project manager

project engineer

project coordinator

admin assistant

assistant project manager

project admin

Wood

Overview Wood is currently looking for a Project Controls Admin to support the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team. Responsibilities <ul><li>Input of personnel timesheets into the electronic database system to meet the weekly and monthly payroll deadlines</li><li>Billing support including raising of invoices</li><li>Prepare Business Travel Approval form and maintain Business Travel register and support in Invoicing for this</li><li>Maintain Intercompany billing register and do the profitability analysis</li><li>Managing job register (Budget) and keep updating its approval status</li><li>Check the coding and arithmetical accuracy of hours and data received</li><li>Weekly finalise and get client approval for overtime for offshore personnel (allowances / excess days)</li><li>Accurate entry of standby and training into time writing database</li><li>Managing project control documents and filing</li><li>Assistance with preparation of monthly client invoices in accordance with contract commercial terms and conditions</li><li>Prepare Personnel approval forms, get necessary approvals, and maintain the register</li><li>General administrative support to the team</li></ul> Qualifications for Internal Candidates <ul><li>Knowledge and experience of MS Office packages and Oracle.</li><li>Oil & gas experience is preferable</li></ul> Personal attributes <ul><li>High level of accuracy and detailed nature</li><li>Attention to detail and good team player</li></ul> Seniority level <ul><li>Associate</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Industries: Engineering Services, Oil and Gas, and Oil, Gas, and Mining</li></ul>

Project Controls Admin

<div>
 
 Job Description
 
 
 
 Wood is currently looking for a Project Controls Admin to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 
 
 
 Responsibilities
 
 
 
 
 Remarkable people, trusted by clients to design and advance the world.
 
 
 
 Wood is currently looking for a Project Controls Admin to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 
 
 
 
 #Wood #Dubai #Project Administrator
 
 
 
 
 
 The role
 
 
 
 This is an exciting opportunity for an experienced Project Controls Admin to support our project controls team.
 
 
 
 Our Clients and Projects
 
 
 
 
 Designing the future. Transforming the world.
 
 
 
 Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
 
 
 Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
 
 
 
 What We Can Offer
 
 
 
 <ul>
 <li>
 Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
 </li>
 <li>
 Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
 </li>
 <li>
 Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
 </li>
 <li>
 Commitment to continued professional development; development plans that are tailored to your individual needs and interests
 </li>
 <li>
 Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
 </li>
 <li>
 Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
 </li>
 <li>
 Group Life and Personal Accident Insurance: The company provides Life Assurance cover
 </li>
 <li>
 The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
 </li>
 <li>
 Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
 
 
 </li>
 </ul>
 
 Key Accountabilities &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Input of personnel timesheets into the electronic database system to meet the weekly and monthly payroll deadlines
 </li>
 <li>
 Billing support including raising of invoices
 </li>
 <li>
 Prepare Business Travel Approval form and maintain Business Travel register and support in Invoicing for this
 </li>
 <li>
 Maintain Intercompany billing register and do the profitability analysis
 </li>
 <li>
 Managing job register (Budget) and keep updating its approval status
 </li>
 <li>
 Check the coding and arithmetical accuracy of hours and data received
 </li>
 <li>
 Weekly finalise and get client approval for overtime for offshore personnel (allowances / excess days)
 </li>
 <li>
 Accurate entry of standby and training into time writing database
 </li>
 <li>
 Managing project control documents and filing
 </li>
 <li>
 Assistance with preparation of monthly client invoices in accordance with contract commercial terms and conditions
 </li>
 <li>
 Prepare Personnel approval forms, get necessary approvals, and maintain the register
 </li>
 <li>
 General administrative support to the team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What makes you remarkable?
 
