executive assistant

administrative assistant 3 Jobs in Washington

administrative assistant 3

executive & personal assistant - $45/hr-$48/hr - dc Jobs in Washington

executive administrative assistant Jobs in Washington

executive administrative assistant

executive assistant to chief executive officer Jobs in Washington

senior executive assistant

FINRA

<div></div><div>The Senior Executive Assistant, Enterprise &amp; Financial Solutions (EFS), provides comprehensive and confidential administrative support to the Executive Vice President, Chief Financial &amp; Administrative Officer (CFAO) and the Chief of Staff &amp; Vice President, Strategic Operations (COS). This involves an advanced technical and administrative skill set in a C-Suite environment and the ability to work with autonomy and discretion in managing sensitive and confidential information on a daily basis.<div></div><div>
Essential Job Functions:</div><ul><li>
Experienced calendar management for CFAO, including scheduling appointments for in-person, conference, and virtual Zoom meetings &ndash; for both internal and external parties. Ensures that appropriate materials are available for meetings, and arranges all meeting logistics as applicable (e.g., building security clearances, video conferencing, meeting room set-up, presentation materials, food and beverage, etc.).</li><li>
Manages incoming and outgoing calls and prioritizes messages, emails, and other correspondence. Handles all calls and visitors to the Office of the CFAO and the C- Suite in general with utmost professionalism. Directs/delegates handling of correspondence to appropriate staff.</li><li>
Attends and reports out on relevant updates and agenda, and scribes for weekly EFS senior leadership direct report meetings.</li><li>
Acts as a proxy to the CFAO in expense report and time approval tasks for direct reports and other senior leaders on an as needed basis, as designated by the CFAO.</li><li>
Manages complex travel arrangements for the CFAO, COS and direct reports to the CFAO, as appropriate for Board meetings, conferences, off-site meetings, and other events, and addresses any time-sensitive changes or cancellations, ensuring compliance with all corporate travel and expense policies.</li><li>
Prepares and tracks expense reports for CFAO and COS and direct reports to the CFAO as appropriate.</li><li>
Prepares correspondence and other written materials at the direction of the CFAO, the COS, and direct reports to the CFAO as appropriate.</li><li>
Prioritizes inquiries and requests utilizing sound judgment, while troubleshooting conflicts with minimal guidance.</li><li>
Assists with the preparation and editing of PowerPoint presentations, as well as Word and Excel documents. Compiles and distributes reports and other documents which may require some analysis.</li><li>
Acts as a back-up to other Executive Assistants (EAs) in the FINRA C-Suite as appropriate. This includes collaborating with other EAs to ensure administrative coverage in the FINRA C-Suite at all times.</li><li>
Provides other related administrative support of a highly sensitive and confidential nature, including Board of Governors and Management Committee support.</li><li>
Demonstration of FINRA&rsquo;s values.</li><li>
Collaboration, both in-person and virtually, in furtherance of FINRA&rsquo;s mission of investor protection and market integrity.</li></ul><div></div><div>
Education/Experience Requirements:</div><ul><li><div>
High school diploma or equivalent. Additional education or training preferred.</div></li><li><div>
Minimum ten (10) years of directly relevant administrative experience. Substantial experience providing executive administrative support and experience in a C-Suite required.</div></li><li><div>
Significant experience utilizing Microsoft Office, including Word, PowerPoint, and Excel applications.</div></li><li><div>
Significant experience utilizing and working on travel and expense tools, including preparing, approving expense reports, and making complex travel reservations. Concur experience a plus.</div></li><li><div>
Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.</div></li><li><div>
Demonstrated ability to handle confidential and sensitive information with a high-level of discretion and professionalism.</div></li><li><div>
Exceptional attention to detail and proven ability to manage multiple competing priorities and meet deadlines, and exercise high-level of judgment.</div></li><li><div>
Exceptional verbal and communication skills.</div></li></ul><div></div><div>
Work Conditions:</div><ul><li><div>
Hybrid work environment, with defined in-person presence requirements.</div></li><li><div>
Occasional travel between FINRA offices may be required.</div></li><li><div>
May require overtime, as well as flexibility to work hours that correspond with the CFAO.</div></li></ul><div></div><div>
For work that is performed in CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate&rsquo;s skill set, level of experience, education, and market considerations.</div><div><br>
<br>
CO/FL/TX: Minimum Hourly Rate $33.95, Maximum Hourly Rate $60.58</div><div>
IL/PA: Minimum Hourly Rate $37.46, Maximum Hourly Rate $66.74<br>
MA/MD/VA/Washington, DC: Minimum Hourly Rate $39.09, Maximum Hourly Rate $69.72</div><div>
NY/NJ: Minimum Hourly Rate $39.09, Maximum Hourly Rate $72.75</div><div></div><div>
#LI-Hybrid</div><div></div><div>
To be considered for this position, please submit an application. Applications are accepted on an ongoing basis.</div><div></div><div><i>
The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.</i></div><div></div><div><i>
Please note: If the &ldquo;Apply Now&rdquo; button on a job board posting does not take you directly to the FINRA Careers site, enter </i><i>www.finra.org/careers</i><i> into your browser to reach our site directly.</i></div><div></div><div>
Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law. As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance. Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal. FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.</div><div></div><div>
Time Off and Paid Leave*</div><div></div><div>
FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year). Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule). Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full-time employees receive nine paid holidays.</div><div></div><ul><li>Based on full-time schedule</li></ul><div></div><div>
Important Information</div><div></div><div>
FINRA&rsquo;s Code of Conduct imposes restrictions on employees&rsquo; investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code&rsquo;s investment and securities account restrictions, and new employees must comply with those investment restrictions&mdash;including disposing of any security issued by a company on FINRA&rsquo;s Prohibited Company List or obtaining a written waiver from their Executive Vice President&mdash;by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.</div><div></div><div><br>
As standard practice, employees must also execute FINRA&rsquo;s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company&rsquo;s policy on nepotism.</div><div></div><div>
Search Firm Representatives</div><div></div><div>
Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.</div><div></div><div>
FINRA is an Equal Opportunity Employer</div><div></div><div>
All qualified applicants receive consideration for employment without regard to any legally protected category, including race, color, age, national origin, ethnicity, religion, disability, genetic information, military or veteran status, sex, or any other status or classification protected by state or local law.</div><div></div><div>
FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA&rsquo;s Employee Relations team at 240-386-4865 or by email at <div>EmployeeRelations@FINRA.org</div>. Please note that this process is exclusively for inquiries regarding accommodations in the application process.</div><div></div><div>
FINRA abides by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.</div><div></div><div>
FINRA abides by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.</div></div><div></div>

