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administrative secretary Jobs in Mesaieed

administrative secretary

personal assistant

Tadawi Medical Center

We are looking for a proactive, highly organized, and professional Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate will manage schedules, coordinate appointments, handle correspondence, liaise with suppliers and external parties, and assist with personal and business-related tasks to ensure the smooth and efficient management of daily operations.Key Responsibilities:<ul><li>Manage calendars, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, emails, and communications.</li><li>Coordinate with suppliers and service providers regarding products, orders, and follow-ups.</li><li>Prepare, complete, and submit forms and administrative documents as required</li><li>Maintain deadlines, schedules, and reminders to ensure timely completion of tasks.</li><li>Assist with personal errands and special projects.</li><li>Maintain confidentiality and manage sensitive information.</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Excellent organizational, communication, and time-management skills.</li><li>Proficiency in Microsoft Office &amp; common productivity tools.</li><li>Ability to multitask and prioritize effectively in a fast-paced environment.</li><li>Strong problem-solving skills and attention to detail.</li></ul>Job Type: Full-timeLicense/Certification:<ul><li>QID (Required)</li></ul>Work Location: In person

Personal Assistant

BROOG

HIRING &ndash; BROOG TRADING COMPANY Facility Management DivisionCompany Email :-bmhmaint@broog.qaGCC nationalityFemale preferredStrong organizational &amp; communication skillsMulti-tasking &amp; confidentiality requiredPay: QAR5,000.00 - QAR7,000.00 per monthWork Location: In person

Forvis Mazars in Qatar

<div>1. Role Purpose

The Personal Assistant (PA) provides high-level executive support to the Managing Partner of Forvis Mazars in Qatar. The role ensures that the Managing Partner&rsquo;s time, communications, and commitments are managed efficiently, enabling strategic focus on business growth, client relationships, and leadership responsibilities. The PA acts as a gatekeeper, organizer, and productivity multiplier, handling confidential matters with discretion and professionalism.

2. Key Responsibilities

2.1 Communication &amp; Correspondence

<ul><li>Manage the Managing Partner&rsquo;s inbox, screening and prioritizing emails, and drafting professional replies for approval.</li></ul>

<ul><li>Manage LinkedIn account: screen messages, prepare draft responses, and develop posts aligned with professional positioning and firm branding.</li></ul>

<ul><li>Maintain communication logs and ensure timely follow-ups with internal and external stakeholders.</li></ul>

2.2 Calendar &amp; Meeting Management

<ul><li>Organize and maintain the Managing Partner&rsquo;s calendar, ensuring no conflicts, appropriate buffer times, and effective time-blocking.</li></ul>

<ul><li>Arrange and confirm internal and external meetings, circulate agendas, and ensure all materials are ready.</li></ul>

<ul><li>Attend meetings with the Managing Partner, take accurate minutes, record decisions, and track action points.</li></ul>

2.3 Document &amp; Report Verification

<ul><li>Review and verify all documents and reports presented to the Managing Partner for accuracy, completeness, formatting, and alignment with firm standards.</li></ul>

<ul><li>Prepare executive summaries of lengthy reports for decision-making.</li></ul>

<ul><li>Highlight errors, risks, or key issues in documents before submission.</li></ul>

<ul><li>Responsible for managing and safeguarding the Managing Partner&rsquo;s digital signature, ensuring it is applied securely, appropriately, and only on documents reviewed and approved.</li></ul>

2.4 Travel &amp; Logistics

<ul><li>Manage Qatar Airways and Booking.com accounts for business and personal bookings.</li></ul>

<ul><li>Arrange flights, hotels, ground transport, visas, and other travel requirements.</li></ul>

<ul><li>Prepare detailed travel itineraries (flights, hotels, meetings, local contacts, emergency information).</li></ul>

<ul><li>Anticipate potential issues (delays, cancellations) and provide contingency plans.</li></ul>

2.5 Task &amp; Project Follow-Up

<ul><li>Track all tasks delegated by the Managing Partner to team members, ensuring timely execution.</li></ul>

<ul><li>Maintain a master follow-up tracker with deadlines, responsible persons, and status updates.</li></ul>

<ul><li>Provide daily updates on pending tasks and weekly reports on overdue items.</li></ul>

