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PROGER

<div>Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team? 
 
<h2 class="jobSectionHeader">Position:
</h2>Proger is looking for a Saudi Executive Assistant to join its Regional Headquarters in Riyadh, Saudi Arabia.
About the Role
Reporting to the Regional Headquarters&rsquo; CEO, the Executive Assistant holds the responsibility for preparing and maintaining accurate records; planning and managing project administration related tasks; operating standard office equipment; and utilizing software applications.
Key Responsibilities
<ul><li>Serve as assistant of the Regional Headquarters&rsquo; CEO.</li><li>Organize and program CEO agenda.</li><li>Use a variety of software packages, such as Microsoft Word, Outlook, Power Point, Excel, etc., to produce correspondence, documents and presentations, and maintain records, spreadsheets and databases.</li><li>Liaise with colleagues and external contacts to book travel and accommodation.</li><li>Organize and store paperwork, documents and computer-based information.</li><li>Maintain office systems.</li><li>Book rooms and conference facilities.</li><li>Attend meetings, take minutes and keep notes.</li><li>Manage and maintain administrative budgets, as well as invoice.</li><li>Liaise with staff in other departments and with external contacts.</li><li>Order and maintain stationery and equipment.</li><li>Sort and distribute incoming post and organize and send outgoing posts.</li><li>Make translation from Arabic to English and vice-versa of all required communications.</li></ul><h2 class="jobSectionHeader"> 
Requirements:
</h2>Key Competencies and Skills
<ul><li>A minimum of a high school diploma is required. A Bachelor's degree or Diploma in Business Administration, Office Management, Executive Secretary or a related field, is preferred.</li><li>Strong organizational, communication and multitasking skills.</li><li>Attention to detail and ability to follow instructions accurately.</li><li>Willingness to learn and grow in administrative support functions.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent level of English (written and spoken) is mandatory. Italian language is a plus.</li><li>Saudi National is a mandatory requirement.</li></ul>
Don't wait! Seize the opportunity to join Proger&mdash;apply now.</div>

EXECUTIVE ASSISTANT

Salco Industrial LLC

Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.Preferred: Lady applicants Key Responsibilities:<ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul>Requirements:<ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul>Job Type: Full-time

Administrative Assistant

Recutify Inc.

<div>We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in finance and mathematics, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.
<div>Key Responsibilities:
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul>Requirements:
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in finance and mathematics.</li>
<li>Excellent written and spoken English and arabic</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Must be able to work on-site in Riyadh.</li></ul></div></div>

Executive Assistant to the CEO

Balich Wonder Studio s.r.l

<div>BWS-KSA , the Riyadh-based branch of Balich Wonder Studio , is seeking a sharp, highly organized Executive Assistant to support the CEO. 
 
This role is critical to maintaining focus, structure, and disciplined execution at the executive level. The Executive Assistant will act as a trusted operational partner to the CEO, helping structure priorities, protect time, and ensure seamless coordination across leadership and external engagements. 
 
This is a high-exposure role working closely with executive leadership in a fast-moving environment. 
 
Key Responsibilities 
 
<ul><li>Manage and optimize the CEO&rsquo;s calendar aligned with strategic priorities
 
</li><li>Structure weekly agendas to balance internal leadership and external market activity
 
</li><li>Prepare the CEO for key meetings, board sessions, and strategic reviews
 
</li><li>Track action items across leadership and ensure follow-through
 
</li><li>Coordinate executive travel, logistics, and scheduling
 
</li><li>Support preparation of executive presentations and materials
 
</li><li>Maintain documentation of key decisions and governance records
 
</li><li>Facilitate coordination between departments when required
 
</li>Support planning of external engagements, client meetings, and networking activities 
<li>
 
</li></ul>The objective of this role is to ensure that executive focus remains on high-impact leadership, growth, and strategic positioning. 
 
<div></div> 
 
<h3 class="jobSectionHeader">Requirements
</h3>Profile &amp; Qualifications 
 
<ul><li>Bachelor&rsquo;s degree preferred (Business Administration, Communications, or related field)
 
</li><li>Proven experience supporting senior leadership or C-level executives
 
</li><li>Strong organizational and prioritization capabilities
 
</li><li>Proactive mindset with the ability to anticipate needs
 
</li><li>Comfortable operating in a fast-paced, evolving environment
 
</li><li>Clear and confident communicator (written and verbal)
 