Senior Executive Assistant, Enterprise & Financial Solutions

The Building People

<p></p><div><p>The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies&mdash;making us a trusted leader in delivering technology-infused building solutions across the public sector.</p>
<p>
The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success.</p>
<p>
Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.</p>
<p><b>
Our Market Offerings Include:</b></p>
<ul>
<li>Real Estate &amp; Workplace</li>
<li>Facilities Management
</li><li>Facilities Operations &amp; Maintenance</li>
<li>Project Management &amp; Engineering</li>
<li>Workforce Transformation &amp; Organizational Design</li>
<li>Mission Support</li>
<li>Smart Buildings &amp; Energy Efficiency</li>
<li>Technology Solutions</li>
</ul>
<p>Join our rapidly growing team and help shape the future of real estate, facilities, and community impact.</p><br>
<p></p>
<p>The Building People has an opening for an <b>Executive Administrative Assistant </b>to support our federal client. The Executive Administrative Assistant will perform a variety of administrative functions to support the operations of a program office. Performs specialized administrative support tasks of a non-routine and non-repetitive nature. Monitors projects and/or finances for members of assigned functional unit. Performs professional level tasks both formal and informal requiring independent judgment, initiative, and tact; determines the method of collection and analysis for assigned projects; and prepares complex briefings. Coordinates administrative work within the secretarial and clerical support group. Must be proficient in Microsoft Office Suites 2010 or better. Manages multiple calendars and meeting rooms on Outlook. Expertise in preparing various reports, making recommendations for actions, project management, event planning, office relocation planning and other duties as assigned.</p>
<ul>
<li>Performs a variety of administrative function to support the operation of a program office.
</li><li>Must be experienced working with senior executives.</li>
<li>Most possess independent judgment, initiative, and tack. Must be proficient in Microsoft Office Package.</li>
<li>Most have extensive experience with Department of Energy Travel and Conference Management policies and systems.</li>
<li>Functional areas for this position include but not limited to:</li>
<li><ul><li>Manages multiple calendars and schedules meetings</li>
<li>Prepares agendas for internal/external meetings and prepares briefing materials</li>
<li>Arranges/coordinates domestic/international travel</li>
<li>Composes and prepares correspondence for senior management</li>
<li>Tracks incoming issues addressed to Director &amp; Deputy Director and ensures that responses are sent in a timely manner</li>
<li>Monitors and responds to emails</li>
<li>Prepares draft PowerPoint presentations and reports when needed</li>
<li>Maintains digital and paper files</li>
<li>Serves as office receptionist and customer service representative</li>
<li>Provides conference administrative/travel support to Operations Team and Program Managers, as needed</li>
<li>Manages conference room scheduling and set-up, including webinars and videoconferences</li>
<li>Manages logistics of monthly All-Hands meeting (e.g., ensure room reservation, room setup, webinar setup, manage remote attendees and call-in).</li>
<li>Support development of Travel Authorizations and managing the expenditure of travel funds</li>
<li>Support in the development of process documents such as travel, on-boarding and general Standard Operating Procedures</li><br>
</ul></li></ul><p></p><ul><li><b><i>Our positions may require a background screening and clearance directly from the Government.</i></b></li></ul>
<ul><li><b><i>Please note that telework arrangements are subject to change based on customer requirements.</i></b></li></ul><br>
<p></p>
<p><b>
ADDITIONAL INFORMATION</b></p>
<p>
Competitive benefits for eligible employees include:</p>
<ul>
<li>Medical &amp; Rx</li>
<li>Dental</li>
<li>Vision</li>
<li>Flexible Spending Accounts</li>
<li>401(k) Retirement Plan</li>
<li>Life Insurance/AD&amp;D</li>
<li>Long Term Disability and Short-Term Disability</li>
<li>Paid Time Off</li>
<li>Holiday Pay</li>
</ul>
<p>All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.</p>
<p>
If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.</p>
<p>
For more information, view the EEO is the Law Poster and Pay Transparency Statement.</p>
<div><p><b>Required Experience &amp; Skills</b></p>
</div>
<ul><li>6 (six) years&rsquo; experience</li>
<li>Microsoft Office Suite
</li><li>Strong writing and editing skills</li>
</ul>
<p><b>Required Education</b></p>
<ul>
<li>Minimum Education: B.S. or B.A. in Business Management or other appropriate discipline</li></ul></div>

Executive Administrative Assistant

McKinsey & Company

<div>
 <strong>
  Who You'll Work With
  <br/>
  <br/>
 </strong>
 You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
 <br/>
 <br/>
 In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
 <br/>
 <br/>
 When you join us, you will have:
 <br/>
 <br/>
 <ul>
  <li>
   Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
  </li>
  <li>
   A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
  </li>
  <li>
   Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
  </li>
  <li>
   Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your Impact
  <br/>
  <br/>
 </strong>
 Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and delivering high-quality end products.
 <br/>
 <br/>
 The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.
 <br/>
 <br/>
 This role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.
 <br/>
 <br/>
 Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
 <br/>
 <br/>
 Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants.
 <br/>
 <br/>
 Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
 <br/>
 <br/>
 Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
 <br/>
 <br/>
 The role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
 <br/>
 <br/>
 Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.
 <br/>
 <br/>
 <strong>
  Your Qualifications and Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Undergraduate degree preferred
  </li>
  <li>
   3+ years supporting senior level executives
  </li>
  <li>
   Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
  </li>
  <li>
   Highly professional presence on telephone, email, and all other work-related communications platforms
  </li>
  <li>
   Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
  </li>
  <li>
   Computer literate, including strong email and calendaring skills
  </li>
  <li>
   Excellent judgment and resourcefulness
  </li>
  <li>
   Strong technical skills, including proficiency in PowerPoint, Word and Excel
  </li>
  <li>
   Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts
  </li>
  <li>
   Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
  </li>
  <li>
   Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
  </li>
  <li>
   Professional commitment to client service; comfortable working in a team setting with client service "can do" attitude
  </li>
 </ul>
</div>


