office manager Jobs in San Francisco United States

office manager

cashier and guest service representative Jobs in San Francisco United States

cashier and guest service representative

front desk agent Jobs in San Francisco United States

front desk agent

front desk receptionist (full-time) Jobs in San Francisco United States

front desk receptionist (full-time)

medical reception / sales Jobs in San Francisco United States

medical reception / sales

receptionist

ISS Facility Services - North America

<div>
 
 Hourly Wage
 
 
 
 ISS offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The hourly pay range for this position is $24.00 per hour - $27.00 per hour per hour.
 
 
 
 Work Hours
 
 
 
 The work hours for this position are Mon-Fri, 8:00 am - 5:00 pm.
 
 
 
 Key Purpose
 
 
 
 Serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintains security and telecommunications system. The Reception and Guest Services person will be responsible for the delivery of Customer Service experience throughout the lobby at the customer&rsquo;s location.
 
 
 The guest experience begins as soon as they approach and enter the building. The atmosphere, the service and the welcome are all crucial in creating exceptional first impressions. This role will maintain a strong lobby presence and awareness and will leave all guests with a positive and lasting impression in visitor experiences and excellence.
 
 
 The
 
 Receptionist
 
 works in line with company values and create a seamless service towards all guests and colleagues visiting the facility, they will ensure that all visitors are assisted in a calm, confident, positive and proactive manner at all times.
 
 
 
 Success Criteria
 
 
 
 <ul>
 <li>
 Develop own skill base in line with agreed appraisal, taking responsibility for increased performance, and ensuring continued self-improvement
 </li>
 <li>
 Participate and embrace the development opportunities within group
 
 
 </li>
 </ul>
 
 Key Areas of Collaboration and Influence
 
 
 
 <ul>
 <li>
 Support the team, and report to the Key Area Manager
 </li>
 <li>
 Communicate effectively with colleagues within the Business Unit and across the company so that information is disseminated effectively and participate in project groups and meetings as required
 
 
 </li>
 </ul>
 
 Ideal Candidate Experience
 
 
 
 <ul>
 <li>
 Bachelor of Science or Bachelor of Arts degree preferred
 </li>
 <li>
 2+ years of operating within a Customer Service environment providing guest hosting and/or concierge/reception services to the highest standard
 </li>
 <li>
 Experience working within a Corporate Environment in a concierge, host, or reception role
 </li>
 <li>
 IT literate including Microsoft Office application proficiency
 </li>
 <li>
 Must be customer focused, organized, and professional
 </li>
 <li>
 Must have ability to work in a team environment
 </li>
 <li>
 Must be able to converse with peers and Executives in a genuine, professional and confident manner
 </li>
 <li>
 Must possess excellent verbal communication skills
 </li>
 <li>
 Must possess excellent interpersonal skills
 </li>
 <li>
 Must be able to remain calm and effectively communicate with demanding customers
 
 
 </li>
 </ul>
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Welcome visitors by greeting them in person or on the telephone; answering or referring inquiries
 </li>
 <li>
 Provide an exceptional Customer Service experience to all colleagues and guests visiting the site
 </li>
 <li>
 Ensure guests are greeted courteously and their needs are anticipated at all times
 </li>
 <li>
 Direct visitors by maintaining employee and department directories; giving instructions
 </li>
 <li>
 Maintain security by following procedures; monitoring logbook; issuing visitor badges; monthly headcounts/use of space confirmations
 </li>
 <li>
 Ensure consistent communication with various departments to allow awareness of all clients and guests arriving and leaving the building
 </li>
 <li>
 Maintain telecommunication system by following manufacturer's instructions for house phone and console operation, answers incoming phone inquiries
 </li>
 <li>
 Ensure that you are able to instantly recognize and greet key customer personnel, executives, and their guests at all times, proactively maintaining your personal knowledge of any changes throughout the executive and site management teams
 </li>
 <li>
 Maintain safe and clean reception area by complying with procedures, rules, and regulations
 </li>
 <li>
 Use operational knowledge of the Lobby and Reception to provide swift resolution to any challenges experienced by guests or colleagues, hosting guests to available check in desks where waiting times are expected to exceed the agreed SLA&rsquo;s
 </li>
 <li>
 Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
 </li>
 <li>
 Maintain personal awareness of all site and team procedures, embracing and implementing new procedures swiftly when received from Senior Management
 </li>
 <li>
 Ensure the reception desk is constantly manned and kept immaculate and tidy at all times
 </li>
 <li>
 Contribute to team effort by accomplishing related results as needed
 
