administrative assistant

office manager/executive assistant Jobs in Miami

office manager/executive assistant

accounting administrative assistant Jobs in Miami

accounting administrative assistant

administrative assistant - sales Jobs in Miami

administrative assistant - sales

administrative assistant, executive Jobs in Miami

administrative assistant, executive

administrative assistant sales

Kendall Toyota

<div>Who We Are:
Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time!
What We Offer:
Our associates enjoy competitive compensation and benefit offerings, among the best in the industry, and some of which include:<ul><li>
3 weeks of Paid Time-Off per year.</li><li>
Paid Holidays.</li><li>
401(k) Retirement Plan with 50% Employer Match.</li><li>
Paid Health, Gap, Life and AD&amp;D Insurance.</li><li>
Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.</li><li>
Paid Volunteer Time-Off Program.</li><li>
Award-Winning Wellness Program and Healthcare Premium Incentives.</li><li>
Employee Discounts.</li><li>
ASE certification reimbursement and paid continuing education program to further your career.</li><li>
Continued education, manufacturer hands-on and web-based training.</li></ul>
We presently have an employment opportunity for an Administrative Assistant in our of our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.
What are the day-to-day responsibilities?
<ul><li>Answers telephones and takes messages or transfer calls.</li><li>
Schedules appointments and updates event calendars.</li><li>
Sorts and handles incoming mail and outgoing mail.</li><li>
Copies, files, and maintains paper or electronic documents and records.</li><li>
Edits company correspondence and ensures document accuracy.</li><li>
Drafts routine memos, billing, or other reports.</li><li>
Arranges staff meetings.</li><li>
Maintains databases and filing systems, whether electronic or paper.</li><li>
Prepares and processes billing and other office documents.</li><li>
Performs basic bookkeeping.</li><li>
Receives and processes all funds, cash, check, and credit card payments, from customers and records all receipts from transactions.</li><li>
Works on personal and confidential matters of the Dealer as needed.</li></ul><h1 class="jobSectionHeader">
Position Requirements:</h1><ul><li>
High-school diploma.</li><li>
Basic computer knowledge.</li><li>
Excellent verbal and written communication skills.</li><li>
Organizational skills for efficient office control.</li><li>
High Integrity. This position has access to sensitive or private information that must be kept confidential.</li><li>
Strong Interpersonal skills. Ability to communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.</li><li>
Must have a valid driver&rsquo;s license.</li></ul>
Employment is contingent upon successful completion of a thorough drug and background screening to include MVR. Bean Automotive Group is an equal opportunity and drug free employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.
Your employment with Kendall Imports, LLC, or West Kendall Imports LLC, or GFB Enterprises LLC (collectively referred to as the &ldquo;Bean Automotive Group&rdquo;) is a voluntary one and is subject to termination by you or the Bean Automotive Group at will, with or without cause, and with or without notice, at any time. Nothing in these policies shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of the Bean Automotive Group&rsquo;s employees. This policy of employment-at-will may not be modified by any employee and shall not be modified in any publication or document. The only exception to this policy is a written employment agreement approved at the discretion of a duly authorized officer of the Bean Automotive Group. This document is not intended to be a contract of employment or a legal document, and is subject to change at Management&rsquo;s discretion.</div>

Administrative Assistant - Sales

Back to Happiness

**Overview:**We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.**Responsibilities:**-Manage employees HR files with private documentation-Enter company information on Google Drive (needs to know how to handle google drive)- Answer email in a professional way- Prepare and edit correspondence, communications, presentations, and other documents- Assist in event planning and coordination- Utilize Adobe PDF for document management and electronic signatures- Maintain phone etiquette while handling calls and inquiries- Manage office phone systems and direct calls appropriately- Support project coordination efforts as needed**Experience:**- Proven experience as an administrative assistant, executive assistant, or in a similar role- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)- Proficiency in Google Suite (Docs, Sheets, etc.)- Strong organizational skills with the ability to prioritize tasks efficiently- Excellent written and verbal communication skills- Familiarity with project coordination processesThis position offers a competitive salary based on experience, opportunities for professional growth within the organization, and a collaborative work environment. If you meet the qualifications outlined above and are ready to take on a dynamic role supporting our executive team, we encourage you to apply.Schedule:<ul><li>4 hour shift</li><li>Morning shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourWork Location: In person

Executive Administrative Assistant

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Administrative Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Moca Cafe Lounge

