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senior administrative assistant - acrsu Jobs in Boston

senior administrative assistant - acrsu

administrative assistant (full time) Jobs in Boston

administrative assistant (full time)

administrative assistant – legal Jobs in Boston

administrative assistant – legal

senior administrative support

Commonwealth of Massachusetts

<div></div><div><div><p><b>********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p>
https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant-acrsu/job<b>*****</b><b>***************</b></p><div>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</div><div></div><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><div><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</div><div></div><div><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</div><div></div><div><b><br>
AGENCY OVERVIEW</b></div><div></div><div><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</div><div></div><div><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</div><div></div><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div><div></div><div><b><br>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;</li><li>
Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;</li><li>
Drafting and maintaining standard correspondence documents;</li><li>
Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><div>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,</li><li>
Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;</li><li>
Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;</li><li>
Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><p></p><div><b><br>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div><p></p><div><br>
EEO Statement</div><div>
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</div><p></p><p><b><br>
********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p>
https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant-acrsu/job<b>**************</b><b>******</b></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Administrative Assistant- CJC</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston - 75 Federal Street</div><div><b>
Job</b><b>:</b> Legal Services</div><div><b>
Agency</b><b>:</b> Committee for Pub Counsel Srvc</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 1, 2026, 12:04:52 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 59,893.00 - 87,956.00 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Sandra DeBow-Huang - 6174826212</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Senior Administrative Assistant - ACRSU

Committee for Public Counsel Services

<div>Overview:
<p>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</p><p></p><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><p><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</p><div></div><p><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</p><div></div><p><b><br>
AGENCY OVERVIEW</b></p><div></div><p><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</p><div></div><p><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</p><p></p><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div>
Qualifications:
<p><b>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,
</li><li>Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;
</li><li>Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;
</li><li>Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;
</li><li>Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><div><b>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div>
Responsibilities:
<div><b>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;
</li><li>Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;
</li><li>Drafting and maintaining standard correspondence documents;
</li><li>Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><p>
EEO Statement</p><p><br>
</p><p>The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</p></div>

FlexProfessionals

<p><i>A leading nonprofit dedicated to advancing housing stability, economic security, and overall quality of life is seeking an Executive Assistant to provide high-level administrative support to its senior leadership team.</i></p><p><b>Job Type</b>: Contract position with opportunity for permanent role</p><p><b>Location Requirements</b>: Hybrid; minimum of three (3) days per week in Boston office, located on Orange line near Roxbury Crossing</p><p><b>Job Description</b>: The Executive Assistant provides administrative support to the Executive Director and senior staff. The role requires frequent use of independent judgment in carrying out administrative duties, including maintaining the Executive Director&rsquo;s schedule, handling confidential and highly sensitive files, composing correspondence, writing proposals and reports, and proofreading. The Executive Assistant may occasionally provide backup support for other departments and assist with special projects, assignments, and events. This position requires a comprehensive understanding of operations, policy issues, and critical thinking.</p><p><b>Responsibilities</b>:</p><ul><li>Represent the agency to callers and visitors to the Executive Office, including corporate and political representatives, owners, and residents</li><li>Answer and screen phone calls professionally and route inquiries to appropriate staff</li><li>Coordinate meetings of the Board of Directors and committees</li><li>Attend board and committee meetings and record minutes</li><li>Produce and submit meeting minutes for review and approval</li><li>Prepare agendas and meeting materials, including compiling reports from senior management</li><li>Distribute materials to board members and attendees</li><li>Arrange travel, transportation, and lodging for the Executive Director and management staff</li><li>Conduct internet and other research as assigned</li><li>Open and manage the Executive Director&rsquo;s mail, prioritizing time-sensitive materials</li><li>Distribute mail to appropriate staff in the Executive Director&rsquo;s absence</li><li>Maintain confidential and important agency files, including contracts, legislative records, policies, and meeting minutes</li><li>Perform clerical duties such as word processing and photocopying</li><li>Act as assistant Clerk of the Board of Directors and maintain board documents</li><li>Implement special projects and assignments</li><li>Serve as liaison for committees and special groups to support interdepartmental communication</li><li>Maintain electronic contract files and complete City of Boston contract files as needed</li><li>Perform other duties as assigned</li></ul><p><b>Qualifications</b>:</p><ul><li>Demonstrated experience in an Executive Office or similar setting</li><li>General knowledge of government, regional economy, housing, and Greater Boston communities, preferred</li><li>Proficiency with Microsoft Office, including Word, Excel, Adobe Acrobat, and Outlook</li><li>Excellent verbal and written communication skills; writing sample required</li><li>Strong diplomacy, discretion, and judgment with confidential matters</li><li>Strong customer service skills and ability to interact with all levels of management and staff professionally</li><li>Excellent problem-solving and organizational skills</li><li>Ability to multi-task and prioritize in a busy office with competing pressures</li><li>BA/BS preferred</li><li>Multilingual skills preferred, including English and at least one of the following: Vietnamese, Cape Verdean Creole, Portuguese, Cantonese, Mandarin, Toisanese, or Spanish</li></ul><p>Pay: $67,000.00 - $77,000.00 per year</p><p>Work Location: Hybrid remote in Boston, MA</p>

