administrative assistant

bilingual full-time remote assistant - permitting expertise required Jobs in Miami

executive & personal assistant Jobs in Miami

executive & personal assistant

executive administrative assistant Jobs in Miami

executive administrative assistant

human resource- administrative assistant Jobs in Miami

human resource- administrative assistant

real estate showing assistant

The KREN Group

<div><h3 class="jobSectionHeader">Summary</h3><h3 class="jobSectionHeader">
Description</h3>
Please Note: This is a commission-based position. Elevate your career as a Showing Assistant by collaborating with the top 20% of real estate professionals throughout North America. This role offers a clear trajectory for advancement, supported by established systems, valuable resources, and comprehensive coaching and training. The primary qualifications are dedication and a strong motivation to succeed.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Write and negotiate offers on behalf of the sales agent and clients</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in weekly script practice per team standards</li><li>
Participate in team activities per team standards</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in providing exceptional service. You have a compelling desire to support others while being committed to your growth in real estate and leadership skills.<ul><li>
People-oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
HighPeople-oriented school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
Our mission is to deliver the dream of homeownership everywhere. We will deliver on that mission by partnering with amazing people who align with our values of having grit, focusing on results, being leaders, building wealth, teamwork and humility.
We focus on helping our partners win, and by helping them win, we win.</div>

Real Estate Showing Assistant

Haute Living

<div>
 
 
 Haute Living
 
 is a premier luxury media platform covering the worlds of high-end design, real estate, dining, law, lifestyle, and culture. We are seeking a
 
 Miami-based Editor &amp; Content Writer
 
 to join our team in Brickell and play a key role in producing local editorial content,
 
 assisting with events
 
 , and covering Miami&rsquo;s luxury scene across our digital platforms.
 
 
 
 
 
 This role is ideal for someone who thrives in a fast-paced media environment, enjoys being on the ground at events, and has a strong pulse on Miami&rsquo;s dining, real estate, and luxury lifestyle communities.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Write, edit, and publish compelling
 
 Miami-focused content
 
 across multiple Haute Living platforms, with an emphasis on
 
 dining, real estate, luxury lifestyle, and local culture
 
 </li>
 <li>
 
 Assist with Haute Living events
 
 , including pre-event promotion, on-site support, and post-event editorial recaps
 </li>
 <li>
 
 Attend and cover events
 
 on behalf of Haute Living, providing
 
 editorial coverage and digital content
 
 (articles, social captions, highlights, and recaps)
 </li>
 <li>
 Conduct interviews with chefs, developers, real estate professionals, designers, attorneys, and local tastemakers
 </li>
 <li>
 Build and manage local city content for Miami, helping expand neighborhood and lifestyle verticals
 </li>
 <li>
 Manage and update content using
 
 WordPress
 
 across various Haute Living websites
 </li>
 <li>
 Collaborate with editorial and marketing teams to enhance
 
 SEO visibility and authority
 
 for featured professionals and brands
 </li>
 <li>
 Ensure all content aligns with Haute Living&rsquo;s luxury brand voice, editorial standards, and visual presentation
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Strong writing and editing skills with experience in journalism, editorial, or digital content
 </li>
 <li>
 Familiarity with
 
 WordPress
 
 and content management systems
 </li>
 <li>
 Experience conducting interviews and writing feature-style editorial pieces
 </li>
 <li>
 Comfortable working
 
 on-site at events
 
 , capturing content in real time
 </li>
 <li>
 Ability to work in a fast-paced environment and meet deadlines
 </li>
 <li>
 Passion for luxury industries, including
 
 dining, real estate, design, and lifestyle
 
 </li>
 <li>
 
 Must be local to Miami
 
 and available to work
 
 on-site
 
 at our Brickell office
 </li>
 </ul>
 
 
 
 
 What We Offer:
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Health benefits and additional perks
 </li>
 <li>
 Access to exclusive events, tastemakers, and industry leaders
 </li>
 <li>
 Opportunity to build a strong editorial portfolio within a luxury media brand
 </li>
 <li>
 A collaborative and creative team based in the heart of Brickell
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re passionate about storytelling, luxury culture, and being hands-on at Miami&rsquo;s top events, we&rsquo;d love to hear from you.
 
