personal secretary (dg office) | nafsa

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desk officer / receptionist (male preferred) Jobs in Islamabad

executive assistant

personel secretary

Khattaksons Pvt LTD

A Personnel Secretary (often called an HR Secretary or Administrative Secretary in HR departments) supports the daily operations of the human resources or personnel office. The role combines administrative duties with basic HR functions.Here&rsquo;s a clear breakdown of the job description:Job Title: Personnel SecretaryPersonnel Secretary provides administrative and clerical support to the HR or personnel department. To help maintain employee records, assist with recruitment processes, and ensure smooth communication within the organization.Key Responsibilities1. Administrative Support<ul><li>Manage office correspondence (emails, letters, phone calls)</li><li>Schedule meetings, interviews, and appointments</li><li>Prepare reports, memos, and documents</li><li>Maintain filing systems (physical and digital)</li></ul>2. Employee Records Management<ul><li>Maintain and update employee files</li><li>Handle confidential personnel information securely</li><li>Record attendance, leave, and payroll-related data</li></ul>3. Recruitment Assistance<ul><li>Post job advertisements</li><li>Schedule interviews and communicate with candidates</li><li>Prepare interview documents and employment contracts</li></ul>4. Communication &amp; Coordination<ul><li>Act as a link between employees and HR management</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Coordinate internal communications</li></ul>5. Office Management Tasks<ul><li>Order office supplies</li><li>Maintain office equipment</li><li>Ensure smooth day-to-day office operations</li></ul>Required Skills<ul><li>Strong organizational and time management skills</li><li>Good communication (written and verbal)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Attention to detail and accuracy</li><li>Ability to handle confidential information</li><li>Basic knowledge of HR procedures</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, HR, or related field</li><li>Previous administrative or secretarial experience (preferred)</li></ul>Work Environment<ul><li>Typically office-based</li><li>Works closely with HR managers and staff</li><li>Standard working hours (may vary depending on organization)</li></ul>Pay: From Rs30,000.00 per monthWork Location: In person

Personel Secretary

Wolfiz Solutions Pvt. Ltd

Wolfiz Solutions is looking for an organized and experienced Executive Secretary who will protect executive time, increase decision velocity, and reduce operational noise.Responsibilities<ul><li>Manage calendars across internal and external stakeholders</li><li>Coordinate meetings and conferences</li><li>Prepare agendas for internal and external meetings</li><li>Create reports, meeting minutes, and presentations</li><li>Draft replies, handle email correspondence, follow-ups, and documentation where appropriate</li><li>Schedule travel, including planning, booking, and logistics</li><li>Track expenses, maintain reimbursement logs, and follow up on contract documentation</li></ul>Qualifications<ul><li>2+ years of experience as an Executive Secretary, Personal Secretary, Executive Assistant, or in a similar role supporting senior executives</li><li>Proficient in ChatGPT and Microsoft Office Suite</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and multitasking abilities</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary : 2 years (Required)</li></ul>Location:<ul><li>Islamabad (Required)</li></ul>Work Location: In person

