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Swissport

<div>
 Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple &ndash; &ldquo;To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.&rdquo;
 
 
 We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.
 
 
 
 Job Summary
 
 
 
 Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary.
 
 
 The expected pay rate is $21.91 - $25.91 /hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
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 Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and exactly
 </li>
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 Accurately transcribe, type, format, and proofread a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spread sheet software Perform other administrative tasks using independent judgment and discretion
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 Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials
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 Handle confidential information and maintain the security records and files
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 Drafting letters and official information releases
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 Arranging and attending meetings; Taking and distributing minutes
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 Invoice airline clients on a weekly basis
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 Reconciling month end
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 Other duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications And Competencies
 
 
 
 <ul>
 <li>
 Up to 3 years of experience in a similar position
 </li>
 <li>
 High school equivalent
 </li>
 <li>
 Have excellent verbal and written communication skills
 </li>
 <li>
 Have professional phone etiquette
 </li>
 <li>
 Self-driven and have high energy levels
 </li>
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 Organized
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
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 401(k)
 </li>
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 Dental insurance
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 Health insurance
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 Life insurance
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 Paid time off
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 Retirement plan
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 Tuition reimbursement
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 Vision insurance
 
 
 </li>
 </ul>
 At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
 
 Visit our website at www.careers.swissport.com to learn more about Life at Swissport.
 
 
 Join Swissport today and be part of a team that connects the world of aviation!
</div>

Accounting Administrative Assistant

Styles Property Management

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills. With a focus on delivering exceptional customer service and maintaining a professional environment, you will be the backbone of our office, ensuring everything runs smoothly and efficiently.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately to create a welcoming atmosphere</li><li>Operate multi-line phone systems with professionalism, ensuring clear communication and efficient call handling</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and high-quality documentation</li><li>Utilize Microsoft Office Suite and Google Workspace tools for scheduling, correspondence, and report generation</li><li>Assist with calendar management, appointment scheduling, and coordinating meetings for staff and executives</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices</li><li>Provide customer support via phone or email, addressing inquiries with excellent phone etiquette and professionalism</li><li>Maintain office supplies inventory, organize files, and ensure the workspace remains tidy and functional</li></ul>Qualifications<ul><li>Proven experience in office management or administrative support roles with strong clerical skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Experience with multi-line phone systems, data entry, filing, and proofreading documents accurately</li><li>Bilingual abilities are highly desirable to assist diverse clients and team members effectively</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Excellent time management skills to handle multiple responsibilities simultaneously</li><li>Personal assistant or medical/dental receptionist experience is a plus but not required</li><li>Knowledge of bookkeeping software such as QuickBooks is advantageous</li><li>Demonstrated customer service skills with professional phone etiquette and a friendly demeanor</li></ul>Join us as an Administrative Assistant to be an essential part of our vibrant team! Your dedication will help us deliver outstanding service while maintaining an organized and efficient office environment. We value proactive individuals who thrive on multitasking and supporting our team&rsquo;s success!Pay: From $26.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Trinity Episcopal Cathedral

