administrative assistant

assistant project manager

finance assistant

hr assistant

administration assistant

payroll assistant

TERRAFIRMA SOLUTIONS

We are looking for a talented individual to join our team in Dubai to assist with our international operations.The successful candidate will have experience working in multiple sectors and geographies and a clear understanding of payroll inputs and outputs. The role will also entail reconciliations of bank accounts, invoice management and contract issuance. Priority will be given to applicants with demonstrable experience of these elements.Core Responsibilities<ul><li>Supports first-time quality execution of payroll for countries as assigned to ensure accurate and timely payroll processes</li><li>Addresses employees&rsquo; inquiries by providing prompt resolutions</li><li>Facilitates issue resolution by engaging with clients, employees and partners</li><li>Supports preparation for complex payroll</li><li>Ensures robust payroll process documentation</li><li>Ensures and maintains compliance and provides inputs for improving internal controls</li></ul>Essential Requirements<ul><li>English speaking, including reading and writing at a high level, is required for this role.</li><li>Minimum 3 years of experience in payroll, ideally internationally</li><li>Experience with payroll platforms and Zoho One suite of products</li><li>Understanding of pre-payroll requirements, exception scenarios and ability to analyse and troubleshoot post-payroll discrepancies</li><li>Ability to see and understand the inter-relationships between components of systems and plans, anticipate future events, and apply the principles of systems thinking to accelerate performance.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Do you have experience handling international payroll?</li></ul>Experience:<ul><li>Payroll: 3 years (Required)</li></ul>

International Payroll Assistant

SIC DUBAI

Admin/HR Assistant handle a wide range of administrative tasks within a company which and must be able to organize and prioritize.Shuaiba Industrial Company is looking for a qualified Admin/HR Assistant that has below:<ul><li>25-32 years old</li><li>MUST BE PAYROLL FAMILIAR</li><li>MUST BE HR SYSTEM FAMILIAR</li><li>Excellent Communication</li><li>Time flexible and can manage priorities and handle pressure</li><li>Fostering a safe work environment for all employees</li><li>Managing employee relations</li><li>Handling disciplinary needs.</li><li>Ensuring compliance with labor laws and regulations.</li><li>Overseeing training programs.</li><li>Supporting employee development</li><li>2 years' experience in Admin &amp; HR</li></ul>*<ul><li>Maintain employee records and databases with precision, ensuring all information is up-to-date and compliant with regulations.</li><li>Aid in the administration of employee benefits programs, helping staff understand their options and resolving any inquiries.</li><li>Coordinate training sessions and workshops, ensuring logistics are managed effectively to enhance employee development.</li><li>Help manage employee relations by addressing inquiries and concerns, acting as a trusted point of contact.</li><li>Contribute to the development of HR policies and procedures, ensuring alignment with best practices and organizational goals.</li><li>Support payroll processing by collecting and verifying timekeeping data, ensuring accuracy in compensation.</li><li>Participate in HR projects and initiatives, providing insights and support to drive organizational effectiveness.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

HR & ADMIN ASSISTANT-MALE

Green Field Management Consultancy

Job Purpose:To support the finance and administrative operations of the cleaning company by handling accounting tasks, maintaining records, assisting with payroll, supporting HR activities, and providing general administrative support.Key Responsibilities:Accounting Responsibilities:<ul><li>Record and maintain daily financial transactions in Excel.</li><li>Process supplier invoices, payments, and staff reimbursements.</li><li>Monitor accounts receivable and follow up with clients for payments.</li><li>Assist in preparing monthly financial reports, bank reconciliations, and petty cash management.</li><li>Prepare VAT filings and assist with external audits.</li><li>Assist in payroll preparation and maintaining payroll records.</li></ul>Administrative Responsibilities:<ul><li>Maintain accurate records of employee attendance, leave, and overtime.</li><li>Support recruitment processes by scheduling interviews and maintaining employee files.</li><li>Assist with the onboarding of new employees, including documentation and induction.</li><li>Manage office supplies, equipment, and maintenance requests.</li><li>Coordinate with cleaning supervisors to ensure timesheets and job cards are submitted on time.</li><li>Maintain company documentation, licenses, and renewals.</li><li>Prepare letters, memos, reports, and other documents as required.</li></ul>Customer and Operations Support:<ul><li>Assist in preparing quotations, contracts, and invoices for clients.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Liaise with clients for documentation and payment follow-up.</li><li>Support field teams with administrative and logistical needs.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Accounting: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In personApplication Deadline: 10/06/2025

