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administrative assistant

HHM Hotels

<div><div><p><b>Opportunity: Administrative Assistant</b></p>
<p>
Provide administrative support while understanding the value of confidentiality and demonstrating a respectful work culture that is service and community oriented both internally and externally. The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.</p>
<p><b>
Essential Job Functions</b></p>
<ul>
<li>Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive&rsquo;s schedule.</li>
<li>File and retrieve documents.</li>
<li>Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.</li>
<li>Perform general office duties, such as ordering supplies, maintaining records management database systems.</li>
<li>Provide administrative and clerical support to executives.</li>
<li>Schedule meetings and arrange conference rooms.</li>
<li>Greet and receive visitor.</li>
<li>Prepare confidential and sensitive documents.</li>
<li>Coordinate office management activities.</li>
<li>Plans events and activities.</li>
<li>Maintain office procedures.</li>
<li>Operate office equipment, such as photocopy machine and scanner.</li>
<li>Relay directives, instructions and assignment to executives.</li>
<li>Receive and relay telephone messages.</li>
<li>Maintain hard copy and electronic filing system.</li>
<li>Follow sustainability guidelines and practices related to HHM&rsquo;s EarthView program.</li>
<li>Practice safe work habits.</li>
<li>Perform other duties as requested by hotel management team.</li>
</ul>
<p><b>Position Requirements</b></p>
<ul>
<li>Bachelor&rsquo;s degree preferred.</li>
<li>Prior Administrative Assistant experience required.</li>
<li>Proficient with all Microsoft Offices and Google programs.</li>
</ul>
<p><b>HHM Benefits and Perks</b></p>
<ul>
<li>Medical, Dental and Vision Health Insurance</li>
<li>Paid Time Off</li>
<li>401k Company Match</li>
<li>Free Basic Life Insurance</li>
<li>Travel Discounts</li>
<li>Commuter Transit and Commuter Parking Benefits</li>
<li>Employee Assistance and Wellness Program</li>
<li>Educational/Professional Development</li>
</ul>
<p><b>Work Environment and Context</b></p>
<ul>
<li>Extended work hours may be required.</li>
<li>Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.</li>
</ul>
<p><b>What We Believe</b></p>
<p>
People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It</p>
</div><p>
Managed by HHM Hotels</p></div>

Administrative Assistant

Changeis, Inc.

<div><div><b>Administrative Assistant</b></div>
<div></div><div>Administrative Assistant performs essential support functions including administrative research, document management, technical editing, workflow tracking, and coordination of office activities. This role requires strong organizational skills, attention to detail, and proficiency in various software tools to enhance communication and mission support.</div>
<div></div><div>The Administrative Assistant will:</div>
<ul><li>Research and coordinate actions on issues, ensuring accurate and complete submissions for approval.</li>
<li>Review and recommend improvements for standard operating procedures, drafted directives and coordinate updates.</li>
<li>Review, revise, and submit internal and external notices for approval; provide technical editing for various documents including correspondence, reports, and safety guidance.</li>
<li>Produce and assemble program materials, establish and maintain program files, and track administrative support actions.</li>
<li>Prepare briefings, brochures, and presentations.</li>
<li>Track documents, maintain computer records, identify errors, track workflow, and present findings.</li>
<li>Maintain records as well as paper and electronic filing systems.</li>
<li>Maintain and update knowledge sharing sites using tools like SharePoint.</li>
<li>Maintain calendars and phone lists, prepare and disseminate correspondence, and coordinate domestic and international travel arrangements.</li>
<li>Schedule meetings and assist with meeting preparation, distributing meeting agendas and materials, and transcribing notes and preparing summaries.</li>
<li>Manage office space assignments and coordinate with external space management officials using designated software.</li>
<li>Manage printing, faxing, mailing overnight packages, copying, filing, and organizing e-mail messages efficiently.</li>
<li>Prepare and track office supply orders and reconcile accounts.</li>
<li>Coordinate computer and teleconferencing requirements, troubleshoot issues, and escalate for resolution.</li>
<li>Capture meeting minutes and action items, distribute minutes, and track action items to closure.</li>
<li>Perform front desk reception duties, which may include security monitoring and access</li>
<li>Control, mail distribution, telephone services, and message delivery.</li></ul></div>