</li><li>High level of trustworthiness and sound judgment
 
</li><li>Strong proficiency in PowerPoint/Keynote and digital tools, mainly AI
 
</li><li>Fluent English required; Arabic is a plus</li></ul></div><div></div>

Executive Assistant to BWS-KSA CEO I KSA based

Grand Community Co

Job Title : CEO AssitantLocation : Riyadh Industry: Marketing &amp; AdvertisingEmployment Type : Full timeWorking days : 6 working daysJob Summary:Provide high-level administrative and organizational support to the CEO by managing schedules, coordinating tasks, and facilitating effective communication with internal teams and external stakeholders to ensure smooth executive operations.Key ResponsibilitiesExecutive Support &amp; Coordination<ul><li>Manage and organize the CEO&rsquo;s calendar, appointments, and travel arrangements.</li></ul><ul><li>Follow up on tasks and action items with internal teams to ensure timely execution and alignment with priorities.</li></ul>Meetings &amp; Communication<ul><li>Coordinate internal and external meetings, prepare agendas, and document minutes when required.</li></ul><ul><li>Attend external meetings and events on behalf of, or alongside, the CEO when needed.</li></ul><ul><li>Act as a key point of contact between the CEO and internal teams, partners, and stakeholders.</li></ul>Planning &amp; Organization<ul><li>Support the CEO in planning daily, weekly, and strategic activities to ensure efficient time management.</li></ul><ul><li>Assist in preparing presentations, reports, and executive correspondence.</li></ul>General Executive Assistance<ul><li>Handle confidential information with a high level of professionalism and discretion.</li></ul><ul><li>Perform additional executive and administrative duties as assigned to support business</li></ul>Requirements&middot; Bachelor&rsquo;s degree in a relevant field.&middot; Minimum of 2 years of relevant work experience&middot; Good command of English (written and spoken).&middot; Strong communication and interpersonal skill.&middot; Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).&middot; Valid driver&rsquo;s license.Job Type: Full-timePay: From ﷼1,000.00 per monthApplication Question(s):<ul><li>هل أنت على راس العمل ؟</li><li>فترة الإشعار ( الأيام )</li><li>هل يوجد لديك رخصة قيادة ؟</li><li>الحالة الاجتماعية </li><li>الراتب المسجل بقوى</li><li>مستوى اللغة الانجليزية ( مبتدئ - متوسط - متقدم )</li></ul>

CEO Assistant

JEX Personnel

The Role
 PURPOSE OF THE ROLE We are seeking an ambitious, motivated and experienced individual to ensure high quality operational support is provided to the Partners and Associates across the Riyadh office (including secondees or visitors from other offices), enabling the smooth running of the operations. This is an exciting hands-on role, and you will have the opportunity to be involved in a variety of different areas within the firm. Within this role you will be the key point of contact / liaison between the UK and the Riyadh office and will build relationships with a range of key stakeholders. THE FIRM Is an international law firm, which has been 250 years in the making. With more than 1600 lawyers operating from over 20 offices globally in the Middle East, Asia, Europe and UK, our reputation is built on providing clients with a real competitive edge across their most important and challenging transactions, disputes and projects. Our work worldwide spans more than 50 areas of business law, paving the way to deliver the best possible outcomes for clients across multiple industries. Appointed time and again, we help them do business, operate and grow - effectively and safely - in over 100 countries worldwide. And while the challenges our clients bring us may vary, we approach and solve them with the same, single-minded focus: finding the smartest way to achieve the biggest impact. WHAT TO EXPECT IN THIS ROLE • Delivers high quality Legal PA support for the Singapore office and acts as the key contact for the Head of Office, Partner and fee earner groups. • Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate • Identifying and recommending cost efficient options for complex travel arrangements • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource • Work closely with Business Development to support fee earners on organisation of events • Assist with all planning and logistics for hearings both locally, and internationally • Process expense claims on behalf of fee earners • Supports internal office events, working with the Business Services Finance Manager and Business Development team regarding budget allocation; • Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts • Promotes and nurtures an inclusive and diverse culture within the office, leading by example and upholding the firm's values at all times.
 
Requirements
 YOUR AREAS OF KNOWLEDGE AND EXPERTISE • Experience gained in a comparable environment at a experinced PA level • Highly organised and motivated with a 'can do' attitude and a willingness and enthusiasm to take on new challenges and develop own role. • Able to prioritise and thrive in a busy, fast-paced professional services environment meet the demands of the team. • Excellent verbal and written communication skills and able to quickly build strong working relationships • Strong influencing and negotiating skills. • Proactive, flexible and driven attitude. • Strong organisational and PA experience. • Strong technical skills across all Microsoft packages including Windows, Outlook, PowerPoint and Excel • Ideally with have both Arabic and English abilities
 
