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administrative assistant

DesignForce

<div>
 
 
 
 Now Hiring: Administrative Assistant
 
 
 
 
 Would you like to work in an energized and collaborative work environment? Join our dynamic team as an Administrative Assistant and become an essential pillar to our firm's success!
 
 
 
 
 
 We are looking for an Administrative Assistant who will act as a problem solvers and support the Managing Principal and the leadership team. In this role, you will collaborate to optimize their time and our office operations in our metro accessible Dupont Circle office.
 
 
 
 
 
 
 Why DesignForce?
 
 
 
 DesignForce is an impact-driven boutique consultancy specialized in the architecture, engineering, and general contracting (AEC) industries. With nearly two decades of unbiased and engagement-driven people advisory and talent acquisition within the AEC industry, we are experts in building better careers and long-lasting success for organizations.
 
 
 
 
 
 Our team is enthusiastic about team bonding activities, as well as community engagement opportunities and food (seriously &ndash; we love to eat and welcome any fellow DC foodies!). We are looking for another team member to join our growing collaborative who shares the same passion and perspective regarding what it takes to build people-first solutions as well as environments that embraces teamwork, compassion, and a shared commitment to making a positive impact.
 
 
 
 
 
 
 Core Responsibilities Include:
 
 
 <ul>
 <li>
 Provide administrative support to the Managing Principal and senior leadership, including calendar coordination, meeting logistics, document preparation, and travel arrangements.
 </li>
 <li>
 Coordinate internal and client meetings, events, and meals, including scheduling, reminders, catering, and follow-up.
 </li>
 <li>
 Serve as the office&rsquo;s first point of contact by greeting visitors, answering and directing calls, and managing incoming and outgoing mail.
 </li>
 <li>
 Maintain a clean, organized, and professional office environment, including reception areas, conference rooms, and common spaces.
 </li>
 <li>
 Oversee office supplies, catering, and resources; coordinate restocking and manage vendor relationships and subscriptions.
 </li>
 <li>
 Act as the primary liaison with building management for facilities, maintenance, and safety-related issues.
 </li>
 <li>
 Track and manage incoming communications, responding independently when appropriate and escalating as needed.
 </li>
 <li>
 Organize and maintain client and internal files using the firm&rsquo;s authorized systems.
 </li>
 <li>
 Support onboarding for new hires and assist with basic HR and internal coordination needs.
 </li>
 <li>
 Provide logistical support for internal and external events, including travel coordination.
 </li>
 <li>
 Assist with general administrative duties and special projects as assigned.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications Include:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience in field relevant to Business Administration.
 </li>
 <li>
 Preferred experience working with administrative and/or office coordination tasks and working with executive teams directly.
 </li>
 <li>
 Ability to be in-person, M-F during our business hours of 8:30am &ndash; 5:30pm.
 </li>
 <li>
 Customer service-oriented and excellent communication skills.
 </li>
 <li>
 Ability to exercise good judgment, professionalism and confidentiality.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Persistent and results-oriented.
 </li>
 <li>
 Meticulous attention to detail and superior organizational skills.
 </li>
 <li>
 Ability to prioritize tasks and work well under pressure.
 </li>
 <li>
 Strong interpersonal and relationship-building skills.
 </li>
 </ul>
 
 
 
 
 
 Additional Information - We Take Care of Our People by Providing the Following Benefits:
 
 
 <ul>
 <li>
 Competitive Paid Time Off (PTO), including ten (10) paid holidays and a floating holiday
 </li>
 <li>
 Paid Voting &amp; Wellness Leave
 </li>
 <li>
 80% Health Care Coverage Through BlueCross Blue Shield (Medical &amp; Dental)
 </li>
 <li>
 401(K) with Company Matching
 </li>
 <li>
 On-Site Gym Access
 </li>
 <li>
 Paid Parental Leave
 </li>
 <li>
 Team Bonding Activities Throughout the Year
 </li>
 <li>
 Professional Development Stipends
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer
 
 
 
 At DesignForce, we don't just accept difference - we celebrate, support, and thrive because of it. DesignForce is a proud equal-opportunity employer. Employment at DesignForce is based solely on a person's merit and qualifications directly related to professional competence. DesignForce does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law.
 
</div>

Administrative Assistant

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Robert Half

<div>
 We are looking for a skilled Administrative Assistant to join our team on a contract basis in Washington, District of Columbia. This role requires a proactive individual who can efficiently manage office operations, maintain organization, and support various administrative tasks. The ideal candidate will possess excellent multitasking abilities and thrive in a dynamic, fast-paced environment.
 
 
 Responsibilities:
 
 &bull; Organize and maintain office files and ensure proper use of digital tools, including OneDrive, for document management.
 
 &bull; Monitor and replenish office supplies to maintain a well-stocked and functional workspace.
 
 &bull; Perform data entry tasks and ensure accuracy in administrative records and reports.
 
 &bull; Provide front desk support by answering inbound calls and managing receptionist duties.
 
 &bull; Assist with scheduling, coordinating meetings, and managing calendars for team members.
 
 &bull; Utilize Microsoft Excel and Word to create, edit, and manage documents and spreadsheets.
 
 &bull; Ensure the office environment remains organized and conducive to productivity.
 
 &bull; Collaborate with team members to adapt to various protocols and processes.
 
 &bull; Support inventory management and tracking to meet office needs.
 
 &bull; Handle additional administrative duties as assigned to support overall operations.
 
 &bull; Proficiency in Microsoft Office Suite, including Excel and Word.
 
 &bull; Previous experience in administrative assistance, preferably in a government or similar setting.
 
 &bull; Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
 
 &bull; Excellent communication skills, both written and verbal.
 
 &bull; Ability to adapt to diverse work environments and protocols.
 
 &bull; Experience with digital file management systems, such as OneDrive.
 
 &bull; Familiarity with basic office equipment and general office operations.
 
 &bull; High level of attention to detail and accuracy in all tasks.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Stansfield Signature Real Estate

<div>You&rsquo;re not looking for a job where you just &ldquo;help out.&rdquo; You want to own outcomes, create order, and be the person everyone trusts to keep the business moving.
You thrive when there&rsquo;s a lot happening. You love getting ahead of problems before they happen. You&rsquo;re energized by organization, systems, follow-through, and making sure clients feel taken care of every step of the way.
Stansfield Signature Real Estate in the DC Metro market is hiring an Administrative Assistant to become the right hand to leadership and the engine behind the scenes. This is a career opportunity for someone who wants to build, lead, and make a measurable impact inside a fast-moving business.
This is not a passive admin role.
This is a leadership seat in motion.
Compensation:<ul><li>
Salary: $58,000-$62,000</li><li>
Bonus opportunities</li><li>
Stipend benefits</li></ul> 

Compensation:
$58,000 - $62,000 yearly 
Responsibilities:<ul><li>
Run the daily operational flow of the business so nothing falls through the cracks</li><li>
Protect leadership&rsquo;s time, priorities, calendar, and focus</li><li>
Manage CRM/database accuracy, organization, and follow-up standards</li><li>
Coordinate meetings, schedules, projects, deadlines, and moving pieces</li><li>
Deliver an exceptional client experience from first contact to closing</li><li>
Oversee vendors, contractors, and home-prep projects tied to listings or client needs</li><li>
Assist with marketing initiatives, listing promotion, events, and social media execution</li></ul> 

Qualifications:<ul><li>
Experience in operations, executive support, client service, or office management</li><li>
Real estate experience is a plus, but not required</li><li>
Confidence with technology, CRMs, Google Workspace, and learning new systems</li><li>
Strong written communication and attention to detail</li><li>
Proven ability to create order in a fast-paced environment</li><li>
Highly organized people who love structure and accountability</li></ul> 

About Company 
Stansfield Signature is a growing team of dynamic, service-oriented consultants committed to &quot;Spoiling Clients Every Day&quot; throughout the process of buying, selling, renting, or investing in real estate.
Our passion is to transform lives. Our goal is to create steadfast, enthusiastic fans and clients for life. We do this by putting the client's needs before ours Every Day.
We deliver 5-STAR, extraordinary customer service at all price points at the start of every relationship-from initial consultation, through closing, and beyond. We serve DC, MD, and VA clients with Sincere Care, Passion, Outstanding Professionalism, Integrity, and Luxury Marketing</div>

Cape

<div>
 
 The Company
 
 
 
 Cape was founded in early 2022 by Palantir and Anduril alums with deep expertise in privacy and national security. While running Palantir&rsquo;s US national security business, our CEO became passionate about privacy and security on mobile devices. Our mission is to be a force for good in global wireless.
 
 
 At Cape, we are not just another cellular service provider; we are the architects of a privacy-centric movement that starts with the devices in your pocket. We are building a cellular network that helps citizens, including those responsible for our nation&rsquo;s security, regain control of their own data.
 
 
 We believe that where we are, where we go, and whom we are with are among our most personal information and should be kept private. Privacy is not something you achieve by limiting yourself or by doing less, it is a set of features to be built so you can do more. We have raised money from Andreessen Horowitz and other top-tier VCs, and are excited to grow the team.
 
 
 
 The Team
 
 
 
 We are relentless builders, constantly innovating and pushing the boundaries of what a telco can do. At Cape we trust our teammates to be great, and expect them to make profound impact. As a member of our team, you will collaborate with some of the smartest engineers, architects, and builders anywhere, working across organizational lines to deliver for our customers, every time.
 
 
 
 The Role
 
 
 
 Cape is seeking a high-caliber
 
 Administrative Assistant
 
 to serve as a strategic "force multiplier" for Cape leaders. Your mission is to own the operational details that allow our leaders to stay focused on the big picture. You aren't just managing a calendar; you are managing the rhythm of the business, ensuring our team is in the right place, at the right time, with exactly what they need to succeed.
 
 
 
 Here are some ways you&rsquo;ll make an impact
 
 
 
 <ul>
 <li>
 Strategic Calendar Command: You will transform the executive calendar into a curated roadmap, ensuring time is strictly allocated to Cape&rsquo;s highest priorities while proactively resolving 100% of scheduling conflicts.
 </li>
 <li>
 Precision Logistics: You will own end-to-end domestic and international travel itineraries, managing every detail&mdash;from visas and time zones to ground transport&mdash;so that leadership travel is seamless and stress-free.
 </li>
 <li>
 Operational Velocity: You will reclaim hours of leadership&rsquo;s weekly capacity by acting as a gatekeeper, problem solver, and a driver for ad-hoc special projects.
 </li>
 <li>
 Stakeholder Diplomacy: You will serve as a polished, professional point of contact for Cape&rsquo;s internal teams and external customers, navigating high-stakes relationships with discretion and tact.
 
 
 </li>
 </ul>
 
 The ideal candidate is a seasoned professional who brings:
 
 
 
 <ul>
 <li>
 Anticipatory Judgment: You don't wait for instructions. You see the domino effect of a delayed flight or a shifted meeting and have Plan B and C in motion before the executive even knows there&rsquo;s a problem.
 </li>
 <li>
 Exceptional Communication: You have a diplomatic touch. You can say "no" to a request on behalf of leadership in a way that preserves the relationship and upholds Cape&rsquo;s brand.
 </li>
 <li>
 High-Growth Agility: You thrive in fast-paced environments. You can pivot between a complex travel booking and a sensitive office project without losing your attention to detail.
 </li>
 <li>
 Technical Proficiency: Mastery of G-Suite (or Outlook), Slack, and modern project management tools.
 
 
 </li>
 </ul>
 
 Are you the candidate we are looking for?
 
 (Requirements for the role) You have:
 
 
 <ul>
 <li>
 DC Based: This is a Washington, D.C.-based role
 </li>
 <li>
 Experience: Minimum of 5 years in administrative support, personal support, or a relevant high-level coordinator role.
 </li>
 <li>
 Travel Expertise: Proven track record of managing complex domestic and international travel logistics.
 </li>
 <li>
 Bonus Points: Experience in a startup environment or as a recruiting coordinator is a major plus.
 
 
 </li>
 </ul>
 
 Compensation:
 
 
 
 We offer competitive compensation that is
 
 geo-adjusted
 
 based on
 
 your location
 
 , along with meaningful equity so you share in the value you help create. Our benefits include:
 
 
 <ul>
 <li>
 401(k) match
 </li>
 <li>
 100% coverage of medical, dental, and vision premiums for you and your dependents
 </li>
 <li>
 12 weeks paid parental leave (for all parents, no waiting period)
 </li>
 <li>
 Stipends for
 </li>
 <ul>
 <li>
 Family-forming needs
 </li>
 <li>
 Gender-affirming care
 
 </li>
 </ul>
 </ul>
 
 Our Culture
 
 
 
 <ul>
 <li>
 We are builders, and we choose to spend our time building things that matter. Many of our people have backgrounds in Defense Tech as well as the defense and intelligence community. We build to win.
 </li>
 <li>
 We hire excellent people, give them outsized responsibility, and trust them to execute at a high level. Everyone here has a track record of solving hard problems throughout their careers.
 </li>
 <li>
 We believe that personal privacy and national security interests are not inherently at odds, and can be reconciled via strong technology.
 </li>
 <li>
 We believe that companies exist to build awesome things and take care of their people. Our benefits reflect that&ndash; top-tier health care, 401(k) matching, and a generous vacation policy (that we actually use).
 </li>
 <li>
 We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status. Achieving diversity across these categories will serve to make our company stronger and our product better.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 Click the link below to apply.
 
 
 We reserve the right to make use of any unsolicited resumes received from outside recruiting agencies and / or individual recruiters without being responsible for payment of any fees asserted from the use of unsolicited resumes.
 
 
</div>

Akima

<div>Company Overview: 
Work Where it Matters 
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. 
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 I&ntilde;upiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. 
For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. 
For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments. 
As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
Description:

Tuvli, an Akima company, is hiring for a Admin Assistant II to support our DoS client located in Washington, DC.
Responsibilities:
<ul><li>Provides administrative support, including making travel arrangements, office logistics, supply inventory, and other special administrative support as required by the Directorate.
</li><li>Handles incoming/outgoing correspondence, reviews and distributes incoming correspondence to appropriate action officers or staff; collects and reviews outgoing correspondence for neatness, accuracy and proper handling and maintains related office chronological file.
</li><li>Escorts personnel as required.
</li><li>Establishes and maintains official files on specific subject matters.
</li><li>Assists with coordinating meetings, scheduling conference rooms, monitoring leave for staff personnel, ordering supplies, and other administrative duties.
</li><li>Works with the CA Special Assistants to monitor internal tasks, deadlines, and deliverables.</li><li>
Assigns taskings from the Front Office to FPP staff, submits papers drafted by FPP staff for relevant internal and external clearances.
</li><li>Ensures a seamless and timely flow of information, policy guidance and advice between the CA front office and the affected supervisors and members of the FPP staff.
</li><li>Ensures the requisite clearance(s) and timely response by the responsible members of the FPP staff on formally tasked action items required by the Office of the Assistant Secretary.
</li><li>Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.</li><li>
Ensures all FPP-drafted products comply with Bureau and Department grammar rules and style guidelines.</li><li>
Tracks status of all incoming and outgoing clearance requests and provides FPP management with daily updates on the status of paper.</li><li>
Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated and subsequently works to assure that such action is completed as quickly as possible, as applicable and appropriate.
</li><li>Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting request, and providing calendar information to management on a daily basis.
</li><li>Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
</li><li>Record minutes from meetings and prepares briefings materials.</li><li>
Serves as a time and attendance (T&amp;A) administrator; prepares and maintains T&amp;A report; maintains and monitors office leave schedule as directed by the COR and/or GTM.
</li><li>Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned.
</li><li>Maintains work area in a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
</li><li>Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
</li><li>Assists with setting up conference calls, coordinating with IT personal to setup conferences requiring IT support.
</li><li>Assists with prepping conference rooms before and after social events and official events during the workday.
</li><li>Assists with setting up and cleaning up official office events.
</li><li>Prepares for incoming staff (arranges Meet and Greets with new CA/C or FPP staff and set them up with necessary accesses including building and IT items).
</li><li>Creates standard operating procedures related to office administration.
</li><li>Updates office management information (seating charts, phone lists, welcome book, etc.).
</li><li>Coordinates badge access for CA/EX employees.
</li><li>Submits GSD Tracker/Ariba requests.
</li><li>Coordinates travel and processes vouchers for: FPP employees and FPP employees in E2.
</li><li>Assists managers in evaluations process via Performance Now.</li><li>
Reviews and updates CAWeb, highlighting best practices in web management and design.</li><li>
Maintains internal-facing clearance queue and SharePoint sites, making updates as requested by FPP management
</li><li>Serves as the MS Office 365 Suite expert and works to improve accessibility, archives, and functionality; provides regular training and briefings on the use of MS Office 365 Suite to manage paper flow to staff within and outside the Bureau.
</li><li>Uses a high degree of independent judgment in researching regulations, and in determining the relationship between guidelines and organizational efficiency and program effectiveness; uses his or her judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects.
</li><li>Lead, develop and/or execute various projects to improve FPP administrative operations and effectiveness. Activities include conducting research, collaborating with developers to improve system functions (i.e., Microsoft SharePoint), reporting on topics/projects, making recommendations, and providing information.</li></ul>
Qualifications:
<ul><li>Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).</li><li>
Familiarity with SharePoint maintenance, development, and permissions administration.</li><li>
Excellent organizational, communication and writing skills.</li><li>
Strong analytical and reasoning skills.</li><li>
Demonstrated proactive approach to problem-solving with strong decision-making capability.</li><li>
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.</li><li>
Highly resourceful team-player, with the ability to also be extremely effective independently. 
Forward looking thinker, who actively seeks opportunities and proposes solutions.</li><li>
Ability to quickly identify and become knowledgeable about pertinent regulations, policies and precedents which affect the use of support resources.</li><li>
Ability to plan and conduct projects to evaluate and recommend ways to improve the effectiveness and efficiency of work operations.</li><li>
Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.</li><li>
Audio and Video Conferencing, through such media as WebEx, Teams or other means as needed.</li><li>
At least one year experience working as an Administrative Assistant is preferable.</li><li>
Secret Clearance.</li></ul>
Benefits Information: SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination. Pay Range: $40.00 Job ID: 2026-22823 Work Type: On-Site</div>