2.6 Stakeholder &amp; Relationship Management

<ul><li>Maintain updated contact lists of clients, regulators, partners, and key stakeholders.</li></ul>

<ul><li>Prepare briefing notes before important meetings, including background, context, and relationship history.</li></ul>

<ul><li>Draft thank-you notes, follow-up communications, and maintain professional touchpoints (birthdays, milestones, key events).</li></ul>

2.7 Research &amp; Insights

<ul><li>Conduct quick research on clients, industries, competitors, and markets as needed.</li></ul>

<ul><li>Summarize market updates, regulatory changes, or news relevant to the Managing Partner&rsquo;s role.</li></ul>

<ul><li>Support preparation for board meetings, conferences, and external speaking engagements.</li></ul>

2.8 Administrative &amp; Personal Support

<ul><li>Handle administrative tasks (expense reports, document filing, reservations) with accuracy.</li></ul>

<ul><li>Support personal commitments, reservations, and scheduling discreetly.</li></ul>

<ul><li>Ensure confidentiality in all professional and personal matters.</li></ul>

3. Deliverables

3.1 Daily Deliverables

<ul><li>Morning briefing: day&rsquo;s agenda, priorities, and urgent updates.</li></ul>

<ul><li>Meeting preparation: agendas, briefing packs, logistics confirmed.</li></ul>

<ul><li>End-of-day summary: completed tasks, pending items, risks/issues, and next-day agenda.</li></ul>

3.2 Weekly Deliverables

<ul><li>Weekly priorities briefing every Sunday.</li></ul>

<ul><li>End-of-week review and alignment with the Managing Partner.</li></ul>

<ul><li>LinkedIn engagement and analytics report.</li></ul>

<ul><li>Travel bookings and itinerary confirmations for upcoming weeks.</li></ul>

4. Key Competencies

<ul><li>Proactivity: Anticipates needs, not just reacts.</li></ul>

<ul><li>Organization: Strong planning and multi-tasking skills.</li></ul>

<ul><li>Communication: Excellent written and verbal communication in English.</li></ul>

<ul><li>Attention to Detail: Zero tolerance for avoidable errors.</li></ul>

<ul><li>Confidentiality: Trusted with sensitive and confidential matters.</li></ul>

<ul><li>Technology Skills: Proficient in MS Office, Outlook, Teams, LinkedIn, booking systems (Qatar Airways, Booking.com).</li></ul></div>

Executive PA to the Managing Partner

Bukhari Kabli

Job SummaryWe are seeking a dedicated and detail-oriented Ice Cream Preparation Assistant to prepare high-quality ice cream products while maintaining food safety and hygiene standards. The ideal candidate will assist in mixing ingredients, operating equipment, monitoring production quality, and ensuring a clean and organized work environment.Key Responsibilities<ul><li>Prepare ice cream mixtures according to approved recipes and production schedules.</li><li>Measure and mix ingredients accurately to ensure product consistency.</li><li>Operate and monitor ice cream-making equipment, mixers, pasteurizers, and freezers.</li><li>Add flavors, inclusions, toppings, and other ingredients as required.</li><li>Monitor product quality, texture, taste, and appearance throughout the production process.</li><li>Maintain cleanliness and sanitation of production areas, equipment, and utensils.</li><li>Follow food safety, hygiene, and health regulations at all times.</li><li>Store ingredients and finished products properly to maintain freshness and quality.</li><li>Record production data, inventory usage, and quality control checks.</li><li>Assist with packaging, labeling, and preparing products for distribution or display.</li><li>Report equipment malfunctions or quality issues to supervisors.</li><li>Support inventory management by monitoring stock levels and notifying management of shortages.</li></ul>Skills<ul><li>Food preparation and handling</li><li>Equipment operation</li><li>Quality control</li><li>Time management</li><li>Teamwork</li><li>Attention to detail</li><li>Basic record keeping</li></ul>Working Conditions<ul><li>Cold production and storage environments.</li><li>Standing, lifting, bending, and repetitive tasks.</li><li>Compliance with personal protective equipment (PPE) requirements.</li></ul>Reporting To: Production Supervisor / Kitchen Manager / Operations ManagerEmployment Type: Full-Time / Part-Time (as applicable)<ul><li>Previous experience in food production, bakery, dairy, or ice cream manufacturing is an advantage.</li><li>Knowledge of food safety and hygiene practices.</li><li>Ability to follow recipes and production instructions accurately.</li><li>Good attention to detail and quality standards.</li><li>Ability to stand for extended periods and lift moderate weights.</li><li>Strong teamwork and communication skills.</li><li>Flexibility to work shifts, weekends, and holidays if required.</li></ul>Pay: From QAR3,000.00 per monthWork Location: In person

