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senior executive assistant

Cayuse Holdings

<div><p><b>The Work</b></p><div>
The Senior Executive Assistant serves as the principal administrative and management support professional to the Assistant Secretary for the E Family. This position requires the establishment of a highly professional, trusted, and collaborative working relationship with the Assistant Secretary to anticipate needs, manage competing priorities, and enable effective execution of mission objectives.</div><div></div><div><br>
This position aligns with Cayuse&rsquo;s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.</div><div></div><div><br>
MUST HAVE AN ACTIVE SECRET CLEARANCE</div><p><b><br>
Key Responsibilities</b></p><ul><li>
Leadership and Staff Oversight<ul><li>
Provide general supervision, guidance, and direction to support staff to ensure efficient, coordinated, and professional office operations.</li><li>
Foster a high-performance, customer-focused environment that reflects the priorities and standards of the Assistant Secretary.</li></ul></li><li>
Executive Calendar and Priority Management<ul><li>
Manage and maintain the Assistant Secretary&rsquo;s calendar, including scheduling, deconfliction, and prioritization of meetings and engagements.</li><li>
Ensure that critical priorities, deadlines, and mission requirements are reflected and accommodated in the Assistant Secretary&rsquo;s schedule.</li></ul></li><li>
Correspondence Review and Triage<ul><li>
Review, analyze, and screen incoming correspondence, emails, and requests for action.</li><li>
Route matters of overriding or central importance to the Assistant Secretary and direct other correspondence to the appropriate staff members for review and response.</li></ul></li><li>
Background Preparation and Decision Support<ul><li>
Obtain complete and accurate background information from responsible officers within the Department and, as required, from external stakeholders on matters submitted to the Assistant Secretary for decision.</li><li>
Ensure that all materials prepared for the Assistant Secretary are clear, concise, coherent, and complete; request amplification, clarification, or revisions as needed prior to transmittal to the Assistant Secretary or other senior staff.</li></ul></li><li>
Liaison, Coordination, and Delegated Decision-Making<ul><li>
Maintain effective liaison, as needed, with senior officials within and outside the Department, serving as a primary point of contact on scheduling, coordination, and information requests.</li><li>
Exercise independent judgment to make decisions on matters that can be resolved within the Senior Executive Assistant&rsquo;s expertise and delegated authority.</li><li>
Proactively task bureaus and offices in anticipation of the Assistant Secretary&rsquo;s needs to ensure timely preparation and coordinated action.</li></ul></li><li>
Implementation and Follow-Up on Leadership Decisions<ul><li>
Ensure that formal decisions, recommendations, and guidance issued by the Assistant Secretary are communicated promptly to the appropriate offices for implementation or review.</li><li>
Track and follow up on assigned actions to ensure timely and accurate completion, and monitor ongoing substantive matters as directed by the Assistant Secretary.</li></ul></li><li>
Briefing and Meeting Material Preparation<ul><li>
Oversee the preparation, organization, and quality assurance of briefing materials, talking points, background papers, and other documentation for the Assistant Secretary&rsquo;s participation in high-level and sensitive meetings, conferences, events, and public appearances in the United States and abroad.</li><li>
Assist with logistical planning and coordination for these engagements, ensuring that the Assistant Secretary is fully prepared and supported.</li></ul></li><li>
Confidential Reporting and High-Level Engagement Support<ul><li>
Prepare confidential background materials, reports, and briefing books for the Assistant Secretary&rsquo;s use in preparing the Secretary for meetings with other U.S. Government officials, leaders and senior officials of foreign governments, White House staff, and Members of Congress.</li><li>