About the Role: NOEL MEDICAL AND REHAB CENTER is seeking a Medical Assistant who will also serve as a Physical Therapy Assistant (formerly Chiropractic Assistant) to support our clinic.to support clinic operations, patient care, and therapy services. This role is ideal for someone who is adaptable, team-oriented, and passionate about delivering exceptional patient care across multiple specialties.What You&rsquo;ll Do:Clinical Medical Assistant Responsibilities:<ul><li>Document patient medical histories (medical, social, family, surgical)</li><li>Record vital signs (blood pressure, oxygen levels, temperature, etc.)</li><li>Prepare patients for exams and assist physicians during visits</li><li>Perform basic lab tests and review results</li><li>Transmit prescription refills as directed</li><li>Educate patients on medications, treatment plans, and lifestyle recommendations</li><li>Maintain exam rooms, stock supplies, and manage inventory</li></ul>Physical Therapy Asistant / Chiropractic Assistant Responsibilities:What You&rsquo;ll Need<ul><li>Work alongside providers to implement patient treatment plans</li><li>Provide physiotherapy support in accordance with state and federal guidelines</li><li>Assist patients with exercises and therapies to support recovery and independence</li><li>Monitor patient progress and communicate updates to the care team</li><li>Ensure a safe, patient-centered treatment environment</li><li>Maintain cleanliness and organization of therapy areas</li></ul>Administrative Responsibilities:<ul><li>Assist with scheduling, patient flow, and front desk operations when required</li><li>Accurately document patient interactions</li><li>Maintain HIPAA compliance at all times</li><li>Support overall clinic operations and step in where needed</li><li>Collaborate closely with physicians, case managers, and leadership</li></ul>What We&rsquo;re Looking For:v Degree from an accredited Physical Therapy Assistant program.v Licensed or license eligible as a Physical Therapist Assistant (PTA).<ul><li>Minimum 1 year of clinical experience (required)</li><li>Bilingual (English &amp; creole) &ndash; (required)</li><li>Primary care experience (preferred)</li><li>Certified Medical Assistant (preferred)</li><li>Strong knowledge of medical terminology</li><li>Excellent communication and customer service skills</li></ul>Work Details:<ul><li>Position: part-time</li><li>Location: North Miami, FL 33161</li><li>Work Setting: In-person</li></ul>Pay: $22.68 - $27.32 per hourExpected hours: 20.0 &ndash; 30.0 per weekLicense/Certification:<ul><li>Licensed Physical Therapist Assistant (Preferred)</li></ul>Work Location: In person

Medical Assistant / Physical Therapy Assistant

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Family and Financial Law Firm

Pay: $16.00 - $18.00 per hourJob description:&lt;Job Overview&gt; In Person Position. Hours are from 8:30 am to 12:30 or 1:00 pm to 5 pm Monday through Friday. We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will possess understanding of various areas of law, including estate planning, family law, and litigation. This role requires excellent organizational skills, the ability to manage multiple tasks efficiently, and a commitment to providing exceptional administrative support in a fast-paced legal environment.Duties<ul><li>Assist attorneys with case preparation by document review.</li><li>Manage legal documents and maintain organized filing systems using document management systems.</li><li>Draft and proofread legal documents, contracts, and correspondence with attention to detail.</li><li>Support project management efforts by tracking deadlines and ensuring timely completion of tasks.</li><li>Provide executive administrative support including scheduling appointments, managing calendars, and handling phone communications with professionalism.</li><li>Collaborate with team members on various legal matters including immigration law, landlord-tenant law, personal injury law, and more.</li><li>Maintain confidentiality of sensitive information while adhering to ethical standards in the legal profession.</li></ul>Skills<ul><li>Writing skills for drafting legal documents and correspondence.</li><li>Excellent organizational skills to manage multiple priorities effectively.</li><li>Ability to perform data entry accurately while maintaining attention to detail.</li><li>Clerical experience with filing systems and administrative processes within a law office setting.</li><li>Effective phone etiquette for client interactions and communications within the firm.</li></ul>Job Types: Part-time, ContractWork Location: In personPay: $16.00 - $20.00 per hourWork Location: In person

Administrative Legal Assistant

Explore 212+ Administrative assistant sales in Miami this April. Find roles across top companies and apply now to boost your career.

212 administrative assistant sales jobs In Miami

Administrative Assistant - Sales

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant

Medical Assistant / Physical Therapy Assistant

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Administrative Legal Assistant