admin/ operations coordinator Jobs in Muscat

admin/ operations coordinator

inspection coordinator

operations assistant

operations executive

operations manager (coo)

operations coordinator

Al Noor Automation

The Operations Coordinator is responsible for managing and supervising all day-to-day operational activities across ELV, Automation, Fire Alarm, and Fire Fighting teams. This role includes assigning and following up on technician tasks, coordinating logistics and resources, preparing quotations, evaluating performance, and resolving staff issues. The Operations Coordinator must be an engineer with proven experience in Oman, strong organizational skills, and the ability to ensure efficient service delivery and high standards of customer satisfaction.Key Responsibilities:1. Task Assignment and Supervision<ul><li>Plan, assign, and follow up on daily tasks for ELV Technicians, Automation Technicians, and Fire Alarm &amp; Fire Fighting Technicians.</li><li>Assess site distances and locations to schedule jobs efficiently and minimize travel time.</li><li>Monitor progress to ensure timely completion of all work and compliance with project requirements.</li></ul>2.Team Management and Coordination<ul><li>Supervise technicians, evaluate their performance, and provide technical guidance as needed.</li><li>Resolve any operational or personal issues affecting technicians to maintain team productivity and morale.</li><li>Train technicians to improve skills, ensure safety compliance, and maintain quality standards.</li></ul>3. Resource and Logistics Management<ul><li>Oversee allocation and proper use of company vehicles, tools, equipment, and accommodation facilities.</li><li>Ensure vehicles are maintained in good condition and that staff accommodation meets company policies.</li><li>Coordinate material and resource requirements with suppliers and internal departments.</li></ul>4. Reporting, Quotation, and Communication<ul><li>Prepare and submit accurate quotations, job reports, and operational updates to management and HR.</li><li>Maintain complete records of technician activities, customer interactions, and resource usage.</li><li>Communicate effectively with clients, project managers, and internal teams to ensure smooth operations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Engineering (Electrical, Mechanical, or related field).</li><li>Minimum 3&ndash;5 years of operational coordination experience in Oman, preferably in ELV, Fire Protection, or Automation services.</li><li>Valid Oman driving license (mandatory).</li><li>Strong leadership and organizational skills with the ability to manage multiple teams and priorities.</li><li>Excellent communication and problem-solving abilities.</li><li>Proficiency in preparing quotations, reports, and operational documentation.</li><li>Fluent in English; Arabic is an advantage.</li></ul>Job Type: Full-timePay: RO250.000 - RO400.000 per monthWork Location: In person

Admin/ Operations Coordinator

PortecLink General Trading

Location: Muscat, OmanCompany Type: Trading CompanyEmployment Type: Full-TimeA well-established trading company in Muscat, Oman is seeking a Sales Coordinator with a strong Accounting background to support sales operations and ensure effective coordination between the sales, finance, logistics, and customer service teams. The candidate must be an Omani resident.Key ResponsibilitiesCoordinate and support day-to-day sales operationsPrepare sales quotations, cost sheets, and order confirmationsGenerate invoices, delivery notes, and related sales documentationMonitor sales orders, customer payments, and outstanding receivablesMaintain accurate sales and accounting recordsAssist the finance team with reconciliations and month-end closing activitiesFollow up with customers regarding payments and required documentationPrepare sales reports, forecasts, and management summariesCoordinate with logistics and warehouse teams to ensure timely delivery of ordersEnsure compliance with company policies and accounting proceduresQualifications &amp; RequirementsBachelor&rsquo;s Degree in Accounting (mandatory)2&ndash;4 years of experience as a Sales Coordinator or in a similar roleStrong understanding of accounting principles and financial documentationProficient in MS Excel, Word, PowerPoint, and accounting softwareGood communication skills in English (Arabic is an advantage)Ability to multitask and work effectively under pressureExperience in a trading company within the GCC is preferredMust be an Omani residentSalary &amp; BenefitsCompetitive salary and benefits in accordance with Omani labor law and company policyJob Type: Full-time

Sales Coordinator

BookTax Outsourcing

Black Swan Business Setup Services is a trusted consultancy specializing in company formation, government liaison, visa processing, and corporate support services in Oman. We are committed to delivering seamless, compliant, and client-focused solutions while maintaining the highest standards of professionalism and efficiency.As part of our growing team, we are looking for a dedicated Operations Executive who can support our day-to-day operations and contribute to delivering exceptional service to our clients.Job SummaryWe are seeking a motivated and detail-oriented Operations Executive to manage and support end-to-end business setup operations in Oman. The role involves coordination with government authorities, documentation handling, and ensuring smooth execution of business setup and compliance processes.This position is open to Omani nationals only (female candidates preferred).Key Responsibilities<ul><li>Handle end-to-end business setup processes, including company registration, license issuance, and amendments.</li><li>Coordinate with Oman government authorities such as MOCIIP, ROP, Municipality, and Chamber of Commerce.</li><li>Manage visa processing, labour cards, and immigration-related formalities.</li><li>Prepare, review, and submit all required documents and applications accurately and on time.</li><li>Liaise with clients, internal teams, and government offices to ensure smooth operations.</li><li>Track application status and provide regular updates to management and clients.</li><li>Ensure compliance with Oman laws and regulatory requirements.</li><li>Maintain organized records, trackers, and documentation.</li><li>Support license renewals, visa renewals, and other related services.</li></ul>Requirements &amp; Qualifications<ul><li>Omani national (mandatory)</li><li>Female candidates preferred</li><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>1&ndash;3 years of experience in business setup, PRO services, or operations (preferred).</li><li>Good understanding of Oman government procedures and compliance requirements.</li><li>Communication skills in English (Arabic is an added advantage).</li><li>Proficiency in MS Office and documentation handling.</li><li>Strong organizational, coordination, and time-management skills.</li></ul>Key Competencies<ul><li>Attention to detail</li><li>Client-focused mindset</li><li>Ability to multitask and meet deadlines</li><li>Professional communication and teamwork</li></ul>Benefits (as per company policy)<ul><li>Competitive salary</li><li>Government-mandated benefits</li><li>Career growth and learning opportunities .</li></ul>To apply share your cv at hr@blackswanbss.comJob Types: Full-time, PermanentPay: RO350.000 - RO400.000 per month