 
 </li>
 </ul>
 
 Physical Demands &amp; Work Environment
 
 
 
 <ul>
 <li>
 Sitting for an extensive amount of time
 </li>
 <li>
 Standing for an extensive amount of time
 </li>
 <li>
 Able to lift up to 25lbs
 </li>
 <li>
 Must be able to work under pressure and time deadlines during peak periods
 </li>
 <li>
 For California employees, suitable seating is available for this position
 
 
 </li>
 </ul>
 
 HSEQ Compliance:
 
 All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.
 
 
 
 As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and
 
</div>

Receptionist

Opensity Solutions

<div>
 
 The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office operations by delivering comprehensive support services, including back-office support, hospitality, mail handling, and reprographics. Reporting to the Lead Office Services Associate or the Client Relations Manager, this position bears significant responsibility for maintaining a professional and efficient office environment.
 
 
 
 
 
 
 Essential Job Functions:
 
 
 
 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Each core function will outline the percentage of time and frequency the task is performed.
 
 
 
 
 
 
 Categories
 
 
 
 
 Essential Job Functions
 
 
 
 
 Office Service Associate
 
 
 
 Day to day Account Management
 
 <ul>
 <li>
 Act as the primary liaison between the client and Forrest Solutions, ensuring seamless communication and fostering positive relationships.
 </li>
 <li>
 Oversee the day-to-day operational requirements, promptly addressing client requests, inquiries, and issues to ensure unwavering client satisfaction.
 </li>
 <li>
 Uphold the professional image of the office by ensuring proper signage, up-to-date communication materials, and an organized and aesthetically pleasing environment.
 </li>
 <li>
 Contribute actively to weekly leadership and senior management discussions, providing articulate reports on outcomes, challenges, and strategies to meet client objectives.
 </li>
 </ul>
 
 
 15%
 
 
 
 Process &amp; Procedures
 
 <ul>
 <li>
 Collaborate with the client organization to define robust policies, procedures, standards, and tolls that align with business goals and drive operational excellence.
 </li>
 <li>
 Identify and monitor Key Performance Indicators (KPI), ensuring adherence to all Service Level Agreement (SLA) requirements.
 </li>
 <li>
 Apply project and change management methodologies to identify and implement process improvement opportunities in a service-oriented environment.
 </li>
 <li>
 Regularly update and maintain the Site Operations Manual/Playbook to ensure accurate and comprehensive documentation of operational processes.
 </li>
 </ul>
 
 
 10%
 
 
 
 Client Experience/ Satisfaction
 
 <ul>
 <li>
 Foster enduring client relationships, actively seeking avenues to enhance and sustain high levels of customer satisfaction through prompt and effective issue resolution.
 </li>
 <li>
 Conduct regular inspections of the office space to ensure optimal appearance and condition, providing a welcoming and professional environment for all stakeholders.
 </li>
 <li>
 Demonstrate attentive customer service by promptly addressing complaints, questions, concerns, and suggestions, while conducting thorough quality assurance follow-ups.
 </li>
 <li>
 Extend utmost courtesy and urgency in welcoming and assisting guests, going beyond the front desk to open doors and embodying the highest standards of hospitality.
 </li>
 <li>
 Promote and support the client&rsquo;s hoteling culture and mobile working practices by providing assistance to guests and visitors in securing appropriate workspace, actively managing room occupancy, and liaising with facility maintenance for timely upkeep of the space.
 </li>
 </ul>
 
 
 10%
 
 
 
 Facilities
 
 <ul>
 <li>
 Execute interoffice moves, including furniture relocations and meticulous meeting setups, ensuring seamless transitions and optimized space utilization.
 </li>
 <li>
 Contribute to facilities maintenance efforts by proficiently performing various tasks such as sheet rocking, plastering, light carpentry, and light fixture maintenance.
 </li>
 <li>
 Prioritize the sanitization of designated areas, upholding building maintenance standards, diligently replenish supplies, ensuring proper signage implementation, and address any cleaning requirements promptly and efficiently.
 </li>
 </ul>
 
 
 10%
 
 
 
