legal administrative assistant Jobs in Washington

legal administrative assistant

legal administrative specialist Jobs in Washington

legal administrative specialist

administrative assistant

DLA Piper

<div>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
Summary
The Legal Administrative Assistant (LAA) provides a wide range of administrative and clerical support to attorneys and legal teams. This role is essential in ensuring the smooth operation of the firm&rsquo;s administrative functions and requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. This position will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time. The LAA role requires a high level of flexibility and willingness to work in a fast-paced environment where multiple projects may have to be prioritized for the firm&rsquo;s attorneys. Projects will often require high-level technical skills with Microsoft Office programs or various types of legal software commonly seen in law firms.
 
 
Location
This position is located in our Washington DC office and offers a hybrid work schedule.
 
 
Responsibilities 
 
<ul><li>Provides practice-specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions and can prioritize work accordingly.
</li><li>Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy.
</li><li>Oversees the maintenance and organization of electronic and paper filing systems within the firm&rsquo;s DMS/repositories. Ensures all work product is easily accessible and up to date.
</li><li>Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for any assigned attorneys. Provides mentorship, guidance, and delegation to LSAs who assist with projects as appropriate. Provides key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation.
</li><li>Organizes and monitors assignments within the firm&rsquo;s workflow tool, ensuring that administrative tasks are properly allocated and completed on time. These projects can include but are not limited to time entry and expense reimbursements.
</li><li>Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a liaison between attorneys and the Billing Department regarding issues arising throughout the billing process. Ensures final bills are delivered in a timely manner and initiates follow-up at the attorney&rsquo;s request.
</li><li>Serves as a trusted advisor for associates, partners, or other attorneys. LAAs will be expected to handle confidential or sensitive matters using discretion and to promote professionalism and exceptional service in all interactions with attorneys, clients, and other DLA Piper business professionals. 
 
</li></ul>Desired Skills
The below job competencies and skills are required for the Legal Administrative Assistant position in order to perform the job successfully. 
 
The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Prior experience working with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc. Must have the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Must have ability to demonstrate flexibility and willingness to learn new skills and adapt to evolving needs of the attorney&rsquo;s practice. Must have the ability to be flexible within a fast-paced environment and ensure that all deliverables and work product adhere to firm best practices, and a willingness to receive constructive feedback from attorneys and managers. Open to collaborating with and supporting Legal Support Assistants (LSAs) as appropriate. Works well under pressure and able to stay positive and productive. 
 
Must have a general familiarity with legal terminology, documentation, and best practices for law firms or similar settings. Exhibits strong attention to detail and excellent problem-solving skills that enable them to make quick decisions. Possesses prior experience in workflow-management related roles. Demonstrates proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams to communicate with internal and external resources on behalf of the attorney&rsquo;s practice.
 
 
Minimum Education
<ul><li>High School or GED 
 
</li></ul>Preferred Education
<ul><li>Bachelor&rsquo;s degree in legal studies, business administration, or a related field. 
 
</li></ul>Minimum Years of Experience
<ul><li>2 years&rsquo; experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role. 
</li></ul> 
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: 
 
<ul><li>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</li><li>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</li><li>Provide timely, accurate, and quality work product.
</li><li>Successfully meet deadlines, expectations, and perform work duties as required.
</li><li>Foster positive work relationships.
</li><li>Comply with all firm policies and practices.
</li><li>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</li><li>Ability to work under pressure and manage competing demands in a fast-paced environment.
</li><li>Perform all other duties, tasks or projects as assigned. 
 
</li></ul>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 
 
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
 
 
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment. 
 
Application Process
Applicants must apply directly online instead of sending application materials via email. 
 
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com . 
 
Agency applications will not be considered. 
 
No immigration sponsorship is available for this position.
 
 
The firm&rsquo;s expected hiring range for this position is $36.76 - $47.79 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k). 
 
