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senior administrator & office coordinator

administrative assistant

executive assistant

senior executive assistant

Hot n cool

Job SummarySenior Executive Assistant will provide high-level administrative support to the Managing Director, ensuring efficient operation of the executive office. Role requires exceptional organizational, communication, and time-management skills, with the ability to handle confidential information with discretion. Acts as a key liaison between the Managing Director, internal teams, clients, and external stakeholders.Key Responsibilities1. Manage the Managing Director&rsquo;s calendar, scheduling meetings, appointments, and travel arrangements efficiently.2. Screen calls, emails, and correspondence, prioritizing urgent matters and drafting responses when appropriate.3. Prepare and review reports, presentations, and other documents to ensure accuracy and consistency.4. Organize and coordinate meetings, including agendas, minutes, follow-ups, and action items.5. Maintain a filing system and ensure documents, contracts, and confidential information are stored securely.6. Serve as the primary point of contact for internal and external stakeholders on behalf of the Managing Director.7. Draft and edit emails, letters, reports, and presentations with a professional tone.8. Coordinate and communicate effectively with board members, senior management, clients, and partners.9. Represent the Managing Director in meetings and correspondence as required.10. Assist in strategic projects, tracking progress, deadlines, and deliverables.11. Conduct research, compile data, and prepare briefing notes to support decision-making.12. Support HR, operations, and other departments as needed for executive initiatives.13. Facilitate internal communication between the Managing Director and other departments.14. Coordinate team events, executive retreats, and important corporate meetings.15. Ensure smooth office operations, including administrative workflows, travel logistics, and vendor coordination.16. Handle sensitive information with absolute discretion and maintain the highest ethical standards.17. Exercise sound judgment and anticipate the needs of the Managing Director and the organization.18. Performs other duties assigned.Qualification, Experience &amp; Knowledge&middot; Bachelor's degree in business administration, or a related field.&middot; Minimum 5 years proven experience as an Executive Assistant or Senior Executive Assistant supporting senior leadership.&middot; Proven track record of managing complex schedules and high-volume administrative tasks.&middot; Excellent written and verbal communication skills.&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.&middot; Strong interpersonal skills and the ability to manage relationships at all organizational levels.&middot; Exceptional organizational, multitasking, and problem-solving abilities.&middot; Demonstrated ability to maintain confidentiality and handle sensitive information.&middot; Highly proactive, resourceful, and self-motivated.&middot; Strong analytical and strategic thinking skills.&middot; Ability to work under pressure and manage multiple priorities.&middot; Professional, approachable, and adaptable demeanor.&middot; Strong attention to detail and commitment to excellence.Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your Nationality?</li><li>How much is your Expected Salary?</li><li>You can join Immediately?</li></ul>

EXECUTIVE ASSISTANT

Euro London Appointments

<div>
 
 
 Senior PA / Executive Assistant - Relocation to Qatar
 
 
 
 
 Location:
 
 Doha, Qatar
 
 
 
 Full relocation suport provided
 
 
 
 
 
 
 
 Dreaming of sunshine all year round and a better work-life balance?
 
 
 
 
 Want a life-changing opportunity to take your PA / Executive Assistant career to new heights?
 
 
 
 
 Here&rsquo;s your chance to start 2026 in the best way possible!
 
 
 
 
 
 
 Euro London Appointments are delighted to be partnering with one of the most prestigious names in financial services to recruit their next Senior Executive Assistant.
 
 
 
 
 
 This is a newly created role, supporting at Executive level in a dynamic, fast-paced environment where professionalism, team spirit, and personal growth are at the heart of everything they do.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative support to senior executives
 </li>
 <li>
 Manage complex diaries, appointments, travel schedules, and priorities
 </li>
 <li>
 Prepare, review, and process documentation and correspondence
 </li>
 <li>
 Compile and format reports using information from multiple sources
 </li>
 <li>
 Coordinate meetings, take minutes, and ensure follow-up on actions and deadlines
 </li>
 <li>
 Organise events with all logistical arrangements in place
 </li>
 <li>
 Maintain accurate records and an efficient document management system
 </li>
 <li>
 Streamline and enhance administrative processes
 </li>
 <li>
 Liaise confidently with internal teams and external stakeholders
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for:
 
 
 <ul>
 <li>
 10+ years&rsquo; experience in a senior PA/EA role within Banking or Financial Services
 </li>
 <li>
 Proven experience supporting C-suite or Executive-level leaders
 </li>
 <li>
 Degree or equivalent qualification in Administration
 </li>
 <li>
 Exceptional organisational, communication, and problem-solving skills
 </li>
 <li>
 Sharp judgement, attention to detail, and absolute discretion
 </li>
 <li>
 Collaborative, proactive, and solutions-focused mindset
 </li>
 <li>
 Comfortable handling data and preparing high-quality reports
 </li>
 <li>
 Fluent to native level in English; other languages are an advantage
 </li>
 </ul>
 
 
 
 
 
 Why join?
 