Handle all sensitive information with the highest degree of discretion and in accordance with applicable policies and procedures.</li></ul></li><li>
Visitor and Meeting Management<ul><li>
Escort officials and visitors to meetings with the Assistant Secretary and ensure their timely arrival and proper sequencing of appointments.</li><li>
Coordinate closely with internal and external offices to manage visitor access and meeting logistics as required.</li></ul></li><li>
Travel Coordination and Logistics<ul><li>
Assist with the planning and coordination of all travel arrangements for the Assistant Secretary and designated staff, including itineraries, transportation, lodging, clearances, and related logistical requirements.</li><li>
Ensure that all travel-related documentation and requirements are completed accurately and in a timely manner.</li></ul></li><li>
Other Duties as assigned.</li></ul><br>
<p>
</p><div><b>Qualifications &ndash; Here&rsquo;s What You Need</b>
</div><ul><li>Ability to build and sustain a highly professional, trust-based relationship with senior leadership.</li><li>
Sound judgment, discretion, and professionalism in handling sensitive or confidential information and high-stakes situations.</li><li>
Demonstrated ability to work effectively with senior officials, both within and outside the Department, in a fast-paced, dynamic environment.</li><li>
Top Secret Clerance is required.
</li><li>Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.</li></ul><div><b>
Minimum Skills:</b></div><ul><li>
Exceptional organizational, planning, and time-management skills, with the ability to manage multiple high-priority tasks simultaneously.</li><li>
Strong written and oral communication skills, including the ability to review and refine complex materials for clarity and coherence.</li><li>
Strong attention to detail, including follow-up on pending tasks.
</li><li>Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.</li><li>
Timely, accurate, complete and up-to-date work products.
</li><li>Excellent written and oral communication skills.</li><li>
Excellent time management skills.</li></ul><div><b><br>
</b></div><div><b>Preferred Qualifications:
</b></div><ul><li>Bachelor&rsquo;s degree in business administration, public administration, international affairs, communications, or a related field.</li><li>
Experience developing, implementing, and maintaining Standard Operating Procedures (SOPs), workflows, and knowledge management practices for executive offices.</li><li>
Demonstrated success in supporting Assistant Secretary&ndash;level (or equivalent) leadership, including managing highly visible, sensitive, and time-critical initiatives.</li><li>
Prior experience supporting senior executives or flag-rank officials within a U.S. federal agency, international organization, or similarly complex environment.</li><li>
Experience within the Department of State or a foreign affairs, national security, or international development organization.</li></ul><div></div><div><b><br>
Our Commitment to you / overview of benefits
</b></div><ul><li>Medical, Dental and Vision Insurance; Wellness Program</li><li>
Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)</li><li>
Short-Term and Long-Term Disability options</li><li>
Basic Life and AD&amp;D Insurance (Company Provided)</li><li>
Voluntary Life and AD&amp;D options</li><li>
401(k) Retirement Savings Plan with matching after one year</li><li>
Paid Time Off</li></ul><div></div><div><b><br>
Reports to: Program Manager</b></div><div></div><div><b><br>
Working Conditions
</b></div><ul><li>Professional office environment, with the ability to work onsite in the main office.</li><li>
Must be physically and mentally able to perform duties extended periods of time.</li><li>
Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
</li><li>Must be able to establish a productive and professional workspace.</li><li>
Must be able to sit for long periods of time looking at computer screen.</li></ul><ul><li>
May be asked to work a flexible schedule which may include holidays.</li><li>
May be asked to travel for business or professional development purposes.</li><li>
May be asked to work hours outside of normal business hours.</li></ul><p><b>
Other Duties: </b><i>Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</i></p></div>