 
 
 At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
 
 
 
 Expected
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 
 
 </li>
 </ul>
 
 Knowledge, Skills, And Experience
 
 
 
 <ul>
 <li>
 Knowledge and experience of MS Office packages and Oracle.
 </li>
 <li>
 Oil &amp; gas experience is preferable
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Strong financial values
 </li>
 <li>
 High level of accuracy and detailed nature
 </li>
 <li>
 Attention to detail and good team player
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
 
 
 
 Diversity Statement
 
 
 
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
</div>

Project Control Administrator - EOI

Nudura Insulated Concrete Forms

<div>
 
 BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
 
 
 
 
 Tremco Construction Products Group brings together Roofing &amp; Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
 
 
 
 
 Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&amp;D/technology sites, and employ more than 2,700 people across North America.
 
 
 
 
 If you&rsquo;re looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you&rsquo;ve found it with us.
 
 
 
 
 PROJECT ADMINISTRATOR
 
 
 
 This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.
 
 
 
 General Purpose Of The Job
 
 
 
 Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
 
 
 Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
 
 
 Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
 
 
 This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed.
 
 
 This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
 
 
 Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
 
 
 This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&amp;M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI&rsquo;s commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
 
 
 The Project Administrator is essential to ensuring that WTI&rsquo;s policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI&rsquo;s operational, financial, and compliance frameworks to support accurate project execution and reporting.
 
 
 
 Other Required Duties
 
 
 
 <ul>
 <li>
 Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
 </li>
 <li>
 Hours to Day Conversions
 </li>
 <li>
 Calculating Market Price
 </li>
 <li>
 Weekly backlog meetings
 </li>
 <li>
 Review and resolve customer disputes
 </li>
 <li>
 Manage tech service expenses
 </li>
 <li>
 Assist with travel and hotel arrangements for maintenance and repair routes
 </li>
 <li>
 Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
 </li>
 <li>
 Coordinate material orders
 </li>
 <li>
 Review and process Readsoft workflow items
 </li>
 <li>
 Monitor daily, weekly and monthly reports
 </li>
 <li>
 Customer/Vendor Billing Portals
 </li>
 <li>
 Bi-weekly Project Review Meetings
 </li>
 <li>
 Payment Reconciliation
 </li>
 <li>
 Report low margin jobs
 </li>
 <li>
 Facilitate effective communication
 </li>
 <li>
 Process Implementation Reviews
 </li>
 <li>
 Assist in the preparation of project presentations, reports, and other project-related materials
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Conflict Management
 </li>
 <li>
 Escalation of concerns and issues
 </li>
 <li>
 Archive Project files as necessary
 </li>
 <li>
 Participate in special projects when necessary
 
 
 </li>
 </ul>
 
 Education
 
 
 
 Business Management/Administration or equivalent combination of education and experience.
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 4-7 years related experience and/or training
 </li>
 <li>
 Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
 
 
 </li>
 </ul>
 
 Other Skills And Abilities
 
 
 
 <ul>
 <li>
 Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
 </li>
 <li>
 Keeping records, documents, and project files organized and easily accessible.
 </li>
 <li>
 Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
 </li>
 <li>
 Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
 </li>
 <li>
 Ability to think critically and adapt to changing project conditions.
 </li>
 <li>
 Understanding of project budgets, cost tracking, and financial reporting.
 </li>
 <li>
 Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
 </li>
 <li>
 Strong time management skills to handle project deadlines and ensure timely task completion.
 </li>
 <li>
 Ability to manage time effectively in a fast-paced environment.
 </li>
 <li>
 Ability to work well with a diverse group of people, from team members to external vendors.
 </li>
 <li>
 Skill in fostering a collaborative, respectful work environment.
 </li>
 <li>
 Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
 </li>
 <li>
 Ability to resolve conflicts and keep the team working toward common goals.
 </li>
 <li>
 Handling disputes diplomatically and maintaining positive relationships among project team members.
 </li>
 <li>
 Knowledge of State prevailing wage, DB and SCA
 
 
 </li>
 </ul>
 The salary range for applicants in this position generally ranges between $55,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
 
 
 
 Benefits
 
 
 
 Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
 
 
 
 
 Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
 
 
 