 
 <ul>
 <li>
 Be part of a respected organisation with a strong global presence
 </li>
 <li>
 Work in a supportive, multicultural environment
 </li>
 <li>
 Enjoy a generous relocation package and competitive tax-free salary
 </li>
 <li>
 Build your career in a culture that champions professional excellence
 </li>
 <li>
 Experience life in Doha &ndash; a vibrant, modern, and welcoming city
 </li>
 </ul>
 
 
 
 
 
 Visa Sponsorship and Relocation Support 🌍
 
 
 
 Relocating to Qatar is made effortless thanks to the organisation&rsquo;s dedicated relocation support team.
 
 
 
 
 
 From the moment your offer is accepted, you&rsquo;ll benefit from:
 
 
 💼
 
 Comprehensive financial support
 
 covering relocation expenses
 
 
 🏨
 
 Temporary accommodation
 
 arranged for your arrival
 
 
 🏙️
 
 Personalised city tour
 
 to help you get familiar with Doha&rsquo;s vibrant neighbourhoods
 
 
 🏠
 
 Hands-on assistance
 
 securing long-term housing tailored to your preferences
 
 
 📘
 
 Expert guidance
 
 on settling in, including local services, cultural orientation, and day-to-day essentials
 
 
 🛂
 
 Visa sponsorship and support
 
 &ndash; our client takes care of the entire visa process, ensuring every candidate is fully supported and compliant before their move
 
 
 
 
 
 Whether it&rsquo;s your first international move or you're a seasoned expat, their team ensures a smooth transition so you can focus on thriving in your new role.
 
 
 
 
 
 
 Important info to consider before applying:
 
 
 <ul>
 <li>
 This is a full-time, office-based role in Doha
 </li>
 <li>
 Visa sponsorship and relocation support is provided
 </li>
 <li>
 Please only apply if you are open to relocating or already live in Qatar and have the experience detailed above
 </li>
 </ul>
 
 
 
 
 Ready to make the move or curious to learn more?
 
 
 Apply today for a confidential discussion.
 
 
 
</div>

PA / EA - Relocation to Qatar (Financial Services)

Gulf Overseas HR Consultancy

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.Key Responsibilities<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, review, and edit correspondence, reports, presentations, and official documents.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.</li><li>Handle confidential information with a high level of discretion.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor and respond to emails on behalf of executives as needed.</li><li>Prepare expense reports, purchase requests, and other administrative documentation.</li><li>Support project coordination, deadlines, and task follow-ups.</li><li>Assist with day-to-day administrative functions to ensure smooth office operations.</li></ul>Qualifications<ul><li>Minimum 4&ndash;5 years of experience in a secretarial or executive assistant role.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>Ability to work independently and handle multiple priorities.</li><li>High level of professionalism and attention to detail.</li><li>Ability to manage sensitive and confidential information.</li></ul>Preferred Skills<ul><li>Experience supporting senior management or C-suite executives.</li><li>Knowledge of office administration systems and procedures.</li><li>Ability to work under pressure in a fast-paced environment.</li><li>Strong coordination, follow-up, and documentation abilities.</li></ul>Job Type: Full-timePay: From QAR3,000.00 per month

