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administrative secretary

Madre Integrated Engineering

<div>
 
 We are looking for a professional
 
 Arabic Speaking Secretary
 
 to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle daily administrative and secretarial tasks.
 
 </li>
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 Prepare, draft, translate, and manage Arabic and English correspondence.
 
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 Answer phone calls, emails, and inquiries professionally.
 
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 Schedule meetings, appointments, and maintain calendars.
 
 </li>
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 Maintain office files, records, reports, and confidential documents.
 
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 Coordinate with internal departments, clients, suppliers, and external parties.
 
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 Prepare letters, memos, minutes of meetings, and official documents.
 
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 Assist in document control, data entry, scanning, filing, and report preparation.
 
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 Support management with travel arrangements, meeting coordination, and follow-ups.
 
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 Ensure smooth office communication and daily workflow.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
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 Previous experience as Secretary / Admin Assistant / Office Coordinator.
 
 </li>
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 Must be fluent in
 
 Arabic and English
 
 .
 
 </li>
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 Strong communication and interpersonal skills.
 
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 Good knowledge of MS Office: Word, Excel, Outlook, and PowerPoint.
 
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 Ability to prepare professional emails, letters, and reports.
 
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 Strong organizational and multitasking skills.
 
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 Must be locally available in Qatar.
 
 
 
 
 </li>
 </ul>
</div>

Secretary

ADVANCED INFORMATION SECURITY SOLUTIONS

Job Title :- Executive Secretary to CEOWe are seeking a highly organized, proactive, and professional Executive Secretary to provide comprehensive administrative and strategic support to the CEO/General Manager in a fast-paced and dynamic business environment. The ideal candidate will be an experienced executive support professional with exceptional communication skills, strong business acumen, and the ability to manage confidential information with the highest level of discretion.Key Responsibilities<ul><li>Manage and coordinate the CEO's calendar, appointments, meetings, and daily schedule.</li><li>Organize domestic and international travel arrangements, itineraries, accommodations, and related logistics.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and executive summaries.</li><li>Maintain confidential records, documents, and sensitive business information.</li><li>Arrange and coordinate executive meetings, leadership events, and board-level activities.</li><li>Record meeting minutes and track action items to ensure timely completion.</li><li>Handle incoming communications, prioritize requests, and respond professionally on behalf of the CEO when appropriate.</li></ul>Requirements<ul><li>Minimum 5 years of experience supporting C-suite executives, preferably a CEO, Managing Director, or General Manager.</li><li>Bachelor's degree in Business Administration or a related field is preferred.</li><li>Strong executive presence with excellent organizational skills.</li><li>Exceptional verbal and written communication skills.</li><li>Fluency in English is required.</li><li>Arabic language proficiency (speaking, reading, and writing) is mandatory.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>Strong problem-solving skills and attention to detail.</li></ul>Pay: QAR7,000.00 - QAR8,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have supporting a CEO, Managing Director, President ?</li><li>Have you previously managed a CEO's calendar, travel arrangements, and meeting schedules</li><li>Do you have a valid QID ?</li><li>Do you have professional-level Arabic speaking, reading, and writing skills?</li><li>Are you available to start immediately?</li></ul>Work Location: In person

Executive Secretary to CEO-Arabic Speaking

QatarEnergy LNG

<div>
 Job description:
 