Executive Secretary

PROGCONSULT PRIVATE LIMITED

Personal Secretary to Country Director (Female Only)Location: Islamabad / Lahore | Travel-Intensive Industry: Solar EPC | Energy Solutions Salary: PKR 37,000 Basic + Travel + IncentivesNot a Job &mdash; A Position of Trust &amp; ProximityWe are hiring a high-presence Personal Secretary to work in direct, close coordination with the Country Director.This role is for someone who is confident, highly presentable, bold and comfortable operating at the center of executive activity &mdash; in meetings, travel, and high-level environments.Role Snapshot<ul><li>Work closely alongside the Country Director on daily basis</li><li>Manage schedules, communication, and executive priorities</li><li>Travel frequently for business engagements and meetings</li><li>Handle confidential matters with absolute discretion</li><li>Represent the Director&rsquo;s office with confidence and professionalism</li><li>Maintain a polished, well-groomed, executive appearance at all times</li><li>Support meetings, presentations, and client interactions</li></ul>What We&rsquo;re Looking For<ul><li>Bold, confident personality with strong presence</li><li>Highly presentable and well-groomed (professional appearance is essential)</li><li>Comfortable with close executive coordination and frequent travel with esecutive</li><li>Discreet, loyal, and trustworthy</li><li>Strong communication (English &amp; Urdu)</li><li>Quick-thinking, adaptable, and responsive</li></ul>Who Should Apply<ul><li>Females seeking high exposure and fast career growth</li><li>Backgrounds in PR, hospitality, client handling, or executive support preferred</li><li>Fresh or experienced &mdash; confidence matters more than experience</li></ul>What You Get<ul><li>Direct exposure to top-level decision-making</li><li>Fast-track professional growth and network expansion</li><li>High-visibility role with real influence and responsibility</li></ul>Apply NowSend your CV (+ optional short intro video) Subject: CEO Assistant Application &ndash; [Your Name] Email: careers@progconsult.org/ enquiries@proglink.orgFinal NoteIf you are confident, presentable, and ready to work closely with leadership in a high-trust environment &mdash;this role is designed for you.Job Types: Full-time, Contract, Internship, Fresher Contract length: 12 monthsPay: Rs37,000.00 - Rs50,000.00 per monthAbility to commute/relocate:<ul><li>Islamabad: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Write 02/ 03 lines (In case of yes) on below paragraph considering yourself as a personality and how you best fit for this role.</li><li>Explain Why you consider yourself as best suitable candidate and why we hire you?</li><li>What is your Vision and Goal?</li><li>Rate yourself and elaborate being Bold, Outgoing, Out Of Box, Modern and a Nurtured Stature being Personal Assistant?</li></ul>Experience:<ul><li>PR Management: 1 year (Preferred)</li><li>Customer Interface: 1 year (Preferred)</li><li>Secretary: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Urdu (Preferred)</li></ul>Location:<ul><li>Islamabad (Preferred)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>Work Location: In person

Personal Secretary to Country Director

Pakistan Single Window

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
The Director NAFSA Secretariat (Company Secretary) provides end-to-end secretarial, governance and compliance support to the Board of Governors (BoG) and its committees, enabling effective oversight, timely decision-making and documentation integrity. The role supports the Director General in his statutory capacity as Secretary to the BoG by coordinating Board and committee meetings, managing Board papers and records, tracking implementation of decisions, and maintaining statutory registers and compliance calendars under the NAFSA Act, 2026 and notified rules/regulations. The position also establishes secure digital and physical record management for governance documentation, ensuring confidentiality, transparency and auditability. 
 
Responsibilities:<ul><li>
Act as the professional secretariat for the BoG and its committees (including HR, Finance &amp; Audit, Planning &amp; Development and statutory committees), ensuring smooth governance operations and timely convening of meetings.</li><li>
Develop and manage an annual Board/committee meeting calendar; coordinate agendas, meeting logistics, circulation of notices and papers, and ensure quorum and procedural compliance.</li><li>
Coordinate preparation of Board papers by liaising with NAFSA wings and functions; ensure completeness, quality, and appropriate legal/financial vetting before submission.</li><li>
Record accurate minutes and resolutions; maintain a decision register and secure repository of approved papers, minutes and resolutions with version control and access management.</li><li>
Maintain statutory registers and governance documentation, including Board/committee composition, terms of appointment, declarations of interest, attendance, and approvals as required under the Act and governance guidelines.</li><li>
Track implementation of BoG and committee decisions across NAFSA; maintain action logs, follow-up mechanisms and periodic compliance/progress reports for Chairpersons, the BoG and the Director General.</li><li>
Draft and manage official correspondence of the BoG/committees (letters, notes, notifications and directives), handles the BoG/logistics (Agenda, Minutes, Quorum) in coordination with the Director General and relevant ministries/departments, ensuring timely dispatch and record retention.</li><li>
Coordinate induction and orientation of Board and committee members; prepare briefing packs on mandate, governance framework, ethics/conflict-of-interest, key risks and performance dashboards.</li><li>
Support development and administration of governance policies and procedures (Board charters, committee ToRs, operational guidelines, document templates and confidentiality protocols) and ensure periodic updates.</li><li>
Facilitate governance reporting requirements, including inputs to annual reports, statutory reporting to Federal Government, and coordination of meeting fee/expense processing in collaboration with Finance (as per approved policies).</li><li>
Establish and administer secure digital workflows (board portal/e-meetings, document management, e-signature and action tracking) in coordination with ICT to improve governance efficiency and audit trails.</li>
Lead, supervise and develop Secretariat staff (board affairs, committee coordination and compliance officers); set work priorities, ensure service standards and maintain strict confidentiality. 
<li>
 
</li></ul> 
 
Requirements 
 
Education:<ul><li>
Master&rsquo;s degree (16 years of education) in Public Administration, Management Sciences/Business Administration, Law, Corporate Governance or a related discipline from a recognized university; LLB/LLM is preferred for governance/legal drafting heavy environments.</li><li>
Professional qualification/certification in corporate governance or company secretarial practice (e.g., ICSA/CG qualifications or equivalent) is an advantage.
 