Position Overview Trinity Episcopal Cathedral, serving as a beacon of faith, worship, and community engagement in the heart of Miami, seeks a highly organized, detail-oriented, and mission-driven professional to serve as Assistant to the Provost.This part-time position provides essential administrative and operational support to the Provost, clergy, and Cathedral staff. The Assistant to the Provost plays a key role in ensuring the smooth daily functioning of the Cathedral office while embodying hospitality, professionalism, discretion, and a collaborative spirit.The ideal candidate is proactive, adaptable, technologically competent, and able to manage multiple priorities with grace and efficiency.Core ResponsibilitiesAdministrative Support to the Provost<ul><li>Manage and maintain the Provost&rsquo;s calendar, scheduling meetings, events, and appointments with attention to priorities and pastoral sensitivities.</li><li>Manage correspondence, reports, memos, newsletters, and official communications.</li><li>Assist with preparation of materials for meetings, Chapter gatherings, fund raising, and special events.</li><li>Maintain confidential files and records with discretion and accuracy.</li><li>Track deadlines and follow up on action items on behalf of the Provost.</li></ul>Clergy and Support Staff<ul><li>Provide assistance and scheduling to clergy and staff for liturgical services, weddings, funerals, baptisms, and special events.</li><li>Assist with preparation of worship bulletins, service materials, and printed documents incollaboration with clergy and music staff.</li><li>Coordinate facility use schedules and assist with event logistics</li><li>Maintain parish database records and membership information.</li><li>Assist in communication with volunteers and ministry leaders.</li></ul>Office Management &amp; Operations<ul><li>Serve as first point of contact in the Cathedral office, offering a welcoming and professional presence to parishioners and visitors.</li><li>Answer phone calls and respond to general email inquiries.</li><li>Maintain office supplies and coordinate orders as needed.</li><li>Assist in maintaining organized digital filing systems and cloud storage.</li><li>Support financial and administrative processes in coordination with Cathedral accounting staff.</li><li>Help manage facility requests, contracts, and documentation.</li></ul>Communications &amp; Projects<ul><li>Assist with e-News preparation, website updates, and social media scheduling as needed.</li><li>Support special initiatives such as capital campaigns, Cathedral celebrations, community partnerships, and major Cathedral events.</li><li>Help coordinate invitations, printed materials, and donor correspondence.</li><li>Maintain updated contact lists and communications databases.</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>2+ years of administrative or executive assistant experience</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication abilities</li><li>High proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and management systems.</li><li>Experience in church, nonprofit, or mission-based environments preferred</li><li>Bilingual (English/Spanish) required.</li></ul>Personal Attributes<ul><li>Warm, welcoming, and service-oriented demeanor.</li><li>Strong attention to detail.</li><li>Self-starter who can work independently and collaboratively.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Ability to manage multiple tasks in a dynamic environment.</li><li>Commitment to the mission and values of Trinity Episcopal Cathedral.</li></ul>Physical Requirements<ul><li>Ability to work seated at a computer for extended periods.</li><li>Occasional lifting of light office materials (up to 20 lbs.)</li></ul>Pay: $25.00 per hourWork Location: In person

Assistant to the Provost

JIAHUA US ACCOUNTING SERVICES,CORP

Job Overview We are seeking a dynamic and bilingual (Chinese/English) Office Manager Assistant/Coordinator to join our vibrant team. This energetic role is essential in ensuring the smooth operation of our office environment, providing exceptional administrative support, and coordinating a variety of office functions. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to facilitate effective teamwork and vendor relationships. Your enthusiasm and dedication will help foster a productive workplace while managing daily tasks with precision and professionalism.Duties<ul><li>Oversee daily office operations, including front desk management and multi-line phone systems, ensuring a welcoming environment for visitors and staff.</li><li>Coordinate scheduling for meetings, appointments, and events, utilizing calendar management tools to optimize team productivity.</li><li>Manage vendor relationships, including negotiating contracts, processing invoices, and ensuring timely delivery of supplies and services.</li><li>Assist with human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processes using QuickBooks or similar accounting software.</li><li>Support office budgeting, bookkeeping, and expense tracking to maintain financial accuracy and accountability.</li><li>Organize files, documents, and medical or administrative records with meticulous attention to detail; ensure compliance with confidentiality standards.</li><li>Provide training and development support for staff on office procedures, phone etiquette, and organizational systems to enhance team efficiency.</li></ul>Requirements<ul><li>Bilingual proficiency in Chinese and English is essential for effective communication across diverse teams and vendors.</li><li>Proven experience in office management or administrative roles within a professional setting.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Experience with event planning, scheduling management, vendor negotiations, and human resources functions.</li><li>Familiarity with QuickBooks for bookkeeping and payroll processing is highly desirable.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;with a professional phone etiquette.</li><li>Supervising experience or team management skills are preferred to support staff training and workflow coordination.</li><li>Knowledge of medical office management or healthcare administrative procedures is a plus but not mandatory. Join us to be part of an energetic team dedicated to creating an organized, efficient workplace where your skills make a real difference!</li><li>Work Location</li><li>On-site at our Palmetto Bay office. Work visa sponsor is possible</li></ul>Pay: $18.00 per hourWork Location: Hybrid remote in Miami, FL 33157