Executive Assistant

The Choice, Inc.

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Executive Assistant to CEO at Association
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Hybrid (2&ndash;3 days per week in office)
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $48/hour
 </p>
 <p>
  <strong>
   Duration:
  </strong>
  Temporary; possible temp to hire
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a highly organized, proactive, and discreet Executive Support professional to provide high-level support to the CEO for an architectural association. This immediate, temporary (possible temp to perm) opportunity is ideal for someone who thrives in complex executive settings and can seamlessly manage competing priorities with professionalism and precision.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience supporting C-level executives in complex organizations
  </li>
  <li>
   Proven ability to manage confidential matters with discretion, diplomacy, and integrity
  </li>
  <li>
   Experience supporting multiple executives, managing complex calendars, and coordinating travel and reimbursements
  </li>
  <li>
   Demonstrated success coordinating high-level meetings and supporting strategic initiatives
  </li>
  <li>
   Strong project management and organizational skills; able to prioritize, work independently, and meet deadlines under pressure
  </li>
  <li>
   Exceptional written and verbal communication skills, including drafting executive-level correspondence and briefings
  </li>
  <li>
   Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and familiarity with SAP Concur, Zoom, Teams, and related tools
  </li>
  <li>
   Skilled relationship-builder with strong interpersonal and emotional intelligence
  </li>
  <li>
   Adaptable and comfortable working in a hybrid, fast-paced environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Manage a complex CEO calendar and coordinate internal/external meetings
  </li>
  <li>
   Arrange domestic and international travel
  </li>
  <li>
   Prepare briefings, talking points, and presentations
  </li>
  <li>
   Track priorities and ensure follow-up on key commitments
  </li>
 </ul>
 <p>
  <strong>
   Communications &amp; Relationship Management
  </strong>
 </p>
 <ul>
  <li>
   Serve as liaison between the CEO and stakeholders
  </li>
  <li>
   Manage and triage executive communications
  </li>
  <li>
   Draft and proof executive correspondence
  </li>
 </ul>
 <p>
  <strong>
   Board &amp; Governance Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate materials and logistics for Board-related meetings
  </li>
  <li>
   Support governance communications and maintain confidentiality
  </li>
 </ul>
 <p>
  <strong>
   Operational &amp; Project Support
  </strong>
 </p>
 <ul>
  <li>
   Lead logistics for leadership meetings and retreats
  </li>
  <li>
   Manage files, tracking systems, and CEO budget processes
  </li>
  <li>
   Coordinate executive scheduling alignment and travel reimbursements
  </li>
  <li>
   Support special projects and cross-functional initiatives
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant to Chief Executive Officer

