administrative paralegal Jobs in Washington

administrative paralegal

administrative/office automation clerk Jobs in Washington

administrative/office automation clerk

human resources administrative coordinator Jobs in Washington

human resources administrative coordinator

administrative assistant

Stone Buil Limited

Position Overview We are seeking a highly organized and proactive Administrative Assistant to provide day-to-day support to our architectural and management teams. The ideal candidate will play a key role in ensuring efficient office operations, supporting project coordination, and maintaining smooth communication across clients, consultants, and internal departments. Key Responsibilities <ul><li>Provide administrative and clerical support to architects, project managers, and executives.</li><li>Manage office operations, including scheduling meetings, handling correspondence, and maintaining organized digital and physical filing systems.</li><li>Prepare and format documents such as proposals, contracts, reports, and presentation materials.</li><li>Assist with project documentation, tracking deadlines, and updating project management systems.</li><li>Handle phone calls, emails, and inquiries from clients and vendors with professionalism and discretion.</li><li>Support financial administration tasks such as invoice tracking, expense reports, and procurement coordination.</li><li>Maintain supplies, coordinate deliveries, and ensure the office environment is efficient and well-organized.</li><li>Assist in event coordination, team meetings, and staff communication.</li></ul> Qualifications <ul><li>Proven experience as an administrative assistant, office coordinator, or similar role (experience in architecture, construction, or design firms is a plus).</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with Adobe Acrobat and project management tools.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with attention to detail and the ability to prioritize multiple tasks.</li><li>Professional demeanor, reliability, and discretion when handling confidential information.</li><li>High school diploma or equivalent required; associate or bachelors degree preferred.</li></ul> Why Join Stonebuilt <ul><li>Collaborative and creative work culture</li><li>Opportunity to grow within a reputable architectural firm</li><li>Exposure to inspiring architectural projects and industry professionals</li><li>Competitive compensation and benefits package</li></ul> Preferred qualifications: <ul><li>17 years or older</li></ul><img src="https://www.jobg8.com/Tracking.aspx?1%2fwdEqK%2fok3%2fXznJQKcijZrWS%2fZHMvcva" width="0" height="0" />

Administrative Assistant

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader">Job Details</h4>
</div><div><div><div>Posted October 23, 2025
</div><div>Compensation $60,000+ annually DOE
</div><div>LocationWashington D.C.</div>
<div>Job Type Temporary
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader">Job Description</h4>
<div>The Ford Agency is actively seeking an organized and driven Administrative Coordinator to join a busy HR team at a prestigious DC law firm. This individual will provide administrative support to the team, coordinate meeting logistics, and support various Human Resources projects. This is an excellent opportunity for someone with solid administrative skills looking to shift their career to a Human Resources focus. This is a temporary position that is expected to last nine months and is available immediately! 
 
Responsibilities Include:
<ul><li>Provide administrative support to the HR team</li>
<li>Coordinate recruiting and onboarding processes</li>
<li>Respond to HR inquiries and requests</li>
<li>Update and maintain personnel files</li>
<li>Coordinate the employee referral bonus program</li>
<li>Maintain the calendar for the HR team including events and meetings</li>
<li>Assist with various HR projects</li>
</ul>Qualifications Include:
<ul><li>3+ years of administrative experience</li>
<li>Proficient with MS Office</li>
<li>Professional written and verbal communication skills</li>
<li>Ability to multitask and thrive in a fast-paced environment</li>
</ul>
 
Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. 
 
The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</div></div></div></div>
 <div><div><div><h2 class="jobSectionHeader">We listen, ask key questions, and refine the process</h2> 
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.
Clients and candidates alike find our recruiting services refreshing and reliable.</div></div></div>

Human Resources Administrative Coordinator

Levy

<div>Position Title: Human Resources Coordinator
Pay Range: $20.00 - $25.00
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1476493.
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg 
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! 
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app. 
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country. 
For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/<div><div><div><h2 class="jobSectionHeader"> 
Job Summary</h2>
</div><div>
Summary: Responsible for clerical functions and administrative support for the Human Resources team. 
 
