administrative assistant

office manager/executive assistant Jobs in Miami

office manager/executive assistant

administrative assistant, executive Jobs in Miami

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executive administrative assistant Jobs in Miami

executive administrative assistant

general administrative assistant Jobs in Miami

general administrative assistant

accounting administrative assistant

Swissport

<div>
 Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple &ndash; &ldquo;To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.&rdquo;
 
 
 We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.
 
 
 
 Job Summary
 
 
 
 Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary.
 
 
 The expected pay rate is $21.91 - $25.91 /hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and exactly
 </li>
 <li>
 Accurately transcribe, type, format, and proofread a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spread sheet software Perform other administrative tasks using independent judgment and discretion
 </li>
 <li>
 Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials
 </li>
 <li>
 Handle confidential information and maintain the security records and files
 </li>
 <li>
 Drafting letters and official information releases
 </li>
 <li>
 Arranging and attending meetings; Taking and distributing minutes
 </li>
 <li>
 Invoice airline clients on a weekly basis
 </li>
 <li>
 Reconciling month end
 </li>
 <li>
 Other duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications And Competencies
 
 
 
 <ul>
 <li>
 Up to 3 years of experience in a similar position
 </li>
 <li>
 High school equivalent
 </li>
 <li>
 Have excellent verbal and written communication skills
 </li>
 <li>
 Have professional phone etiquette
 </li>
 <li>
 Self-driven and have high energy levels
 </li>
 <li>
 Organized
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Retirement plan
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Vision insurance
 
 
 </li>
 </ul>
 At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
 
 Visit our website at www.careers.swissport.com to learn more about Life at Swissport.
 
 
 Join Swissport today and be part of a team that connects the world of aviation!
</div>

Accounting Administrative Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

Back to Happiness

**Overview:**We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.**Responsibilities:**-Manage employees HR files with private documentation-Enter company information on Google Drive (needs to know how to handle google drive)- Answer email in a professional way- Prepare and edit correspondence, communications, presentations, and other documents- Assist in event planning and coordination- Utilize Adobe PDF for document management and electronic signatures- Maintain phone etiquette while handling calls and inquiries- Manage office phone systems and direct calls appropriately- Support project coordination efforts as needed**Experience:**- Proven experience as an administrative assistant, executive assistant, or in a similar role- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)- Proficiency in Google Suite (Docs, Sheets, etc.)- Strong organizational skills with the ability to prioritize tasks efficiently- Excellent written and verbal communication skills- Familiarity with project coordination processesThis position offers a competitive salary based on experience, opportunities for professional growth within the organization, and a collaborative work environment. If you meet the qualifications outlined above and are ready to take on a dynamic role supporting our executive team, we encourage you to apply.Schedule:<ul><li>4 hour shift</li><li>Morning shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourWork Location: In person

Executive Administrative Assistant

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Believe

<div>
 
 Believe is a global artist development company. We empower local artists, labels and publishers to grow their audiences at each stage of their careers with expertise, respect, fairness and transparency.
 
 
 
 
 Operating in 50+ countries, with more than 2,000 employees, Believe covers a full range of services including audience development, publishing, marketing and distribution, with a tailor-made approach to fit any artist, label or publisher.
 
 
 
 
 Believe champions independence and innovation through a unique model that combines local expertise with a global tech platform, delivering exclusive solutions for artists to promote and monetize their music thanks to strategic partnerships with leading global digital service providers.
 
 
 
 
 With a leading portfolio of brands that includes Nuclear Blast, na&iuml;ve, TuneCore, Groove Attack, Sentric, AllPoints and Byond, Believe artists generated more than 800 billion streams worldwide in 2024 across all genres, and were recognized with more than 70 leading industry awards.
 
 
 
 
 Believe is a simplified joint-stock company under French law.
 
 
 
 
 Ready to set the tone with Believe ?
 
 
 
 
 
 
 Job Description
 
 
 
 
 Finance leader managing a scope of entities in the Americas, supporting the finance performance analysis and improvement of the area in connection with corporate teams and regional/local general and business management.
 
 
 
 
 In a changing and international environment, you are expected to handle the compliance of the entities of your scope (including accounting, financial &amp; tax compliance, &hellip;) while supporting the evolution of the finance framework (processes, practices, tools).
 
 
 
 
 Partner to the general management, business and other support services teams, you will be required to actively use your finance expertise to support regional projects and framework evolution.
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 Scope
 
 
 
 <ul>
 <li>
 
 Manage several operating legal entities in the Americas Region
 
 
 
 </li>
 <li>
 
 Support financial performance analysis and associated tasks for the Americas Region
 
 
 
 </li>
 <li>
 
 Support financial processes, practices and tools changes for the Americas Region
 
 
 
 </li>
 <li>
 
 Actively contribute to regional projects and framework evolution
 
 
 
 </li>
 </ul>
 
 Accounting/Controlling
 
 
 
 <ul>
 <li>
 
 Oversee maintenance of day-to-day accounting on SAGE for several legal entities in the Americas scope
 
 
 