Cayuse Holdings

<div><p><b>Employment in this role is conditional upon successful execution of the contract by the client.</b></p><p><br>
</p><p><b>The Work:</b></p><p>
The Senior Staff Assistant will provide advanced administrative and organizational support to ensure the efficient operation of the designated office or department. This position requires a highly skilled and detail-oriented professional capable of managing multiple priorities, maintaining confidentiality, and executing tasks with precision in a fast-paced environment. The Senior Staff Assistant serves as a central point of contact, coordinating communications, schedules, and critical functions for senior management or staff members, while also contributing to the overall success of the team.</p><p></p><p><br>
This position aligns with Cayuse&rsquo;s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.</p><p><b><br>
Key Responsibilities:</b></p><ul><li>
Serve as a staff assistant to Senior Advisors, coordinating and assisting in the accomplishment of administrative and operational issues, processes, and business needs.</li><li>
Maintain an understanding of the major issues, current and long-term, which are being pursued by the bureau.</li><li>
Maintain liaison with client offices and stakeholders to ensure that deadlines are met for the work tasked by the client.</li><li>
Ensure quality and timeliness of written products drafted by providing guidance, enforcing deadlines, and reviewing for format, style, coherence, accuracy, content, and clearance.</li><li>
Direct substantive reviews and seek to resolve critical issues.</li><li>
Communicate requirements and recommendations, as well as items of special significance or interest to Front Office leadership.</li><li>
Maintain liaison with the client and other 7th floor principals, as well as with principals in other agencies, as necessary.</li><li>
Assist in the development and coordination of appropriate systems of internal controls and provide advice and guidance to staff and program specialists on administrative issues.</li><li>
In connection with the planning of travel for the A/S, the assistant ensures that all briefing material is prepared from draft no later than 48 hours before anticipated departure.</li><li>
Other Duties as assigned.</li></ul><p><b><br>
Qualifications &ndash; Here&rsquo;s What You Need:</b></p><ul><li>
At least two (2) years of staff assistant level responsibilities.</li><li>
Experience with developing project and program plans, goals, objectives, and milestones involving complex programs, systems.</li><li>
Ability to work both independently and with others</li><li>
Secret Clerance is required.</li><li>
Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.</li></ul><p><b>
Minimum Skills:</b></p><ul><li>
Excellent interpersonal and oral communication skills.</li><li>
Excellent customer service skills</li><li>
Strong organizational skills, attention to detail, including follow-up on pending tasks.</li><li>
Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.</li></ul><p><b>
Our Commitment to you / overview of benefits:</b></p><ul><li>
Medical, Dental and Vision Insurance; Wellness Program</li><li>
Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)</li><li>
Short-Term and Long-Term Disability options</li><li>
Basic Life and AD&amp;D Insurance (Company Provided)</li><li>
Voluntary Life and AD&amp;D options</li><li>
401(k) Retirement Savings Plan with matching after one year</li><li>
Paid Time Off</li></ul><p><b>
Reports to: Program Manager</b></p><p></p><p><b><br>
Working Conditions:</b></p><ul><li>
Professional office environment, with the ability to work onsite in the main office.</li><li>
Must be physically and mentally able to perform duties extended periods of time.</li><li>
Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.</li><li>
Must be able to establish a productive and professional workspace.</li><li>
Must be able to sit for long periods of time looking at computer screen.</li><li>
May be asked to work a flexible schedule which may include holidays.</li><li>
May be asked to travel for business or professional development purposes.</li><li>
May be asked to work hours outside of normal business hours.</li></ul><p><b>
Other Duties: </b><i>Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</i></p><p></p><p><b><i><br>
Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.</i></b></p></div>

Senior Staff Assistant

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
</div><div><div><div>Posted March 02, 2026
</div><div>Compensation Starting at $90,000 annually
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<div>The Ford Agency is currently recruiting for an Executive Assistant to join a global law firm in their DC office. The Assistant will manage calendars, logistics, and expenses for multiple attorneys and collaborate across departments. Dynamic candidates with demonstrated administrative experience and excellent problem solving skills are encouraged to apply!<br>
<br>
Responsibilities Include:
<ul><li>Coordinate meetings and arrange travel for attorneys</li>
<li>Manage expense reports</li>
<li>Maintain contact information for clients and manage the database</li>
<li>Collaborate with various teams including accounting and business development teams</li>
<li>Collaborate with team on various projects and initiatives</li>
</ul>Qualifications Include:
<ul><li>5+ years of administrative support experience
<ul><li>Legal administrative experience strongly preferred</li>
</ul></li><li>Professional communication skills</li>
<li>Ability to handle multiple projects with shifting priorities</li>
<li>Excellent attention to detail and organizational skills</li>
<li>Proficiency in MS Office</li>
</ul>
<br>
<b>Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.</b><br>
<br>
<i>The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</i></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>We </b><b>listen, ask </b><b>key questions, and </b><b>refine</b><b> the process</b></h2><p><br>
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.</p><p>
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
</p><p>We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.</p><p>
Clients and candidates alike find our recruiting services refreshing and reliable.</p></div></div></div>