Essential Duties and Responsibilities:
<ul><li>Performs customer service functions by answering employee requests and questions.</li><li>
Supports hiring events and employee training initiatives as requested by HR Director.</li><li>
Verifies I-9 documentation and completes I-9 forms; tracks and initiates updates as required.</li><li>
Updates HR spreadsheet with employee change requests and processes paperwork.</li><li>
Assists HR Director with various engagement projects and/or special projects.</li><li>
Assists with the recruitment and interview administrative process.</li><li>
Schedules meetings, manages calendars, and supports employees with HR related matters as requested by HR Director.</li><li>
Makes photocopies, scans documents and performs other clerical functions.</li><li>
Files papers and documents into appropriate employee files.</li><li>
Prepares correspondence.</li><li>
Prepares new employee files.</li><li>
Processes mail.</li><li>
Performs other duties as assigned.</li></ul></div></div></div>
Apply to Levy today!
Levy is a member of Compass Group USA
Click here to Learn More about the Compass Story 
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. 
Associates of Levy are offered many fantastic benefits.<ul><li>
Instapay (early access to your wages) and high interest savings both through the EVEN app</li><li>
Associate Shopping Program</li><li>
Health and Wellness Program</li><li>
Discount Marketplace</li><li>
Employee Assistance Program</li></ul>
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.</div>

Human Resources Coordinator - Nationals Park

Cohen Milstein Sellers & Toll

<div>Cohen Milstein Sellers &amp; Toll is one of the largest and most diversified plaintiff-side litigation firms in the country, with more than 100 attorneys in eight offices. We champion the causes of real people&mdash;workers, consumers, small business owners, investors, and whistleblowers&mdash;working to deliver corporate reforms and fair markets for the common good. Our firm has earned an international reputation by litigating complex, high-stakes cases, many of which have resulted in landmark decisions on previously untried issues involving antitrust, securities, consumer rights, civil rights, employee benefits, human rights, and other far-reaching matters. 


Cohen Milstein is seeking a Administrative Paralegal. The Practice Group Administrative Paralegal will provide billable paralegal support services for the Antitrust practice group (and other practices as assigned), along with general non-billable administrative tasks in support of various practice group ongoing needs. This role also involves a range of legal and administrative duties that support attorneys, including managing case files, drafting documents, conducting research, scheduling appointments, and communicating with clients and witnesses. 


Administrative Responsibilities (for Assigned Attorneys):
<ul><li>
Arrange, coordinate, and organize meetings (in-person and/or virtual), attorney travel, and client conferences.</li><li>
Input attorneys&rsquo; time entries in timekeeping system.</li><li>
Review and distribute incoming and outgoing mail.</li><li>
Coordinate other deliveries (track receipts when needed).
</li><li>Track attorneys&rsquo; bar registration and CLE accreditation.
</li><li>Prepare and enter attorney reimbursable expenses, submit invoices, and track payments.</li><li>
Perform any additional related administrative functions as needed.</li></ul> 


Paralegal Responsibilities (for Practice Group):
<ul><li>
Preliminary legal and factual research.</li><li>
Docket retrieval and review.</li><li>
Database maintenance.</li><li>
Prepare and file pro hac vice applications.</li><li>
Interact with clients or potential clients as needed.</li><li>
Track all ECF/filing credentials, update them as new cases are filed, and provide assistance with ECF filings as needed.</li><li>
File pleadings and documents with the court, including filings under seal.</li><li>
Manage document production and handling, including organizing, drafting, formatting, inputting, editing, proofreading, retrieving, copying, scanning, transmitting, and printing legal documents, and creating binders and other correspondence.</li></ul> 


Skills and Abilities:
<ul><li>
Ability to perform job responsibilities independently while also being a team player, seeking guidance when needed.</li><li>
Ability to follow instructions and work well with multiple lawyers.</li><li>
Ability to prioritize and manage multiple projects without missing deadlines.</li><li>
Excellent communication skills (written and spoken) and professional demeanor.</li><li>
A strong work ethic and sense of professionalism and discretion, demonstrating accountability, integrity, good judgment, and commitment to the Firm&rsquo;s work.</li><li>
Knowledge of and adherence to legal, professional, and ethical codes with respect to confidentiality and privacy.</li><li>
Adept at establishing and maintaining effective working relationships, engaging with all levels of employees and management across the Firm.</li><li>
Highly analytical, with excellent organizational skills and attention to detail.</li></ul> 


Key Qualifications and Experience:
<ul><li>
Bachelor&rsquo;s Degree, Paralegal Certificate, or a combination of education and experience deemed equivalent (e.g., an associate&rsquo;s degree and 4 years of experience as a legal secretary).</li><li>
Preferred 3-years prior administrative/secretarial or paralegal experience.</li><li>
Prior Litigation experience preferred.</li><li>
Intermediate to advanced experience using Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>
Experience with Chrome River, Aderant/iTimekeep, Teams, and iManage preferred</li><li>
Data entry proficiency.</li><li>
Experience with filing cases in state or federal courts preferred.</li></ul> 


Schedule:

Full Time: 35-hour work week &ndash; Typically Monday through Friday; 9:00 a.m. to 5:00 p.m., with flexibility for overtime as needed. This position offers a hybrid work schedule with up to two remote days per week. 