#LI-KP1
 
#LI-Hybrid
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .</div>

Legal Administrative Assistant

Executive Administrative Partner

Erica Burns Interiors

Erica Burns Interiors is a growing, high-end residential interior design firm based in the DC area, dedicated to creating exceptional and timeless spaces. We are seeking a highly motivated, polished, and exceptionally organized Studio Coordinator to be the daily hub of our studio, supporting our CEO and design team.This is a key hybrid role blending hands-on studio logistics, high-level administrative, and essential bookkeeping support. Please note, this is not a design role.KEY RESPONSIBILITIESResponsibilities are grouped into three main areas:Studio Operations &amp; Logistics<ul><li>Studio Management: Maintain, organize, and manage the studio library of product samples and documents. Oversee inventory and coordinate all returns to design centers.</li><li>Logistics: Manage all incoming/outgoing mail and packages (shipping/receiving), including regular trips to UPS/FedEx/post office. Order and maintain all office supplies.</li><li>Facility Management: Serve as the main point of contact for the landlord, managing rent, utilities, general maintenance, and studio updates.</li><li>Design Support: Provide crucial logistical support for the design team, including running project-related errands (sample pick-up/delivery), assisting with on-site installation setup, and managing project signage.</li><li>Team Coordination: Coordinate team events, client/team gifting, and firm calendar logistics, including vendor presentations/lunch-and-learns.</li></ul>Accounting &amp; Compliance Support<ul><li>Bookkeeping Assistance: Manage all non-project related firm expenses and monitor incoming invoices for filing and reconciliation.</li><li>Financial Coordination: Support the Director of Operations and Bookkeeper as needed for firm accounting deadlines.</li><li>Compliance: Maintain various licenses and registrations and serve as the main contact for insurance brokers, handling enrollments and certificate maintenance.</li></ul>Administrative and Client Support<ul><li>Executive Support: Assist the CEO with miscellaneous administrative duties, including travel coordination, email organization, and errands as needed.</li><li>Project Documentation: Set up files and documents for new clients and coordinate the creation of the comprehensive end-of-project client manuals.</li><li>Communication: Create internal firm updates (e.g., vendor/industry) and support the Director of Operations with new client/hire agreements.</li><li>Post-Project: Coordinate post-project activities, including supporting the punch list process and facilitating in the scheduling of professional photo shoots.</li></ul>We are looking for someone who...<ul><li>Has a positive &ldquo;can do&rdquo; attitude with a willingness to jump in wherever needed</li><li>Is highly organized and productive in a fast-paced, high-end environment.</li><li>Presents a professional demeanor with exceptional verbal and written communication skills.</li><li>Appreciates exceptional attention to detail and values resourcefulness</li><li>Demonstrates basic understanding of accounting principles</li><li>Holds previous experience in a studio coordination or administrative role (within a creative professional services firm is a plus).</li></ul>Job Types: Full-time, Part-timePay: $50,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Administrative: 3 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Ability to Commute:<ul><li>Washington, DC 20015 (Required)</li></ul>Work Location: In person

Studio Coordinator

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Legal Administrative Specialist

Latham & Watkins LLP

<div>About Latham &amp; Watkins:
<div>
Latham &amp; Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.</div>
About the Role:

The Attorney Support PROS Specialist is an integral part of Latham&rsquo;s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Washington, D.C. office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities &amp; Qualifications:
<div>
Other key responsibilities include:</div><ul><li>
Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance</li><li>
Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable</li><li>
Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements</li><li>
Preserving the confidentiality of firm and client protected information</li><li>
Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham &amp; Watkins retains</li></ul>
We&rsquo;d love to hear from you if you:<ul><li>
Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm</li><li>
Possess the initiative to work both independently and in a team environment with a customer service focus</li><li>
Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms</li></ul><div></div> 
And have:<ul><li>
A high school diploma or equivalent; preferably a Bachelor&rsquo;s degree or equivalent</li><li>
A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably</li></ul>
Benefits &amp; Additional Information:

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham&rsquo;s comprehensive benefit program which includes:<ul><li>
Healthcare, life and disability insurance</li><li>
A generous 401k plan</li><li>
At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure</li><li>
Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)</li><li>
Professional development programs</li><li>
Employee discounts</li><li>
Affinity groups, networks, and coalitions for lawyers and staff</li></ul><div></div><div> 
Latham &amp; Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.</div><div></div> 
Please click here to review your rights under U.S. employment laws. #EntryLevel #wayup #LI-CC2
Pay Range: USD $75,000.00 - USD $90,000.00 /Yr.</div>