</div>

Editor

<div><h3 class="jobSectionHeader">Summary</h3><h2 class="jobSectionHeader">
Kickstart Your Real Estate Career with Our Expert Team</h2>
Become part of the top 20% of real estate professionals in North America by joining our vibrant and supportive team. We prioritize personal growth, continuous learning, and teamwork with seasoned industry experts. Our mission is to equip newly licensed agents with essential skills and knowledge for success&mdash;leveraging proven methods, cutting-edge technology, and thorough coaching and training to provide the guidance and accountability you need to thrive.
Bring your enthusiasm and commitment&mdash;everything else required for your success will be supplied.<h2 class="jobSectionHeader">
Not Licensed Yet? We&rsquo;re Here to Support You!</h2>
If you&rsquo;re just starting out, we&rsquo;re committed to supporting you throughout your journey. Join us, and we&rsquo;ll cover the full cost of your real estate education, helping you launch your career with confidence and a solid foundation.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Consult with sellers, convert to listings, and market home</li><li>
Consult with buyers, convert with signed buyer agreements and identify homes</li><li>
Negotiate offers on behalf of your sellers and buyers</li><li>
Execute PLACE lead generations systems weekly</li><li>
Convert prospecting and lead generation activities to appointments</li><li>
Commit to weekly 1:1 coaching session, weekly training, and Partner Call</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are a motivated sales professional with a competitive spirit. You are excellent at building rapport, listening to the needs of others and identifying solutions. Prospecting and lead generation are your strength zones. Overcoming objections comes naturally. You are a strong communicator and committed to service.<ul><li>
Team player</li><li>
Licensed real estate professional</li><li>
Strong written and verbal communication skills</li><li>
Learning-based, growth-minded</li><li>
Willingness to learn scripts and dialogues</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
Our mission is to deliver the dream of homeownership everywhere. We will deliver on that mission by partnering with amazing people who align with our values of having grit, focusing on results, being leaders, building wealth, teamwork and humility.
We focus on helping our partners win, and by helping them win, we win.</div>

Take A Chance In A Career in Real Estate - Miami, FL

Greenberg Traurig

<div>Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you.
Join the Greenberg Traurig Team as a Temporary Receptionist located in our Miami office.
We are seeking an energetic Receptionist to support The Real Estate team serving as the first point of contact for high-profile clients, partners, and visitors. This role requires exceptional professionalism, superior communication skills, and the ability to manage a high volume of incoming calls while maintaining a polished and client‑focused demeanor. The ideal candidate is organized, proactive, and able to uphold high service standards.
This role will be based in-office basis Monday &ndash; Friday, 9:00 am &ndash; 6:00 pm. Regular in-office presence is required for day-to-day operations.
Position Summary
The ideal Real Estate Receptionist candidate is poised, highly organized, and exceptionally skilled in communication. You will serve as the first point of contact for high‑profile clients and guests, expertly manage a high volume of incoming calls, coordinate conference rooms, and support the Real Estate team with administrative tasks. Professionalism, discretion, and a service‑oriented mindset are essential to success in this role. If you excel in fast‑paced environments and enjoy delivering exceptional client experiences, we encourage you to apply and grow with our team.
Key Responsibilities
<ul><li>Serves as the primary point of contact for clients, visitors, and business partners, ensuring a warm, polished, and professional welcome.
</li><li>Manages a high volume of inbound calls and route inquiries efficiently to the appropriate team members.
</li><li>Assists clients, using empathy, clear communication, and service recovery techniques to ease frustration and ensure a positive experience.
</li><li>Maintains a clean, organized, and client-ready reception area at all times.
</li><li>Oversees conference room scheduling, ensuring seamless coordination for internal meetings and client appointments.
</li><li>Supports internal events and on-site gatherings by coordinating space, supplies, and guest accommodations.
</li><li>Assists with general administrative tasks such as mail distribution, document handling, scanning, copying, and filing.
</li><li>Prepares basic correspondence, updates departmental logs, and supports communication flow between clients and the Real Estate team.
</li><li>Upholds strict confidentiality and manage sensitive information with discretion.
</li><li>Collaborates with facilities, IT, and security teams to resolve front-office support needs.
</li></ul>Qualifications
Skills &amp; Competencies
<ul><li>1&ndash;3 years of receptionist or administrative experience, ideally in a real estate, corporate, legal, or client‑driven environment.
</li><li>Strong verbal and written communication skills with a professional demeanor.
</li><li>Proven ability to remain calm, empathetic, and solution‑driven when assisting clients.
</li><li>Ability to multitask effectively and remain composed while managing high call volume and competing priorities.
</li><li>Exceptional attention to detail and organizational skills.
</li><li>Customer service&ndash;oriented approach with the ability to work independently and anticipate needs.
</li></ul>Education &amp; Prior Experience
<ul><li>High school diploma or equivalent. Additional administrative training is a plus.
</li></ul>Technology
<ul><li>Proficient on MS Office (Word, Excel, Outlook, PowerPoint, Teams).
</li></ul>GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual&rsquo;s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.</div>