Senior Executive Assistant

<div>
 <p>
  We&rsquo;re hiring an Executive Assistant who thrives on organization, discretion, and proactive support. This role plays a critical part in enabling senior leaders to operate efficiently and effectively in a fast‑moving environment.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Calendar management for executives
  </li>
  <li>
   Aid executive in preparing for meetings
  </li>
  <li>
   Responding to emails and document requests on behalf of executives
  </li>
  <li>
   Draft slides, meeting notes and documents for executives
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Proven professional success as an Executive Assistant
  </li>
  <li>
   Proficient in Microsoft Office suite
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics
  </li>
  <li>
   Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

spire

<p></p><div><p>Spire is seeking a highly organized and proactive Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and Board of Directors (BoD). This role sits at the center of Spire's executive operations, with a particular focus on Board of Directors processes, global facilities management support, executive governance, and high-impact cross-functional coordination.</p><br>
<p></p>
<p>
This is more than a traditional Executive assistant role. You will be a trusted partner to senior leadership, ensuring seamless execution of board activities, executive priorities, and company-wide initiatives. The ideal candidate thrives in a fast-paced, global environment, anticipates needs before they arise, has a strong attention to detail, and brings structure to complexity.</p><br>
<p></p>
<p><b>
What You'll Do</b></p>
<p><b>
Executive &amp; Strategic Support</b></p>
<ul>
<li>Manage complex, fast-moving calendars for the CFO and CLO</li>
<li>Coordinate meetings and ensure executives are well-prepared with materials and briefings</li>
<li>Act as a liaison across senior leadership, investors, and key external stakeholders</li>
<li>Support execution of high-priority initiatives</li>
</ul>
<p><b>Board &amp; Governance Operations</b></p>
<ul>
<li>Lead coordination of Board of Directors and committee meetings</li>
<li>Manage board calendars, annual schedules, and governance timelines</li>
<li>Coordinate preparation and distribution of board materials</li>
<li>Partner with Legal, Finance, and leadership teams to ensure accuracy and timeliness</li>
<li>Track action items and assist in maintaining board records</li>
</ul>
<p><b>Travel &amp; Logistics</b></p>
<ul>
<li>Plan and manage complex domestic and international travel for executives</li>
<li>Support logistics for board members and executive leadership as needed</li>
</ul>
<p><b>Operational Support</b></p>
<ul>
<li>Manage expenses and administrative processes accurately and on time</li>
<li>Prepare presentations and materials (PowerPoint, Excel, Word)</li>
<li>Support executive meetings, events, and office coordination as required</li>
<li>Assist with global facilities operations including special event management, planning and execution</li>
<li>Handle sensitive information with a high level of discretion</li>
</ul>
<p><b>Flexibility &amp; Responsiveness</b></p>
<ul>
<li>Provide support outside standard hours when needed, particularly around board cycles</li>
<li>Take on ad hoc and administrative tasks as required</li></ul><br>
<p></p>
<p><b>
Who You Are</b></p>
<ul>
<li>Significant experience supporting C-level executives (or equivalent senior leaders in consulting, banking, or legal environments)</li>
<li>Demonstrated experience managing Board of Directors processes and executive governance activities</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment</li>
<li>Strong attention to detail and commitment to accuracy, especially with high-stakes materials</li>
<li>Outstanding communication skills, both written and verbal, with the ability to interact confidently at all levels</li>
<li>High level of discretion and professionalism when handling confidential information</li>
<li>Proactive, resourceful, and solutions-oriented mindset</li>
</ul>
<p><b>Technical Skills</b></p>
<ul>
<li>Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word)</li>
<li>Experience with collaboration and document management tools (e.g., SharePoint)</li></ul><br>
<p></p>
<p>
</p><p>Spire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.</p>
<p>
Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses&mdash;this is not something candidates need to have before applying. #LI-RK1</p><div><p><b><br>
Global Perks</b></p>
<p>
️ Name Your Satellite Program (NYSP)<br>
 Launch Attendance<br>
 Generous Time Off Policy<br>
 Education Assistance Program<br>
 Employee Assistance Program (EAP)<br>
 Employee Stock Purchase Program (ESPP)<br>
 Family Leave<br>
 Fitness Reimbursement<br>
 Employee Referral Program<br>
 Healthy snacks &amp; beverages in every office</p><br>
<p></p>
<p><b>
About Spire</b></p>
<p><i>
We</i> <i>improve life on Earth with data from space.</i></p>
<p>
Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire's data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.</p><br>
<p></p>
<p><br>
<i>Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.</i></p>
<p><i>
To help </i><i>maintain</i><i> a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will </i><i>be required</i><i> </i><i>to complete a background check</i><i>. This </i><i>may include criminal history and employment verification.</i></p>
<p><i>
Please take a moment to review </i><i>Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors</i><i>, as well as</i><i> </i><i>Spire's Privacy Policy.</i></p><br>
<p></p>
<p><br>
<i>Kindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).</i></p></div></div>

Spire Global

<p></p><div><p>Spire is seeking a highly organized and proactive Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and Board of Directors (BoD). This role sits at the center of Spire&rsquo;s executive operations, with a particular focus on Board of Directors processes, global facilities management support, executive governance, and high-impact cross-functional coordination.</p><p></p><p><br>
This is more than a traditional Executive assistant role. You will be a trusted partner to senior leadership, ensuring seamless execution of board activities, executive priorities, and company-wide initiatives. The ideal candidate thrives in a fast-paced, global environment, anticipates needs before they arise, has a strong attention to detail, and brings structure to complexity.</p><p></p><p><b><br>
What You&rsquo;ll Do</b></p><p><b>
Executive &amp; Strategic Support</b></p><ul><li>
Manage complex, fast-moving calendars for the CFO and CLO</li><li>
Coordinate meetings and ensure executives are well-prepared with materials and briefings</li><li>
Act as a liaison across senior leadership, investors, and key external stakeholders</li><li>
Support execution of high-priority initiatives</li></ul><p><b>
Board &amp; Governance Operations</b></p><ul><li>
Lead coordination of Board of Directors and committee meetings</li><li>
Manage board calendars, annual schedules, and governance timelines</li><li>
Coordinate preparation and distribution of board materials</li><li>
Partner with Legal, Finance, and leadership teams to ensure accuracy and timeliness</li><li>
Track action items and assist in maintaining board records</li></ul><p><b>
Travel &amp; Logistics</b></p><ul><li>
Plan and manage complex domestic and international travel for executives</li><li>
Support logistics for board members and executive leadership as needed</li></ul><p><b>
Operational Support</b></p><ul><li>
Manage expenses and administrative processes accurately and on time</li><li>
Prepare presentations and materials (PowerPoint, Excel, Word)</li><li>
Support executive meetings, events, and office coordination as required</li><li>
Assist with global facilities operations including special event management, planning and execution</li><li>
Handle sensitive information with a high level of discretion</li></ul><p><b>
Flexibility &amp; Responsiveness</b></p><ul><li>
Provide support outside standard hours when needed, particularly around board cycles</li><li>
Take on ad hoc and administrative tasks as required</li></ul><p></p><p><b><br>
Who You Are</b></p><ul><li>
Significant experience supporting C-level executives (or equivalent senior leaders in consulting, banking, or legal environments)</li><li>
Demonstrated experience managing Board of Directors processes and executive governance activities</li><li>
Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment</li><li>
Strong attention to detail and commitment to accuracy, especially with high-stakes materials</li><li>
Outstanding communication skills, both written and verbal, with the ability to interact confidently at all levels</li><li>
High level of discretion and professionalism when handling confidential information</li><li>
Proactive, resourceful, and solutions-oriented mindset</li></ul><p><b>
Technical Skills</b></p><ul><li>
Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word)</li><li>
Experience with collaboration and document management tools (e.g., SharePoint)</li></ul><p></p><p><br>
Spire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.</p><p>
Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses&mdash;this is not something candidates need to have before applying. #LI-RK1</p><div><div><div><p>
The anticipated base salary range for this position is listed below. Final base salary for this role will be based on the location, skills, experience and qualifications. In addition to base compensation, this role may be eligible for annual equity awards and our employee benefits program, including vacation, sick, and personal time off; optional medical, dental, vision, life, and disability coverage; a 401(K) plan; health and wellness reimbursement program; and participation in Spire&rsquo;s Employee Stock Purchase Plan.</p></div><div><br>
Salary Range</div><div>
$90,000&mdash;$130,500 USD</div></div></div><div><p><b><br>
Global Perks</b></p><p>
️ Name Your Satellite Program (NYSP)<br>
Launch Attendance<br>
Generous Time Off Policy<br>
Education Assistance Program<br>
Employee Assistance Program (EAP)<br>
Employee Stock Purchase Program (ESPP)<br>
Family Leave<br>
Fitness Reimbursement<br>
Employee Referral Program<br>
Healthy snacks &amp; beverages in every office</p><p></p><p><b><br>
About Spire</b></p><p><i>
We</i> <i>improve life on Earth with data from space.</i></p><p>
Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire&rsquo;s data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.</p><p></p><p><i><br>
Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.</i></p><p><i>
To help </i><i>maintain</i><i> a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will </i><i>be required</i><i> </i><i>to complete a background check</i><i>. This </i><i>may include criminal history and employment verification.</i></p><p><i>
Please take a moment to review </i><i>Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors</i><i>, as well as</i><i> </i><i>Spire's Privacy Policy.</i></p><p></p><p><i><br>
Kindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).</i></p></div></div>

Smithsonian Institution

<div><div><div><div><div><div>Executive Assistant (IS-0301-11)
</div></div><div><div><div><div><div><b>OPEN DATE: May 18, 2026</b></div><div>
<b>CLOSING DATE: May 26, 2026 (This job will close once 100 applications are received which may be sooner than the closing date.)</b></div><div>
<b>POSITION TYPE: Trust Fund</b></div><div>
<b>SALARY: 85,447 - 91,145</b></div><div>
<b>A PPOINTMENT TYPE: Temporary Not to Exceed One (1) Year, with the possibility of extension contingent on funding availability.</b></div><div>
<b>SCHEDULE: Full Time</b></div><div>
<b>DUTY LOCATION: Washington, DC</b><br>
</div><div>
<b>Position sensitivity and risk</b>: Non-sensitive (NS)/Low Risk<br>
<br>
Open to all qualified applicants</div><div><br>
</div><div><b>What are Trust Fund Positions?</b>
</div><div>Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health &amp; Dependent Care).</div><div>
</div><div><b>Conditions of Employment</b>
</div><ul><li>Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.</li>
<li>Maintain a Bank Account for Direct Deposit/Electronic Transfer.</li>
<li>The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.</li>
<li>Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.</li>
</ul></div></div></div><p>OVERVIEW
</p><div><div><div><div>Smithsonian Science Education Center (SSEC) is currently seeking an Executive Assistant. The person in this position serves as Executive Assistant to SSEC Executive Director (formally, &ldquo;The Douglas M. Lapp and Anne B. Keiser Director&rdquo;). The purpose of this position is to ensure that the Executive Director manages and meets all of his/her priorities and obligations. The role translates directly into SSEC meeting its priorities and obligations.<br>
<br>
This position is onsite and will require some (&lt;10% annually) travel.</div></div></div>
</div><p>DUTIES AND RESPONSIBILITIES
</p><div><div><div><div><b>Executive Support &amp; Calendar Management</b><br>
</div><ul><li>Manage the Director&rsquo;s calendar, including scheduling, rescheduling, and coordinating representation for internal and external meetings, presentations, and conferences.</li>
<li>Prepare agendas and materials for weekly managerial staff meetings, monthly All‑Staff meetings, and biannual SSEC Advisory Board meetings.</li>
<li>Manage travel preparations for the Director, including logistics, documentation, scheduling, and reconciliation in Smithsonian travel system in accordance with SI policies and procedures.</li>
<li>Attend meetings to document decisions, commitments, and follow‑up actions; prepare and distribute minutes or summaries.</li>
<li>Ensure all matters requiring the Director&rsquo;s attention are thoroughly researched, analyzed, and presented with clear alternatives and are in alignment with SSEC&rsquo;s mission and values</li>
<li>Produce charts, spreadsheets, and PowerPoint presentations to support Director initiatives.</li>
<li>Coordinate travel arrangements for invitational travelers as needed.</li>
</ul><div>
</div><div><b>Executive Office Communication Support</b></div><ul>
<li>Serve as the primary point of coordination for all communications for the Director, including email, phone, and in‑person inquiries.</li>
<li>Respond to inquiries from donors, government officials, and private‑sector leaders requesting information or meetings with the Director.</li>
<li>Ensure all external requests are handled professionally, promptly, and in alignment with Executive Office priorities.</li>
<li>Review proposals, inquiries, and recommendations to the Director; gather and analyze background information for relevance and completeness.</li>
<li>Redirect items not requiring the Director&rsquo;s attention to appropriate staff and ensure communications include all necessary participants.</li>
<li>Track follow‑ups to ensure timely responses.</li>
<li>Ensure all written materials are properly formatted, accurate, and free of errors.</li>
<li>Prepare routine correspondence for the Director&rsquo;s signature and draft responses to inquiries as needed</li></ul><div><br>
<br>
</div><div><b>Office &amp; Administrative Operations</b></div><ul>
<li>Manage daily office needs, including ordering supplies, maintaining service and equipment purchase orders, and facilitating credit card purchases for the Executive Office.</li>
<li>Maintain organized files and records for the Director&rsquo;s ongoing meetings and projects.</li>
<li>Conduct annual file reviews to determine what materials should be retained, archived, transferred, or destroyed.</li>
</ul></div></div></div><p>QUALIFICATION REQUIREMENTS
</p><div><div><div><ul><li>Bachelor&rsquo;s degree preferred or equivalent experience.</li>
<li>Previous administrative experience (2-3 years) supporting a high-level executive, with duties that range from managing a calendar, scheduling complex travel, monitoring email, etc.</li>
<li>Demonstrated knowledge of MS Office computer software applications required &ndash; especially MS Outlook, Teams, Excel, and Power Point.</li>
<li>Problem-solver with strong demonstrated attention to details, organizational skills, and professionalism.</li>
<li>Demonstrated written professional communication skills with the ability to prepare, review and edit correspondence, email, meeting notes, and reports for Executive Director.</li>
<li>Skill in oral communication to delegate on behalf of the Executive Director, receive phone calls and guests, arrange meetings, prepare and review correspondence, brief executives and staff on issues of interest to the Executive Director and plan for meetings, travel and other commitments.</li>
<li>Ability to manage multiple priorities simultaneously.</li>
<li>Experience writing for a blog, website, or social media.</li>
<li>Previous experience supporting or working with a professional Advisory Board a plus.</li>
<li>Knowledge of Smithsonian Institution systems preferred.</li>
</ul><div>Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.</div><div>
</div><div>
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.</div><div>
</div><div>
Join us in &quot;Inspiring Generations through Knowledge and Discovery.&quot;</div><div>
<br>
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.<br>
<br>
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.</div><div>
</div><div>
Relocation expenses are not paid.<br>
<br>
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact <b>SSEC-HR@si.edu</b>. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures.</div><div>
</div><div>
The Smithsonian Institution is an <b>Equal Opportunity Employer</b>. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo</div></div></div>
</div><p>About Smithsonian Science Education Center
</p><div><div>The Smithsonian Science Education Center (SSEC) is an education organization within the Smithsonian Institution. The SSEC&rsquo;s mission is Transforming K-12 Education Through Science&trade; in collaboration with communities across the globe. The SSEC promotes authentic, interactive, inquiry-based K-12 STEM teaching and learning; ensures all students and teachers can see themselves in STEM; and advances STEM education for sustainable development. The SSEC achieves its goals by developing exemplary curriculum materials and digital resources; supporting the professional growth of K-12 teachers and school leaders; and conducting outreach programs through NESST (Network for Emergent Socio-Scientific Thinking) and LASER (Leadership and Assistance for Science Education Reform) to help schools, school districts, state education agencies, and ministries of education implement transdisciplinary, inquiry-based science education (IBSE) programs. The Smithsonian Science Education Center values the teaching and learning of science in a world of unprecedented scientific and technological change.<br>
<br>
For additional information about the SSEC visit www.ssec.si.edu.</div>
</div><div><p><b>Apply Now</b></p>
</div></div><div><div><div><p>Our Hiring Process</p><div><div><div><div><div><div><p><b>
Stage</b><b> </b><b>5</b><b>:</b></p><div>
Second Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>6</b><b>:</b></p><div>
Tentative Offer Letter</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>7</b><b>:</b></p><div>
Hired</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>1</b><b>:</b></p><div>
Applied</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>2</b><b>:</b></p><div>
Qualifications Review</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>3</b><b>:</b></p><div>
Phone Screen</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>4</b><b>:</b></p><div>
First Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>5</b><b>:</b></p><div>
Second Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>6</b><b>:</b></p><div>
Tentative Offer Letter</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>7</b><b>:</b></p><div>
Hired</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>1</b><b>:</b></p><div>
Applied</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>2</b><b>:</b></p><div>
Qualifications Review</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>3</b><b>:</b></p><div>
Phone Screen</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>4</b><b>:</b></p><div>
First Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>5</b><b>:</b></p><div>
Second Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>6</b><b>:</b></p><div>
Tentative Offer Letter</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>7</b><b>:</b></p><div>
Hired</div></div></div></div></div></div><ul><div><p>
1</p></div><div><p>
2</p></div><div><p>
3</p></div></ul></div></div>
</div></div></div></div></div><div><div><div><div><div><div><div><p><b>Apply Now</b></p>
</div></div><div><div><p><b>Application Deadline</b></p>
<p>May 26, 2026</p>
<p><b>Department</b></p>
<p>Smithsonian Science Education Center</p>
<p><b>Employment Type</b></p>
<p>Full Time</p>
<p><b>Location</b></p>
<p>Washington, DC</p>
<p><b>Workplace type</b></p>
<p>Onsite</p>
<p><b>Compensation</b></p>
<p>$85,447 - $91,145 / year</p>
<p><b>Reporting To</b></p>
<p>SSEC Executive Director</p>
</div></div></div></div></div><p>View all opportunities at Smithsonian Science Education Center</p></div></div></div>

Executive Assistant (IS-0301-11)

Smithsonian Science Education Center

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><br>
<b>
OPEN DATE: May 18, 2026
</b></div><div><b>CLOSING DATE: May 26, 2026 (This job will close once 100 applications are received which may be sooner than the closing date.)
</b></div><div><b>POSITION TYPE: Trust Fund</b></div><div>
<b>SALARY: 85,447 - 91,145</b></div><div>
<b>A PPOINTMENT TYPE: Temporary Not to Exceed One (1) Year, with the possibility of extension contingent on funding availability.</b></div><div>
<b>SCHEDULE: Full Time</b></div><div>
<b>DUTY LOCATION: Washington, DC</b><br>
</div><div><b>Position sensitivity and risk</b>: Non-sensitive (NS)/Low Risk<br>
<br>
Open to all qualified applicants</div><div></div><div><b><br>
What are Trust Fund Positions?</b></div><div>
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health &amp; Dependent Care).</div><div><b>
</b></div><div><b>
Conditions of Employment</b></div><ul>
<li>Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.</li>
<li>Maintain a Bank Account for Direct Deposit/Electronic Transfer.</li>
<li>The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.</li>
<li>Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.</li></ul><br>
<h3 class="jobSectionHeader"><b>
OVERVIEW</b></h3><div><br>
Smithsonian Science Education Center (SSEC) is currently seeking an Executive Assistant. The person in this position serves as Executive Assistant to SSEC Executive Director (formally, &ldquo;The Douglas M. Lapp and Anne B. Keiser Director&rdquo;). The purpose of this position is to ensure that the Executive Director manages and meets all of his/her priorities and obligations. The role translates directly into SSEC meeting its priorities and obligations.<br>
<br>
This position is onsite and will require some (&lt;10% annually) travel.</div><h3 class="jobSectionHeader"><b><br>
DUTIES AND RESPONSIBILITIES</b></h3><div><br>
<b>
Executive Support &amp; Calendar Management</b><br>
</div><ul><li>Manage the Director&rsquo;s calendar, including scheduling, rescheduling, and coordinating representation for internal and external meetings, presentations, and conferences.</li>
<li>Prepare agendas and materials for weekly managerial staff meetings, monthly All‑Staff meetings, and biannual SSEC Advisory Board meetings.</li>
<li>Manage travel preparations for the Director, including logistics, documentation, scheduling, and reconciliation in Smithsonian travel system in accordance with SI policies and procedures.</li>
<li>Attend meetings to document decisions, commitments, and follow‑up actions; prepare and distribute minutes or summaries.</li>
<li>Ensure all matters requiring the Director&rsquo;s attention are thoroughly researched, analyzed, and presented with clear alternatives and are in alignment with SSEC&rsquo;s mission and values</li>
<li>Produce charts, spreadsheets, and PowerPoint presentations to support Director initiatives.</li>
<li>Coordinate travel arrangements for invitational travelers as needed.</li>
</ul><div></div><div>
<b>Executive Office Communication Support</b></div><ul>
<li>Serve as the primary point of coordination for all communications for the Director, including email, phone, and in‑person inquiries.</li>
<li>Respond to inquiries from donors, government officials, and private‑sector leaders requesting information or meetings with the Director.</li>
<li>Ensure all external requests are handled professionally, promptly, and in alignment with Executive Office priorities.</li>
<li>Review proposals, inquiries, and recommendations to the Director; gather and analyze background information for relevance and completeness.</li>
<li>Redirect items not requiring the Director&rsquo;s attention to appropriate staff and ensure communications include all necessary participants.</li>
<li>Track follow‑ups to ensure timely responses.</li>
<li>Ensure all written materials are properly formatted, accurate, and free of errors.</li>
<li>Prepare routine correspondence for the Director&rsquo;s signature and draft responses to inquiries as needed</li></ul><div><br>
</div><div>
<b>Office &amp; Administrative Operations</b></div><ul>
<li>Manage daily office needs, including ordering supplies, maintaining service and equipment purchase orders, and facilitating credit card purchases for the Executive Office.</li>
<li>Maintain organized files and records for the Director&rsquo;s ongoing meetings and projects.</li>
<li>Conduct annual file reviews to determine what materials should be retained, archived, transferred, or destroyed.</li></ul><br>
<h3 class="jobSectionHeader"><b>
QUALIFICATION REQUIREMENTS</b></h3><br>
<ul>
<li>
Bachelor&rsquo;s degree preferred or equivalent experience.</li>