Attorney Support PROS Specialist

National Museum of Asian Art

<div><h3 class="jobSectionHeader">Description</h3><div> 
OPEN DATE: December 8, 2025
</div><div>CLOSING DATE: December 19, 2025
</div><div>POSITION TYPE: Trust Fund</div><div>
APPOINTMENT TYPE: Temporary NTE 1 year</div><div>
SCHEDULE: Intermittent</div><div>
DUTY LOCATION: Washington, DC 
</div><div>Position sensitivity and risk:
 
Non-sensitive (NS)/Low Risk</div><ul><li>
Open to all qualified applicants</li></ul><div>
What are Trust Fund Positions?</div><div>
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. 
The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health &amp; Dependent Care).</div><div>
</div><div>
Conditions of Employment</div><ul>
<li>Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.</li>
<li>Complete a Probationary Period.</li>
<li>Maintain a Bank Account for Direct Deposit/Electronic Transfer.</li>
<li>The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.</li>
<li>Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.</li></ul> 
<h3 class="jobSectionHeader">
OVERVIEW</h3><div> 

About the National Museum of Asian Art</div><div>
The Smithsonian&rsquo;s National Museum of Asian Art (NMAA) is committed to preserving, exhibiting, researching, and interpreting art in ways that deepen the public and scholarly understandings of Asia and the world. NMAA opened in 1923 as America&rsquo;s first national art museum and the first Asian art museum in the United States. The museum now stewards one of the world&rsquo;s most important collections of Asian art, with works dating from antiquity to the present, from China, Japan, Korea, South Asia, Southeast Asia, the pre-Islamic Near East, and the Islamic world (inclusive of Central Asia, the Middle East, and North Africa). The museum also stewards an important collection of nineteenth- and early twentieth-century American art. 
</div><div>Today, NMAA is emerging as a leading national and global resource for understanding the arts, cultures, and societies of Asia, especially at their intersection with America. Guided by the belief that the future of art museums lies in collaboration, increased access, and transparency, NMAA is fostering new ways to engage with its audiences while maintaining its commitment to excellence. 
</div><div>NMAA celebrated its centennial in 2023 and is determined to make the museum&rsquo;s second century as accomplished as its first. The museum is building on its core strengths&mdash;the quality and depth of our collections, scholarship, and conservation&mdash;while embracing experimentation and new approaches to its work. The museum is transforming digitally, physically, and programmatically to draw in new audiences to celebrate, learn, and connect with Asian and American art and cultures, past and present. 
</div><div>Located on the National Mall in Washington, DC, the museum is free and open 364 days a year. The Smithsonian, which is the world&rsquo;s largest museum complex, welcomes twenty to thirty million visitors yearly. For more information about the National Museum of Asian Art, please visit asia.si.edu.</div> 
<h3 class="jobSectionHeader">
DUTIES AND RESPONSIBILITIES</h3><div> 
This position plays a key role in supporting the museum&rsquo;s day-to-day audience engagement, outreach, and communications efforts, and contributes to campaigns, content development, and data-informed strategies that deepen connections with our visitors and communities. 
</div><div>Specific duties include:</div><ul>
<li>Administrative and clerical support across the department, scheduling meetings, assisting with coordinating, tracking ad placements and audience engagement.</li>
<li>Processing purchases and partner invoices, compiling and archiving text and media assets.</li>
<li>Supporting daily marketing operations by helping develop, refine, and deliver clear information about museum exhibitions, programs, and visitor opportunities across digital and print platforms.</li>
<li>Helping orient audiences to key museum offerings by contributing to email, website, and social media content that highlights exhibitions, tours, public programs, and special events.</li>
<li>Helping prepare and update visitor-facing digital materials&mdash;including website content, digital signage, and interactives&mdash;by monitoring functionality, flagging issues, and coordinating updates with relevant staff.</li>
<li>Assisting with maintaining marketing team files, content calendars, and project trackers using office software tools (spreadsheets, databases, and shared drives).</li>
<li>Fielding general departmental inquiries, facilitating correspondence and liaising with both internal and external stakeholders.</li></ul> 
<h3 class="jobSectionHeader">
QUALIFICATION REQUIREMENTS</h3> 
<ul>
<li>
Ability to work collaboratively with various individuals to effectively coordinate projects, resolve conflicts, and exchange information.</li>
<li>Skill in customer service and working with the public to anticipate and respond to visitor needs and questions.</li>
<li>Knowledge and basic experience working in an office sufficient to provide accurate responses to inquiries or refer questions to appropriate staff.</li>
<li>Skill in Microsoft Office, database programs, and other similar computer software.</li>
<li>Skill in oral and written communication sufficient to interact with various individuals effectively and diplomatically.</li>
Ability to organize and prioritize multiple projects. 
<li>
</li></ul><div>Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.</div><div>
</div><div>
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.</div><div>
</div><div>Join us in &quot;Inspiring Generations through Knowledge and Discovery.&quot;</div><div>
 
