project manager

administrative assistant

executive assistant

administration assistant

associate project manager

project manager assistant

V2X Inc

<div>
 
 Overview
 
 
 
 Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.
 
 
 This position description is subject to change at any time as needed to meet the requirements of the
 
 
 program or company.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:
 </li>
 <li>
 Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.
 </li>
 <li>
 (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.
 </li>
 <li>
 Prepare metrics as directed by Project Manager in support of Statement of Work.
 </li>
 <li>
 Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.
 </li>
 <li>
 Keep track of personnel assigned to the country location as well as those temporarily
 </li>
 <li>
 assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.
 </li>
 <li>
 Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.
 </li>
 <li>
 Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.
 </li>
 <li>
 This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 <li>
 Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.
 </li>
 <li>
 Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.
 </li>
 <li>
 Ensure materials and resources and services flow through the system in a timely manner.
 </li>
 <li>
 Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.
 </li>
 <li>
 The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.
 </li>
 <li>
 The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.
 </li>
 <li>
 Maintain applicable Project directives, regulations, manuals, and guidelines.
 </li>
 <li>
 Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.
 </li>
 <li>
 Assist in certifying and receiving visitor clearances and accesses.
 </li>
 <li>
 Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.
 </li>
 <li>
 Provide technical assistance with the processing of eligibility requests.
 </li>
 <li>
 Aid with annual self-assessments.
 </li>
 <li>
 Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.
 </li>
 <li>
 Assist with timekeeping functions and training and tracking of status of both systems/requirements.
 </li>
 <li>
 Performs other duties and assignments as required and/or assigned by the Project Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
 </li>
 <ul>
 <li>
 High School/GED, 3+ years, Performs complex tasks
 </li>
 <li>
 Prefer military veteran.
 </li>
 <li>
 May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.
 </li>
 </ul>
 <li>
 Experience:
 </li>
 <ul>
 <li>
 10+ Years Related Administrative Experience
 </li>
 </ul>
 <li>
 Skills &amp; Technology Used:
 </li>
 <ul>
 <li>
 Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.
 </li>
 </ul>
 <li>
 Other Requirements:
 </li>
 <ul>
 <li>
 You must satisfy all host country requirements to legally work in the host country to be qualified for this position.
 </li>
 <li>
 This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.
 </li>
 <li>
 We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 </ul>
 <li>
 Supervisory Responsibilities:
 </li>
 <ul>
 <li>
 Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.
 </li>
 </ul>
 </ul>
 
 At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 
</div>

Administrative Logistics Manager

<div>Overview:<div></div><div> 
Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.</div><div></div><div> 
This position description is subject to change at any time as needed to meet the requirements of the</div><div>
program or company.</div>
Responsibilities:
<ul><li>Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:</li><li>
Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.</li><li>
(Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.</li><li>
Prepare metrics as directed by Project Manager in support of Statement of Work.</li><li>
Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.</li><li>
Keep track of personnel assigned to the country location as well as those temporarily</li><li>
assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.</li><li>
Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.</li><li>
Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.</li><li>
This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.</li><li>
Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.</li><li>
Ensure materials and resources and services flow through the system in a timely manner.</li><li>
Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.</li><li>
The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.</li><li>
The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.</li><li>
Maintain applicable Project directives, regulations, manuals, and guidelines.</li><li>
Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.</li><li>
Assist in certifying and receiving visitor clearances and accesses.</li><li>
Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.</li><li>
Provide technical assistance with the processing of eligibility requests.</li><li>
Aid with annual self-assessments.</li><li>
Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.</li><li>
Assist with timekeeping functions and training and tracking of status of both systems/requirements.</li><li>
Performs other duties and assignments as required and/or assigned by the Project Manager.</li></ul>
Qualifications:
<ul><li>Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.<ul><li>
High School/GED, 3+ years, Performs complex tasks</li><li>
Prefer military veteran.</li><li>
May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.</li></ul></li><li>
Experience:<ul><li>
10+ Years Related Administrative Experience</li></ul></li><li>
Skills &amp; Technology Used:
<ul><li>Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.</li></ul></li><li>
Other Requirements:<ul><li>
You must satisfy all host country requirements to legally work in the host country to be qualified for this position.</li><li>
This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.</li><li>
We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li></ul></li><li>
Supervisory Responsibilities:<ul><li>
Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.</li></ul></li></ul><h4 class="jobSectionHeader">
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</h4></div>

Arab Solutions

<div>
 
 Job Title: IT Project Coordinator
 
 
 
 
 Location:
 
 Doha, Qatar
 
 
 
 Experience:
 
 3&ndash;5+ Years
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Job Summary
 
 
 
