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Anduril

<div><div>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</div><h3 class="jobSectionHeader">
ABOUT THE JOB</h3>

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and providing critical support to our broader Admin Team.

This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.

This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.
<h4 class="jobSectionHeader">
WHAT YOU'LL DO</h4>

Support to Executive Assistant Team
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
Calendar &amp; Meeting Management
<ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
Operations, Logistics &amp; Visitor Experience
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
Communication &amp; Team Dynamics
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader">REQUIRED QUALIFICATIONS</h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li>
</ul><div>
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: 

<h3 class="jobSectionHeader">
Benefits</h3>

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. 

<div>
<h3 class="jobSectionHeader">Protecting Yourself from Recruitment Scams</h3>

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.
</div>
<div>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:
<ul>
<li>No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
</li>
<li>Please always verify communications:
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li>Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
</li>
<li>What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</li> 
</ul>
</div><h3 class="jobSectionHeader">Data Privacy</h3>

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. 


By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</div></div>

Administrative Assistant

Ballard Spahr LLP

<div>Department: Litigation
About Us:
Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical, and administrative skills to work in our Washington, D.C. office. The selected individual will work within a team of LAAs to support the progression of cases to final disposition by creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 3 days a week in the office.
Why Join Us?
<ul><li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm&rsquo;s executive leadership.</li><li>
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li><li>
Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li><li>
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li></ul>
Your Role:
As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:<ul><li>
Maintaining schedules and calendars, making travel arrangements, and updating contacts.</li><li>
Working closely with attorneys and billing specialists on complex billing matters.</li><li>
New client intake and file maintenance utilizing the firm's electronic records management system.</li><li>
Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents, as well as e-filing in various state and federal courts, both trial and appellate.</li><li>
Billing, travel coordination, and expense reimbursement.</li></ul>
What We&rsquo;re Looking For:
<ul><li>Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.</li><li>
Time Management: Effectively plan, prioritize, and organize work to complete assignments and meet deadlines.</li><li>
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li><li>
Communication: Strong verbal and written communication abilities.</li><li>
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li></ul>
Qualified applicants must possess top-notch accuracy, spelling, grammar, and proofreading skills. The ability to multitask is essential for success in this role. A willingness to take innovative approaches to administrative support will be considered a plus.
Required Experience:
This position requires a minimum of 3-5 years of litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel, and Outlook. Experience with e-filing, document management, and time and billing systems is preferred. Familiarity with the State and Federal court systems is required.
The salary range for this position is from $95,000 to $100,000, which reflects the firm&rsquo;s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate&rsquo;s experience and qualifications.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm&rsquo;s website.
Ready to Grow with Us?
If you are ready to play a vital role in the firm&rsquo;s success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.</div>

Legal Administrative Assistant

STI-TEC

<div>
 Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities&rsquo; most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.
 
 Position Overview
 
 Provide support to The United States Coast Guard (USCG), CG-AIR&rsquo;s (to include the Aviation Logistics Center (ALC), Aviation Projects Acquisition Center (APAC), and Office of Aeronautical Engineering (CG-AIR-E))
 
 
 
 Essential Job Function
 
 
 
 
 Provide receptionist support and accomplish the clerical and administrative functions to include:
 
 
 
 
 <ul>
 <li>
 Assist with scheduling meetings and TEAMS calls and providing support for related activities.
 </li>
 <li>
 Establishing and maintaining office files (both paper and electronic) and divisional and management calendars in accordance with (IAW) USCG and local command procedures.
 </li>
 <li>
 Acting as the Point of Contact (POC) for visitors and responding to non-technical inquiries, while directing technical calls to the appropriate individual.
 </li>
 <li>
 Arranging and attending division staff meetings, as needed, taking meeting minutes, and following up as needed to ensure action items are completed as scheduled.
 </li>
 <li>
 Participating in the Events Team to assist with ceremonies or visits at ALC, working with Protocol Specialist or the Command Secretary.
 </li>
 <li>
 Maintaining, updating and submitting support requests.
 