Executive Assistant

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Description - External<br>
What does a Senior Administrative Assistant do?
<br>
<br>
The Senior Administrative Assistant Senior provides all required administrative support for the General Cardioligy within Cardiovascular Medicine. The position supports a broad range of clinical, operational, programmatic and network development for general cardiology working with a multitude of individuals in the clinical, research, and educational arenas. The Sr. AA will require a high degree of organization and the ability to prioritize assignments, project management skills, and the ability to prioritize assignments. The Sr. AA will utilize a high level of judgment and discretion in dealing with confidential and sensitive matters.<br>
<br>
<br>
Schedule: Hybrid<br>
<br>
The individual can expect to work onsite for probationary period before moving to a hybrid work schedule (2-3 days in office).<br>
<br>
<br>
Benefits:<br>
<br>
<ul><li>Full benefits: Medical, Dental, Vision, 403b retirement and match, Pension, STD, LTD</li></ul><br>
<ul><li>PTO &ndash; 29 days per year</li></ul><br>
<ul><li>Weekly pay</li></ul><br>
<ul><li>Discounted MBTA pass</li></ul><br>
<ul><li>Education Reimbursement</li></ul><br>
<br>
<br>
What does a day look like in this role?<br>
<br>
Schedules all conferences, meetings and appointments and coordinates national and international travel. Responsible for preparing meeting agendas and distributing to meeting participants.<br>
Maintains an up-to-date schedule of clinical commitments assigned to the EP Faculty.<br>
Maintains the clinical and academic calendar. Prior to meetings, alerts the clinicians of unresolved problems, appointment conflicts, or any potential controversial issues.<br>
Control and adjust schedules according to physician requests and service needs.<br>
Assist physicians with all administrative aspects of clinical work, such as routing reports, drafting letters, and arranging calls with patients or referring physicians.<br>
Act as the liaison to referring physicians, research personnel, vendor representatives, and clinical staff.<br>
Updates Epic and faxes prescription refill requests; obtains prior authorizations from insurance companies as needed.<br>
Updates and maintains Curricula Vitae (CVs) in a real time manner. Assists in promotion and administrative tasks involved in professional development of physicians supports.<br>
Coordinates educational events, talks, and any educational outreach activities.<br>
Draft and edit internal and external communications and any marketing material related to clinic operations.<br>
Manages the large clinical portfolio of the physician and non-physician providers working in the outpatient and inpatient settings.<br>
Develops and maintains physician and patient educational materials including access to recorded lectures and asynchronous virtual visits.<br>
Assembles data for support of new clinical initiatives and assists in drafting these project proposals.<br>
Coordinates patient appointments and oversees the clinic patient schedule. Works with clinic staff to schedule consults and ensure appropriate testing has been completed. Works with call center and patient coordinators to ensure appropriate scheduling of patients including the collection of pertinent medical records for patient appointments.<br>
Types and proofs final drafts of all correspondence, scientific manuscripts, and grants. Assists with journal-specific formatting including citation formatting using EndNote or other reference management software.<br>
Enters pertinent patient information into Epic, monitors report progress and routes to the appropriate physicians and departments.<br>
Monitors assigned clinical reports and ensures physician adherence to timely signing of monitors, procedure reports, clinic notes, and Epic in Basket requests.<br>
Manage academic portfolio of Faculty members including grant applications, abstract or manuscript uploading and revisions, and the filing of progress reports.<br>
Manage grants and other funding sources to ensure timely and accurate reimbursement for professional, educational, and research expenses.<br>
Receive incoming calls or visitors and directs them to the appropriate individuals and locations; maintains scheduling and referral information for patients and office physicians; interacts with faculty, fellows, laboratory staff, administrative staff, patients and the general public during regular operating hours. Receives and screens office visits from other physicians, salespersons, BWH personnel and the public.<br>
<ul><li>Work closely with clinical staff to arrange appointments for out of state patients. Obtains lab results and other pertinent patient medical data from a variety of sources outside. Contacts patients, referring physicians, VNAs, pharmacies, etc., to transmit information provided by the EP team. Provides ready access to Division files on EP patients as necessary in response to calls from patients and referring physicians, with the ability to recognize and appropriately triage medical emergencies. etc.</li></ul>
Responsible for sending out reminders and ensuring enrollment with payments to maintain active certification and licensure required for hospital privileges and patient care. For example, assigned HealthStream modules, state and federal licenses, hospital privilege applications, advanced cardiac life support (ACLS) certification, conscious sedation privileges, and board certifications.<br>
Work on projects; coordinate work; take initiative using all available resources; follow through on issues when needed; apply knowledge as appropriate with little direction from Supervisor.<br>
Fill in for fellow employees when asked to do so or when the need arises. Daily lunch coverage.<br>
Performs other administrative duties as assigned by the physicians or Division Leadership.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p></p><div><b>
Qualifications - External</b></div><div><p><b>
What we need from you:</b></p><ul><li> High school diploma or GED required; post-high school education preferred.</li><li> Experience working in a health care office setting or secretarial experience preferred.</li><li> Outstanding computer and technical skills.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
45 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$20.84 - $29.79/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Administrative Assistant, Cardiovascular