Bilingual Office Manager Assistant/coordinator (Chinese/English)

L&C Royal Maintenance

L&amp;C Royal Management Corporation is seeking a highly organized, proactive, and customer service&ndash;oriented Property Management Assistant to provide administrative and operational support to the Community Association Manager (LCAM) in the daily management of condominium and HOA communities. This role is essential in ensuring regulatory compliance, efficient resident support, and effective coordination with vendors and the Board of Directors. Proficiency in Microsoft Office (Word, Excel, Outlook), Experience with property management software (CINC, AppFolio, Vantaca, TOPS, Yardi, etc.) preferred. Basic knowledge of invoicing and administrative processes, Familiarity with Florida Statutes FS 718 (Condominiums) and FS 720 (HOA) highly preferredKey Responsibilities1. Administrative Support<ul><li>Handle phone calls and emails from residents, owners, and vendors</li><li>Draft and send communications (letters, notices, violation letters, etc.)</li><li>Maintain and organize physical and digital records</li><li>Prepare Board meeting packages (agendas, reports, and minutes)</li></ul>2. Resident Services<ul><li>Respond to resident inquiries, requests, and complaints</li><li>Track and follow up on work orders</li><li>Address issues related to noise, parking, maintenance, and other concerns</li><li>Coordinate access, keys, fobs, and use of common areas</li></ul>3. Operations &amp; Maintenance Coordination<ul><li>Coordinate and follow up with vendors (landscaping, maintenance, security, cleaning, etc.)</li><li>Schedule services and property work</li><li>Monitor and follow up on pending work orders</li><li>Assist with property inspections and condition reports</li></ul>4. Compliance &amp; Violations<ul><li>Prepare and send violation notices in accordance with Association rules</li><li>Track and follow up on compliance cases</li><li>Assist with violation committee processes</li><li>Maintain accurate compliance records</li></ul>5. Basic Financial Support<ul><li>Process and track invoices</li><li>Coordinate with the accounting department</li><li>Perform basic review of owner accounts</li></ul>6. Meetings &amp; Follow-Up<ul><li>Prepare meeting agendas and minutes</li><li>Assist in Board meetings (as required)</li><li>Follow up on Board decisions and assigned tasks</li></ul>7. Operations &amp; Logistics<ul><li>Manage keys, access controls, and lockboxes</li><li>Coordinate deliveries and on-site services</li><li>Assist with special community projects</li></ul>Pay: From $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Property Management Assistant