 Mail
 
 <ul>
 <li>
 Facilitate essential mail services, encompassing accurate sorting and distribution of interoffice mail, timely execution of internal mail runs, and proficient operation of postage equipment for outgoing mail processing.
 </li>
 <li>
 Ensuring the preparation of specialized outgoing mail (e.g., certified registered) and the diligent collection of outgoing mail from designated internal zones
 </li>
 </ul>
 
 
 10%
 
 
 
 Meeting Support
 
 <ul>
 <li>
 Maintain diligent oversight of all meeting rooms, ensuring punctual participant arrivals
 </li>
 </ul>
 
 
 10%
 
 
 
 Print
 
 <ul>
 <li>
 Perform critical print services, including proficient copying, rigorous quality control checks, meticulous record log maintenance, precise binding, hole punching, stapling, and basic copier maintenance.
 </li>
 <li>
 Ensure accurate reproduction of CD/DVD materials in response to customer requests or as part of an imaging project.
 </li>
 </ul>
 
 
 10%
 
 
 
 Training
 
 <ul>
 <li>
 Actively participate in training programs, including the utilization of the Cornerstone platform, to enhance your knowledge and skills in the role.
 </li>
 </ul>
 
 
 5%
 
 
 
 
 
 
 
 Position Requirements/Experience/ Education:
 
 
 <ul>
 <li>
 High school diploma or equivalent, college degree preferred
 </li>
 <li>
 Minimum 1 year of experience
 </li>
 <li>
 Ability to understand client inquiries and provide effective responses
 </li>
 <li>
 Experience in using Microsoft Office products and applications
 </li>
 <li>
 Understands the importance of delivering added value to clients
 </li>
 <li>
 Team player who can keep a positive attitude, motivate peers, and build relationships
 </li>
 <li>
 Ability to maintain confidentiality and security of any client information
 </li>
 <li>
 Displays a pleasant and cheerful disposition at all times
 </li>
 <li>
 
 Competencies:
 
 Client first mentality
 </li>
 <li>
 Demonstrates accuracy and attention to detail
 </li>
 <li>
 Detail orientated with the ability to multitask and work in a fast-paced high energy environment where priorities are constantly changing
 </li>
 <li>
 Solid decision-making skills within the scope of the position
 </li>
 <li>
 Ability to meet deadlines and work under pressure
 </li>
 <li>
 Good verbal and written communication skills
 </li>
 <li>
 Ability to use technology
 </li>
 <li>
 Prioritizing, flexibility, adaptability
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements:
 
 
 
 Are there specific physical or environmental demands associated with this position? (Mark each activity with frequency level of either &ldquo;C&rdquo; constant; &ldquo;F&rdquo; frequent; &ldquo;O&rdquo; occasional; or &ldquo;N&rdquo; never.)
 
 
 
 
 
 
 Environmental/Equipment:
 
 
 
 
 Physical:
 
 
 
 
 __N__
 
 Around moving machinery
 
 
 
 __O__
 
 Standing
 
 
 
 __O__
 
 Exposed to marked changes in temperature
 
 
 
 __O__
 
 Walking
 
 
 
 __N__
 
 Exposed to dust, fumes, gases, etc.
 
 
 
 __F__
 
 Sitting
 
 
 
 __N__
 
 Operates motorized equipment/tools
 
 
 
 __C__
 
 Bending
 
 
 
 __N__
 
 Works in confined spaces
 
 
 
 __C__
 
 Squatting
 
 
 
 __N__
 
 Exposed to electrical wiring
 
 
 
 __O__
 
 Crawling
 
 
 
 __N__
 
 Works at levels at or above 6 feet
 
 
 
 __C__
 
 Kneeling
 
 
 
 __O__
 
 Climbing
 
 
 
 __N__
 
 Balancing
 
 
 
 __C__
 
 Pushing/Pulling
 
 
 
 __O__
 
 Handling Objects (manual dexterity)
 
 
 
 __C__
 
 Reaching above shoulder level
 
 
 
 __F__
 
 Using fine finger movements
 
 
 
 
 
 
 __F__
 
 Speaking
 
 
 
 
 
 
 __C__
 
 Hearing
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
 
</div>

Receptionist $28-$30

Beacon Hill

<div>
 Overview
 
 
 
 Our client is seeking a polished, proactive, and highly organized Receptionist / Administrative Assistant to support their San Francisco office. This hybrid role combines front‑of‑house responsibilities with administrative support for senior team members. The ideal candidate is professional, detail‑oriented, and thrives in a fast‑paced, client‑facing environment.
 