Raytheon

<div><p><b>Date Posted:</b></p>
2026-03-31<p><b>
Country:</b></p>
United States of America<p><b>
Location:</b></p>
US-MA-REMOTE<p><b>
Position Role Type:</b></p>
Remote<p><b>
U.S. Citizen, U.S. Person, or Immigration Status Requirements:</b><b>
</b></p>U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.<p><b>
Security Clearance Type:
</b></p>None/Not Required<p><b>
Security Clearance Status:
</b></p>Not Required<p></p><p>
At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world&rsquo;s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.</p><p></p><p>
Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense.</p><p></p><p>
This position provides Executive level administrative support to senior leaders of Raytheon Human Resources. The Executive Assistant oversees and administers the day to day activities for these leaders. The position requires the ability to act independently, prioritize multiple tasks, and anticipate the needs of the organization, leaders, and geographically dispersed team members. In addition, the ability to exercise discretion and handle sensitive and confidential information is critical. This Senior Executive Assistant will need to be highly proficient in the Microsoft Office Suite.</p><p></p><p><b>
What You Will Do</b></p><ul><li>
Manage workflow of multiple issues within a continuously adapting schedule for the assigned Vice Presidents, while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company</li><li>
May assist in directing work, assigning, and outlining tasks with others across the business</li><li>
Perform comprehensive range of direct executive office support</li><li>
Maintain schedule of appointments while independently prioritizing the level of importance and following protocol/procedures for contacting principals</li><li>
Screen information; communicate instructions and information effectively on behalf of the Vice President and follow up to ensure a timely response</li><li>
Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines</li><li>
Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service</li><li>
Maintain awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operation. Develop and maintain excellent working relationships and communication channels with other executive assistants</li><li>
Plan and coordinate events, meetings, to include but not limited to conference room reservations, call set-up, catering services and video conferences</li><li>
Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate</li><li>
Coordinate domestic or international travel according to policy, accurately prepare and submit expense statements in a timely manner</li><li>
Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight</li><li>
Compose reports, correspondence, PowerPoint presentations, and memorandums. Review drafts and finished documents</li><li>
Understand and comply with RTX and Raytheon policies and procedures and Security functions</li><li>
Proactively identify ways to enable greater productivity and efficiency in role</li><li>
Expected to demonstrate high degree of professionalism in behavior and manner</li><li>
Maintain a senior administrative presence over all AP administrator(s)</li><li>
Ability to work a flexible schedule that may require overtime or extended hours on occasion</li><li>
Must be comfortable with working on mobile devices and using this technology for increasing productivity of both the main office and other locations where VP of AP may travel</li></ul><p></p><p><b>
Qualifications You Must Have:</b></p><ul><li>
Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.</li><li>
Experience reviewing multiple reference sources, selecting and compiling data for reports and other forms of correspondence with minimal supervision</li><li>
Experience in Outlook, Concur, BCAR, Rshare, SNOW and Microsoft office suite tools (MS Word, Power Point, Excel), electronic collaboration tools (Teams, SharePoint), and video conferences (Zoom)</li><li>
Experience with calendar management, meeting scheduling and coordination, planning events, expense reports and data reports</li><li>
Experience in planning and coordinating international travel</li></ul><p></p><p><b>
Qualifications We Prefer:</b></p><ul><li>
Self-starter capable of working autonomously under minimal supervision, in a highly visible, fast-paced, high-pressure environment</li><li>
Ability to understand and comply with Raytheon policies and procedures and Security functions</li><li>
Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation)</li><li>
Demonstrated excellent attention to detail, ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment</li><li>
Ability to represent Senior Executive(s) to both internal and external customers</li><li>
Ability to respond quickly and adapt effectively to non-routine requests and situations with accuracy</li><li>
Ability to anticipate needs, be proactive, and apply sound judgment when making decisions</li><li>
Ability to work effectively in a team and matrixed environment</li><li>
Strong interpersonal skills</li></ul><p></p><p><b>
What We Offer</b></p><p></p><p>
Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.</p><p></p><p>