 </li>
 <li>
 
 Review general ledger entries and balances, understand trends and challenge any anomalies
 
 
 
 </li>
 <li>
 
 Review and approve monthly Trial Balance, Balance Sheet &amp; P&amp;L reports
 
 
 
 </li>
 <li>
 
 Finalisation and reporting of accounts on monthly, quarterly, and yearly basis
 
 
 
 </li>
 <li>
 
 Ensure compliance with local GAAPs
 
 
 
 </li>
 <li>
 
 Assist corporate teams on need basis for global consolidation of accounts
 
 
 
 </li>
 <li>
 
 Coordinate/monitor auditors for all scope entities for completion of limited reviews and year-end audit
 
 
 
 </li>
 <li>
 
 Coordinate/monitor any work engaged with various consultants for various statutory activities and other consulting services connected to the finance scope
 
 
 
 </li>
 <li>
 
 Provide Regional &amp; Local Management with quality financial analysis for financial results and other related activities
 
 
 
 </li>
 <li>
 
 Manage and develop financial controls and systems in coordination with corporate teams
 
 
 
 </li>
 <li>
 
 Manage finance aspects of any forecasting proceeding (budget, reforecast, &hellip;)
 
 
 
 </li>
 </ul>
 
 
 
 
 
 Treasury
 
 
 
 <ul>
 <li>
 
 Manage bank operability with corporate treasury team
 
 
 
 </li>
 <li>
 
 Manage payment processes
 
 
 
 </li>
 <li>
 
 Monitor and manage funding needs
 
 
 
 </li>
 </ul>
 
 
 
 
 
 Compliance
 
 
 
 <ul>
 <li>
 
 Statutory, regulatory and tax compliance (e.g. yearly Financial Statements, VAT, corporate income tax, &hellip;) with the support of an external firm
 
 
 
 </li>
 <li>
 
 Independently handling, with an external firm support, the statutory/tax/transfer pricing audits
 
 
 
 </li>
 <li>
 
 Coordinate/monitor communication and relationship with local administrations
 
 
 
 </li>
 </ul>
 
 
 
 
 
 Others
 
 
 
 <ul>
 <li>
 
 Manage relationship with third-parties service providers related to support activities (accounting, compliance, &hellip;)
 
 
 
 </li>
 <li>
 
 Support business teams in their needs on financial/administrative topics (review of invoices, administrative procedures understanding, &hellip;)
 
 
 
 </li>
 <li>
 
 Support Regional Management on any of their request for all scope related to finance
 
 
 
 </li>
 <li>
 
 Support projects and requests from other departments, units and subsidiaries of the Company for various activities
 
 
 
 </li>
 <li>
 
 Monitor current and explored business transactions to provide guidance to stakeholders both from accounting and compliance perspective
 
 
 
 </li>
 <li>
 
 Identify and address control issues, errors and efficiency opportunities
 
 
 
 </li>
 <li>
 
 Manage a small team of accountants
 
 
 
 </li>
 <li>
 
 Continuously improve finance processes, practices and tools to gain efficiency
 
 
 
 </li>
 <li>
 
 Support on various types of finance reviews and analyses for regional projects (M&amp;A included)
 
 
 
 </li>
 <li>
 
 Support the development and improvement of the Americas framework in connection to internal stakeholders (HR, Legal, Business, &hellip;)
 
 
 
 </li>
 <li>
 
 Experience in new legal entity creation (finance perspective)
 
 
 
 </li>
 <li>
 
 M&amp;A integration support and/or takeover on financial aspects
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education &ndash; Finance/Audit/Accounting master degree
 </li>
 <li>
 
 10-years minimum of Experience in various finance responsibilities (accounting-controlling-financial compliance) with at least one significant experience (one-year minimum) as Finance Director of entities
 
 
 
 </li>
 <li>
 
 Experience in Finance team management
 
 
 
 </li>
 <li>
 
 Experience in major audit firms appreciated
 
 
 
 </li>
 <li>
 
 Experience of financial processes, reporting and control improvements
 
 
 
 </li>
 <li>
 
 Ability to manage a small team, performing tasks and managing third-party provider as well meeting deadline and strive to continuously improve the quality
 
 
 
 </li>
 <li>
 
 Capacity to work in an international environment with a headquarter in another Country and manage team remotely
 
 
 
 </li>
 <li>
 
 Ability to work in a dynamic environment such as lack of well-defined procedures and changing work mix
 
 
 
 </li>
 <li>
 
 Autonomy over identifying and proceeding with tasks beyond the ones assigned by corporate
 
 
 
 </li>
 <li>
 
 Fluent written and verbal communication in English and people skill is essential. Ability to independently communicate with senior leaders in the business
 
 
 
 </li>
 <li>
 
 Understanding of the broad financial activities is key (from accounting to compliance including controlling &hellip;) and knowledge on other support activities will be important to support other services with your expertise
 
 
 
 </li>
 <li>
 
 Ability to strive for success in a varied international culture environment
 
 
 
 
 
 </li>
 <li>
 
 Spanish and Portuguese prefered
 
 
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 
 Working At Believe
 
 
 
 
 
 Set the tone with us&ZeroWidthSpace;.
 