 
 </li>
 </ul>
 
 Other duties as assigned refers to additional tasks that are directly related to the scope of work outlined in the SOW.
 
 
 
 
 <ul>
 <li>
 Examples include preparing reports, attending meetings, managing correspondence, or supporting related projects within the assigned division.
 </li>
 <li>
 All additional duties must be assigned by the designated AOR, COR, or KO, and must fall within the scope of the contract.
 
 
 </li>
 </ul>
 
 Maintain Personnel Information to include:
 
 
 
 
 <ul>
 <li>
 Managing employee records, accident reports, performance appraisals, job descriptions, and other personnel-related documents.
 </li>
 <li>
 Providing basic information on personnel matters such as training, leave, benefits, and other job-related procedures.
 </li>
 <li>
 Preparing and maintaining a log of all travel and training requests for division-funded activities. Assisting with creating travel authorizations, reviewing travel claims upon receipt, and notifying employees of any required changes or corrections.
 </li>
 <li>
 Developing Hiring Panel Packages.
 </li>
 <li>
 Updating and maintaining command Divisional Rosters (Organizational Charts) by ensuring personnel information is kept current and removing personnel who leave the command.
 </li>
 <li>
 Managing CG-AIR Distribution lists within USCG One (CGOne).
 </li>
 <li>
 Ensuring that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
 </li>
 <li>
 Adding new employees to the current Employee Notification System upon check-in.
 </li>
 <li>
 Maintaining Regroup rosters for assigned AOR.
 </li>
 <li>
 Develop and maintain databases to include:
 </li>
 <li>
 Designing and managing electronic document workflow.
 </li>
 <li>
 Assisting and working with the SharePoint Developer/Administrator to transition and manage division correspondence and workflows in Microsoft SharePoint.
 </li>
 <li>
 Developing and maintaining rudimentary databases that automate manual organizational functions (i.e., document archives, phone lists, personnel assignments, spreadsheets, document and correspondence routing, and USCG Portal websites).
 </li>
 <li>
 Developing methods to automate recurring reports.
 </li>
 <li>
 Modifying existing automated systems to update functionality or correct problems.
 </li>
 <li>
 Preparing templates for division newsletters, brochures, reports, and briefings utilizing Microsoft Publisher.
 </li>
 <li>
 Preparing and distributing various reports and distilling disparate report elements into a well-organized and easily understood presentation of graphical and narrative elements.
 </li>
 <li>
 Publishing and maintaining reports and division material to the USCG Portal website.
 </li>
 <li>
 Improving organization and retrieval of office correspondence, printing labels, and batched letter production.
 </li>
 <li>
 Developing sequencing for spreadsheets and databases to automatically update, revise, calculate, and retrieve information for organizational reports.
 </li>
 <li>
 Providing administrative support and producing USCG correspondence, documents, spreadsheets, and graphics as requested for division support.
 </li>
 <li>
 Managing physical document archives.
 </li>
 <li>
 Ensuring structured tracking via the ALC eRouter.
 </li>
 <li>
 Ensuring that all correspondence is fully processed and filed per the division&rsquo;s leadership, as well as transferring of archives to federal document repository IAW the USCG Records Management Program
 
 
 </li>
 </ul>
 
 Clerical Functions to include:
 
 
 