Executive Secretary

Helitrope Ventures

We are seeking a highly qualified and multilingual Executive Assistant to provide comprehensive administrative, technical, and strategic support directly to the Director. The ideal candidate possesses advanced academic credentials (MBA in Finance/Business), project management and business analysis experience, and the ability to work independently using business language across multicultural environments. This role involves managing complex schedules, coordinating projects, handling confidential matters, and supporting the Director in decision-making, while leveraging technical and analytical knowledge to optimize office operations and strategic initiatives.KEY RESPONSIBILITIESExecutive Support &amp; Administration<ul><li>Manage and coordinate the Director&rsquo;s calendar, meetings, and appointments efficiently.</li><li>Prepare, edit, and review correspondence, reports, presentations, and meeting materials.</li><li>Handle sensitive and confidential information with discretion.</li><li>Conduct research and prepare business reports, financial summaries, and strategic insights.</li><li>Assist with project management and ensure timely completion of strategic initiatives.</li><li>Provide personal support to the Director, including private scheduling and planning.</li></ul>Travel &amp; Event Coordination <ul><li>Arrange and manage domestic and international travel, including itineraries, accommodations, and logistics.</li><li>Plan and execute corporate events, leadership meetings, conferences, and team building activities.</li><li>Liaise with vendors, service providers, and internal teams to ensure smooth operations.</li></ul>Office &amp; Operations Management<ul><li>Oversee daily office operations to ensure efficiency and productivity.</li><li>Manage budgets, expenses, and office supply inventories.</li><li>Implement and maintain office procedures, systems, and policies.</li><li>Supervise and support administrative staff, including training and onboarding.</li></ul>Stakeholder Communication <ul><li>Serve as the main point of contact between the Director, internal teams, clients, and external partners.</li><li>Facilitate communication across teams and stakeholders to streamline workflows.</li><li>Prepare agendas, meeting briefs, minutes, and follow-ups for executive sessions.</li></ul>Continuous Improvement &amp; Strategic Initiatives <ul><li>Own and execute special projects, including operational improvements, corporate initiatives, and strategic programs.</li><li>Support corporate communications, leadership calls, webinars, and virtual town halls.</li><li>Optimize administrative workflows and implement tools to enhance efficiency.</li></ul>QUALIFICATIONSEducation <ul><li>MBA in Finance or Business preferred &bull; Master&rsquo;s in Correspondence advantageous</li><li>Bachelor&rsquo;s degree in Commerce, Psychology, Business Administration, or related field</li></ul>Experience <ul><li>5+ years supporting C-level executives or Directors in multinational or technical environments</li><li>Project management and business analysis experience preferred</li><li>Proven experience in office management, corporate travel management, and event coordination</li></ul>Technical Skills <ul><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook), Teams, Zoom, Asana, Salesforce, and project management tools</li><li>Technical knowledge and understanding of business, finance, and operational processes</li><li>Familiarity with corporate communication tools and travel booking systems</li></ul>Communication &amp; Language Skills <ul><li>Multilingual; fluent in English and business language</li><li>Strong business communication skills for internal and external stakeholder engagement</li></ul>Core Competencies <ul><li>Highly organized, proactive, and detail-oriented</li><li>Able to work independently and handle multiple priorities simultaneously</li><li>Strong analytical, problem-solving, and decision-making skills</li><li>Professional integrity and discretion in all dealings</li><li>Fluent in business language and capable of translating complex instructions into actionable tasks</li><li>Successfully organized international conferences and corporate events with 200+ participants.</li><li>Executed strategic projects and corporate initiatives, optimizing workflows and office efficiency.</li><li>Provided extensive support in executive decision-making, business reporting, and project coordination.</li></ul>Job Type: Full-timePay: From QAR4,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Are you multi-lingual? If yes, please specify.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li> supporting C-level executives or Directors : 5 years (Preferred)</li><li>supporting in Multinational and Technical environment: 5 years (Preferred)</li><li>business, finance, and operational processes : 5 years (Preferred)</li><li> organized international conferences and corporate events : 3 years (Preferred)</li><li>Project management and business analysis: 5 years (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Executive Assistant