 
 
 
 Key Responsibilities
 
 
 
 
 Reception &amp; Office Operations
 
 
 <ul>
 <li>
 
 Welcome and host guests, including escorting visitors from building security, guiding them to meetings, and offering refreshments.
 
 </li>
 <li>
 
 Manage conference room scheduling and ensure meeting spaces are prepared and reset.
 
 </li>
 <li>
 
 Coordinate catering for meetings and handle post‑meeting cleanup.
 
 </li>
 <li>
 
 Answer and route calls from the main reception line; provide afternoon coverage for East Coast phone lines.
 
 </li>
 <li>
 
 Set up video conferences, presentations, and other AV needs.
 
 </li>
 <li>
 
 Handle printing, binding, and meeting materials as required.
 
 </li>
 <li>
 
 Maintain a tidy and well‑stocked office, including pantry groceries and office supplies (paper, toner, etc.).
 
 </li>
 <li>
 
 Oversee general office maintenance, including window cleaning, rug cleaning, and vendor coordination.
 
 </li>
 <li>
 
 Manage parking assignments and team parking spots.
 
 </li>
 <li>
 
 Partner closely with the Senior Executive Assistant in SF and maintain strong communication with the NY‑based operations team (HR, Legal, Accounting).
 
 </li>
 <li>
 
 On‑site presence required Monday through Friday.
 
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 
 Provide administrative support to SF‑based professionals, including:
 
 <ul>
 <li>
 
 One Managing Director
 
 </li>
 <li>
 
 A Venture Partner
 
 </li>
 <li>
 
 Visiting global team members
 
 </li>
 <li>
 
 Junior team members and interns as the team grows
 
 </li>
 </ul>
 </li>
 <li>
 
 Adapt to supporting additional professionals as needed.
 
 </li>
 <li>
 
 Serve as a professional point of contact for clients and investors; manage calls and messages.
 
 </li>
 <li>
 
 Handle complex scheduling and calendar management.
 
 </li>
 <li>
 
 Coordinate domestic and international travel in partnership with the travel agency.
 
 </li>
 <li>
 
 Process expenses in Concur in accordance with company policy.
 
 </li>
 <li>
 
 Support ad hoc projects and team initiatives.
 
 </li>
 <li>
 
 Collaborate with other assistants and provide coverage during vacations or sick days.
 
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 Bachelor's degree required.
 
 </li>
 <li>
 
 1-3 years of administrative experience; financial services experience preferred.
 
 </li>
 <li>
 
 Exceptionally polished, professional, and client‑facing demeanor.
 
 </li>
 <li>
 
 Outstanding verbal and written communication skills.
 
 </li>
 <li>
 
 Strong proficiency in Microsoft Office, especially Outlook.
 
 </li>
 <li>
 
 Experience with Concur is a plus.
 
 </li>
 <li>
 
 Tech‑savvy and comfortable learning AV systems.
 
 </li>
 <li>
 
 Highly organized with impeccable attention to detail and the ability to manage multiple priorities.
 
 </li>
 <li>
 
 Able to work independently, follow through on assignments, and adapt to changing needs.
 
 </li>
 <li>
 
 Flexible with work hours; overtime may be required.
 
 </li>
 <li>
 
 Positive attitude and strong team‑oriented mindset.
 
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Receptionist and Administrative Assistant

Four Seasons Hotels and Resorts

<div>
 
 About Four Seasons
 
 
 
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 
 
 
 About the location:
 
 
 