Chickasaw Nation Industries

<div><p>The <b>Executive Assistant </b>provides support to Federal Aviation Administration (FAA) executives in Washington, DC performing at a high-level office-oriented, clerical, and coordinating functions, including telephone answering, data entry, meeting coordination, travel arranging, and pre-defined task execution. This position is currently remote; however, onsite reporting may be required in the future based on client needs.
</p><p></p><p><b>Chickasaw Nation Industries, Inc. </b>serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure &amp; Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental &ndash; Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
</p><p></p><p>As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
</p><p></p><p><b>ESSENTIAL REQUIREMENTS
</b></p><p>Must be able to obtain a customer public trust clearance for access to facilities, equipment and property.
</p><p></p><p><b>KEY DUTIES AND RESPONSIBILITIES
</b></p><p>Essential duties and responsibilities include the following. Other duties may be assigned.
</p><p></p><p>Supports Division manager and/or executive with calendar management/scheduling of appointments.
</p><p></p><p>Supports meetings; recording, submitting minutes and action items and providing briefing updates to executives.
</p><p></p><p>Acts as a liaison with staff, maintaining good working relationships with staff and throughout the organization and exercising good judgment and discretion.
</p><p></p><p>Assists with interoffice correspondence review and coordination.
</p><p></p><p>Works closely and effectively with the leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
</p><p></p><p>Analyzes multiple data sources to identify problems; analyze and propose solutions and communicate them effectively.
</p><p></p><p>Assists Executives with time recording reviews (LDR codes) using Gov. time keeping system (CASTLE), reviewing codes and recommending changes or approval.
</p><p></p><p>Prepares program-related briefings and presentations.
</p><p></p><p>Reviews FAA orders and notices to ensure adherence to FAA policies and processes.
</p><p></p><p>Provides logistics support for client meetings (off site or onsite), could include assisting with planning and coordinating small events.
</p><p></p><p>Schedules and arrange travel for executives using Government software (E2).
</p><p></p><p>Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
</p><p></p><p>Superior time management and follow-up skills.
</p><p></p><p>Excellent interpersonal communication skills with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
</p><p></p><p>Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.
</p><p></p><p>Proficiency in the use of industry standard office software and applications.
</p><p></p><p>High proficiency with Microsoft Office programs to include SharePoint, OneNote, and Teams.
</p><p></p><p>Previous FAA experience preferred.
</p><p></p><p>Experience with office calendaring and scheduling, expense management, and E2 travel coordination.
</p><p></p><p>May be required to travel to support quarterly customer offsite meetings.
</p><p></p><p><b>EDUCATION/EXPERIENCE
</b></p><p>High school diploma or general education degree (GED) and a minimum of ten (10) years&rsquo; relevant experience; or Associate's degree and a minimum of nine (9) years&rsquo; relevant experience; or Bachelor's degree and a minimum of eight (8) years&rsquo; relevant experience, or equivalent combination of education/experience.
</p><p></p><p><b>PHYSICAL DEMANDS
</b></p><p>Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.
</p><p></p><p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
</p><p></p><p><b>EOE including Disability/Vet
</b></p><p></p><p><b>The estimated pay range for this role is $25 to $27 per hour, with the final offer contingent on location, skillset, and experience.
</b></p><p></p><p><b>CNI offers a comprehensive benefits package that includes:
</b></p><ul><li>Medical
</li><li>Dental
</li><li>Vision
</li><li>401(k)
</li><li>Family Planning/Fertility Assistance
</li><li>STD/LTD/Basic Life/AD&amp;D
</li><li>Legal-Aid Program
</li><li>Employee Assistance Program (EAP)
</li><li>Paid Time Off (PTO) &ndash; (11) Federal Holidays
</li><li>Training and Development Opportunities
</li></ul><p></p><p>Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).</p></div><p></p>

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