MG+M The Law Firm

<div></div><div>MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant to support our California offices. This position requires the ability to work Pacific Time Zone business hours (9:00 am to 5:00 pm) on a remote basis. Experience handling California cases is a plus, though not required.
MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. 
Essential Duties and Responsibilities:<ul><li>
Provide administrative and secretarial support to assigned attorneys/paralegals.</li><li>
Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.</li><li>
Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.</li><li>
File legal documents with state and federal courts (e-filing knowledge is a must).</li><li>
Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.</li><li>
Update and maintain client files in a timely manner.</li><li>
Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).</li><li>
Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.</li><li>
Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.</li><li>
Assist in the timely submission of conflict checks.</li><li>
Consistently provide friendly and helpful telephone support for assigned attorneys.</li><li>
Prepare for trial as needed by assisting paralegals and attorneys.</li></ul> 
Candidate Requirements:<ul><li>
Minimum of a high school diploma required (college degree is preferred, but not required).</li><li>
Minimum of five (5) years of experience as litigation administrative assistant.</li><li>
Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File &amp; Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.</li><li>
Attendance &amp; Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.</li><li>
Communication: Demonstrate excellent verbal and written communication skills.</li><li>
Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.</li><li>
Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.</li><li>
Teamwork: Contribute to building a positive team spirit and support the success of colleagues.</li></ul> 
Personal Attributes:<ul><li>
Ability to work efficiently in a fast-paced environment.</li><li>
Highly organized with strong attention to detail.</li><li>
Self-motivated and capable of independent work.</li><li>
Excellent verbal and written communication skills.</li><li>
Professional in interactions with a wide variety of individuals.</li><li>
Skilled in prioritizing and managing multiple tasks.</li><li>
Consistently punctual with excellent attendance.</li><li>
Flexible and willing to assist wherever needed.</li><li>
Demonstrates understanding of and adherence to firm policies and procedures.</li><li>
Comfortable working in a high-volume, deadline-driven environment with shifting priorities.</li><li>
Strong problem-solving skills.</li></ul> 
Why Should You Apply?
MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).
MG+M will not discriminate in its employment practices due to an applicant&rsquo;s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.</div><div></div>

Remote California Legal Administrative Assistant

Ram Steel Framing

&lt;Job Overview&gt; We are seeking a dynamic and detail-oriented Assistant Controller to join our finance team. In this vital role, you will oversee financial operations, ensure compliance with accounting standards, and support the organization&rsquo;s financial health. Your expertise will drive accurate financial reporting, streamline accounting processes, and contribute to strategic decision-making. This position offers an exciting opportunity to work within a mission-driven organization committed to transparency, accountability, and excellence in financial management.&lt;Duties&gt;<ul><li>Lead the preparation and review of financial statements in accordance with GAAP (Generally Accepted Accounting Principles), IFRS (International Financial Reporting Standards), and other regulatory requirements.</li><li>Manage the general ledger accounting process, including account reconciliations and journal entries, ensuring accuracy and completeness.</li><li>Oversee accounts payable and accounts receivable functions to maintain optimal cash flow and vendor relationships.</li><li>Conduct balance sheet reconciliations regularly to verify asset, liability, and equity account balances.</li><li>Ensure compliance with SOX (Sarbanes-Oxley Act) controls and assist with internal audits related to financial processes.</li><li>Support budgeting, forecasting, and financial analysis activities to inform organizational planning.</li><li>Maintain expertise in technical accounting issues such as non-profit accounting, governmental accounting, and complex revenue recognition.</li><li>Manage payroll processing using various accounting software like QuickBooks, Sage, Xero, or similar platforms.</li><li>Prepare regulatory reports and assist with external audits by providing necessary documentation and explanations.</li><li>Collaborate with cross-functional teams to improve financial systems, automate workflows, and enhance reporting accuracy.</li></ul>&lt;Qualifications&gt;<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field; CPA or equivalent certification preferred.</li><li>Proven experience in corporate accounting, public accounting, or governmental finance roles.</li><li>Strong knowledge of GAAP, IFRS, SOX compliance standards, and non-profit accounting principles.</li><li>Demonstrated expertise in financial report writing and analysis for diverse organizational needs.</li><li>Proficiency with accounting software such as QuickBooks, Sage, Xero, or similar tools; experience with financial management systems is essential.</li><li>Excellent understanding of technical accounting concepts including double entry bookkeeping, debits &amp; credits, account reconciliation, and general ledger management.</li><li>Ability to perform detailed balance sheet reconciliation and account analysis accurately under tight deadlines.</li><li>Strong analytical skills combined with sound financial acumen; capable of forecasting and budgeting effectively.</li><li>Exceptional communication skills for preparing clear financial reports and collaborating across teams. Join us as an Assistant Controller to be a key driver of our organization&rsquo;s financial integrity! Your expertise will empower us to achieve our mission while fostering a culture of transparency and continuous improvement.</li></ul>Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Controller

Explore 175+ Accounting administrative assistant in Miami this March. Find roles across top companies and apply now to boost your career.