Operations Executive

Global network solution and business

Operations AssistantMust possess an Oman driving license.Should have a background in Operations, Shipping, or Delivery.Must be a graduate in Science.OMR 170 plus allowances.If you have this experience pls share your CV to info@gnsbusiness.com or Contact/WhatsApp +968 76269238Job Type: Full-timePay: RO170.000 - RO200.000 per monthWork Location: In person

OPERATIONS ASSISTANT

Hilton

<div>Food &amp; Beverage Coordinator
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management. 
 
What will I be doing? 
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:
<ul><li>Manage the Departmental schedule</li>
<li>Handle all calls and appointments, courteously and promptly</li>
<li>Provide accurate management of all documentation and maintain a systematic filing system</li>
<li>Assist with the coordination of special projects, including scheduling and follow-up</li>
<li>Arrange accommodation and flights for the Manager business travel</li>
<li>Any other ad hoc tasks as requested by Manager(s)</li>
</ul>What are we looking for? 
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>A passion for providing great service and meeting and talking to new people</li>
<li>Organized and accurate in every respect</li>
<li>Ability to multi-task efficiently while still meeting deadlines</li>
<li>Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li>
<li>Tertiary qualifications, or other collegiate-level degree, not required but preferred</li>
<li>Demonstrated ability to build effective internal and external hotel relationships</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Food & Beverage Coordinator

Canonical

<div>
 Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
 
 
 The company is founder led, profitable and growing. We are hiring
 
 Executive Assistants and Corporate Administrators
 
 to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
 
 
 We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
 
 
 This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
 
 
 
 Location:
 
 This is a global operation, we have open roles in teams in all time zones.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support operations for one or more departments in the company
 </li>
 <li>
 Coordinate monthly reports and schedule meetings and interviews
 </li>
 <li>
 Organise and run international company events including logistics
 </li>
 <li>
 Manage quarterly and annual executive meetings
 </li>
 <li>
 Collaborate across teams on activities and initiatives
 </li>
 <li>
 Manage suppliers and stakeholders
 
 
 </li>
 </ul>
 What we are looking for in you
 
 
 <ul>
 <li>
 Excellent academic results at school and university
 </li>
 <li>
 A degree in a business or technical subject
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Responsibility, integrity and accountability
 </li>
 <li>
 Self-awareness and thoughtfulness
 </li>
 <li>
 Ability to travel up to four times a year for company events of up to two weeks duration
 </li>
 <li>
 Ability to learn new technology and software quickly
 
 
 </li>
 </ul>
 
 Additional Skills We Value
 
 
 
 <ul>
 <li>
 Experience in operations and executive support
 </li>
 <li>
 Project management experience
 </li>
 <li>
 Event related experience
 </li>
 <li>
 Travel industry experience
 
 
 </li>
 </ul>
 What we offer you
 
 
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 
 
 <ul>
 <li>
 Distributed work environment with twice-yearly team sprints in person
 </li>
 <li>
 Personal learning and development budget of USD 2,000 per year
 </li>
 <li>
 Annual compensation review
 </li>
 <li>
 Recognition rewards
 </li>
 <li>
 Annual holiday leave
 </li>
 <li>
 Maternity and paternity leave
 </li>
 <li>
 Employee Assistance Programme
 </li>
 <li>
 Opportunity to travel to new locations to meet colleagues
 </li>
 <li>
 Priority Pass, and travel upgrades for long haul company events
 
 
 </li>
 </ul>
 
 About Canonical
 
 
 
 Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.
 
 
 Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
 
 
 Canonical is an equal opportunity employer
 
 
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 
 
</div>

Executive Assistant / Corporate Administrator

Nobles Marine Tours

About the Role:We are looking for a responsible Logistics coordinator cum store keeper to manage timely delivery of medical consumables and equipment to hospitals, clinics, and pharmacies across Oman. The candidate must ensure safe handling of products and maintain excellent customer interaction during deliveries.Key Responsibilities:1. Handle storekeeping activities including receiving, arranging, and organizing medical items 2. Deliver medical consumables and equipment to hospitals, clinics, and pharmacies on time 3.Assist with purchasing tasks such as collecting items from suppliers and submitting purchase documents 4. Manage godown item transfers between branches/locations as required 5. Perform loading and unloading of medical products safely 6. Maintain proper documentation for deliveries, store records, purchases, and transfers 7. Ensure all items are handled carefully and stored according to company standards 8. Report stock discrepancies, delivery issues, or damaged items to the supervisorRequirements:Valid GCC driving license (Mandatory) Minimum 2 years of experience in logistics (medical field preferred) Good communication skills Basic knowledge of handling fragile medical items Ability to work under pressure and meet delivery timelines Honest, responsible, and customer-friendly attitudeBenefits:Bachelor accommodation allowance Fuel allowance as per company policyWhy Join Us:At Al Jazeera Medical Innovations LLC, we are committed to delivering excellence in the healthcare supply chain. Join our team and be part of a growing organization serving the medical community across Oman.Job Type: Full-timeWork Location: In person

Logistics coordinator cum store keeper – Medical Supplies

Explore 187+ Operations coordinator in Muscat this January. Find roles across top companies and apply now to boost your career.