 
 Job Purpose
 <ul>
 <li>
 Provide advice on legal aspects of all Company activities and prepare pertaining legal documents ensuring compliance with applicable laws and Company policy and procedures.
 </li>
 </ul>
 Job Context &amp; Major Challenge(s)
 <ul>
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 The Senior Legal Counsel is responsible for handling all legal related issues and advice pertaining to the Company, Project Owners and affiliates under relevant service agreements, often involving complex matters across Qatar and global jurisdictions.
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 Ensure practices are aligned with accepted industry standards and best practices and are also consistent with statutory, regulatory and corporate guidelines.
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 Has a high degree of freedom in the execution of job functions, events and activities within legal environment.
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 </ul>
 Key Job Accountabilities
 <ul>
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 Provide legal advice and guide stakeholders, regulators and contractors on legal related issues adhering to department guidelines and law in a timely manner. &nbsp;
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 Review and draft Company policies, procedures, and regulations to ensure consistency with applicable law.
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 Perform duties such as interpreting laws and follow up legal suits and arbitration to which the Company is a party to and supervise the activities undertaken by outside counsel.
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 Draft letters and documents addressed to Governmental authorities on legal related issues and maintain filing record of government documentation.
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 Draft, review and negotiate all contractual arrangements including those with contractors, customers, consultants, suppliers, buyers, lenders to ensure compliance with applicable laws and Company policies and department objectives.
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 Develop standard agreements and reviews relevant agreements to ensure legal risks are appropriately addressed.
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 Represent the Legal department on internal or external working groups and committees and implement legal strategies in support of the legal Department&rsquo; objectives.
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 Perform other duties at the request of the Associate General Counsel and/or General Counsel and provides Legal support and advice to the Associate General Counsel and/or General Counsel &amp; Company Secretary to ensure legal decisions are carried out in a timely manner supporting Company objectives.
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 </ul>
 Qualifications
 <ul>
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 Bachelor of Laws &ldquo;LLB&rdquo; or Juris Doctor &ldquo;JD&rdquo; degree from a recognised law School or,
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 Bachelor&rsquo;s degree in any discipline and otherwise qualified as a Lawyer in a relevant jurisdiction.
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 </ul>
 Knowledge and/or Experience
 <ul>
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 10 years&rsquo; experience related to the relevant fields of law.
 </li>
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 Front line legal advisory experience in multi-national, multicultural environment.
 </li>
 </ul>
</div>

Senior Legal Counsel

Olivera Landscape 

Job Vacancy &ndash; Admin Officer (Male)We are seeking a highly motivated, organized, and experienced Admin Officer to join our professional team in Doha, Qatar. The ideal candidate should possess excellent administrative skills, preferably with exposure to finance-related operations, and hold a valid Qatar Driving License.Position: Admin Officer (Male)Key Responsibilities:<ul><li>Manage day-to-day administrative and office operations.</li><li>Provide administrative support to the Finance Department and other business units.</li><li>Maintain and organize company records, documents, and filing systems.</li><li>Prepare reports, correspondence, and official documentation.</li><li>Coordinate with internal departments, clients, suppliers, and government authorities when required.</li><li>Schedule meetings, manage office logistics, and ensure smooth workflow.</li><li>Perform other administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor's degree or Diploma in Business Administration, Accounting, Finance, or a related field.</li><li>Minimum 2&ndash;5 years of relevant administrative experience, preferably in a finance or corporate environment.</li><li>Valid Qatar Driving License (Mandatory).</li><li>Strong knowledge of Microsoft Office Suite, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently while maintaining a high level of professionalism and confidentiality.</li><li>Candidates with finance administration experience and immediate availability will be given preference.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you currently hold a valid Qatar ID (QID)?</li><li>Is your sponsorship transferable with valid NOC?</li><li>Are you available to join immediately or within a short notice period?</li><li>Do you have a valid Qatar driving license?</li><li>What is your current monthly salary (QAR)?</li><li>What is your expected monthly salary (QAR)? (Please mention your expected range)</li></ul>Work Location: In person

Admin Officer (Male)

GREEN PRINT 

Job SummaryWe are seeking a proactive and organized HR &amp; Admin Executive to manage daily administrative operations and support human resources functions. The ideal candidate will ensure smooth office administration, employee record management, recruitment coordination, and compliance with company policies and labor regulations.Responsibilities:<ul><li>Handle daily HR and administrative tasks.</li><li>Maintain employee records and documentation.</li><li>Assist with recruitment and onboarding processes.</li><li>Monitor attendance and leave records.</li><li>Prepare letters, reports, and HR documents.</li><li>Coordinate visa, QID, medical, and other employee-related processes.</li><li>Manage office supplies and general administration.</li><li>Support management with administrative duties.</li></ul>Requirements:<ul><li>Bachelor's Degree in HR, Business Administration, or related field.</li><li>2+ years of experience in HR and Administration.</li><li>Good knowledge of MS Office.</li><li>Strong communication and organizational skills.</li><li>Knowledge of Qatar Labour Law is an advantage.</li><li>Transferable visa preferred.</li></ul>Work Location: In person