 We are seeking a highly organized and detail-oriented IT Project Coordinator to support the planning, execution, and delivery of IT projects. The ideal candidate will have strong coordination skills, stakeholder management experience, and a solid understanding of project management methodologies. This role requires close collaboration with internal teams, vendors, and government stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and support end-to-end IT project lifecycle activities
 </li>
 <li>
 Assist Project Managers in planning, scheduling, and tracking project progress
 </li>
 <li>
 Maintain project documentation, reports, and status updates
 </li>
 <li>
 Liaise with cross-functional teams, vendors, and stakeholders
 </li>
 <li>
 Monitor project timelines, risks, and deliverables to ensure timely execution
 </li>
 <li>
 Facilitate meetings, prepare minutes, and follow up on action items
 </li>
 <li>
 Ensure compliance with organizational and government project standards
 </li>
 <li>
 Support budgeting, resource allocation, and procurement coordination
 </li>
 <li>
 Track KPIs and generate project performance reports
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Information Technology, Computer Science, or related field
 </li>
 <li>
 PMP (Project Management Professional) certification is mandatory
 </li>
 <li>
 Proven local experience within Qatar, preferably with exposure to government sector projects
 </li>
 <li>
 Strong understanding of project management frameworks (Agile, Waterfall, Hybrid)
 </li>
 <li>
 Experience with project management tools (e.g., MS Project, Jira, or similar)
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Strong communication and stakeholder management skills
 </li>
 <li>
 Ability to manage multiple projects simultaneously
 </li>
 <li>
 Analytical thinking and problem-solving skills
 </li>
 <li>
 Attention to detail and documentation accuracy
 
 
 </li>
 </ul>
 
 Language Requirements
 
 
 
 <ul>
 <li>
 Arabic language proficiency is mandatory
 </li>
 <li>
 Strong command of English (written and verbal)
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience working with government entities in Qatar
 </li>
 <li>
 Familiarity with IT infrastructure, systems, or digital transformation projects
 </li>
 <li>
 Knowledge of compliance and regulatory frameworks within Qatar
 
 
 </li>
 </ul>
 Skills: agile,frameworks,project documentation,hybrid,waterfall,jira,digital transformation projects,ms project,compliance,reports,it infrastructure,pmp,systems,stakeholder management
</div>

IT Project Coordinator (Arabic)

MQ Projeta Engenharia LLC

Engineering Coordinator MQ Projeta Engenharia LLC Location: LusailPosition Overview MQ Projeta Engenharia LLC is seeking a detail-oriented and proactive Engineering Coordinator to support the planning, execution, and delivery of engineering projects. The ideal candidate will act as a key liaison between project teams, clients, and stakeholders, ensuring smooth coordination and efficient project workflows.Key Responsibilities<ul><li>Coordinate daily engineering activities and project schedules to ensure timely delivery.</li><li>Serve as the communication link between engineers, project managers, contractors, and clients.</li><li>Prepare and maintain project documentation, reports, and technical records.</li><li>Track project progress, identify potential delays, and assist in resolving issues.</li><li>Support procurement processes by coordinating material requests and vendor communications.</li><li>Organize and facilitate meetings, including preparing agendas and recording minutes.</li><li>Ensure compliance with company standards, safety regulations, and quality requirements.</li><li>Assist in budget tracking and cost control activities.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Engineering, Project Management, or a related field.</li><li>3&ndash;5 years of experience in engineering coordination or project support.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in project management tools and Microsoft Office Suite.</li><li>Familiarity with engineering documentation and workflows.</li></ul>Preferred Skills<ul><li>Experience working in construction or infrastructure projects.</li><li>Knowledge of scheduling software (e.g., Primavera, MS Project).</li><li>Ability to work in a fast-paced, multicultural environment.</li></ul>What We Offer<ul><li>Competitive salary and benefits package</li><li>Opportunity to work on high-profile engineering projects</li><li>Collaborative and professional work environment</li><li>Career growth and development opportunities</li></ul>Pay: Up to QAR660,000.00 per yearWork Location: In person