 
 <ul>
 <li>
 Job Identification 13038
 </li>
 <li>
 Job Category Admin Support
 </li>
 <li>
 Posting Date 12/22/2025, 02:59 PM
 </li>
 <li>
 Job Schedule Full time
 </li>
 <li>
 Job Shift Day
 </li>
 <li>
 Locations 3735 Green Road, Beachwood, OH, 44122, US (Hybrid)
 </li>
 </ul>
</div>

Project Administrator

LEDFlex Group

Join to apply for the Project Administrator role at LEDFlex GroupJoin to apply for the Project Administrator role at LEDFlex GroupAbout Us LEDFlex is a manufacturer of LED luminaires, established for over 10 years and is looking to add an experienced Project Administrator. We design, develop and manufacture LED lighting solutions for the UK and International markets. At LEDFlex we continue to lead the way in terms of performance, efficiency and ecological friendly exterior and interior lighting products. The ideal candidate will possess excellent organisational and communication skills, have experience in a similar role, and be able to work effectively in a fast-paced environment. Ideally you will be located in Dubai Investment Park 2, UAE.About Us LEDFlex is a manufacturer of LED luminaires, established for over 10 years and is looking to add an experienced Project Administrator. We design, develop and manufacture LED lighting solutions for the UK and International markets. At LEDFlex we continue to lead the way in terms of performance, efficiency and ecological friendly exterior and interior lighting products. The ideal candidate will possess excellent organisational and communication skills, have experience in a similar role, and be able to work effectively in a fast-paced environment. Ideally you will be located in Dubai Investment Park 2, UAE. Role Responsibilities <ul><li>Raising quotations accurately and in a timely manner.</li><li>Collaborate with various departments to gather necessary information for the estimation process, including product specifications, pricing, and lead times.</li><li>Manage and maintain client databases.</li><li>Communicate with customers via email and phone to provide product information, answer queries and resolve issues.</li><li>Generating reports.</li><li>Follow up with customers to ensure customer satisfaction and communicate internally important feedback.</li><li>Supporting the sales team with general operations to help reach the team's objectives.</li><li>Maintain an up-to-date understanding of our product line. </li></ul>Requirements & Skills <ul><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and prioritise effectively.</li><li>Detail-oriented with high accuracy in data entry</li><li>Being proactive and flexible.</li><li>Good interpersonal skills and professional manner.</li><li>Ability to work well alone and as part of a team.</li><li>A can-do attitude.</li><li>Organised, focused and meticulous approach to work with strong attention to detail.</li><li>Experience using Microsoft Office and Microsoft Dynamics is advantageous. </li></ul>What you'll get working with LEDFlex <ul><li>Salary dependent on experience, negotiable</li><li>Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour lunch break</li><li>Annual leave as per UAE law</li><li>Annual flight allowance to home country</li><li>Premium medical insurance </li></ul>Job Type: Full-time Pay: AED4,000.00 per month Ability To Commute/relocate <ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required) </li></ul>Experience <ul><li>Lighting Sales Support/Estimation Support: 1 year (Required)</li></ul></ul> Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Project Management and Information Technology</li><li> Industries Appliances, Electrical, and Electronics Manufacturing</li></ul>Referrals increase your chances of interviewing at LEDFlex Group by 2x Sign in to set job alerts for "Project Administrator" roles. Project Coordinator - Dubai Holing Entertainment Dubai, United Arab Emirates 54 minutes agoDubai, Dubai, United Arab Emirates 21 hours ago Project Coordinator - Brownfield Builds - Healthcare Dubai, Dubai, United Arab Emirates 22 hours ago Project Manager (Temporary - Contract - Available Immediately) Dubai, Dubai, United Arab Emirates 19 hours ago Urgent Job - Site Manager (Fit out) 30,000 AED PM- Dubai based - Must have luxury villa project experience We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Schneider Electric