 A sky-high urban retreat reimagined with panoramic bay view. Introducing our second Four Seasons Hotel in San Francisco, rising above downtown at 345 California Center. Enjoy unparalleled views from the top 11 floors of this 48-storey landmark providing breathtaking panoramas of the city and the bay. Discover this new Four Seasons experience &ndash; steps from Union Square, the Ferry Building and Fisherman&rsquo;s Wharf, home to Pier 39.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Checks in guest in an efficient and friendly manner, using guest name whenever possible. Assures that guest is assigned type of room requested and the correct rate is charged. Arranges for luggage to be delivered to guest room. Issues correct keys to the guest.
 </li>
 <li>
 Ensure revenue is maximized by upselling guest rooms based on availability
 </li>
 <li>
 Checks out guest at end of stay. Ascertains guest satisfaction, collects keys, posts late charges and presents bill to guest. Settles bill accurately through credit card or cash transaction.
 </li>
 <li>
 Maintains a balanced bank assigned by the hotel. Makes change, cashes checks, and exchanges foreign currency. Reconciles all transactions at the close of each shift.
 </li>
 <li>
 Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible; resolves customer complaints; assists customers in all inquiries in connection with hotel services, hours of operations, key hotel personnel, in-house events, directions, etc. Responds to all guest requests in an accurate and timely manner. Interaction with guest will be in person and by phone.
 </li>
 <li>
 And More!
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Previous luxury hotel front desk experience preferred.
 </li>
 <li>
 Must have excellent customer service and guest contact skills.
 </li>
 <li>
 Ideal candidates will be outgoing and enjoy helping others.
 </li>
 <li>
 Candidates with a degree in hospitality, or similar, are preferred.
 </li>
 <li>
 Ability to quickly and positively establish rapport is required.
 </li>
 <li>
 Above average communication skills - both written and oral - are required.
 </li>
 <li>
 Current Four Seasons employees, bilingual candidates and those with prior experience in a luxury hotel/environment will receive priority consideration.
 </li>
 <li>
 You must possess the ability to work in a high volume operation.
 </li>
 <li>
 You must also be able to multi-task and complete tasks by established deadlines.
 </li>
 <li>
 You must be able to work a flexible schedule (holidays, and/or weekends)
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Hourly Wage: $36.66
 </li>
 <li>
 Competitive Salary, wages, and a comprehensive benefits package
 </li>
 <li>
 Excellent Training and Development opportunities
 </li>
 <li>
 Employee Discount for stays at any Four Seasons worldwide
 </li>
 <li>
 Complimentary Dry Cleaning for Employee Uniforms
 </li>
 <li>
 Complimentary Employee Meals
 
 
 </li>
 </ul>
 Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
</div>

Front Desk Receptionist (Full-Time)