We offer a competitive salary, excellent benefits, and a wonderful work environment. The expected hourly rate (excluding bonus) is $30.22. - $38.46. Actual pay will be determined based on experience and other job-related factors. You will be eligible to receive a year-end bonus, the issuance and amount of which are discretionary and dependent upon the Firm&rsquo;s profitability. 


To be considered, please submit a cover letter, resume and most recent transcripts. All application materials should be sent in order as one PDF document in the order outlined above, and as one single PDF document. 


To apply, please submit a cover letter, resume and academic transcripts. Application materials should be submitted in the order outlined above, and as one single PDF document. 


Cohen Milstein is committed to recruiting, promoting, and retaining a diverse workforce within our firm. We view diversity as an inclusive concept that encompasses, without limitation, race, color, ethnicity, gender, nationality, religion, age, disability, gender identity, and sexual orientation. We believe that diversity enhances the quality of service we provide to clients and makes the Firm a more vibrant and fulfilling place to work, and we strongly encourage women, people of color, and other candidates from underrepresented backgrounds to apply.</div>

Administrative Paralegal

Avani Services

Join the Avani TeamPosition: Administrative/Office Automation ClerkSalary: Competitive compensation based on education and experience.About Avani Services: Avani is a growing company focused on providing HR support services, custom training, digital transformation, and professional support services for mission-driven public and private sector clients. We are proud to train and support hundreds of leaders annually across federal and state agencies, helping mission-driven organizations achieve lasting results.We are looking to expand our team with this role in support of a government client.The Role: Avani is hiring an Administrative/Office Automation Clerk to provide essential administrative support for HR programs. This position is a great fit for detail-oriented individuals with strong organizational and communication skills. The role requires 3 days onsite at the office in DC and 2 days remote in a given work week.Responsibilities:<ul><li>Review and process employee benefits forms (health, life insurance, retirement).</li><li>Assist with verifying and organizing retirement and beneficiary documentation.</li><li>Provide clerical and administrative support to senior HR specialists, including data entry and file maintenance.</li><li>Respond to routine employee inquiries and route more complex questions to senior staff.</li><li>Maintain accurate HR records and track case progress using HR information systems.</li><li>Support training sessions and employee briefings by preparing materials and scheduling logistics.</li><li>Contribute to HR projects and process improvements under the guidance of senior staff.</li></ul>Qualifications:<ul><li>Due to contractual requirements, only U.S. citizens are eligible for consideration.</li><li>Past federal work experience and/or Public Trust Clearance or Equivalent.</li><li>Bachelor&rsquo;s degree in Human Resources, Business, or related field (or equivalent experience).</li><li>Up to 2 years of office, clerical, or HR support experience preferred.</li><li>Strong attention to detail, accuracy, and organizational skills.</li><li>Proficient with Microsoft Office and comfortable learning HR information systems.</li><li>Excellent oral and written communication skills.</li><li>Ability to work collaboratively in a team and follow established procedures.</li><li>Employment is contingent upon the ability to obtain and maintain a DHS background investigation/security clearance</li></ul>Avani Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.Job Types: Full-time, ContractBase Pay: From $48,000.00 per yearWork Location: Hybrid remote in Washington, DC 20002