Washington Marriott Capitol Hill

<div>Overview:
<p><b>
Opportunity: Administrative Assistant</b></p><p></p><p><br>
Provide administrative support while understanding the value of confidentiality and demonstrating a respectful work culture that is service and community oriented both internally and externally. The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.<br>
</p><p></p><p><b>Essential Job Functions</b></p><ul><li>
Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive&rsquo;s schedule.</li><li>
File and retrieve documents.</li><li>
Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.</li><li>
Perform general office duties, such as ordering supplies, maintaining records management database systems.</li><li>
Provide administrative and clerical support to executives.</li><li>
Schedule meetings and arrange conference rooms.</li><li>
Greet and receive visitor.</li><li>
Prepare confidential and sensitive documents.</li><li>
Coordinate office management activities.</li><li>
Plans events and activities.</li><li>
Maintain office procedures.</li><li>
Operate office equipment, such as photocopy machine and scanner.</li><li>
Relay directives, instructions and assignment to executives.</li><li>
Receive and relay telephone messages.</li><li>
Maintain hard copy and electronic filing system.</li><li>
Follow sustainability guidelines and practices related to HHM&rsquo;s EarthView program.</li><li>
Practice safe work habits.</li><li>
Perform other duties as requested by hotel management team.</li></ul><p>
 <b>Position Requirements</b></p><ul><li>
Bachelor&rsquo;s degree preferred.</li><li>
Prior Administrative Assistant experience required.</li><li>
Proficient with all Microsoft Offices and Google programs.</li></ul><div><b>
HHM Benefits and Perks</b></div><br>
<div></div><ul><li>
Medical, Dental and Vision Health Insurance</li><li>
Paid Time Off</li><li>
401k Company Match</li><li>
Free Basic Life Insurance</li><li>
Travel Discounts</li><li>
Commuter Transit and Commuter Parking Benefits</li><li>
Employee Assistance and Wellness Program</li><li>
Educational/Professional Development</li></ul><div></div><p><br>
 <b>Work Environment and Context</b></p><ul><li>
Extended work hours may be required.</li><li>
Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.</li></ul><div><b>
What We Believe</b></div><div></div><div><br>
People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It</div>
About Us :
<div>
HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.</div></div>