Temporary Receptionist

Lendmarq

<div>About Lendmarq Capital LLC: 
Lendmarq is a direct real estate lender providing specialty bridge and term loan products to residential real estate investors throughout the country. Our company is headquartered in Miami, FL with offices in Westport, CT, and NYC.
We specialize in providing business-purpose mortgage loans for non-owner-occupied investment properties. We offer fix/flip, bridge loans, ground-up construction, and long-term rental financing. Lendmarq and its affiliates have extensive real estate experience and are known for their best-in-class service, and ability to execute. 
About The Role:
As a Loan Coordinator at Lendmarq, you will play a pivotal role in our nationwide real estate operations, overseeing the loan process from inception to completion. Your responsibilities will include hands-on management of each loan file, ensuring that all conditions are met, and proactively addressing any challenges that arise to facilitate smooth transactions. You will collaborate closely with clients, brokers, correspondents, and vendors throughout the transaction. 
What You'll Do:<ul><li>
Review loan conditions and analyze problems to find effective solutions for clearance.</li><li>
Identify and address processing pipeline issues, proposing solutions to enhance efficiency.</li><li>
Build and maintain strong relationships with clients, providing exceptional service, addressing concerns promptly, and fostering long-term partnerships.</li><li>
Work closely with technology systems and tools to streamline processes and improve efficiency.</li><li>
Act as a primary point of contact for clients, providing assistance, answering queries, and guiding them through the loan application process.</li><li>
Continuously evaluate and refine loan processing workflows and procedures to optimize efficiency, streamline operations, and enhance the overall client experience.</li><li>
Maintain and update loan application pipelines, tracking the status of each application, identify bottlenecks, and proactively address issues to ensure timely processing.</li><li>
Coordinate with loan officers, underwriters, and closing agents to facilitate seamless communication and coordination throughout the loan processing lifecycle.</li><li>
Analyze credit and background for each file to ensure their loan profile falls within our guidelines.</li></ul>
Qualifications:<ul><li>
Prepare and organize loan documentation, ensuring all required forms and contracts are completed accurately and in accordance with company policies and regulatory requirements.</li><li>
Maintain effective communication on loan status with partners and coding and maintain Salesforce information.</li><li>
Coordinate timelines with borrower&rsquo;s title companies, insurance agents, appraisers, and third-party vendors to obtain necessary information.</li><li>
Know your processing pipeline, identifying speed bumps, bottlenecks, and proposing solutions.</li><li>
Identify and communicate risks and pitfalls to avoid when working through loan files.</li><li>
Maintain a high level of confidentiality and security while handling personal information, both verbally and in written documentation.</li><li>
Strong problem-solving skills and ability to think critically under pressure.</li><li>
Proficiency with technology and the ability to adapt to new software</li><li>
Ability to work autonomously while also being a team player.</li><li>
Exceptional organizational skills and attention to detail.</li><li>
Self-motivated and enthusiastic in achieving personal and company goals.</li><li>
Exceptional organizational skills with the capability to maintain a well structured workflow and easily retrieve information and documents as needed.</li><li>
Flexibility to adapt to peak periods of heavy workload and pressure.</li><li>
Ambitious and motivated with a strong desire to grow their career in the real estate finance industry.</li></ul> 
What We Offer:
We believe in supporting our employees both professionally and personally. Our comprehensive benefits package includes:<ul><li>
Health Insurance &ndash; Robust medical coverage with costs primarily covered by the employer.</li><li>
401(k) Retirement Plan &ndash; Plan for your future with our retirement savings program.</li><li>
Commuter Benefits Program &ndash; Save on your daily commute with pre-tax transportation options.</li><li>
Employee Assistance Program (EAP) &ndash; Access free and confidential support for personal or professional challenges.</li><li>
Financial Wellness Resources &ndash; Tools and guidance to help you reach your financial goals.</li><li>
Paid Time Off &ndash; Enjoy 15 days of PTO annually, plus company-observed holidays.</li><li>
Sick Leave &ndash; Take care of your health with 5 paid sick days per year.</li></ul></div>

Copy of Loan Coordinator

SpringHill Suites Miami Airport South

<div>
 
 InnVentures Overview
 
 
 
 Driven by an innovative, entrepreneurial spirit, InnVentures has a culture of building teams that produce winning results. We operate over 75 hotels in 20+ states for some of the Nation's largest REIT's and private real estate owners, in addition to a large portfolio of individual and family-owned hotels. Throughout our 40-year history we have established proven methods of management, development, and revenue maximization resulting in a trusted acumen for operating major hotel brands.
 