 
 <ul>
 <li>
 Supporting office productivity by stocking and submitting purchase requests for office supplies in applicable application/system and maintaining office equipment.
 </li>
 <li>
 Assisting with acquiring and disposal of government furnished supplies and equipment within current USCG policies.
 </li>
 <li>
 Establishing orders, receiving, recording, and distributing technical publications.
 </li>
 <li>
 Performing scheduled and routine technical publication audits IAW applicable USCG policies.
 </li>
 <li>
 Maintaining division Internet/Intranet presence by uploading files to the division web site and ensuring that all materials displayed on the web are current and up to date.
 </li>
 <li>
 Responsible for the timely submission of heat tickets/work requests for divisional issues.
 </li>
 <li>
 Assisting with monitoring divisional budgets, to include building Procurement Request (PR) with information provided by government personnel.
 </li>
 <li>
 Responsible for the upkeep, organization, and cleanliness of the administrative office area, supply cabinets, copy area, and conference rooms.
 </li>
 <li>
 Drafting letters, memoranda, and responding to non-technical inquiries.
 </li>
 <li>
 Reviewing divisional correspondence for grammatical accuracy, punctuation, format, etc., and ensuring suspense dates are met.
 </li>
 <li>
 Establishing, maintaining controls, and following up to ensure timely accomplishment, distribution, submission, and review of correspondence, reports, and other documents.
 </li>
 <li>
 Providing control of division directives ensuring the correct routing, currency and clerical accuracy of the documents.
 </li>
 <li>
 Reviewing outgoing mail for enclosures, dates, signatures IAW the USCG Correspondence Manual COMDTINST M5216.4 and USCG ALCINST 5216.1.
 
 
 </li>
 </ul>
 
 Serve as timekeeper for Government employees in GovTA, to include:
 
 
 
 
 <ul>
 <li>
 Resolving discrepancies
 </li>
 <li>
 Addressing inquiries
 </li>
 <li>
 Managing delegate assignments, supervisor designations, and employee accounts (e.g., unlocking/resetting passwords).
 </li>
 <li>
 Setting and updating default schedules for employees.
 </li>
 <li>
 Creating and managing Work Time transactions, including entering work hours once transactions are created.
 </li>
 <li>
 Generating biweekly reports such as unvalidated/uncertified timecards and review leave audit reports.
 </li>
 <li>
 Printing weekly approved leave reports and validating timecards upon AOR request.
 </li>
 <li>
 Assisting with correcting timecards and adding holidays or administrative time when necessary.
 </li>
 <li>
 Annually update accounting data and review the Time and Attendance Summary.
 </li>
 <li>
 Maintain organizational automation tools, Technical Library, and electronic document repository
 </li>
 <li>
 Provide ALMIS reports to CG-AIR-E
 </li>
 <li>
 Develop and maintain productivity enhancements (spreadsheets, multimedia, databases)
 </li>
 <li>
 Serve as TIMOS, ATIP, and ACCB POC for USCG Headquarters
 </li>
 <li>
 Provide TIMOS, ATIP, ACCB support for USCG Headquarters
 
 
 </li>
 </ul>
 
 Training Requirement to include:
 
 
 
 
 <ul>
 <li>
 This role requires the completion of online training provided at the USCG&rsquo;s expense. While Contractor employees may not supervise USCG personnel, they are permitted to serve as timekeepers since this is a ministerial function involving the input of time and leave approved by the USCG employees' supervisor.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 
 <ul>
 <li>
 U.S. Citizen
 </li>
 <li>
 Read, write, speak, and comprehend English
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Knowledge of basic arithmetic
 </li>
 <li>
 Knowledge of Microsoft Office applications
 </li>
 <li>
 Ability to manage multiple tasks with competing deadlines
 </li>
 <li>
 Ability to work with minimal Government oversight
 </li>
 <li>
 1 year experience in USCG procedures
 </li>
 <li>
 Proficiency in ALMIS
 </li>
 <li>
 Proficiency in AMMIS
 </li>
 <li>
 1 year experience in USCG aeronautical practices (COMDTINST 13020.1)
 </li>
 <li>
 Microsoft Certified Solutions Expert - SharePoint 2010 or newer
 </li>
 <li>
 At least 2 years' experience in USCG procedures including aeronautical practices (COMDTINST 13020.1) utilizing ALMIS
 </li>
 <li>
 Demonstrated experience with ALMIS reports
 
 
 </li>
 </ul>
 
 Desired Qualifications
 
 
 
 
 <ul>
 <li>
 1 year experience in USCG procedures
 </li>
 <li>
 Proficiency in ALMIS
 </li>
 <li>
 Proficiency in AMMIS
 </li>
 <li>
 TIMOS/ATIP management experience
 </li>
 <li>
 Network Administration experience
 
 
 </li>
 </ul>
 
 Target Salary Range
 
 
 
 
 Market comparative at time of award.
 