<div>Job Description:
<div>
Who are we and what we stand for?</div><div>
Our purpose and mission are what guides us and represents our promise to all our stakeholders &ndash; customers, partners, employees, influencers, shareholders, and communities.</div><div>
Schneider&rsquo;s purpose is to create Impact by empowering all to make the most of our energy and resources, bridging progress and sustainability for all. At Schneider, we call this Life Is On.</div><div>
Our mission is to be the trusted partner in Sustainability and Efficiency.</div><div>
Our renewed purpose highlights our commitment to create lasting impact while maintaining our promise to make the most of our energy and resources bridging progress and sustainability for all.</div><div>
Our updated mission continues to reinforce our value of strong partnerships, where trust is needed above all.</div><div></div><div> 
Your Role &ndash; Magic happens when you bring great people together!</div><div>
SAP Project Flow Control:</div><ul><li>
Set up and manage projects in SAP (parameters, PM setup, POC/NPOC keys, lifespan, WBS/networks)</li><li>
Provide lifecycle support until project closure.</li></ul><div>
Reporting &amp; Analytics:</div><ul><li>
Generate and distribute reports on cost, committed cost, financials, billing, forecasts, timesheets and KPIs.</li><li>
Develop dashboards and performance metrics for PMO leadership using SAP and Excel</li><li>
Monitor orders, costs, budgets, and margins</li></ul><div>
Financial Control:</div><ul><li>
Govern planned costs/revenues across projects, services, and maintenance</li><li>
Ensure accurate distribution across WBS/networks and adjust as needed to reflect actuals and forecasts</li><li>
Conduct variance analysis between planned and actual performance metrics to highlight deviations.</li></ul><div>
Compliance &amp; Governance:</div><ul><li>
Ensure adherence to PMO standards, templates, and processes</li><li>
Support audits and compliance checks for project documentation</li><li>
Collaborate with cross-functional teams to translate analytical findings into actionable recommendations that enhance project governance and financial control.</li></ul><div>
Business SAP Support:</div><ul><li>
Provide SAP assistance to project teams (e.g., timesheet access, activity types)</li><li>
Integrate SAP data into business reports for decision-making</li></ul>
Qualifications:
<div>
About You</div><ul><li>
Bachelor&rsquo;s degree in business administration, IT, Finance or Accounting.
</li><li>MBA/master&rsquo;s degree is an added advantage.</li><li>
Minimum 7 years of experience in PMO/Project Administration and Data Analytics, with at least 3 years in the Gulf region
</li><li>Strong experience with SAP and advanced Excel functionalities, including macros.
</li><li>Certifications in Advanced Excel and/or Data Analytics (Microsoft Excel Expert, Power BI) is preferrable.
</li><li>Fluent in English</li></ul>
Key Skills:<ul><li>
Strong proficiency in SAP ERP systems (project-related modules).</li><li>
Advanced Excel skills (Pivot tables, VLOOKUP, macros, data modeling, dashboards etc.)</li><li>
Strong understanding of PMO governance, reporting cadence and reporting standards.</li><li>
Financial knowledge (cost, revenue, committed/actuals, forecasting etc.).</li><li>
Excellent data management and analytical skills.</li><li>
Ability to coordinate with multiple stakeholders (Sales, Finance, Supply Chain, Project Teams etc.)</li><li>
Detail-oriented and deadline-driven.</li><li>
Organizational and problem-solving abilities.
</li><li>Proactive attitude and eagerness to learn new applications and tools essentials for the role.
</li></ul><div>Let us learn about you! Apply today.</div><div></div><div> 
You must submit an online application to be considered for any position with us. This position will be posted until filled.</div>
About Our Company:<div></div> 
Looking to make an IMPACT with your career?
When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values &ndash; Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork &ndash; starts with us.
IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.
We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.
Become an IMPACT Maker with Schneider Electric &ndash; apply today!
&euro;36 billion global revenue 
+13% organic growth 
150 000+ employees in 100+ countries 
#1 on the Global 100 World&rsquo;s most sustainable corporations<div></div><div> 
You must submit an online application to be considered for any position with us. This position will be posted until filled.</div><div></div><div> 
Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and &lsquo;inclusion&rsquo; is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.</div><div> 
</div><div>At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here 
 