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. 
 
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.</div><div>
</div><div>
Relocation expenses are not paid. 
 
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact nmaa-hr@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures (https://www.si.edu/OEO/IndividualswithDisabilities).</div><div>
</div><div>
The Smithsonian Institution is an Equal Opportunity Employer. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo 
</div> 
<h3 class="jobSectionHeader">About National Museum of Asian Art</h3><div>
Established a century ago, the National Museum of Asian Art was the Smithsonian&rsquo;s first art museum. Committed to preserving, exhibiting, researching, and interpreting art in ways that deepen our collective understanding of Asia and the world, the museum stewards one of North America&rsquo;s largest and most comprehensive collections of Asian art. 
 
Its rich holdings bring the arts of Asia into direct dialogue with an important collection of nineteenth- and early twentieth-century American works, providing an essential platform for creative collaboration and cultural exchange between the United States, Asia, and the Middle East. 
 
Beginning with a 1906 gift that paved the way for the museum&rsquo;s opening in 1923, the National Museum of Asian Art is a leading resource for visitors, students, and scholars in the United States and internationally. Its galleries, laboratories, archives, and library are located on the National Mall in Washington, DC, and are part of the world&rsquo;s largest museum complex, which typically reports more than 27 million visits each year. The museum is free and open to the public 364 days a year, making its exhibitions, programs, learning opportunities, and digital initiatives accessible to global audiences. 
 
When you visit our galleries or delve into the stories of our collections online, we hope you find a portal to different ways of interpreting our world. We invite you to learn and explore in your own way&mdash;to look deeply into the past to better understand the present and to break through the artificial barriers that can separate us.</div></div>

Visitor Experience Assistant (Marketing) IS-1001-05 / Intermittent

Yakima County

<div>Note: Current Employees must use the Workday Job Hubs career section to apply for this position.
The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.
Our Values:
<ul><li>Integrity
</li><li>Common Sense
</li><li>Innovation
</li><li>Accountability
</li></ul>Position Data:
Office Specialist I-J23-U34-H
Regular
Non-Exempt (eligible for overtime)
Overview:
Pay Range: $20.87 - $26.47 per hour (B21 Clerk Non-Supervisory Pay Plan Step 1-13)
 
Hiring Range: $20.87 - $22.15 per hour (B21 Clerk Non-Supervisory Pay Plan Step 1-4 DOQ)
 
 
Position closes: December 17, 2025
 
 
The Yakima County Clerk's Office has one opening for an Office Specialist I. This position is responsible for Jury management pursuant to state law, Court rules and guidelines and the for the coordination, professional and cordial communication, and dissemination of information to many different entities either by speech, or written communication.
 
 
This position requires a typing test with a minimum of 35 net words per minute, to be taken online. A testing link will be sent to applicants by email and must be completed within 48 hours of the closing date of the posting.
 
 
This position requires a typing test with a minimum of 35 net words per minute, to be taken online. A testing link will be sent to applicants by email and must be completed within 48 hours of the closing date of the posting.
 