 
 STI-TEC offers a competitive benefits package including:
 
 
 
 
 <ul>
 <li>
 Medical, dental, and vision coverage
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Short term/long term disability coverage
 </li>
 <li>
 Retirement savings - 401(k)
 </li>
 <li>
 Paid time off (PTO)
 </li>
 <li>
 Holiday leave
 </li>
 <li>
 Alternate work schedules (depending on work site)
 </li>
 <li>
 Flexible spending account options
 
 
 </li>
 </ul>
 Whether you&rsquo;re an experienced professional, a veteran, a former military or civilian federal employee, or a recent graduate, STI-TEC has a career opportunity for you. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
 
 
 STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.
 
 
 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
 
 
 If you need assistance or an accommodation due to a disability, you may contact us at HR@sti-tec.com or you may call us at 1+918.583.9900.
 
 
 
 <ul>
 <li>
 This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.
 </li>
 </ul>
</div>

Administrative Assistant CG-AIR-E

Molina Healthcare

<div>Job Summary

Provides non-clinical administrative support to the care management function, and contributes to interdisciplinary team efforts supporting provision of integrated delivery of care across the continuum. Contributes to overarching strategy to provide quality and cost-effective member care. 
 
Essential Job Duties
<ul><li>Facilitates administrative support including case assignment, member screening and scheduling, correspondence processing, data entry and telephone and clerical support for team facilitating care management related services for members.</li><li>Facilitates initial review of assigned case levels and assists in case management assignment to care managers.</li><li>Reviews data to identify principle member needs and works under the direction of the care manager to implement care plan.</li><li>Schedules member visits with care managers as needed.</li><li>Screens members according to Molina policies and processes and assists care management staff during process of identifying appropriate member services.</li><li>Coordinates required member services in accordance with member benefit plan.</li><li>Promotes communication both internally and externally to enhance effectiveness of care management services.</li><li>Processes member and provider correspondence.</li></ul> 

Required Qualifications
<ul><li>At least 1 year of experience in an administrative support role in health care, or equivalent combination of relevant education and experience.</li><li>Strong attention to detail.</li><li>Problem-solving skills.</li></ul>
&bull; Working knowledge of Microsoft Office (Outlook, Word, Excel) or other comparable software. &bull; Excellent customer service skills. &bull; Time-management and organizational skills. 
<ul><li>Strong verbal and written communication skills.</li><li>Microsoft Office suite/applicable software program(s) proficiency.</li></ul> 

Preferred Qualifications
<ul><li>Certified Medical Assistant (CMA).</li></ul> 
 
To all current Molina employees: If you are interested in applying for this position, please apply through the Internal Job Board. 
 
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V</div>

Care Management Processor

Hermeus

<div>
 Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.
 
 
 About The Role:
 
 
 As an Executive Assistant, you will effectively manage the wide range of time demands for a small group of senior executives at Hermeus. You&rsquo;ll be empowered to own the executive&rsquo;s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you team with the business&rsquo; senior leaders to deliver the world&rsquo;s fastest airplane.
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage daily calendars for :2- 3 senior executives
 </li>
 <li>
 Respond to internal and external meeting requests
 </li>
 <li>
 Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
 </li>
 <li>
 Act as point of contact for external guests
 </li>
 <li>
 Plan and host external meetings
 </li>
 <li>
 Must be willing to travel to LA, ATL or DC as needed, and comfortable working across different environments or schedules
 
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 A minimum of 4+ years administrative experience supporting senior level executives in a fast-paced environment preferred
 </li>
 <li>
 Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
 </li>
 <li>
 Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
 </li>
 <li>
 Must be able to work onsite in DC a minimum of one day per week as needed by leadership to support growing organization
 </li>
 <li>
 Demonstrates curiosity and a desire to understand the company goals
 </li>
 <li>
 Ability to handle constant change
 </li>
 <li>
 Proven ability to handle confidential and sensitive information in a professional manner
 </li>
 <li>
 Excellent attention to detail and accuracy
 </li>
 <li>
 Strong Microsoft Office Suite skills
 </li>
 <li>
 Proficient in scheduling meetings in multiple time zones
 </li>
 <li>
 Experience planning and booking international travel
 </li>
 <li>
 Handling exec's monthly expense reports
 