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.</div></div><div></div>

Confidential Careers

<div>
 
 
 Job Title : Admin Manager
 
 
 
 
 
 
 We are looking for an experienced
 
 Admin Manager
 
 to manage and control all administrative activities at our
 
 construction site office
 
 . The role requires strong coordination skills to support site management, project teams, and head office while ensuring smooth daily site operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee all site office administrative operations
 </li>
 <li>
 Manage site admin staff, messengers, and office assistants
 </li>
 <li>
 Coordinate with Project Manager, Engineers, and Head Office
 </li>
 <li>
 Handle site documentation, filing systems, and correspondence
 </li>
 <li>
 Manage staff attendance, timesheets, leave, and site records
 </li>
 <li>
 Coordinate site accommodation, transportation, and camp arrangements
 </li>
 <li>
 Handle procurement of site office supplies and services
 </li>
 <li>
 Liaise with subcontractors for administrative requirements
 </li>
 <li>
 Ensure compliance with company policies, HSE, and local labor regulations
 </li>
 <li>
 Prepare administrative reports and support audits
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or related field
 </li>
 <li>
 Minimum
 
 8 years of experience
 
 in
 
 construction site administration
 
 </li>
 <li>
 Proven experience managing
 
 site offices and admin teams
 
 </li>
 <li>
 Strong knowledge of construction workflows and site operations
 </li>
 <li>
 Proficient in MS Office (Excel, Word, Outlook)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Ability to work independently at site level
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive salary and site allowances
 </li>
 <li>
 Company accommodation / transportation (if applicable)
 </li>
 <li>
 Long-term project stability
 </li>
 </ul>
 
 
</div>

Administrative Manager

Aqua Properties

Client Office Admin cum Document Controller &ndash; Building Construction Projects.We are seeking a highly organized and detail-oriented Client Office Admin cum Document Controller to support the Client Projects Manager in the execution of building construction projectsKey Responsibilities:1. Document Control<ul><li>Manage and maintain all incoming and outgoing project documents (drawings, technical submittals, correspondences, etc.).</li><li>Ensure all documents are properly logged, distributed, and archived in accordance with project document control procedures.</li><li>Maintain document numbering systems and file naming conventions.</li><li>Track and monitor document revisions, approvals, and transmittals.</li><li>Handle confidential documents and ensure security of sensitive information.</li></ul>2. Office Administration<ul><li>Provide administrative support to the client&rsquo;s project management and site teams.</li><li>Coordinate office communications, schedules, and meetings.</li><li>Handle incoming emails, and correspondence on behalf of the client office.</li><li>Assist in preparing letters, reports, and presentations.</li></ul>3. Coordination &amp; Reporting<ul><li>Liaise with consultants, contractors, and internal departments to ensure timely document exchange and response.</li><li>Assist in preparing project progress reports, document logs, and meeting minutes.</li><li>Follow up on pending approvals, submissions, and correspondence.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum 3&ndash;7 years of experience in document control and administrative roles within the building construction industry (client-side or consultancy preferred).</li><li>Knowledge of document control systems.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication and coordination skills.</li><li>Ability to work independently and handle multiple tasks under tight deadlines.</li></ul>How to Apply--Interested candidates may send their CV to email address prajeesh@aquaproperties.com with the subject line - &ldquo;Application for Client Office Admin cum Document Controller&rdquo;Note: Only candidates with relevant experience as an Admin or Document Controller in building construction projects will be considered. Applicants without prior experience in this specific role are kindly requested not to apply.Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per month

Document Controller

Explore 2174+ Project admin in Dubai this January. Find roles across top companies and apply now to boost your career.

2174 project admin jobs IN Dubai

Project Controls Admin

Project Control Administrator - EOI

Project Administrator

Project Administrator

Project Administrator

Administrative Manager

Document Controller