Engineering Coordinator

CWS-Conseil

Are you an organized professional who loves being the &quot;glue&quot; that holds high-stakes projects together? CWS-Conseil LLC is seeking a Consulting Coordinator to streamline our operations and support our specialist consultants in delivering world-class business solutions. If you are looking for a role that offers exposure to diverse industries and the chance to work at the intersection of strategy and execution, your next career chapter starts here.About the CompanyCWS-Conseil LLC is a boutique consulting firm based in Qatar, specializing in management advisory, business optimization, and strategic development. We partner with regional leaders to solve complex challenges through data-driven insights and innovative thinking. Our team is small, agile, and dedicated to fostering a culture of excellence and continuous improvement.Why Work With Us?<ul><li>Real Impact: You aren't just an administrator; you are an essential part of the project lifecycle, directly contributing to client success.</li><li>Professional Development: Gain unique insights into the consulting world with opportunities to shadow senior partners and move into analyst or junior consultant roles.</li><li>Balanced Perks: Private health insurance, annual flight allowance to your home country, and a modern, high-energy office environment.</li><li>Flexibility: We focus on results. While this is a full-time role, we offer flexible start/end times and hybrid work options for established team members.</li></ul>Key Responsibilities<ul><li>Act as the central point of contact between consultants, clients, and third-party vendors.</li><li>Manage project timelines, ensuring all deliverables and milestones are tracked and met.</li><li>Coordinate high-level meetings, workshops, and steering committees, including agenda preparation and minute-taking.</li><li>Assist in the preparation of consulting proposals, research reports, and professional presentations.</li><li>Oversee the onboarding of new clients and ensure all contractual documentation is accurately filed.</li><li>Monitor project budgets and track consulting hours to assist with monthly invoicing.</li><li>Maintain the company&rsquo;s internal knowledge base and project archives.</li></ul>Skills and Requirements<ul><li>Project Coordination: 2+ years of experience in a coordination or administrative role, preferably within professional services.</li><li>Advanced Communication: Exceptional written and verbal English; Arabic proficiency is highly valued for client interactions.</li><li>Software Mastery: Proficiency in the Microsoft 365 suite (Teams, Excel, PowerPoint) and experience with project management tools like Trello or Asana.</li><li>Adaptability: The ability to pivot quickly between different project needs and manage competing priorities effectively.</li><li>Attention to Detail: A &quot;eagle-eye&quot; for formatting, grammar, and data accuracy in professional documents.</li><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li></ul>Apply NowYour career at CWS-Conseil LLC begins with a simple step. We value your time, so our application process is straightforward. Submit your CV and a short introduction about why you are passionate about the consulting industry. We review applications on a rolling basis and look forward to meeting our next coordinator.Take the lead in your professional journey. Apply today.الراتب المدفوع: QAR٨٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Consulting Coordinator

Acciona- Qatar

We’re Hiring: Project Coordinator (Finance Background Preferred) We are looking for a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will have a solid background in finance, particularly in cost control, along with strong administrative and coordination skills to support project execution. Key Responsibilities: •          Coordinate and monitor project activities to ensure timely delivery •          Manage project documentation, reports, and administrative tasks •          Assist in budgeting, cost tracking, and financial reporting •          Support cost control processes and identify potential savings opportunities •          Liaise with internal teams and stakeholders to ensure smooth communication •          Track project progress and prepare regular status updates •          Maintain organized project records, contracts, and filing systems •          Schedule meetings, prepare agendas, and record meeting minutes •          Handle correspondence, emails, and internal communications •          Support procurement processes, including raising LPOs and tracking invoices •          Ensure compliance with company policies and project procedures •          Assist in preparing presentations, reports, and dashboards Requirements: •          Bachelor’s degree in Finance, Business Administration, or related field •          Proven experience in project coordination or similar role •          Strong knowledge of cost control and budgeting principles •          Excellent organizational and multitasking skills •          Proficiency in MS Office (especially Excel) •          Strong communication and problem-solving abilities If you’re passionate about combining project coordination with financial insight, we’d love to hear from you

Project Coordinator

Seaworks Co

We are seeking an experienced and highly skilled Plant Manager with a minimum of 10-15 years of experience in marine, earthworks, oil and gas is must.Candidates having experience in Residential, Villa construction, will be disqualified-Local hire based in Qatar with valid QID/Transferable visa.Key Skills &amp; Qualifications:-Bachelor's degree in Mechanical Engineering( Full Time).-At least 3 years of experience as a Assistant Project Manager or in a similar role.-In-depth knowledge of infrastructure, earthworks, tunnel processes methods, and materials used in marine, earthworks-Should have experience in Excavation, trenching and earthworks,Construction of underwater Pipeline, Dredging and land reclamation.- Design and setting out fence lines for the company's yard and workshop- Available to start immediately and can provide NOCWork Location: In person

Plant Manager

Explore 1356+ Project manager assistant in Doha this May. Find roles across top companies and apply now to boost your career.

1356 project manager assistant jobs In Doha

Administrative Logistics Manager

Administrative Logistics Manager

IT Project Coordinator (Arabic)

Engineering Coordinator

Consulting Coordinator

Project Coordinator

Plant Manager