 
 
 
 </li>
 </ul>
 
 Preferred Skills and Experience:
 
 
 
 
 <ul>
 <li>
 Experience coordinating executive-level meetings requiring security clearance.
 </li>
 <li>
 Experience working with CRM systems
 </li>
 <li>
 Experience supporting engineering/product teams
 
 
 
 
 </li>
 </ul>
 Benefits:
 
 
 
 <ul>
 <li>
 100% employer-paid health card
 </li>
 <li>
 401k &amp; Retirement Plans
 </li>
 <li>
 Weekly Paid Office Lunches
 </li>
 <li>
 End of Year Bonuses
 </li>
 <li>
 Fully stocked breakrooms
 </li>
 <li>
 Stock Options
 </li>
 <li>
 Paid Parental Leave
 </li>
 <li>
 Unlimited PTO (exempt) and generous accrued PTO (non-exempt), plus 12 federal holidays off
 </li>
 <li>
 Pet Insurance
 
 
 
 
 </li>
 </ul>
 
 U.S. EXPORT CONTROL COMPLIANCE STATUS
 
 
 The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a &ldquo;U.S. person&rdquo; as defined by 22 C.F.R.
 
 
 
 <ul>
 <li>
 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending
 
 
 
 
 </li>
 </ul>
 
 EQUAL OPPORTUNITY
 
 
 Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
 The salary information provided is a general guideline only. Hermeus takes
 
 
 various factors into account, including, but not limited to, the position's scope and
 
 
 responsibilities, the candidate's professional background, education and training,
 