Ice Cream Preparation Assistant / Ice Cream Maker

ADVANCED INFORMATION SECURITY SOLUTIONS

Job Title :- Executive Secretary to CEOWe are seeking a highly organized, proactive, and professional Executive Secretary to provide comprehensive administrative and strategic support to the CEO/General Manager in a fast-paced and dynamic business environment. The ideal candidate will be an experienced executive support professional with exceptional communication skills, strong business acumen, and the ability to manage confidential information with the highest level of discretion.Key Responsibilities<ul><li>Manage and coordinate the CEO's calendar, appointments, meetings, and daily schedule.</li><li>Organize domestic and international travel arrangements, itineraries, accommodations, and related logistics.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and executive summaries.</li><li>Maintain confidential records, documents, and sensitive business information.</li><li>Arrange and coordinate executive meetings, leadership events, and board-level activities.</li><li>Record meeting minutes and track action items to ensure timely completion.</li><li>Handle incoming communications, prioritize requests, and respond professionally on behalf of the CEO when appropriate.</li></ul>Requirements<ul><li>Minimum 5 years of experience supporting C-suite executives, preferably a CEO, Managing Director, or General Manager.</li><li>Bachelor's degree in Business Administration or a related field is preferred.</li><li>Strong executive presence with excellent organizational skills.</li><li>Exceptional verbal and written communication skills.</li><li>Fluency in English is required.</li><li>Arabic language proficiency (speaking, reading, and writing) is mandatory.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>Strong problem-solving skills and attention to detail.</li></ul>Pay: QAR7,000.00 - QAR8,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have supporting a CEO, Managing Director, President ?</li><li>Have you previously managed a CEO's calendar, travel arrangements, and meeting schedules</li><li>Do you have a valid QID ?</li><li>Do you have professional-level Arabic speaking, reading, and writing skills?</li><li>Are you available to start immediately?</li></ul>Work Location: In person

Executive Secretary to CEO-Arabic Speaking

Anantara Hotels & Resorts

<div>
 
 Company Description
 
 
 
 A luxury hospitality operator for modern travelers, Minor Hotels, connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world&rsquo;s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, our luxury hotel brands welcome guests for journeys rich in discovery.
 
 
 Minor Hotels operates five hotels in Doha under the brands Anantara, Tivoli and Oaks
 
 
 
 Job Description
 
 
 
 The Social Media Assistant / Content Creator is responsible for ensuring that all the social media and is handled in an efficient manner. High ethical standards are necessary to maintain both competitive advantage and the pride and confidence of our associates in quality products and services to customers and clients.
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 Social media content creation and planning. Ability to create engaging and impactful content for hotel&rsquo;s social media channels and work together with photographers, videographers and creatives to create content.
 </li>
 <li>
 Manage an effective social media strategy to support the overall business objectives for the property. Developing social media content plans that are consistent with the company&rsquo;s brand identity.
 </li>
 <li>
 Creating consistent, meaningful content on all social media platforms, including writing and editing social media posts, improving customer engagement, and promoting social media campaigns. Managing a high volume of daily social media posts.
 </li>
 <li>
 Develop and implement the social media calendar for the hotel and F&amp;B accounts in line with the hotel&rsquo;s key messages, promotions, and marketing strategies.
 </li>
 <li>
 Communicate with social media followers, including responding to queries in a timely manner.
 </li>
 <li>
 Staying up to date on best practices and emerging trends in social media.
 </li>
 <li>
 Suggesting recommendations to adjust the social media strategies for optimal results.
 </li>
 <li>
 Explore various promotional opportunities: influencer collaborations, marketing collaborations and brand activations.
 </li>
 <li>
 Suggest initiatives for social media campaigns and activations to increase brand engagement and revenue.
 </li>
 <li>
 Ensure all content and social media strategies are aligned with brand guidelines.
 </li>
 <li>
 Plan and execute short and long-term campaign goals, set target KPIs and manage accordingly.
 </li>
 <li>
 Liaise with the operational departments in communicating and management of all F&amp;B, Rooms and Spa related packages and promotions.
 </li>
 <li>
 Conduct social media audits and suggest proactive improvements on social media channels. Evaluate and effectively communicate the social media performance to the Hotel Management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree/ Diploma in Social Media / Marketing / Digital Marketing or related filed.
 </li>
 <li>
 At least 2 years&rsquo; experience in social media and content creation
 </li>
 <li>
 Strong creative skills and proven track record producing content, campaigns and promotional materials.
 </li>
 <li>
 Ability to manage projects within time and budget schedules.
 </li>
 <li>
 Able to work under pressure.
 </li>
 <li>
 Computer literacy.
 </li>
 </ul>
</div>