About the company
 Executive search involves working with a third party, such as JEX Personnel. Executive search is relationship driven. JEX Personnel will work closely with you to understand the requirements of the role. It is a research-led approach, meaning a search firm will be paid a retainer fee upfront to carry out analyse the marketplace and benchmark for skills/roles and salaries. A search firm will tend to have extensive knowledge of and access to board directors and senior executives across industries and functions, allowing them to build a large pool of top executive talent

Legal PA - International Law Firm

Visa

<div>Company Description 
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.
At Visa, you'll have the opportunity to create impact at scale &mdash; tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters &mdash; to you, to your community, and to the world.
Progress starts with you. 
Job Description 
Executive Administrator<ul><li>Ensure a good flow of communication and excellent secretarial support is provided for the Function Heads (FHs).</li><li>Work closely with, keep and update list of common stakeholders for close communication: all Executive Assistants, FHs, etc. across CEMEA.</li><li>Provide assistance to the FHs with private and confidential arrangements.</li><li>Organize agendas, briefing papers and any preparatory paperwork.</li><li>Sort, prioritize and where possible delegate and distribute incoming mail.</li><li>Handle expense claims.</li><li>Prepare correspondence, documents and presentation materials - adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely manner.</li><li>Organisation of the daily schedule of the FHs to ensure the most effective use of time. Ensure all internal and external meeting requirements are met. Forward planning of itineraries and travel schedules to make certain timings and trips are feasible.</li><li>Ensure the smooth running of the FHs office in their absence. Keep in close communication with the FHs when they are travelling and despatch of any urgent mail that needs attention.</li><li>Ensure all administrative tasks meet all compliance standards.</li><li>Provide documents and files for meetings.</li><li>Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews and others as required.</li><li>Screen incoming calls, fielding calls if appropriate and assisting where possible.</li><li>Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within Visa.</li></ul>
Travel &amp; Immigration<ul><li>Book and co-ordinate travel arrangements through Visa&rsquo;s approved travel agency within tight deadlines.</li><li>Compile itineraries and liaise with regional offices to ensure business trips run smoothly.</li><li>Reserve flights and hotels all per Visa T&amp;E policy and other compliance policies</li><li>Organising entry visas for travel and UAE immigration for FH and family &amp; dependants (when necessary).</li><li>Corporate Hospitality.</li><li>Organise agendas, bookings for business dinners, entertainment for corporate events, assist with menus, RSVPs and other correspondence.</li><li>Ensure appropriate approvals are in place for events, register event with Visa online, create SIRAs, set up vendors and POs complete due diligence in time for the event.</li><li>Organize and execute events related to corporate hospitality in the relevant markets.</li><li>Manage, forecast and update event planner reports.</li><li>Budgeting, costing and coordination with external event management companies.</li><li>Provide general coordination and support.</li><li>Ad hoc admin i.e. Updating contact lists &amp; org charts.</li><li>Ad hoc project/research.</li><li>Complete ad hoc project/research and presentation work and other relevant initiatives as requested.</li></ul>
Technical<ul><li>System savvy &ndash; Oracle, Concur etc.</li><li>Superb diary management &ndash; Outlook.</li><li>Strong PC skills and high proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint)</li></ul>
This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager. 
Qualifications 
Preferred Qualifications<ul><li><ul><li>Minimum of 10 years&rsquo; experience in an office support role</li></ul></li><li>
3+ years&rsquo; experience supporting CXO leaders in a multi-national organisation</li><li>
Strong administration and analytical skills</li><li>
Experience working in a multinational organisation</li><li>
Experience of working for more than one Senior Leader at the same time</li><li>
Able to work independently and manage multiple tasks simultaneously in a changing environment with a high degree of accuracy</li><li>
Ability to recognize potential issues as they arise and escalate appropriately</li><li>
Excellent organisation skills, time management</li><li>
Excellent interpersonal skills, relationship skills, with the ability to communicate well with colleagues, senior management and other stakeholders</li><li>
Customer focused, both internal and external with the ability to build effective working relationships</li><li>
Multicultural sensitivity is essential including the ability to work effectively as part of a team</li><li>
Exceptional communication skills in person, over email, telephone etc.</li><li>
Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion</li><li>
Must be proactive and solution oriented, looking for ways to add value and assist the team</li><li>
Intuitive and not afraid to challenge</li><li>
Knowledge/experience of the CEMEA region would be an advantage</li><li>
Self-motivated and able to use own initiative</li><li>
Can-do attitude</li><li>
Creative problem solver</li><li>
Impeccable English and Arabic is a must</li></ul> 

Additional Information 
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.</div>

Executive Assistant - KSA

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