 
 essential skills, and market and business considerations, when presenting a job
 
 
 offer.
</div>

Executive Assistant

U.S. Representative Greg Stanton

BackgroundThe Office of U.S. Representative Greg Stanton seeks an experienced Scheduler / Executive Assistant for the Washington, D.C. office in a full-time capacity. Interested candidates are encouraged to submit their application on or before Monday, July 6, 2026, at noon ET. After the application period closes, the office will contact the best-qualified candidates selected to begin the interview process.Job ExpectationsThe Scheduler / Executive Assistant will work closely with the Chief of Staff and senior staff to coordinate the Member&rsquo;s schedule and arrange travel plans. The Scheduler / Executive Assistant will act as the Member&rsquo;s liaison with other congressional offices, constituents, government officials, community leaders, nonprofit organizations, private-sector representatives, and other stakeholders. The Scheduler / Executive Assistant also manages the internship program for the Member&rsquo;s office.Job Duties<ul><li>Collaborates with the Member, Chief of Staff, and senior staff to determine and finalize the Member&rsquo;s daily schedule and briefing materials</li><li>Uses relevant technologies to track the scheduling activities and requests of the Washington, D.C., and District offices to brief the Member</li><li>Acts as a liaison between the Member and other Members, committee staff, White House, government offices, and government agencies to arrange the Member's attendance at meetings</li><li>Coordinates with event participants and the appropriate legislative and/or District staff to ensure that the Member is provided with briefing materials for each event</li><li>Monitors the Member's incoming telephone calls, takes messages, and returns calls as requested to act as the Member's liaison with other congressional offices, constituents, or other stakeholders</li><li>Partners with the communications team and District office staff to schedule press interviews, including radio, television, and other media appearances</li><li>Coordinates photo opportunities with constituents to maintain outstanding constituent relations</li><li>Plans and books the Member's air travel, ground transportation, and lodging to coordinate travel arrangements</li><li>Reviews the Member's mail and invitations to ensure all are responded to, either by written correspondence or a personal telephone call</li><li>Maintains files to monitor which of the Member's invitations have been declined, accepted, or are tentative/pending</li><li>Prioritizes tasks based on the situational context to ensure work is completed in an efficient and effective manner</li><li>Prepares detailed itineraries for the Member, including important numbers, locations, and contact names to coordinate the Member's schedule</li><li>Manages all aspects of the internship program for the Member office in accordance with office policies and procedures</li></ul>Qualifications and Skills<ul><li>Adaptability: Adapts quickly to change or unexpected obstacles; easily considers new approaches.</li><li>Attention to Detail: Performs work thoroughly and accurately; acts conscientiously when attending to detail.</li><li>Decision Making: Makes sound, well-informed, and objective decisions; understands the impact and implications of decisions. Commits to action to accomplish organizational goals and maintains appropriate levels of confidentiality.</li><li>Interpersonal Skills: Develops and maintains effective relationships with others from diverse backgrounds and in different situations. Shows understanding, courtesy, tact, empathy, and professionalism.</li><li>Planning and Coordination: Organizes work and sets priorities. Coordinates with others to accomplish goals, monitors progress, and evaluates outcomes.</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent combination of education and experience</li><li>Prior Capitol Hill, scheduling, executive assistant, or project coordination experience preferred</li><li>Experience coordinating complex schedules across multiple parties</li><li>Strong judgment, discretion, and ability to handle sensitive information</li><li>Demonstrated interest in public service</li><li>Strong written and verbal communication skills</li><li>Ability to work extended hours as needed</li></ul>Working Conditions<ul><li>Based in the Washington, D.C. office</li><li>Requires extended hours as needed to support the legislative schedule or breaking news events</li></ul>Compensation &amp; Benefits <ul><li>Annual salary of $55,000 to $65,000, paid monthly and commensurate with experience</li><li>Eligibility for quarterly performance-based bonuses of up to $5,000, subject to office policy and performance evaluations</li></ul>Leave &amp; Time Off<ul><li>Paid annual leave</li><li>Paid sick leave</li><li>Paid family and medical leave</li><li>Federal holidays observed</li></ul>Benefits<ul><li>Health insurance through FEHB or DC Health Link, with the House covering a share of premiums</li><li>Supplemental dental and vision coverage through FEDVIP</li><li>Flexible Spending Accounts for health care and dependent care</li><li>Life insurance options</li><li>Thrift Savings Plan with employer matching</li><li>Commuter benefits or parking</li><li>Eligibility for federal student loan repayment assistance</li><li>Eligibility for tuition assistance and professional development support</li></ul>How to ApplyDeadline: Monday, July 6, 2026, at noon ET.Applications must be submitted through Indeed. Applications submitted through other means will generally not be considered, and drop-ins are not accepted. Applicants may contact the office through the Indeed portal to confirm receipt of their application but should not call to request status updates. Applicants who require a reasonable accommodation in the application or interview process may contact the office through the Indeed portal to request assistance.Application MaterialsApplicants will be asked to upload the following as a single document, in order:<ul><li>Professional resume, not to exceed one page</li><li>Cover letter, not to exceed one page</li></ul>Application PromptsApplicants will also be asked to answer two written prompts as part of the initial evaluation process:<ul><li>What experience, knowledge, or familiarity with Arizona would help you support the Member&rsquo;s work and serve constituents in this role? 300 words or fewer.</li><li>Briefly describe one current or previous work, internship, volunteer, academic, military, or public-service experience that best prepared you for this position. What did you personally do, and why is it relevant to this role? 400 words or fewer.</li></ul>TimelineApplicants selected to advance should expect initial virtual interviews to begin in early July, with in-person interviews in Washington, D.C., to follow shortly thereafter. The interview process may include multiple rounds and may include in-person writing assessments or other evaluations relevant to the position. Timelines are subject to change based on office needs.For Additional Information or AccommodationsApplicants who require a reasonable accommodation in the application or interview process may contact the office through the Indeed portal to request assistance. The Office of Congressman Greg Stanton is an equal opportunity employer. We are committed to building a diverse and inclusive team and encourage individuals from all backgrounds to apply.Job Type: Full-timeBase Pay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What experience, knowledge, or familiarity with Arizona would help you support the Member&rsquo;s work and serve constituents in this role? 300 words or fewer.</li></ul>* Briefly describe one current or previous work, internship, volunteer, academic, military, or public-service experience that best prepared you for this position. What did you personally do, and why is it relevant to this role? 400 words or fewer.Work Location: In person