Please consider the following role type definition as you apply for this role.</p><p></p><p>
Remote: This position currently is designated as remote. Employees who are working in remote roles will work primarily offsite (from home) but may be expected to travel to the site location as needed. The successful candidate for this role will be required to reside and work from one of the 50 U.S. states (excluding U.S. territories).</p><p></p><p><b><i>
As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.</i></b></p><p></p>
The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate&rsquo;s work experience, location, education/training, and key skills.<p></p>
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.<p></p>
Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company&rsquo;s performance.<p></p>
This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.<p></p>
RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.<p></p><p><i>
RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans&rsquo; Readjustment Assistance Act.</i>
</p><p></p><p><b>Privacy Policy and Terms:</b></p><p>
Click on this link to read the Policy and Terms</p></div>

Executive Admin - Human Resources

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     Administrative Assistant
     <br/>
     <br/>
    </u>
   </strong>
  </span>
 </span>
 <span>
  <span>
   We are currently seeking candidates for an Administrative Assistant role with a highly successful investment management firm located in Boston, MA. The Administrative Assistant will support two senior leaders with calendar management, meeting coordination, executive communications, and a variety of administrative tasks across departments. The ideal candidate will have 3&ndash;5 years of administrative or operations support experience, with strong organizational skills and proficiency in Microsoft Office, including PowerPoint. Financial services experience is highly preferred.
   <br/>
   <br/>
  </span>
 </span>
 <span>
  <span>
   This is a 6+ month contract position paying between $30&ndash;$34/hour (depending on experience), with potential to convert to a permanent role. This role supports a hybrid work model, consisting of 3 days on-site and 2 days remote per week.
   <br/>
   <br/>
  </span>
 </span>
 <span>
  <span>
   <strong>
    Responsibilities:
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Manage calendars and scheduling for two&nbsp;senior leaders, including handling meeting conflicts and competing priorities.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Coordinate domestic and global meetings, including agendas and AV/logistics setup.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Conduct weekly planning sessions with senior leaders to ensure productive use of their time.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Prepare and format PowerPoint presentations for business unit and department leadership.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Process expense reports for department leaders in accordance with company guidelines.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Coordinate catering, room bookings, and logistics for onsite meetings and events.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Support new hire and transfer onboarding, including equipment ordering.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Prepare and distribute department-specific status reports as needed.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Collaborate cross-functionally to improve meeting processes and communication workflows.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Provide additional administrative support as needed.
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <strong>
    Qualifications:
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Bachelor's degree with 3&ndash;5+ years of experience in an administrative or operations support role, or equivalent experience supporting operations within an investment management firm.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Demonstrated proficiency in Microsoft Office applications, with strong PowerPoint skills.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Strong organizational, time management, and prioritization abilities.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Excellent written and verbal communication skills with the ability to interact across all levels of an organization.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Detail-oriented problem solver who can manage multiple assignments simultaneously and adapt to changing priorities.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Ability to work both independently and collaboratively as part of a team.
    </span>
   </span>
  </li>
  <li>
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    <span>
     Financial services experience is highly preferred but not required.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Local to Boston
     <br/>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   For immediate consideration, interested and qualified candidates should send their resume to Jackson at&nbsp;jnichols@daleyaa.com
   <br/>
   <br/>
  </span>
 </span>
 <span>
 </span>
 <span>
  <br/>
 </span>
</div>