Howard University

<div><div>The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff &ldquo;for fit&rdquo; makes significant contributions to Howard University&rsquo;s overall mission.</div><div></div><div>
At Howard University, we prioritize well-being and professional growth.</div><div></div><div>
Here is what we offer:</div><ul><li><i>
Health &amp; Wellness:</i> Comprehensive medical, dental, and vision insurance, plus mental health support</li><li><i>
Work-Life Balance:</i> PTO, paid holidays, flexible work arrangements</li><li><i>
Financial Wellness:</i> Competitive salary, 403(b) with company match</li><li><i>
Professional Development:</i> Ongoing training, tuition reimbursement, and career advancement paths</li><li><i>
Additional Perks:</i> Wellness programs, commuter benefits, and a vibrant company culture</li></ul><div></div><div><br>
Join Howard University and thrive with us!</div><div><div>
https://hr.howard.edu/benefits-wellness</div></div><div></div><div>
JOB PURPOSE:<br>
The Administrative Assistant provides front-line administrative and operational support for the Office of Student Accessibility (OSA). This position supports a high-volume, student-facing office that processes requests for reasonable accommodations and coordinates testing services. The Administrative Assistant ensures a welcoming, organized, and efficient environment for students, faculty, staff, and visitors and handles sensitive and confidential information with discretion.</div><div><br>
SUPERVISORY AUTHORITY:<br>
This position does not supervise staff; may provide functional guidance to student employees or temporary staff as assigned.</div><div><br>
NATURE AND SCOPE:<br>
The primary function of the Administrative Assistant is to manage daily office operations, including reception and communications, testing and exam administration support, scheduling and calendar coordination, supply ordering, records management, and general administrative support. The position provides direct support to OSA professional staff and helps ensure consistent, timely, and student-centered service delivery.</div><div><br>
PRINCIPAL ACCOUNTABILITIES:</div><ul><li>
Serve as the primary front-desk contact for OSA, including greeting visitors, answering phones, monitoring the main office email inbox, and routing inquiries appropriately.</li><li>
Respond to student, faculty, and staff inquiries in a timely, professional, and service-oriented manner, including drafting routine correspondence and status updates as needed.</li><li>
Coordinate testing operations, including scheduling accommodated exams, communicating testing logistics, and maintaining an accurate testing calendar.</li><li>
Proctor accommodated exams in alignment with office procedures, maintaining test security and academic integrity standards.</li><li>
Prepare, set up, and organize testing rooms and materials, including maintaining a clean, orderly, and accessible testing environment.</li><li>
Maintain and update records, logs, and tracking documents related to testing and office operations; assist staff with data entry and document organization.</li><li>
Receive, distribute, and store exams and related materials securely; ensure appropriate chain-of-custody procedures and confidentiality.</li><li>
Receive, distribute, and store exams and related materials securely; ensure appropriate chain-of-custody procedures and confidentiality.</li><li>
Order office and testing supplies; maintain inventory and coordinate delivery/stocking of supplies, including break room supplies and shared office resources.</li><li>
Support scheduling and logistics for student appointments, meetings, trainings, and office programming as needed.</li><li>
Create and sustain a pleasant, professional work environment, including maintaining the reception area, testing areas, and common spaces.</li><li>
Handle confidential and sensitive information in compliance with applicable university policies and privacy requirements (e.g., FERPA) and maintain discretion in all communications.</li><li>
Perform other duties as assigned by the Director of Student Services to support the mission and operational needs of the office.</li></ul><div><br>
CORE COMPETENCIES:</div><ul><li>
Collaborate with OSA professional staff to support timely processing of testing logistics and student support activities.</li><li>
Coordinate with faculty and academic departments regarding exam delivery, pick-up, and return procedures and testing requirements.</li><li>
Partner with campus units as needed (e.g., Residence Life, Advocacy &amp; Support, HUPantry, Military &amp; Veterans, and other Student Affairs offices) to support accommodation-related logistics and service delivery.</li></ul><div></div><div>
MINIMUM REQUIREMENTS:</div><ul><li>
High school diploma or equivalent required; associate's degree preferred.</li><li>
2+ years of administrative, office management, front-desk, or customer service experience in a busy office environment (higher education experience preferred).</li><li>
Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a high-volume, student-facing setting.</li><li>
Strong interpersonal, customer service, and written/oral communication skills.</li><li>
Demonstrated ability to handle sensitive matters with exceptionally good judgment, professionalism, and discretion.</li><li>
Proficiency with standard office technology (e.g., Microsoft Office, email, calendars, scheduling systems) and comfort learning new systems.</li><li>
Ability to maintain confidentiality and follow privacy requirements and office protocols.</li><li>
Ability to sit/stand for extended periods, lift and move testing materials/supplies as needed, and support testing operations during peak periods, which may fall outside of normal operating hours.</li></ul><div></div><div>
Compliance Salary Range Disclosure</div><div></div><div>
Expected Salary Range: $45,000 - $52,000</div></div>

The Ford Agency

<div>
 <p>
  The Ford Agency has partnered with a national association focused on cutting edge higher education to secure an Administrative Assistant for one of their most visible departments. This individual will provide administrative support to the leadership team and help support various Board activities. This is a busy role that requires strong organization and communication skills and is an excellent opportunity for someone with a keen interest in higher education innovations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Responsibilities Include:
  </u>
 </p>
 <ul>
  <li>
   Manage complex calendars, meeting schedules, and travel logistics and itineraries
  </li>
  <li>
   Prepare briefing documents for meetings and events
  </li>
  <li>
   Assist in preparing documents for Board meeting, general programing, and various initiatives
  </li>
  <li>
   Collaborate with the team on various projects
  </li>
  <li>
   Draft various communications and reports for meetings and presentations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Qualifications Include:
  </u>
 </p>
 <ul>
  <li>
   Bachelor's Degree
  </li>
  <li>
   Very strong MS Office skills, especially Excel. Experience using AI in a professional setting
  </li>
  <li>
   2+ years' administrative experience, preferably in a higher education or association environment
  </li>
  <li>
   Excellent organization and attention to detail
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To see more positions available through The Ford Agency, please check out our website at www.ford-agency.com.
  </strong>
 </p>
</div>