Scheduler/Executive Assistant - Rep. Greg Stanton

Guidehouse

<div>Job Family:
Operational Effectiveness Consulting 
Travel Required:
Up to 10% 
Clearance Required:
Active Secret
What You Will Do:<div>
We are seeking a highly organized, proactive, and client-oriented Executive Assistant to support senior leadership in a fast-paced, professional services environment. This role requires exceptional judgment, discretion, and the ability to manage competing priorities while serving as a key liaison with internal teams and external clients.
The ideal candidate thrives in a client-facing role, demonstrates strong communication skills, and is comfortable working across multiple stakeholders to ensure seamless executive support and operational efficiency. Key responsibilities will include:<ul><li>
Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements</li><li>
Serve as a primary point of contact for internal and external stakeholders, ensuring a professional and client-focused experience</li><li>
Coordinate and prepare materials for client meetings, briefings, and presentations</li><li>
Manage complex scheduling across multiple time zones and priorities</li><li>
Draft, edit, and format correspondence, reports, and presentations with a high degree of accuracy and professionalism</li><li>
Track action items and follow-ups to ensure timely completion of deliverables</li><li>
Support logistics for meetings, events, and client engagements, including on-site coordination as needed</li><li>
Exercise sound judgment in handling sensitive and confidential information</li><li>
Identify and implement process improvements to enhance executive support and team efficiency</li></ul></div> 
What You Will Need:<div><ul><li>
An ACTIVE and MAINTAINED &quot;SECRET&quot; Federal or DoD security clearance</li><li>
High School diploma or equivalent</li><li>
FOUR (4) years or more of experience supporting senior executives in an administrative capacity</li><li>
Ability to work onsite 5 days per week in Washington, DC</li></ul></div>
What Would Be Nice To Have:<div><ul><li>
Familiarity with executive-level stakeholder management</li><li>
Experience supporting multiple executives or teams simultaneously</li><li>
Experience in consulting, government contracting, or a similarly fast-paced environment</li><li>
Proven experience in a client-facing or client-support role</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)</li><li>
Proficiency with collaboration and project management tools (e.g., Teams, SharePoint, Concur)</li><li>
Strong organizational, time management, and prioritization skills</li><li>
Excellent written and verbal communication skills</li><li>
Ability to manage competing priorities with minimal supervision</li><li>
Demonstrated professionalism, discretion, and attention to detail</li></ul></div>
The annual salary range for this position is $98,000.00-$163,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs. 
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:<ul><li>
Medical, Rx, Dental &amp; Vision Insurance</li><li>
Personal and Family Sick Time &amp; Company Paid Holidays</li><li>
Position may be eligible for a discretionary variable incentive bonus</li><li>
Parental Leave and Adoption Assistance</li><li>
401(k) Retirement Plan</li><li>
Basic Life &amp; Supplemental Life</li><li>
Health Savings Account, Dental/Vision &amp; Dependent Care Flexible Spending Accounts</li><li>
Short-Term &amp; Long-Term Disability</li><li>
Student Loan PayDown</li><li>
Tuition Reimbursement, Personal Development &amp; Learning Opportunities</li><li>
Skills Development &amp; Certifications</li><li>
Employee Referral Program</li><li>
Corporate Sponsored Events &amp; Community Outreach</li><li>
Emergency Back-Up Childcare Program</li><li>
Mobility Stipend</li></ul>
About Guidehouse
Guidehouse is an Equal Opportunity Employer&ndash;Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse&rsquo;s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant&rsquo;s dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.</div>

US Navy Executive Assistant

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