Administrative Assistant II

Jobot

<div>
 Want to learn more about this role and Jobot? Click our Jobot logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 HYBRID Legal Administrative Assistant / Work Life Balance / $$$$ / Amazing Benefits/ Bonuses
 
 
 
 This Jobot Job is hosted by: Haley Lucas
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $80,000 - $105,000 per year
 
 
 
 
 
 A bit about us:
 
 
 
 
 Are you an experienced Hybrid Legal Administrative Assistant with a passion for supporting a dynamic team in the legal industry? We are seeking a talented individual who thrives in a fast-paced, challenging environment and has a proven track record of providing exceptional support to a team of attorneys. This is a permanent position requiring a candidate with a solid background in litigation support, document management, court filings, and other administrative tasks. The successful candidate will be proficient in the 3E Elite system, adept at managing attorney billing, and highly skilled in the Adobe Suite and MS Office, particularly advanced PowerPoint. This role also involves making travel arrangements, preparing legal documents, and serving as a backup to the legal assistant.
 
 
 
 
 
 Why join us?
 
 
 
 
 Great 401K
 
 TOP Benefits
 
 Flexible Scheduling
 
 Hybrid Schedule 2 days in the office, 3 days remote
 
 Competitive Compensation
 
 BONUSES!!
 
 
 
 
 
 Job Details
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to a team of attorneys, including managing calendars, coordinating meetings, and making travel arrangements.
 </li>
 <li>
 Manage attorney billing, ensuring accurate and timely processing of invoices and expenses.
 </li>
 <li>
 Prepare and manage court filings, legal documents, and reports, ensuring all documents are accurate and filed in a timely manner.
 </li>
 <li>
 Utilize 3E Elite for document management, and maintain an organized and efficient filing system.
 </li>
 <li>
 Provide litigation support, assisting with the preparation of case materials and legal research.
 </li>
 <li>
 Utilize advanced PowerPoint skills to create compelling presentations for court cases and client meetings.
 </li>
 <li>
 Serve as a backup to the legal assistant, stepping in as needed to ensure seamless support for the team.
 </li>
 <li>
 Assist attorneys in their daily tasks and projects, providing proactive and efficient aid to enhance productivity.
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 A minimum of 5 years of experience as a Legal Administrative Assistant or similar role in the legal industry.
 </li>
 <li>
 Proficiency in 3E Elite, Adobe Suite, and MS Office, particularly advanced PowerPoint.
 </li>
 <li>
 Experience with litigation support, court filings, and document management.
 </li>
 <li>
 Proven ability to manage attorney billing accurately and efficiently.
 </li>
 <li>
 Experience in making travel arrangements and preparing legal documents.
 </li>
 <li>
 Excellent organizational skills, with the ability to manage multiple tasks and projects simultaneously.
 </li>
 <li>
 Exceptional attention to detail and accuracy, with a strong focus on delivering high-quality work.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to work effectively in a fast-paced, deadline-driven environment.
 </li>
 <li>
 Demonstrated ability to work both independently and as part of a team, showing initiative and proactivity.
 </li>
 <li>
 Experience with Efile system is a plus.
 
 
 </li>
 </ul>
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
 
 
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Legal Administrative Assistant

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