Administrative Assistant

Faraway Martha's Vineyard

<div><p>ABOUT COLLARED MARTIN HOSPITALITY
<br>
Established in January 2025, Collared Martin Hospitality operates the Faraway brand, along with a collection of independent lifestyle &amp; luxury boutique hotels, restaurants, and cocktail clubs. Currently, we operate across Blue Flag Capital's award-winning portfolio of more than $1 billion of hospitality real estate assets. We value the power of genuine, personal relationships, inspired by the Collared Martin&rsquo;s symbolism of exploration, loyalty, and homecoming. Our commitment to infusing soul back into hospitality and creating a culture rooted in profound attention to detail and local authenticity ensures that every interaction is an opportunity to connect and inspire. We pride ourselves in making each property a destination that resonates with its setting, where the experience itself becomes the true souvenir.</p></div>
<br><div><p>The Corporate HR &amp; Administrative Coordinator supports the centralized execution of the People function across the organization, with a primary focus on recruitment coordination, onboarding administration, HR transaction processing, and internal service delivery.
<br>
<br>
This role is responsible for managing HR systems and workflows, ensuring timely and accurate processing of employee data, and serving as a key point of contact for team members and managers across properties. In addition, this position provides administrative support to senior leadership, including coordination of schedules, communications, and operational priorities.
<br>
<br>
As a fully remote role, this position requires strong organizational discipline, responsiveness, and the ability to manage multiple priorities independently while maintaining a high level of accuracy and professionalism.
</p><p>This role operates in a fully cloud-based, paperless environment and requires strong proficiency with collaborative tools such as Google Workspace.<br>
</p><p><br>
<b>PRIMARY RESPONSIBILITIES/ESSENTIAL FUNCTIONS
</b></p><p><b>HR Operations &amp; Systems Administration:
</b></p><ul><li>Execute daily HR operations with a focus on timely and accurate processing of employee data and transactions across multiple properties.
</li><li>Maintain HR systems, ensuring data integrity, accurate entry, and timely updates using UKGReady.
</li><li>Process employee lifecycle transactions including hires, status changes, transfers, and separations.
</li><li>Manage cloud-based HR documentation and workflows using shared drives, digital forms, and paperless approval processes.
</li><li>Maintain organized, confidential, and audit-ready digital personnel files and documentation.
</li><li>Support reporting, compliance tracking, and internal data requests.
</li></ul><p><b>Recruitment Coordination:
</b></p><ul><li>Coordinate recruitment processes including job postings, candidate tracking, interview scheduling, and offer preparation.
</li><li>Facilitate communication between candidates, hiring managers, and leadership.
</li><li>Ensure timely movement of candidates through the hiring process to support operational staffing needs.
</li><li>Maintain accurate recruitment data and tracking systems.
</li><li>Support seasonal hiring workflows including H2B and J1 administrative coordination.
</li></ul><p><b>Onboarding &amp; New Hire Administration:
</b></p><ul><li>Coordinate and execute onboarding processes, ensuring completion of all documentation, system entry, and compliance requirements.
</li><li>Serve as the primary administrative point of contact for new hires during onboarding.
</li><li>Ensure accuracy and completion of employment documentation and policy acknowledgements.
</li><li>Support onboarding across multiple properties in a remote environment.
</li></ul><p><b>Employee Support &amp; HR Service Delivery:
</b></p><ul><li>Serve as a central point of contact for team member HR inquiries across properties.
</li><li>Respond to questions related to pay, benefits, policies, employment status, and HR systems.