 
Benefits included in position:
 
 
Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
 
 
Retirement Benefits
 
 
Paid Vacation
 
 
Paid Holidays
 
 
Paid Sick Leave 
 
 
 
 
This is a Teamsters-Clerk Clerical Contract Bargaining Unit position.
This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)
Responsibilities:
Essential Duties:
Annually perform the annual &lsquo;data load&rsquo; which consists of preparing and obtaining signed court orders, communication and coordination with the jury software vendor, local Technical Services Department and co-workers. Prepare and disseminate the new yearly calendar with all the Jury Terms highlighted. Update Jury Terms in jury software for new year. Update Jury Sessions and mileage rates in jury software.
Provides input for assessment or reassessment as issues related to compliance are identified, as well as needed updates to forms or procedures.
Electronically summons prospective jurors. Compile electronic files for archival of each of the recurring summoning processes.
Prepares duplicate forms for lost summons, receives and organizes documents and electronic files from the summoning process for archival purposes.
Electronically prepare, disseminate and archive various reports and completed trial jury lists.
Provides case management functions for juror appearances related to jury trials. Electronically process daily attendance record of jurors in jury software and Excel software.
Records nightly outgoing phone message to include: juror reporting instructions/times/locations/safety reminders.
Ensures the legal eligibility for Jury service of individuals summoned, in accordance with State Laws. Ensures documentation is received which supports excusal from, or rescheduling of, jury service based on established local Court policies.
Makes personal inquiries either by phone, in person or by mail, as to prospective juror qualifications, requests for excusal or rescheduling; verifies civil rights status through criminal history; inquire about non-answered required questions related to juror qualifications.
Processes requests for excusal or rescheduling.
Verifies round trip mileage, performs accurate typing for data entry of mileages, address and name corrections.
Professionally and cordially communicates the findings to the Court(s) and prospective jurors informing them of their request status, role and responsibilities. Performs discretionary decisions to eliminate jurors based on review and interpretation of recommended judicial guidelines.
Maintains, organizes and provides day-to-day liaison functions on behalf of County Clerk, Courts and jurors in compliance with Washington State Law.
Physically performs in-person juror check-in at various courtroom locations, accounts for attendance and conducts public oration of first day welcome / juror video summary to groups ranging in size from 30-150 people. Electronically assigns prospective jurors to specific cases or Court levels. Generate by printing, Case Reports: Juror Alphabetical List, Juror Random List, Case Cover Sheet, and financial Case Reimbursement Sheet. Daily updates jury software with juror activity, case assignment(s) and case status. Electronically ends juror &lsquo;service&rsquo;. Electronically re-populates software files for beginning &lsquo;service&rsquo; dates / terms.
Communicate professionally, cordially and with tack to relay information and instructions to prospective jurors of what to anticipate, appropriate behavior and/or general instructions / guidelines.
Multiple times a month, updates jury software for terms and juror payroll purposes. Process Jury Payroll Bi-monthly and disseminate electronic copies to other departments.
Processing incoming responses to Jury Summons to include electronic data entry of: round trip mileage, phone numbers, name changes, service assignments. Organize and process in accordance with the established work-flow: returned Jury Summons&rsquo; and any attachments which may include sensitive personal data. Prepare additional Juror Notices (post cards) seeing additional information or notifying of jury duty status. Ensure accuracy of attendance by comparing to In-Court Clerk&rsquo;s count and print daily financial &lsquo;case reimbursement sheets&rsquo; for each day Jurors are reporting in.
Shred outdated records pursuant to archival standards set by the State.
Performs other duties as assigned.
Education and Experience:
High School Diploma or G.E.D. and three years of general/legal clerical/administrative experience.
Required:
Successful completion of a criminal and financial background investigation and general employment verification.
<ul><li>Working knowledge and demonstrated ability to efficiently use MS Word, MS Excel, MS Outlook, MapQuest or Google Maps.
</li><li>Ability to Alphabetize items.
</li><li>Customer service skills.
</li><li>Professional appearance and conduct.
</li><li>Ability to speak in public to groups ranging from 30 to 150 people.
</li><li>Ability to maintain high degree of confidentiality and discretion.
</li><li>Valid Washington State Driver License or ability to obtain one at time of employment.
</li></ul>Preferred:
<ul><li>Experience with electronic filing, preparation and routing of records using PDF and E-mail software&rsquo;s.