HR & Admin Executive

The Neighbors Specialty Coffee

About The Neighbors Specialty CoffeeThe Neighbors Specialty Coffee is a specialty caf&eacute; in Doha, Qatar, dedicated to serving high-quality coffee and creating a welcoming environment for our community. We focus on product quality, customer service, and efficient operations. To support our daily business activities, we are seeking a reliable and organized Administrator to join our team.Job SummaryThe Administrator will be responsible for managing administrative tasks, maintaining operational records, supporting inventory documentation, and assisting management with coordination and reporting. The ideal candidate will have previous administrative experience, strong organizational skills, and the ability to work effectively in a fast-paced caf&eacute; environment.Key ResponsibilitiesAdministrative Support<ul><li>Maintain accurate records of daily sales, invoices, and operational documents.</li><li>Organize and update electronic and paper filing systems.</li><li>Prepare administrative reports and summaries for management as required.</li><li>Coordinate internal communications between management and staff.</li></ul>Operational Coordination<ul><li>Support staff scheduling and attendance tracking.</li><li>Assist in maintaining inventory records and supplier documentation.</li><li>Prepare purchase orders and track deliveries.</li><li>Ensure required business and compliance documents are properly maintained.</li></ul>Financial &amp; Documentation Support<ul><li>Assist with invoice verification and expense tracking.</li><li>Maintain basic bookkeeping records and coordinate with external accountants when required.</li><li>Support payroll documentation and employee record maintenance.</li></ul>Customer &amp; Front Desk Support<ul><li>Answer phone calls and respond to email inquiries professionally.</li><li>Assist with reservations, catering requests, and customer inquiries.</li><li>Escalate customer concerns to management when necessary.</li></ul>Requirements<ul><li>Minimum 1&ndash;3 years of experience in an administrative role.</li><li>Experience in hospitality, caf&eacute;, or restaurant environments is preferred.</li><li>Proficiency in Microsoft Office applications (Word, Excel, Outlook).</li><li>Basic knowledge of accounting and record-keeping procedures.</li><li>Strong organizational and multitasking abilities.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to handle confidential information with professionalism.</li><li>Legal authorization to work in Qatar.</li></ul>Preferred Qualifications<ul><li>Diploma or bachelor&rsquo;s degree in Business Administration, Hospitality Management, or a related field.</li><li>Familiarity with POS systems and inventory management software.</li><li>Experience supporting HR documentation and payroll processes.</li></ul>Work Environment<ul><li>On-site position based in Doha, Qatar.</li><li>Fast-paced specialty coffee environment.</li><li>Collaborative and team-oriented workplace.</li></ul>Pay: QAR5,500.00 - QAR8,000.00 per monthWork Location: In person

Administrator

HUMAN CAPITAL

<div>
 Human Capital is a venture firm dedicated to empowering builders of technology. We invest in and build teams alongside founders driven to create meaningful, long-term impact, including SpaceX, Commure, Snowflake, and xAI. With more than $2B in capital committed, our stage-agnostic portfolio includes many companies we invested in before they became unicorns.
 
 
 
 Position Overview
 
 
 
 We are seeking a highly organized, proactive Business Office Manager to oversee daily office operations and ensure a smooth, efficient, and welcoming workplace. The Business Office Manager will serve as the backbone of the office, supporting staff, managing administrative functions, coordinating vendors, and keeping operations running seamlessly.
 
 
 
 Key Responsibilities
 
 
 
 
 Office Operations
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations and ensure a well-organized, efficient workplace
 </li>
 <li>
 Manage office supplies, equipment, and inventory; coordinate maintenance and repairs
 </li>
 <li>
 Serve as primary point of contact for office vendors, building management, and service providers
 </li>
 <li>
 Foster a positive, professional, and collaborative office culture
 
 
 </li>
 </ul>
 
 Administrative &amp; Staff Support
 
 
 
 <ul>
 <li>
 Support leadership and staff with administrative tasks, scheduling, and coordination
 </li>
 <li>
 Maintain office policies, procedures, and documentation
 </li>
 <li>
 Assist with onboarding new employees and coordinating office-related training
 
 
 </li>
 </ul>
 
 Financial &amp; HR Support
 
 
 
 <ul>
 <li>
 Process invoices, expense reports, and basic bookkeeping tasks
 </li>
 <li>
 Assist with payroll, benefits administration, and HR-related documentation
 </li>
 <li>
 Prepare quarterly reporting for incentive programs
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Google Workspace
 </li>
 <li>
 Ability to multitask, prioritize, and work independently
 </li>
 <li>
 Problem solver with a proactive mindset
 
 
 </li>
 </ul>
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</div>

Business Office Manager

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