</li></ul>Experience:<ul><li>
Minimum 12 years of relevant experience in board/committee secretariat, company secretarial or governance roles; experience in an autonomous body, regulator, SOE, or large public/private organization is preferred.</li><li>
Demonstrated experience preparing Board agendas, papers, minutes and resolutions, and managing end-to-end meeting processes with senior stakeholders.</li><li>
Strong understanding of governance best practices, statutory compliance tracking, and record retention requirements; ability to design governance SOPs and templates.</li><li>
Experience coordinating multi-stakeholder decision implementation (action tracking, follow-ups, escalation and progress reporting).</li><li>
High level of integrity, discretion and ability to handle confidential and sensitive information; sound judgment in governance matters.</li><li>
Strong drafting, communication and stakeholder management skills, including engagement with ministries, regulators and public sector entities.</li><li>
Proficiency in digital document management/board portals and MS Office; ability to implement secure, auditable governance workflows.</li></ul></div>

Director Secretariat | NAFSA

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 The Director NAFSA Secretariat (Company Secretary) provides end-to-end secretarial, governance and compliance support to the Board of Governors (BoG) and its committees, enabling effective oversight, timely decision-making and documentation integrity. The role supports the Director General in his statutory capacity as Secretary to the BoG by coordinating Board and committee meetings, managing Board papers and records, tracking implementation of decisions, and maintaining statutory registers and compliance calendars under the NAFSA Act, 2026 and notified rules/regulations. The position also establishes secure digital and physical record management for governance documentation, ensuring confidentiality, transparency and auditability.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Act as the professional secretariat for the BoG and its committees (including HR, Finance &amp; Audit, Planning &amp; Development and statutory committees), ensuring smooth governance operations and timely convening of meetings
 </li>
 <li>
 Develop and manage an annual Board/committee meeting calendar; coordinate agendas, meeting logistics, circulation of notices and papers, and ensure quorum and procedural compliance
 </li>
 <li>
 Coordinate preparation of Board papers by liaising with NAFSA wings and functions; ensure completeness, quality, and appropriate legal/financial vetting before submission
 </li>
 <li>
 Record accurate minutes and resolutions; maintain a decision register and secure repository of approved papers, minutes and resolutions with version control and access management
 </li>
 <li>
 Maintain statutory registers and governance documentation, including Board/committee composition, terms of appointment, declarations of interest, attendance, and approvals as required under the Act and governance guidelines
 </li>
 <li>
 Track implementation of BoG and committee decisions across NAFSA; maintain action logs, follow-up mechanisms and periodic compliance/progress reports for Chairpersons, the BoG and the Director General
 </li>
 <li>
 Draft and manage official correspondence of the BoG/committees (letters, notes, notifications and directives), handles the BoG/logistics (Agenda, Minutes, Quorum) in coordination with the Director General and relevant ministries/departments, ensuring timely dispatch and record retention
 </li>
 <li>
 Coordinate induction and orientation of Board and committee members; prepare briefing packs on mandate, governance framework, ethics/conflict-of-interest, key risks and performance dashboards
 </li>
 <li>
 Support development and administration of governance policies and procedures (Board charters, committee ToRs, operational guidelines, document templates and confidentiality protocols) and ensure periodic updates
 </li>
 <li>
 Facilitate governance reporting requirements, including inputs to annual reports, statutory reporting to Federal Government, and coordination of meeting fee/expense processing in collaboration with Finance (as per approved policies)
 </li>
 <li>
 Establish and administer secure digital workflows (board portal/e-meetings, document management, e-signature and action tracking) in coordination with ICT to improve governance efficiency and audit trails
 </li>
 <li>
 Lead, supervise and develop Secretariat staff (board affairs, committee coordination and compliance officers); set work priorities, ensure service standards and maintain strict confidentiality.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Master's degree (16 years of education) in Public Administration, Management Sciences/Business Administration, Law, Corporate Governance or a related discipline from a recognized university; LLB/LLM is preferred for governance/legal drafting heavy environments
 </li>
 <li>
 Professional qualification/certification in corporate governance or company secretarial practice (e.g., ICSA/CG qualifications or equivalent) is an advantage.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 12 years of relevant experience in board/committee secretariat, company secretarial or governance roles; experience in an autonomous body, regulator, SOE, or large public/private organization is preferred
 </li>
 <li>
 Demonstrated experience preparing Board agendas, papers, minutes and resolutions, and managing end-to-end meeting processes with senior stakeholders
 </li>
 <li>
 Strong understanding of governance best practices, statutory compliance tracking, and record retention requirements; ability to design governance SOPs and templates
 </li>
 <li>
 Experience coordinating multi-stakeholder decision implementation (action tracking, follow-ups, escalation and progress reporting)
 </li>
 <li>
 High level of integrity, discretion and ability to handle confidential and sensitive information; sound judgment in governance matters
 </li>
 <li>
 Strong drafting, communication and stakeholder management skills, including engagement with ministries, regulators and public sector entities
 </li>
 <li>
 Proficiency in digital document management/board portals and MS Office; ability to implement secure, auditable governance workflows.
 </li>
 </ul>
</div>