<li>Previous administrative experience (2-3 years) supporting a high-level executive, with duties that range from managing a calendar, scheduling complex travel, monitoring email, etc.</li>
<li>Demonstrated knowledge of MS Office computer software applications required &ndash; especially MS Outlook, Teams, Excel, and Power Point.</li>
<li>Problem-solver with strong demonstrated attention to details, organizational skills, and professionalism.</li>
<li>Demonstrated written professional communication skills with the ability to prepare, review and edit correspondence, email, meeting notes, and reports for Executive Director.</li>
<li>Skill in oral communication to delegate on behalf of the Executive Director, receive phone calls and guests, arrange meetings, prepare and review correspondence, brief executives and staff on issues of interest to the Executive Director and plan for meetings, travel and other commitments.
</li><li>Ability to manage multiple priorities simultaneously.</li>
<li>Experience writing for a blog, website, or social media.</li>
<li>Previous experience supporting or working with a professional Advisory Board a plus.</li>
<li>Knowledge of Smithsonian Institution systems preferred.</li>
</ul><div>Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.</div><div>
</div><div>
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.</div><div>
</div><div>Join us in &quot;Inspiring Generations through Knowledge and Discovery.&quot;</div><div>
<br>
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.<br>
<br>
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.</div><div>
</div><div>
Relocation expenses are not paid.<br>
<br>
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact <b>SSEC-HR@si.edu</b>. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures.</div><div>
</div><div>
The Smithsonian Institution is an <b>Equal Opportunity Employer</b>. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo<br>
</div><br>
<h3 class="jobSectionHeader"><b>About Smithsonian Science Education Center</b></h3><div>
The Smithsonian Science Education Center (SSEC) is an education organization within the Smithsonian Institution. The SSEC&rsquo;s mission is Transforming K-12 Education Through Science&trade; in collaboration with communities across the globe. The SSEC promotes authentic, interactive, inquiry-based K-12 STEM teaching and learning; ensures all students and teachers can see themselves in STEM; and advances STEM education for sustainable development. The SSEC achieves its goals by developing exemplary curriculum materials and digital resources; supporting the professional growth of K-12 teachers and school leaders; and conducting outreach programs through NESST (Network for Emergent Socio-Scientific Thinking) and LASER (Leadership and Assistance for Science Education Reform) to help schools, school districts, state education agencies, and ministries of education implement transdisciplinary, inquiry-based science education (IBSE) programs. The Smithsonian Science Education Center values the teaching and learning of science in a world of unprecedented scientific and technological change.<br>
<br>
For additional information about the SSEC visit www.ssec.si.edu.</div></div>

Stimson Center

<div><p><b>Administrative Assistant</b></p><p><b>
FTE: 100%</b></p><p><b>
Salary: $49,500 to $73,500</b></p><p><b>
Location: Washington, DC</b></p><p></p><p><b><br>
About Stimson</b></p><p>
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
</p><p>We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them.</p><p><br>
</p><p><b>About the Program and Position Summary</b></p><p><i>
Full-time; in-office presence required Monday-Thursday, Friday remote</i></p><p>
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential.</p><p></p><p><b><br>
Responsibilities:</b></p><ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul><p></p><p><b><br>
Qualifications &ndash; required:
</b></p><ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul><p></p><p><b><br>
Qualifications &ndash; preferred:
</b></p><p>Prior administrative or office support experience, preferably in a nonprofit environment.</p><p></p><p><br>
We welcome applications from candidates who may not meet all preferred qualifications.</p><p></p><p><b><br>
Application requirements:</b></p><ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul><p><br>
</p><p>Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position.</p><p></p><p><b><br>
Employee Benefits</b></p><p>
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave.</p><p></p><p><i><br>
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</i></p></div>

Administrative Assistant

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