Wataniya Water

Job title and summary<ul><li>Job title: Arabic Speaking Executive Secretary &ndash; Qatar</li><li>Summary: Provides high&#8209;level bilingual (Arabic and English) administrative and secretarial support to senior management, ensuring efficient office operations, professional communication, and effective coordination of meetings, travel, and confidential documents.&#8203;</li></ul>Key responsibilities<ul><li>Manage the executive&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments, ensuring priorities are respected.&#8203;</li><li>Prepare meeting agendas, take minutes in Arabic and English, and follow up on action items with relevant departments.&#8203;</li><li>Draft, translate, and format correspondence, emails, reports, and presentations in Arabic and English, ensuring accuracy and professionalism.&#8203;</li><li>Receive and screen phone calls, visitors, and emails; handle inquiries in Arabic and English and route them appropriately.&#8203;</li><li>Organize travel arrangements (flights, hotels, visas) and prepare detailed itineraries and expense reports for the executive.&#8203;</li><li>Maintain organized filing systems (electronic and hard copy), including confidential records, contracts, and legal or HR documents.&#8203;</li><li>Coordinate with internal departments and external stakeholders (clients, suppliers, government entities) to support executive decisions and projects.&#8203;</li><li>Handle basic office administration tasks such as preparing forms, following up on approvals, and supporting HR or finance documentation as needed.&#8203;</li></ul>Qualifications and skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, Languages, or a related field (or equivalent experience).&#8203;</li><li>Minimum 3&ndash;5 years&rsquo; experience as Executive Secretary, Executive Assistant, or Senior Administrative Assistant, preferably in Qatar or the GCC.&#8203;</li><li>Native or fluent Arabic, with strong written and spoken English.&#8203;</li><li>Excellent MS Office skills (Word, Excel, PowerPoint, Outlook) and good familiarity with office equipment and digital filing systems.&#8203;</li><li>Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure.&#8203;</li><li>High level of confidentiality, professionalism, and discretion when handling sensitive information.&#8203;</li></ul>Preferred/Qatar&#8209;specific requirements<ul><li>Good knowledge of local business culture, government procedures, and basic document types used in Qatar (letters to ministries, NOCs, etc.).</li></ul>Job Type: Full-time

ARABIC SPEAKING EXECUTIVE SECRTARY

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Al Jazeera Manpower

Good day, we are looking for a highly organized and proactive female Executive Secretary to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments efficiently</li></ul><ul><li>Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence</li></ul><ul><li>Handle confidential information with discretion and maintain secure filing systems</li></ul><ul><li>Coordinate internal and external communication on behalf of the CEO</li></ul><ul><li>Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate</li></ul><ul><li>Arrange travel itineraries, hotel bookings, transportation, and meeting logistics</li></ul><ul><li>Prepare meeting agendas, take minutes, and track follow-up actions</li></ul><ul><li>Coordinate with department heads, clients, suppliers, and external partners as required</li></ul><ul><li>Assist in project tracking, deadlines, and administrative follow-ups</li></ul><ul><li>Ensure the CEO is well-prepared for all meetings, presentations, and official activities</li></ul><ul><li>Draft letters, memos, and formal business communications in professional formats</li></ul><ul><li>Organize and support company events, board meetings, and executive activities</li></ul><ul><li>Manage document circulation, approvals, and signature workflows</li></ul><ul><li>Maintain office supplies and ensure the CEO&rsquo;s office environment is organized and presentable</li></ul><ul><li>Track important dates, deadlines, and deliverables for the CEO</li></ul><ul><li>Prepare expense reports and manage reimbursement submissions</li></ul><ul><li>Conduct basic research, compile data, and prepare summaries when required</li></ul><ul><li>Maintain a high level of professionalism, confidentiality, and reliability</li></ul><ul><li>Represent the CEO in a polished and professional manner at all times</li></ul><ul><li>Demonstrate initiative by anticipating the CEO&rsquo;s needs and proactively addressing requirements</li></ul>Qualifications<ul><li>3&ndash;5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives</li></ul><ul><li>Exceptional communication skills (written and verbal) with strong professional etiquette</li></ul><ul><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management</li></ul><ul><li>Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules</li></ul><ul><li>High level of discretion, confidentiality, and integrity when handling sensitive information</li></ul><ul><li>Strong calendar management, meeting coordination, and travel arrangement skills</li></ul><ul><li>Ability to draft reports, letters, presentations, and executive documents</li></ul><ul><li>Excellent time-management and ability to work under pressure</li></ul><ul><li>Professional appearance, strong interpersonal skills, and client-facing confidence</li></ul><ul><li>Experience working directly with CEOs, Managing Directors, or Board-level executives</li></ul><ul><li>Knowledge of corporate protocols, executive communication styles, and business correspondence</li></ul><ul><li>Strong problem-solving ability and initiative in anticipating the CEO&rsquo;s needs</li></ul><ul><li>Experience in project coordination, follow-ups, and cross-department communication</li></ul><ul><li>Ability to handle office protocols, vendor coordination, and administrative workflows</li></ul><ul><li>Multilingual abilities (advantage depending on organization needs)</li></ul><ul><li>Experience in event coordination, minutes-taking, and preparing executive-level presentations</li></ul><ul><li>Arabic speaker. </li></ul>How to applyInterested candidate can apply direct through Indeed.Job Type: Full-timePay: From QAR6,000.00 per month

LEBANESE_FEMALE EXECUTIVE SECRETARY

Explore 920+ Senior executive assistant in Doha this December. Find roles across top companies and apply now to boost your career.