Social Media/Content Creator

Christian Louboutin

<div>
 
 
 Overview and purpose of role:
 
 
 
 
 
 
 
 
 
 
 As a
 
 
 
 Client Adviso
 
 
 
 r at Christian Louboutin, you have a fundamental role in translating our brand DNA and our Story to the client to maintain our fabulous brand image whilst transforming the client expectation and needs into sales success and loyalty. You are the voice of Christian and a true ambassador for the Christian Louboutin brand, our products, values and our culture.
 
 
 
 
 
 
 
 Under the leadership of the management team, in the capacity o
 
 
 
 f Client Advis
 
 
 
 or, you will provide an outstanding, sparkling client experience which is highly personalized, efficient and discrete. You are an integral member of a high performing sales team who are sales focused and driven. You will be dedicated to creating desire for the brand, delivering exceptional customer service, sharing your knowledge about the variety of our luxurious collections, whilst maintaining the store in the best conditions and ensuring ongoing loyalty from our client
 
 s.
 
 
 
 
 
 
 Key Responsibilities of the role:
 
 
 
 
 Service Delivery
 
 
 <ul>
 <li>
 Attending and participating in all training events such as sales techniques, sales ceremony or product knowledge training.
 </li>
 <li>
 Providing exceptional standards of customer experience, surpassing customer expectations at every opportunity by following all steps of the Christian Louboutin Sales Ceremony.
 </li>
 <li>
 Demonstrating and reflecting the luxury brand image through the service you deliver, your positive and professional attitude, personal grooming, dress code and through the expected standards of behavior.
 </li>
 <li>
 Responding to all client queries and issues in a professional, effective and timely manner. This of course includes managing return items or damages for exam
 
 ple.
 
 </li>
 </ul>
 
 
 
 
 
 Results Driven
 
 
 <ul>
 <li>
 Demonstrating competent awareness of our overall business performance and the surrounding market/industry.
 </li>
 <li>
 Actively striving to achieve key performance indicators, in order to improve boutique/concession results and reaching individual and store targets.
 </li>
 <li>
 Awareness of the business strategy, engaged in prioritizing the appropriate products or alternatives for successful sales res
 
 ults.
 
 </li>
 </ul>
 
 
 
 
 
 Product Knowledge
 
 
 <ul>
 <li>
 Developing detailed and extensive knowledge of all products and our brand culture and DNA, in order to provide exceptional customer service and to build sales.
 </li>
 <li>
 Be an expert in product information, including knowledge of the influence of the design, the construction and craftsmanship of the product, the materials utilized, and how to care for the pr
 
 oduct.
 
 </li>
 </ul>
 
 
 
 
 
 Relationship Building &amp; Customer Relationship Man
 
 agement
 
 <ul>
 <li>
 Building and maintaining quality relationships with clients, resulting in strong sales performance.
 </li>
 <li>
 Ensuring loyalty to the brand by development of these relationships through personal interaction and active client-telling.
 </li>
 <li>
 Driving CRM in your location and maintenance of your client file/book.
 </li>
 <li>
 Demonstrate an entrepreneurial approach to growing your client base and client spend including outreach to clients for events such as private sale, in store events or new product/collection launches.
 </li>
 </ul>
 
 
 
 
 