 
 Location:
 
 
 SpringHill Suites Miami Airport South
 
 
 
 Overview
 
 
 
 Apply your outgoing personality and ability to connect with others to create memorable guest experiences! As a Front Desk Supervisor, you will be the first impression for our guests upon arrival and throughout their stay you will lead by example and champion the front desk staff to build lasting impressions and guest loyalty.
 
 
 We offer eligible employees a number of benefits to enhance their health and well-being:
 
 
 <ul>
 <li>
 Group insurance, including medical, dental, vision and company-paid life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Company-matched 401(k) plan
 </li>
 <li>
 Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account
 </li>
 <li>
 Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more!
 </li>
 <li>
 Get paid daily
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist with training, coaching and scheduling for the front office team.
 </li>
 <li>
 Ensure all guests are served promptly and courteously during all shifts.
 </li>
 <li>
 Apply problem solving skills to resolve guest issues to their satisfaction.
 </li>
 <li>
 Handle continuous requests in a fast paced environment by coordinating with other departments to ensure all guest requests are met.
 </li>
 <li>
 Ensure all front desk checklists and programs are followed and review daily work to confirm it is error-free.
 </li>
 <li>
 Follow proper cash handling procedures and be able to post and reconcile charges applied to guest receipts.
 </li>
 <li>
 Support the goals of the hotel through teamwork and collaboration with all departments.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Previous customer service experience in a fast-paced, guest-facing environment is ideal, as well as cash handling experience. To be successful in this role, you need strong verbal and written communication skills. You must be able to read, write, type and use basic technology. This job requires you to stand for an entire shift and you also must be able to lift at least 25 pounds. Applicants must be available to work evenings, weekends and holidays.
</div>

Front Desk Supervisor

KW Property Management

<div>The Chief Concierge role anticipates the needs of residents and executes all requests in a timely fashion. The role is instrumental in creating a luxury environment and executing five-star service exceeding expectations in customer service.

As a team member of KW PROPERTY MANAGEMENT &amp; CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting.

Job Duties and Responsibilities:

***Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Manage the Concierge Office at a Luxury Residential Condo</li>
<li>Ensure customer needs are met by providing directions, suggestions for restaurants, including travel. Arrange for special requests for residents upon their request to include airline reservations, ground transportation, hotel accommodations, tickets to major events, golf outings, tours, ordering and delivery of flowers and baskets, and any other services that would accommodate the resident&rsquo;s needs.</li>
<li>Coordinate special events or special projects as assigned.</li>
<li>Provide information on the geographical area. Suggest site-seeing locations and arrange tours.</li>
<li>Conduct all concierge services for the association as an ambassador with integrity and in a professional manner at all times.
</li><li>Respect all residents&rsquo; privacy, information, perspective, priorities, times, and resources.
</li><li>Establish relationships with local merchants and service providers.</li>
<li>Maintain a warm and friendly demeanor at all times.</li>
<li>Communicate with residents and guests concerns to management promptly.
</li><li>Arrange for move-ins and move-outs once Management has approved as well as return to property instructions for a warm welcome back to their home.</li>
<li>Receive all lost and found items; keep a log of lost and found items.</li>
<li>Assist with newsletter and other mailings (stuffing, labeling) and posting of memos is mailroom.</li>
<li>Prepare weekly activity reports as required and submit to management.</li>
<li>Review calendar of events, daily updates, daily tee sheets, daily spa reservations, function sheets and hours of operation daily in order to answer questions intelligently and to help direct members.</li>
<li>Acts as manager on duty when management is not on property and address any issues related to the building or service.</li>
<li>Other duties as assigned.
</li></ul>Key Competencies for this role

Communication Proficiency

Customer/Client Focus

Discretion

Initiative

Leadership

Team member leads by example, consistently conveying a positive attitude, passion, and pride in your work.

Approach all encounters with residents, guests, and fellow employees in a gracious, attentive, courteous, and service-oriented manner.

JOB REQUIREMENTS
<ul>
<li>At least High School Diploma or equivalent. Associate&rsquo;s degree preferred</li>
<li>Experience in a similar role leading the Concierge Desk or Concierge Office</li>
<li>5+ Years of hospitality experience</li>
<li>Experience with computers and software used in an office environment.</li>
<li>Must have excellent communication skills; verbal and written to convey information and ideas clearly.
</li><li>Must be creative and enjoy creating a luxury lifestyle that is fun and safe for residents.</li>
</ul>
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move items up to 25 pounds and must occasionally lift or move items over 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This position is full time and regularly requires early morning, late night and occasional weekend work to attend pre-planned events

TRAVEL

Travel is primarily local during the business day.

Employee reports to the Association Manager of the community.
Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div>

Chief Concierge

Explore 29+ Real estate showing assistant in Miami this March. Find roles across top companies and apply now to boost your career.