 
 
 
 &ZeroWidthSpace;Working at Believe means having individual and collective impact in a fast-growing company! &ZeroWidthSpace;
 
 
 
 
 At all stages of their careers, Believers are an important part of what we are doing: shaping the future of the music industry. &ZeroWidthSpace;
 
 
 
 
 We need teams that truly reflect the diversity of our clients: our international presence is an inspiring and enriching work environment for each one of us, with daily opportunities to connect with our colleagues all over the world. &ZeroWidthSpace;
 
 
 
 
 We have two hearts at Believe &ndash; our People and our Artists. &ZeroWidthSpace;
 
 
 
 
 We believe in THE POWER OF OUR PEOPLE, who grow every day to develop their potential&hellip; We aim to provide our Believers with the best environment to thrive. &ZeroWidthSpace;
 
 
 
 
 ROCK THE JOB &ZeroWidthSpace;
 
 
 
 <ul>
 <li>
 
 Tailor-made training and coaching program &ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 Remote working policy&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 A wellness program &ldquo;Pauses&rdquo; with many activities and animations in-house&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 Access to Eutelmed, a digital mental health and well-being platform that allows you to speak with an experienced psychologist&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 A healthy and eco-responsible company restaurant&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 Individual or family health insurance&ZeroWidthSpace;
 
 
 
 </li>
 </ul>
 
 SING IN HARMONY &ZeroWidthSpace;&ZeroWidthSpace;
 
 
 
 <ul>
 <li>
 
 Ambassador program: an employee volunteering initiative dedicated to all Believers interested in having a positive impact on Diversity, Equity &amp; Inclusion (DEI), wellbeing and the planet.&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 Implementation of the sustainable mobility package &ldquo;Forfait mobilit&eacute; durable&rdquo; =&gt; Reimbursement of up to 600&euro; for public transport/low carbon footprint&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 5 calendar days 2nd parent leave with 100% pay (in addition to the legal paternity or adoption leave)
 
 
 
 </li>
 </ul>
 
 
</div>

Head of Finance

Moca Cafe Lounge

About the Role: NOEL MEDICAL AND REHAB CENTER is seeking a Medical Assistant who will also serve as a Physical Therapy Assistant (formerly Chiropractic Assistant) to support our clinic.to support clinic operations, patient care, and therapy services. This role is ideal for someone who is adaptable, team-oriented, and passionate about delivering exceptional patient care across multiple specialties.What You&rsquo;ll Do:Clinical Medical Assistant Responsibilities:<ul><li>Document patient medical histories (medical, social, family, surgical)</li><li>Record vital signs (blood pressure, oxygen levels, temperature, etc.)</li><li>Prepare patients for exams and assist physicians during visits</li><li>Perform basic lab tests and review results</li><li>Transmit prescription refills as directed</li><li>Educate patients on medications, treatment plans, and lifestyle recommendations</li><li>Maintain exam rooms, stock supplies, and manage inventory</li></ul>Physical Therapy Asistant / Chiropractic Assistant Responsibilities:What You&rsquo;ll Need<ul><li>Work alongside providers to implement patient treatment plans</li><li>Provide physiotherapy support in accordance with state and federal guidelines</li><li>Assist patients with exercises and therapies to support recovery and independence</li><li>Monitor patient progress and communicate updates to the care team</li><li>Ensure a safe, patient-centered treatment environment</li><li>Maintain cleanliness and organization of therapy areas</li></ul>Administrative Responsibilities:<ul><li>Assist with scheduling, patient flow, and front desk operations when required</li><li>Accurately document patient interactions</li><li>Maintain HIPAA compliance at all times</li><li>Support overall clinic operations and step in where needed</li><li>Collaborate closely with physicians, case managers, and leadership</li></ul>What We&rsquo;re Looking For:v Degree from an accredited Physical Therapy Assistant program.v Licensed or license eligible as a Physical Therapist Assistant (PTA).<ul><li>Minimum 1 year of clinical experience (required)</li><li>Bilingual (English &amp; creole) &ndash; (required)</li><li>Primary care experience (preferred)</li><li>Certified Medical Assistant (preferred)</li><li>Strong knowledge of medical terminology</li><li>Excellent communication and customer service skills</li></ul>Work Details:<ul><li>Position: part-time</li><li>Location: North Miami, FL 33161</li><li>Work Setting: In-person</li></ul>Pay: $22.68 - $27.32 per hourExpected hours: 20.0 &ndash; 30.0 per weekLicense/Certification:<ul><li>Licensed Physical Therapist Assistant (Preferred)</li></ul>Work Location: In person

Medical Assistant / Physical Therapy Assistant

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Explore 151+ Accounting administrative assistant in Miami this April. Find roles across top companies and apply now to boost your career.

151 accounting administrative assistant jobs In Miami

Accounting Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

Head of Finance

Medical Assistant / Physical Therapy Assistant

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)