</li><li>Provide one-on-one guidance to team members on employee self-service tools and HR platforms.
</li><li>Escalate complex employee relations or compliance matters to HR leadership as appropriate.
</li></ul><p><b>Administrative Support to Senior Leadership:
</b></p><ul><li>Provide administrative support to senior leadership, including calendar management, meeting coordination, and follow-up tracking.
</li><li>Coordinate internal communications, reporting materials, and documentation.
</li><li>Support organization of meetings, presentations, and cross-functional initiatives.
</li><li>Assist with prioritization and execution of key operational and HR-related projects.
</li><li>Maintain strict confidentiality of sensitive business and personnel information.
</li></ul><p><b>Policy, Compliance &amp; Risk Management:
</b></p><ul><li>Ensure consistent execution of HR policies, procedures, and company standards across all locations.
</li><li>Maintain compliance with federal, state, and local employment laws and regulations.
</li><li>Support documentation and tracking for compliance-related processes.
</li></ul><p><b>Compensation &amp; Benefits Administration:
</b></p><ul><li>Support payroll processing and ensure accuracy of HR data inputs.
</li><li>Assist team members with benefits and leave-related inquiries.
</li><li>Maintain records related to compensation and benefits administration.
</li></ul><p><b>Additional Duties:
</b></p><p>Perform other responsibilities and projects as assigned by the Senior Vice President of Human Resources.</p></div>
<br><div><p><b>SKILLS
</b></p><ul><li>Demonstrated proficiency working in a <b>fully cloud-based, paperless administrative environment </b>.
</li><li>Advanced working knowledge of <b>Google Workspace </b>(Docs, Sheets, Drive, Calendar, Meet), including shared document collaboration, version control, and permission management.
</li><li>Strong ability to manage and maintain <b>digital records, shared drives, and cloud-based filing systems </b>in a highly organized, confidential, and audit-ready manner.
</li><li>Comfort executing end-to-end workflows using <b>digital forms, electronic approvals, and cloud-based HR systems </b>(UKGReady or similar).
</li><li>High degree of organization and time management, with the ability to <b>independently prioritize and execute tasks in a fully remote setting </b>.
</li><li>Excellent written and verbal communication skills, with confidence communicating across distributed teams using cloud collaboration tools.
</li><li>Exceptional attention to detail and accuracy when handling employee data, transactions, and documentation in cloud systems.
</li><li>Strong service-oriented mindset with the ability to support team members and leaders using <b>employee self-service tools and SaaS platforms </b>.
</li><li>Proven ability to manage multiple priorities across teams and locations while maintaining responsiveness and professionalism.
</li>High level of discretion, judgment, and professionalism when handling sensitive personnel and business information in shared digital environments.<br>
<li>
</li></ul><p></p><p><b>QUALIFICATION STANDARDS:<br>
</b></p><p></p><p><b>EDUCATION
</b></p><p>Four-year college degree or two years of college and four years of relevant work experience required.<br>
</p><p></p><p><b>EXPERIENCE
</b></p><ul><li>2&ndash;4 years of Human Resources, administrative, or operations experience required.
</li><li>Experience supporting senior leadership or corporate teams preferred.
</li><li>Hospitality experience preferred.
</li><li>Experience with HR systems (e.g., UKGReady) preferred.</li></ul></div>

CORPORATE HR & ADMINISTRATIVE COORDINATOR

Explore 446+ Senior administrative support in Boston this April. Find roles across top companies and apply now to boost your career.

446 senior administrative support jobs In Boston

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Senior Administrative Assistant, Cardiovascular

Executive Admin - Human Resources

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CORPORATE HR & ADMINISTRATIVE COORDINATOR