support Staff</b></i></p><ul><li>Provide assistance and scheduling to clergy and staff for liturgical services, weddings, funerals, baptisms, and special events.</li><li>Assist with preparation of worship bulletins, service materials, and printed documents incollaboration with clergy and music staff.</li><li>Coordinate facility use schedules and assist with event logistics</li><li>Maintain parish database records and membership information.</li><li>Assist in communication with volunteers and ministry leaders.</li></ul><p><i><b>Office Management &amp; Operations</b></i></p><ul><li>Serve as first point of contact in the Cathedral office, offering a welcoming and professional presence to parishioners and visitors.</li><li>Answer phone calls and respond to general email inquiries.</li><li>Maintain office supplies and coordinate orders as needed.</li><li>Assist in maintaining organized digital filing systems and cloud storage.</li><li>Support financial and administrative processes in coordination with Cathedral accounting staff.</li><li>Help manage facility requests, contracts, and documentation.</li></ul><p><i><b>Communications &amp; Projects</b></i></p><ul><li>Assist with e-News preparation, website updates, and social media scheduling as needed.</li><li>Support special initiatives such as capital campaigns, Cathedral celebrations, community partnerships, and major Cathedral events.</li><li>Help coordinate invitations, printed materials, and donor correspondence.</li><li>Maintain updated contact lists and communications databases.</li></ul><p><b>Qualifications</b></p><ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>2+ years of administrative or executive assistant experience</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication abilities</li><li>High proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and management systems.</li><li>Experience in church, nonprofit, or mission-based environments preferred</li><li>Bilingual (English/Spanish) required.</li></ul><p><b>Personal Attributes</b></p><ul><li>Warm, welcoming, and service-oriented demeanor.</li><li>Strong attention to detail.</li><li>Self-starter who can work independently and collaboratively.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Ability to manage multiple tasks in a dynamic environment.</li><li>Commitment to the mission and values of Trinity Episcopal Cathedral.</li></ul><p><b>Physical Requirements</b></p><ul><li>Ability to work seated at a computer for extended periods.</li><li>Occasional lifting of light office materials (up to 20 lbs.)</li></ul><p>Pay: $25.00 per hour</p><p>Work Location: In person</p>

Assistant to the Provost

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