</li><li>Manual processing of court records related to jury service.
</li><li>Training should be in a professional office setting which includes one year of working with the public and which demonstrates coordination of a business program or goal with multiple partners/parties.
</li><li>Working knowledge and demonstrated ability to use Jury Plus/Next Gen software.
</li><li>One year of prior court related experience.
</li></ul>Equipment Used:
Computers and business software, printers, multi-function processors / copy machines, multiple line telephone, voice-mail, fax machine, 10-key calculator / adding machine, scanner(s), televisions, VCR&rsquo;s, DVDs, rolling carts and other standard office equipment.
Working Conditions:
May be subject to hostile/angry/opinionated clientele; pathogen exposure; multiple work locations; bending; carrying; handling; pulling; pushing; reaching; sitting; standing; walking; fingering; balancing; climbing; crouching; kneeling; hearing; smelling; talking; visual acuity; ability to multitask; confidentiality; ability to work under pressure; ability to articulate and communicate information in conversations; ability to follow written instruction; and ability to follow verbal instruction.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Knowledge:
<ul><li>Knowledge to efficiently use MS Word, MS Excel, MS Outlook, MapQuest or Google Maps.
</li><li>Knowledge of databases software programs.
</li><li>Knowledge of electronic folder creation, file saving, file naming in multiple software program such as Windows, and other Microsoft Office products.
</li><li>English Grammar, spelling and punctuation.
</li><li>Files and records maintenance techniques (paper and electronic).
</li><li>Customer service techniques; Knowledge of how to use cordial professional etiquette and communication.
</li><li>General knowledge of the U.S. court practices.
</li><li>Clear communication practices to include written documentation and giving verbal instructions.
</li><li>Principles and methods associated with public/personal information dissemination.
</li><li>General professional office practices and procedures.
</li><li>Basic knowledge of roles and responsibilities of departments and members in the legal system.
</li></ul>Skills and Abilities:
<ul><li>Working knowledge and demonstrated ability to efficiently use MS Word, MS Excel, MS Outlook, MapQuest or Google Maps.
</li><li>Demonstrated skills and ability performing data entry including creation of spreadsheets.
</li><li>Skill in reading, interpreting and understanding needs or requests in the English language.
</li><li>Ability to alphabetize information.
</li><li>Ability and skill to perform public speaking to groups from 30 to 150 people.
</li><li>Ability to professional and cordial communicate with people with differing opinions and social economical backgrounds.
</li><li>Ability to apply laws, rules and guidelines to determine resolutions to requests.
</li><li>Ability to defuse, hostile behaviors.
</li><li>Ability to identify and mitigate needs, defuse hostility, hazards or security risks in processing juror requests or outbursts &ndash; either in person or on the phone.
</li><li>Ability to critically think independently to determine appropriate recommendations or referrals to manager.
</li><li>Ability to make responsible decisions.
</li><li>Ability to &lsquo;cold call&rsquo; individuals -who may be reluctant communicators- to assist with, or offer scheduling options, or to request additional -sometimes personal- information from them.
</li><li>Ability to provide, adhere to, and maintain confidentiality and professional practices. Proven ability to work independently, completing varying workload based on set timelines.
</li><li>Ability to gather and present information (written, electronically and verbally).
</li><li>Practiced and proven skills in organization, prioritization and time management.
</li><li>Ability to work within pre-established organization practices and methods.
</li><li>Ability to work with frequent and unscheduled interruptions.
</li><li>Ability to meet deadlines ahead of schedule.
</li><li>Proven ability to establish effective working relationships with co-workers, other department personnel and the general public.
</li><li>Ability to coordinate, negotiate and communicate time off requests with other staff members, who must cover these duties in your absence.
</li><li>Ability to deal with difficult or hostile persons / personalities.
</li><li>Ability to maintain and project a professional demeanor at all times.
</li></ul>&ldquo;AN EQUAL OPPORTUNITY EMPLOYER&rdquo;
 
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.
 
 
Yakima County ensures equal employment opportunities regardless of a person&rsquo;s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.
 
 
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
 
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish the information.
 
 
Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.
 
 
Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.
 
 
In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.
Yakima County is an E-Verify Employer.</div>

Office Specialist I

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