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
The Personal Secretary provides confidential secretarial and administrative support to the Director General, ensuring effective scheduling, documentation management and coordination for meetings, travel and official correspondence.
Responsibilities:<ul><li>
Manage the DG&rsquo;s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.</li><li>
Prepare meeting files, maintain records, take notes/minutes when required, and ensure timely circulation of meeting outputs.</li><li>
Handle confidential correspondence, emails and files; maintain an organized filing and document retrieval system.</li><li>
Coordinate travel arrangements, logistics, and protocol-related requirements for DG&rsquo;s official engagements.</li><li>
Manage incoming and outgoing communications, ensuring timely drafting, formatting, dispatch and follow-up as directed.</li><li>
Maintain office routines, track pending tasks, and support the DG Office in day-to-day administrative requirements.</li><li>
Support coordination with the BoG Secretariat for meeting scheduling and documentation when required.</li>
Perform other duties assigned by the DG/Staff Officer to support smooth functioning of the DG Office. 
<li>
 
</li></ul> 
 
Requirements 
 
Education:<ul><li>
Bachelor&rsquo;s degree (minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline.</li></ul>
Experience:<ul><li>
Minimum 2 years of relevant secretarial/administrative experience, preferably supporting senior leadership in public sector or regulatory organizations, development sector and well reputed multi-national corporations.</li><li>
Strong command over office productivity tools (MS Word, Excel, PowerPoint), email and document management.</li><li>
Excellent drafting, formatting, and record-keeping skills with high confidentiality and professionalism.</li></ul></div>

Personal Secretary (DG Office) | NAFSA

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 The Personal Secretary provides confidential secretarial and administrative support to the Director General, ensuring effective scheduling, documentation management and coordination for meetings, travel and official correspondence.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Manage the DG's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders
 </li>
 <li>
 Prepare meeting files, maintain records, take notes/minutes when required, and ensure timely circulation of meeting outputs
 </li>
 <li>
 Handle confidential correspondence, emails and files; maintain an organized filing and document retrieval system
 </li>
 <li>
 Coordinate travel arrangements, logistics, and protocol-related requirements for DG's official engagements
 </li>
 <li>
 Manage incoming and outgoing communications, ensuring timely drafting, formatting, dispatch and follow-up as directed
 </li>
 <li>
 Maintain office routines, track pending tasks, and support the DG Office in day-to-day administrative requirements
 </li>
 <li>
 Support coordination with the BoG Secretariat for meeting scheduling and documentation when required
 </li>
 <li>
 Perform other duties assigned by the DG/Staff Officer to support smooth functioning of the DG Office.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree (minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 2 years of relevant secretarial/administrative experience, preferably supporting senior leadership in public sector or regulatory organizations, development sector and well reputed multi-national corporations
 </li>
 <li>
 Strong command over office productivity tools (MS Word, Excel, PowerPoint), email and document management
 </li>
 <li>
 Excellent drafting, formatting, and record-keeping skills with high confidentiality and professionalism.
 </li>
 </ul>
</div>

Explore 10+ Personel secretary in Islamabad this April. Find roles across top companies and apply now to boost your career.

10 personel secretary jobs In Islamabad

Personel Secretary

Executive Secretary

Personal Secretary to Country Director

Director Secretariat | NAFSA

Director Secretariat | NAFSA

Personal Secretary (DG Office) | NAFSA

Personal Secretary (DG Office) | NAFSA