 Teamwork
 
 
 <ul>
 <li>
 A proactive member of the team, working towards achieving tasks set and to meeting the store targets and goals.
 </li>
 <li>
 Partner effectively and collaboratively with all team members to contribute to a professional and rewarding workplace culture.
 </li>
 <li>
 Assisting the management team alongside fellow colleagues to support with the daily operations or back-office activities of the location.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Skills and Requirements:
 
 
 
 
 
 In order to deliver the main responsibilities of the role, you will need the followin
 
 g skills:
 
 
 
 
 <ul>
 <li>
 Proven experience in a luxury retail or service environment.
 </li>
 <li>
 Proficient in Microsoft Outlook and Excel.
 </li>
 <li>
 Proficient in English
 </li>
 <li>
 Ability to follow all steps of the Christian Louboutin Sales Ceremony and able to adapt to the pace of the environment managing up to 3 customers at one time for example.
 </li>
 <li>
 Strong client-telling skills in order to ensure client contact is maintained engaging them in a long term professional and loyal relationship
 </li>
 <li>
 Management of client communication in a luxury way, respecting our guidelines on social networks such as WhatsApp, Instagram for example.
 </li>
 <li>
 Be a consistent &lsquo;Top Seller&rsquo; and able to analyze own KPI and sales results and react accordingly to achieve personal and store results to demonstrate strong business acumen.
 </li>
 <li>
 Experience in cash handling procedures.
 </li>
 <li>
 Where or when there is no specific stock assistant able to receive products delivery, enter the products in the system, store and sort the products, tidy the stock room maintain high level of service for other members of the team and corporate
 
 
 functions.
 </li>
 </ul>
 
 
 
 
 
 
 Our Business:
 
 
 
 
 
 Christian Louboutin opened his first boutique in Paris in 1992. An artist and craftsman with a true passion for shoes, his designs are unique and instantly recognizable, thanks in part to their signature and now trademarked red lacquered soles. The collections for both men and women combine wit, glamour, elegance and technical proficiency like no other. 2014 welcomed the launched of Christian Louboutin Beaute with its first nail colour, Rouge Louboutin. The collection has continued to diversify since then with the launch of lip in 2015, fragrance in 2016 and more recently a wonderful eye collection in 2017. With an extensive range of collections, Christian Louboutin now counts more than 130 boutiques globally.
 
 
 
 
 
 
 
 Our people are at the heart of our brand. We celebrate individuality and allow the freedom to have responsibility, autonomy and creativity within your role. Our colleagues have in common the passion and dedication to our Brand, and its continued success.
 
 
 
 
 
 
 
 
 
 Our Values:
 
 
 
 
 
 
 
 
 We are down to earth &ndash; we stand with authenticity, integrity and respect.
 
 
 
 
 
 
 
 We have passion &ndash; we drive the business with agility and care and we are committed t
 
 
 
 
 o excellence.
 
 
 
 
 
 
 
 We have happiness in all that we do &ndash; As a team player, we collaborate with positivity, open-minded
 
 
 
 
 ness and fun.
 
 
 
 
 
 
 
 We work with inspiration &ndash; we envision the future with confidence, creativity and freedom.
 
 
 
 
 
 
 
 
 If the shoe fits
 
 
 ,
 
 walk with us&hellip;
 
 
 
 
 
 
 
 Diversity, Equity, and Inclusion:
 
 
 
 
 
 
 
 The Maison Christian Louboutin is an equal opportunity employer. We are committed to recruitment practices that do not discriminate against any job applicant because of their race, color, gender, age, nationality, culture(s), religion, sex, physical or mental disability, or age. We believe that a culture of diversity and individuality fosters our core values we listed above. So, if you also share this mindset and these values and you dream of coloring your soles red as part of the Louboutin adventure,
 
 
 
 
 
 
 please join us!
 
</div>

Client Advisor

Explore 131+ Personal assistant in Mesaieed this June. Find roles across top companies and apply now to boost your career.

131 personal assistant jobs In Mesaieed

Personal Assistant

Personal Assistant

Executive PA to the Managing Partner

Ice Cream Preparation Assistant / Ice Cream Maker

Executive Secretary to CEO-Arabic Speaking

Social Media/Content Creator

Client Advisor