Accounts and Administrative Executive

Rashid Al Jabri Group

A Dubai based renowned construction company is hiring for a Site Admin cum Timekeeper. Who will be responsible for managing daily site attendance, processing payroll data, and providing administrative support to the project team. You are the link between the site operations and the head office HR/Finance departments.Key Responsibilities1. Timekeeping &amp; Payroll Support<ul><li>Attendance Tracking: Record daily check-in/check-out times for all site staff and laborers.</li><li>Overtime Management: Calculate and verify overtime hours, ensuring they are authorized by the Site Manager.</li><li>Database Maintenance: Update daily logs and maintain the biometric system or manual muster rolls.</li><li>Discrepancy Resolution: Resolve any issues regarding missing punches or incorrect hours before submitting reports to payroll.</li></ul>2. Site Administration<ul><li>Documentation: Maintain organized files for project reports, site photos, and correspondence.</li><li>Office Supplies: Manage the inventory of stationery, safety gear (PPE), and office equipment.</li><li>Staff Coordination: Assist with the onboarding of new workers, including collecting IDs and coordinating site inductions.</li><li>Petty Cash: Handle small cash funds for local site purchases and prepare liquidation reports.</li></ul>3. Compliance &amp; Reporting<ul><li>Daily Reports: Prepare daily manpower reports (DMR) showing the number of workers by trade (e.g., masons, electricians).</li><li>Labor Laws: Ensure that working hours comply with local labor laws and project-specific regulations.</li><li>Liaison: Act as the point of contact for subcontractors regarding their workers' attendance and gate passes.</li></ul>Requirements &amp; Skills:Diploma or Degree in Business Admin/HR. Software Proficiency in MS Excel (vlookups, basic formulas), Odoo is an added advantage, is essential.Experience1&ndash;3 years in a construction or industrial environment. Traits High integrity, attention to detail, and ability to handle pressure. Communication Multilingual skills (Hindi/ Urdu Mandatory) are often preferred to communicate with diverse labor forces.Job Type: Full-timePay: AED2,500.00 - AED2,800.00 per month

Site Admin (Construction)

Falcon Group Middle East

Job SummaryThe Timekeeper is responsible for accurately recording and monitoring employee attendance, working hours, overtime, and leave, ensuring timely and correct reporting to HR and management.Key Responsibilities<ul><li>Record daily attendance, working hours, and overtime for staff.</li><li>Maintain timesheets and attendance records accurately.</li><li>Coordinate with supervisors to verify attendance data.</li><li>Report absences, late arrivals, and overtime.</li><li>Support payroll by providing accurate time and attendance data.</li><li>Maintain confidentiality of employee records.</li></ul>Requirements<ul><li>High school diploma or equivalent.</li><li>Previous experience as a timekeeper or in admin/HR (preferred).</li><li>Basic knowledge of attendance systems and MS Excel.</li><li>Good attention to detail and organizational skills.</li></ul>Job Types: Full-time, PermanentPay: AED1,800.00 - AED2,200.00 per month

Timekeeper

Confidential Company

The Accounts Assistant involves supporting the finance team in maintaining accurate financial records and ensuring smooth day-to-day accounting operations. <ul><li>Accounts Payable & Receivable: Processing invoices, managing payments, and reconciling accounts.</li><li>General Ledger Entries: Assisting in recording financial transactions and maintaining ledgers.</li><li>Bank Reconciliations: Reconciling bank statements with company records.</li><li>Data Entry & Reporting: Entering financial data into systems and generating reports as needed.</li><li>VAT Compliance: Assisting with VAT filings and ensuring compliance with UAE tax regulations.</li><li>Payroll Support: Assisting in payroll calculations and related tasks.</li></ul>

Accounts Assistant

Day to Day General Trading

Location: DubaiWe are seeking an experienced and proactive HR Assistant to manage and support day-to-day human resource operations. The ideal candidate will handle recruitment, employee relations, HR administration, and compliance with UAE labour laws while supporting our fast-paced retail operations.Key Responsibilities:<ul><li>End-to-end recruitment and onboarding</li><li>HR administration and employee record management</li><li>Employee relations and policy implementation</li><li>UAE Labour Law compliance</li><li>Payroll and benefits coordination</li><li>Support training and performance processes</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in HR or related field</li><li>1-3 years of HR experience (retail preferred)</li><li>Strong knowledge of UAE Labour Law</li><li>Excellent communication and organizational skills</li></ul>Job Type: Full-time

HR Assistant

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