Administrative/Office Automation Clerk

Kaiser

WEEK 1: SUN, WED, THU. WEEK 2: FRI, SAT Job Summary: Assists nursing staff by performing designated duties related to patient care in a manner conducive to their safety, comfort, and welfare. Adheres to instructions given by the nursing/medical staff and performs only those duties as described in the EST skills list and in accordance with established standards. All care provided is documented per department standards. Demonstrates strong communication skills in dealing with staff and consumers, and projects a professional demeanor. Participates in classes and skills labs, continuing education, and current CPR certification. Essential Responsibilities: <ul> <li>Assists nursing staff by performing designated duties related to patient care in a manner conducive to their safety, comfort, and welfare (obtains vital signs, EKGs, basic wound care, etc). Documents care in electronic medical record.</li> <li>Maintains supplies per department standards.</li> <li>Demonstrates good knowledge and practice of sterile and isolation techniques.</li> <li>Assists with instructing patient in crutch walking.</li> <li>Applies splints and orthopedic appliances under the direction of the RN or practitioner. Functions as a phlebotomist as directed by the RN or practitioner.</li> </ul> Basic Qualifications: Experience <ul><li>Minimum one (1) year of clinical experience in an emergency department or urgent care setting.</li><li>Per the National Agreement, current KP Coalition employees have this experience requirement waived.</li></ul> Education <ul><li>High School Diploma OR General Education Development (GED) required.</li></ul> License, Certification, Registration <ul><li>Medical Assistant Phlebotomist Certificate (Washington) within 4 months of hire AND Registered Medical Assistant (Washington) within 4 months of hire </li></ul> OR <ul><li>Interim Medical Assistant Certificate (Washington) within 4 months of hire </li></ul> OR <ul><li>Medical Assistant Certificate (Washington) required at hire </li></ul><ul><li>Basic Life Support required at hire</li></ul> Additional Requirements: <ul><li>Basic computer skills.</li><li>Knowledge and skill in emergency services protocols, patient safety, and clinical standards.</li><li>Strong communication skills.</li><li>Ability to effectively communicate with patients, visitors, and clinical staff.</li><li>Knowledge of medical terminology.</li></ul> Preferred Qualifications: <ul><li>Two (2) years of clinical experience in an emergency department or urgent care setting.</li><li>Medical Assistant-Certified credential or Interim Medical Assistant-Certified credential by date of hire/transfer.</li><li>Washington State Department of Health issued credential. Interim credential expires one (1) year from date of issuance.</li><li>Graduate of an accredited medical assistant program.</li><li>EMT training.</li><li>MA training.</li></ul> PrimaryLocation : Washington,Seattle,Capitol Hill Main Building HoursPerWeek : 30 Shift : Night Workdays : Sun, Wed, Thu, Fri, Sat WorkingHoursStart : 07:00 PM WorkingHoursEnd : 07:30 AM Job Schedule : Part-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : J02 SEIU SEIU Local 1199 Service Unit Job Level : Individual Contributor Job Category : Clinical Support Department : Central Campus South - Urgent Care - 1130 Travel : No Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.<img src="https://www.jobg8.com/Tracking.aspx?zTrfLbIc2GNoJBSMJBDwpMxrT3BdQ2iif" width="0" height="0" />

Emergency Services Technician - 30 Hours / Week (Night Shift)

ASRC Federal

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
 
ASRC Federal is seeking a diligent and detail-oriented Financial Assistant to ensure sound internal controls over financial transactions and provide critical operational support for disbursements, payment processing, and internal collections. This role is essential to maintaining the accuracy of ATF's financial records and providing exceptional customer service across all program areas.
 
Minimum Qualifications
 
<ul>
<li>Two (2) or more years of related experience in accounting, finance, bookkeeping, or administrative support.</li>
<li>High school diploma.</li>
<li>Proficiency in Microsoft (MS) Excel is mandatory. Must possess strong communication and organizational skills.</li>
<li>Active Secret clearance preferred, or the ability to obtain and maintain a Secret clearance is required</li>
</ul>
Key Responsibilities
 
<ul>
<li>Serve as a Data Entry Operator for the Treasury's Secure Payment System (SPS) to accurately process vendor disbursements and same-day payments.</li>
<li>Process and track payments for commercial vendors, state-and-local overtime (SLOT), and contractor invoices.</li>
<li>Review and process Agent Cashier reimbursement vouchers (SF 1129) using the appropriate document type (AAV) within the UFMS financial system.</li>
<li>Process monthly rent payments received from the Realty Branch.</li>
<li>Download vendor invoices from the designated Finance email box and utility bills from various vendor websites for processing.</li>
<li>Download state-and-local invoices for tracking and payment.</li>
<li>Research and manage payment cancellations.</li>
<li>Track and post Intra-Governmental Payment and Collection (IPAC) / G-Invoicing transactions to the general ledger (GL).</li>
<li>Compile and distribute Weekly Prompt Payment and Invoice Status reports to ensure timely payment compliance.</li>
<li>Assist the Accounting Branch with financial control functions, including reconciliation of accounts with Treasury and system data with reported revenue.</li>
<li>Assist in the compilation of yearly 1099-tax forms for all ATF vendors (commercial, contract, and settlement).</li>
<li>Contribute to sound internal controls over financial transactions and the collection of funds due to ATF.</li>
<li>Communicate effectively with various office staff via email, phone, and other platforms (e.g., Teams) to provide technical assistance and support, research inquiries, and resolve payment issues.</li>
<li>Perform other duties as required to support the financial management objectives of the ATF Budget Office and Accounting Branch.</li>
</ul>
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.
 
EEO Statement
 ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Financial Analyst

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