Diamond Pain Relief & Wellness

Diamond Pain Relief &amp; Wellness CenterAre you looking for an important support role in a small woman-owned business?We&rsquo;re looking for a 'unicorn&rsquo; who wears many hats and has a wide breadth of skills.This is not a &ldquo;sit and smile&rdquo; reception job. It&rsquo;s a client-facing, sales-minded, think-for-yourself role inside a true Precise Private Practice&reg;.Our brick-and-mortar clinic, Diamond Pain Relief &amp; Wellness Center, was founded in 1987 by industry pioneer Irene Diamond. We were one of San Francisco&rsquo;s first wellness centers and offer manual and movement-based therapies. We don&rsquo;t accept insurance ,but familiarity with the process is valuable to guide clients on reimbursement. The Precise Private Practice concept is the opposite of most other therapy clinics, spas, and businesses. For example, we accept clients into our practice only by referral or invitation.We believe in therapy plans &mdash; not &ldquo;come when it hurts.&rdquo; We educate and advise because it serves the client, best.This role is for you if you can learn how our practice is different and share that as our brand&rsquo;s signature in the world of therapy clinics.What This Role Really IsYou are:<ul><li>The first impression (in person, phone, email)</li><li>A consultative sales advisor (not an order taker)</li><li>The steady presence when the Director is out of the office</li><li>The person who keeps the clinic humming, orderly, and brilliant!</li></ul>You must be comfortable explaining why a structured care plan matters. You should be able to pre-screen inquiries and assess fit. We don&rsquo;t chase everyone. We curate Dream Clients.You&rsquo;ll also support our Director&rsquo;s consulting and education businesses, coordinate with our online business manager, and assist with communication, proposals, and social content.PR experience? Even better. If you&rsquo;ve pitched experts to podcasts, media, or speaking engagements &mdash; tell us about it.Core Responsibilities<ul><li>Greet and guide clients warmly and professionally</li><li>Schedule and manage appointments efficiently</li><li>Explain our cash-based model (we provide superbills; we do not bill insurance)</li><li>Maintain accurate CRM and paper records</li><li>Support intake, documentation, and HIPAA compliance</li><li>Coordinate referrals and provider communication</li><li>Manage administrative and office tasks</li><li>Assist in daily light &lsquo;housekeeping&rsquo; upkeep inside and in front of building/front door</li><li>Assist with writing, editing, proposals, newsletters, and social media posts</li><li>Research and pitch media and corporate wellness opportunities for the clinic and the Director</li><li>Help manage the Director&rsquo;s coaching clients and online programs</li><li>Keep supplies stocked and the space organized</li></ul>Bonus points for video or image editing skills (Canva fluency is great).We&rsquo;ll Train You, but it&rsquo;s Best If You:<ul><li>Have prior experience in a medical, chiropractic, PT, massage, or wellness office</li><li>Understand medical terminology and basic billing concepts</li><li>Are highly organized and tech-comfortable (must have Mac OS, Google Drive, Asana)</li><li>Have a strong phone presence and natural people skills</li><li>Think strategically and take ownership</li><li>Can sell ethically and confidently</li><li>Believe compliance with a care plan is in the client&rsquo;s best interest</li></ul>We operate on the second floor (walk-up) of a renovated 1980 Edwardian home with three therapy rooms, a reception area, a small exercise room, and a kitchen. The setting is warm and professional.To ApplySubmit:<ul><li>Your resume</li><li>A cover letter that is not AI-generated</li></ul>In the first sentence of your cover letter, use the word BRILLIANT. (In it, please share with us some details that will help you stand out in the sea of candidates.) Include:<ul><li>Your requested hourly rate</li><li>Your desired days and hours</li></ul>We&rsquo;re not looking for average. We&rsquo;re looking for someone who wants to build something long-term and meaningful inside a tiny but respected practice.We value upbeat, fun professionals committed to excellence, and love to laugh and have fun!&mdash; Everyone is welcome here.Apply today to see how you might become an integral part of our dedicated team that delivers a higher quality of life and pain-free living to people all over the globe!Together, we&rsquo;re even more brilliant!~ Diamond Wellness, IncPay: $23.00 - $29.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyApplication Question(s):<ul><li>Why is this job the best fit for you?</li></ul>Experience:<ul><li>Sales: 1 year (Required)</li><li>Medical receptionist: 1 year (Preferred)</li></ul>Work Location: In person

Medical Reception / Sales

ClearView Healthcare Partners

<div>
 ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.
 
 
 
 Role Overview
 
 
 
 ClearView Healthcare Partners is seeking an Office Manager (OM) for our San Francisco office to ensure a comfortable and efficient working environment. This role includes vendor management, administrative support for various team members, meeting and event logistics, leading office moves or expansions and supporting core internal functions. Our administrative team is critical to their local office and operates as a global team, embodying the company values and contributing to the office environment. Employees are encouraged to join internal initiatives to drive company culture, engage with colleagues, and gain new skills and experiences. This role will report directly to the Chief Operating Officer with dotted line reporting to the Local Office Lead.
 
 
 
 General office management responsibilities
 
 
 
 Office Managers are responsible for ensuring that the office runs smoothly, is welcoming, and coordinated with all stakeholders.
 
 
 <ul>
 <li>
 Serve as a lead in the office and collaborate with local office leadership to ensure a positive experience for employees (e.g., getting to know local employees, walking around proactively to identify opportunities to ensure safety and positive experience, sharing observations with HR and the Local Office Lead, etc)
 </li>
 <li>
 Support the Local Office Lead with general administrative tasks
 </li>
 <li>
 Communicate relevant office updates and changes to the broader organization
 </li>
 <li>
 Suggest office improvements for approval by leadership team (e.g. snack /beverage vendors, etc.)
 </li>
 <li>
 Ensure admins or receptionists keep all office and kitchen supplies stocked
 </li>
 <li>
 Run office programs (e.g. company-wide meetings, ergonomic supplies, etc.)
 </li>
 <li>
 Act as liaison to external vendors (e.g., building management/maintenance, office supplies, services, etc.)
 </li>
 <li>
 Responsible for creating a welcoming environment for all; includes ensuring the setup of new hire desks, office access, etc.
 </li>
 <li>
 Maintain updated office seating chart and understand forward-looking space planning
 </li>
 <li>
 Coordinate meetings as needed &ndash; compile /distribute the agenda; take and distribute minutes; hold time on calendars / Reserve and set up space for catered events &amp; order lunch or coordinate with food vendor
 </li>
 <li>
 Partner with other corporate departments on initiatives that affect the local office (e.g., with IT on support for desks and call rooms; with HR on predicting headcount; with compliance on business continuity planning, etc.)
 </li>
 <li>
 Have visibility into all events in the office and ensure the calendar of programming is appropriate
 </li>
 <li>
 Manage the budget for the office; coordinate with the finance department annually on the budget process
 
 
 </li>
 </ul>
 
 Dedicated administrative support for aligned leadership and extended leadership team members
 
 
 
 The OM will also have a specific set of aligned leadership and extended leadership team members that they will provide support to at an Executive Assistant level.
 
 
 <ul>
 <li>
 Manage travel (includes aligned project team if managing client-based travel)
 </li>
 <li>
 Manage and submit expenses in a timely manner
 </li>
 <li>
 Support statement of work (SOW) tracking inclusive of ensuring full execution on behalf of our client
 </li>
 <li>
 Ensure accurate calendar and scheduling support (internal and external as needed)
 </li>
 <li>
 Provide other support as needed
 
 
 </li>
 </ul>
 
 Leadership within the Global Support Team
 
 
 
 All OMs are expected to work as a global management team to ensure that the Global Support Team is operating as a coordinated unit, achieving goals, and providing superior support to the organization. OMs will split the following responsibilities:
 
 
 <ul>
 <li>
 Lead, manage, and coach administrative assistant(s) and/or receptionist(s)
 </li>
 <li>
 Invest in support team specific cross-office initiatives such as support team training programs, etc.
 </li>
 <li>
 Ensure there is an appropriate amount of coverage for all leadership and all initiatives via team capacity planning
 </li>
 <li>
 &ldquo;Listen to clients&rdquo; proactively and recommend changes/additions to the service model to continually improve and evolve service of the team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 3-5 years of experience in an office manager or equivalent role
 </li>
 <li>
 5-7 years of experience supporting leadership of an organization
 </li>
 <li>
 Experience coaching and managing others
 </li>
 <li>
 Strong written and oral communication skills
 </li>
 <li>
 Ability to adapt, multi-task, and prioritize effectively
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint)
 </li>
 <li>
 Quick learner with new technology tools (e.g., SharePoint, SAP Concur, Salesforce)
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to lift 50 pounds
 </li>
 <li>
 Willingness to work in our San Francisco office at least 50% (2-3 days per week)
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Willingness to take on various tasks
 </li>
 <li>
 Strong interpersonal skills and desire to build relationships
 
 
 </li>
 </ul>
 The base salary range for this position is between $90,000 and $120,000.
 
 
 In addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.
 
 
 
 What We Value
 
 
 
 We recognize that not every candidate will meet every qualification listed. If you&rsquo;re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.
 
 
 
 Equal Opportunity Employer
 
 
 
 ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
</div>

Office Manager

Software Guidance & Assistance, Inc. (SGA, Inc.)

<div>
 Software Guidance &amp; Assistance, Inc., (SGA), is searching for an
 
 Office Assistant
 
 for a
 
 Contract
 
 assignment with one of our premier
 
 Healthcare
 
 clients in
 
 San Francisco, CA
 
 .
 
 
 
 Responsibilities
 
 :
 
 
 <ul>
 <li>
 Scheduling patients for Physical Therapy and Occupational Therapy.
 </li>
 <li>
 Collects copays and prepares cash, check and credit card transactions for delivery to Cashier in accordance with hospital policies and procedures.
 </li>
 <li>
 Keeps accurate log of all transactions.
 </li>
 <li>
 Supports Office Coordinator with insurance authorization, authorization tracking, and communication with therapists and patients regarding insurance requirements and limitations.
 
 
 </li>
 </ul>
 
 Required
 
 
 Skills
 
 :
 
 
 <ul>
 <li>
 Excellent customer service, excellent communication skills, patient phone call management, patient scheduling, front desk &amp; back desk administrative office work, MS word, excel, outlook experience.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 Skills
 
 :
 
 
 <ul>
 <li>
 Preferably prior experience in a Physical Therapy clinic.
 
 
 </li>
 </ul>
 SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .
 
 
 SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.
 
 
</div>

Office Assistant

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