<div>
 <p>
  LHH is seeking administrative candidates for an opportunity in DC providing office coordination, executive support, communication management and administrative tasks. This is a direct hire opportunity with a well-established organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Duties
  </strong>
 </p>
 <ul>
  <li>
   Serve as the primary point of contact for visitors and staff, creating a warm and professional environment.
  </li>
  <li>
   Manage incoming calls and visitor flow to ensure smooth communication and strong first impressions.
  </li>
  <li>
   Maintain an organized reception area and oversee mail, messenger, and package logistics.
  </li>
  <li>
   Provide proactive calendar management, meeting preparation, and scheduling support.
  </li>
  <li>
   Coordinate travel arrangements and prepare expense reports.
  </li>
  <li>
   Assist with project support and priority tracking as needed.
  </li>
  <li>
   Serve as the point of contact for office supplies, workroom organization, and inventory management.
  </li>
  <li>
   Coordinate building maintenance requests and facility support needs.
  </li>
  <li>
   Manage Kastle key fobs and door locking/unlocking schedules.
  </li>
  <li>
   Support employee engagement activities.
  </li>
  <li>
   Assist with conference and on-site event preparation, including room setup, name badges, tent cards, AV needs, and guest coordination.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 3 years of experience in administration or operations.
  </li>
  <li>
   Strong organizational skills and ability to manage multiple responsibilities.
  </li>
  <li>
   Professional communication and interpersonal skills with the ability to build positive relationships across the organization.
  </li>
  <li>
   Proficiency with Microsoft Office, Teams, and CRM systems.
  </li>
 </ul>
 <p>
 </p>
</div>


TEEMA

<div><p>Good morning! This is a high-impact, high-visibility role. Finding an EA in the DC market who can navigate both the legal world and the Department of Defense (DoD) requirements&mdash;all while commanding a six-figure salary&mdash;requires a posting that sounds as prestigious as the position itself.</p><p>
Here is the refined package for the <b>Executive Administrative Assistant to the General Counsel</b>.</p><p></p><h2 class="jobSectionHeader"><b>
1. Professional Job Posting: Executive Assistant to the General Counsel</b></h2><p><b>
Title:</b> Executive Assistant to the General Counsel (Legal &amp; Strategic Support) <b>Location:</b> Washington, DC (High-Profile / Fast-Paced) <b>Salary Range:</b> $100,000 &ndash; $112,000 <b>Company:</b> Confidential &ndash; Premier Government Healthcare &amp; Legal Entity</p><p><b>
The Opportunity</b> We are seeking a career Executive Assistant with a sophisticated legal background to support the General Counsel in our Washington, DC office. This is not a standard administrative role; it is a high-level partnership requiring the discretion of a legal professional and the technical agility of a modern coordinator. You will act as the &quot;right hand&quot; to legal leadership, managing complex calendars, board-level communications, and sensitive government-related documentation.</p><p><b>
Key Responsibilities</b></p><ul><li><p><b>
Legal &amp; Executive Liaison:</b> Provide elite-level support to the General Counsel, including drafting, proofreading, and editing complex legal correspondence and board-level documents.</p></li><li><p><b>
Complex Orchestration:</b> Manage high-density Outlook calendars, coordinate intricate domestic/international travel, and develop detailed itineraries.</p></li><li><p><b>
Board &amp; Event Coordination:</b> Lead the logistical planning for Board of Trustees meetings and high-profile organizational events.</p></li><li><p><b>
Technical Trouble-Shooting:</b> Act as a first-line resource for executive technology, including VPN, Zoom, Microsoft 365, and DocuSign.</p></li><li><p><b>
Confidentiality &amp; Compliance:</b> Handle highly sensitive information with absolute discretion, ensuring all tasks align with DoD standards and healthcare regulations.</p></li></ul><p><b>
Required Qualifications</b></p><ul><li><p><b>
Clearance:</b> Must be a <b>U.S. Citizen</b> capable of obtaining a favorable Department of Defense (DoD) background investigation.</p></li><li><p><b>
Experience:</b> 10+ years of Executive Administrative experience, with <b>at least 5 years specifically supporting a General Counsel</b> or working within a legal office (in-house or government).</p></li><li><p><b>
Education:</b> High School Diploma or GED required (Bachelor&rsquo;s in Business preferred).</p></li><li><p><b>
Tech Stack:</b> Advanced proficiency in Microsoft 365 (Teams, Word, Excel, PPT), Zoom, and DocuSign.</p></li></ul><p><b>
Preferred Skills</b></p><ul><li><p>
Knowledge of government programs (TRICARE, VA, Military Health System).</p></li><li><p>
Background in a healthcare environment.</p></li><li><p>
Prior military service is highly valued.</p></li></ul>
#Workwolf #BCDC_Consulting</div>

Executive Administrative Assistant

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173 administrative assistant jobs In Washington

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant