administrative assistant

administrative assistant/receptionist at distinguished dc association Jobs in Washington

legal administrative assistant Jobs in Washington

legal administrative assistant

office manager

receptionist - healthcare Jobs in Washington

receptionist - healthcare

reception and operations administrative assistant

Bustos and Associates

<p><b>Job Summary</b><br/>We are seeking a dedicated and skilled Medical Assistant to join our team. The ideal candidate will play a vital role in supporting our medical staff .The Medical Assistant will assist with both clinical and administrative tasks, ensuring smooth operations and effective patient management.</p><p><b>Duties</b></p><p>Medical Assistant will be responsible for but not limited to the following :</p><ul><li>Triage patients .</li><li>Prepare medical records.</li><li>Provide clinical help and assist during medical examinations.</li><li>Optimizes patients' satisfaction, provider time , and treatment room utilization by scheduling appointments in person or by telephone.</li><li>Maintain patient records, including updating medical histories and documenting vital signs.</li><li>Provide medical administrative support by scheduling appointments, managing patient flow, and handling correspondence.</li><li>Ensure compliance with office policies and procedures while maintaining a safe and clean working environment.</li><li>As a Medical Assistant, you will be preparing for each patient visit by preparing charts and pulling notes before arrival, providing routine support alongside Doctors and medical /office staff.</li><li>Prepare and clean treatment rooms .</li><li>The ideal candidate has strong customer service skills and an interest in learning more about a working medical environment.</li><li>Assist in answering phones , perform data entry and processing.</li><li>Collects urine samples for testing.</li><li>Draws blood samples safely and sends them to the laboratory without contamination.</li></ul><p><b>Skills</b></p><ul><li>Previous experience as a Medical Assistant or in a similar role is preferred.</li><li>Knowledge of medical office procedures and medical billing.</li><li>Strong written and verbal communication skills.</li><li>Strong organizational and planning skills.</li><li>Proficiency in EMR systems .</li><li>Experience handling and conducting high amounts of calls is highly desirable.</li><li>Strong experience verifying insurance and handling prior authorizations is highly preferred.</li><li><b>Spanish speaking</b> highly preferred.</li></ul><p><i><b>QUALIFICATIONS</b></i></p><ul><li>High school diploma or equivalent (Required)</li><li>BLS Certification (Required)</li><li>Certified Medical Assistant desired</li><li>Medical assisting certification(s)</li><li>Phlebotomy certification desired</li><li>Medical billing and coding experience</li><li>Excellent customer service skills</li><li>Strong attention in details</li><li>An ideal candidate would have at least one year of medical assisting or other healthcare experience, an understanding of medical terminology and medical coding/billing, and is proficient with a computer.</li></ul><p><b>ABILITY TO COMMUTE</b></p><ul><li>Washington DC</li><li>Virginia</li></ul><p>Job Types: Part-time, PRN</p><p>Pay: From $18.40 per hour</p><p>Work Location: In person</p>

Medical Assistant

Anduril

<div><div><p>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</p></div><h3 class="jobSectionHeader"><b>
ABOUT THE JOB</b></h3>
<p>
We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and<b> </b>providing critical support to our broader Admin Team.</p>
<p>
This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.</p>
<p>
This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.</p>
<h4 class="jobSectionHeader"><b>
WHAT YOU'LL DO</b></h4>
<p><b>
Support to Executive Assistant Team</b></p>
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
<p><b>Calendar &amp; Meeting Management
</b></p><ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
<p><b>Operations, Logistics &amp; Visitor Experience</b></p>
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
<p><b>Communication &amp; Team Dynamics</b></p>
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader"><b>REQUIRED QUALIFICATIONS</b></h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li>
</ul><div><p>
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:</p><br>
<p></p>
<h3 class="jobSectionHeader"><b>
Benefits</b></h3>
<p>
At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. <i>For more information, </i><i>Explore Our Benefits</i><i>.</i></p><br>
<p></p>
<div>
<h3 class="jobSectionHeader"><b>Protecting Yourself from Recruitment Scams</b></h3>
<p>
Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.</p>
</div>
<div><p>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:</p>
<ul>
<li><p><b>No Financial Requests: </b>Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.</p>
</li>
<li><b>Please always verify communications:</b>
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will <i>only</i> come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li><p><b>Exercise Caution with Unsolicited Outreach:</b> If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.</p>
</li>
<li><p><b>What to Do If You Suspect Fraud:</b> Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</p></li><br>
</ul>
</div><h3 class="jobSectionHeader"><b>Data Privacy</b></h3>
<p>
To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.</p><br>
<p></p>
<p>
By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</p></div></div>

Administrative Assistant

One Federal Solution

<div><p>One Federal Solution (OFS) is seeking a highly professional, detail-oriented Executive Office Management Specialist to provide executive-level administrative, operational, and strategic support within a high-visibility Department of State environment. This position requires exceptional business acumen, discretion, sound judgment, and the ability to produce flawless work products for senior government leadership, including executive-level officials. The successful candidate will thrive in a fast-paced environment, manage competing priorities, and ensure the seamless operation of executive office functions.</p><p></p><b>
Executive Office Management Specialist </b>Key Responsibilities<ul><li>
Manage day-to-day executive office operations while ensuring efficient workflow, exceptional customer service, and adherence to Department policies and procedures.</li><li>
Provide executive administrative support to senior leadership, including the Assistant Secretary, Principal Deputy Assistant Secretary, Deputy Assistant Secretaries, Directors, and other executive officials.</li><li>
Prepare, edit, review, and coordinate official Department correspondence, including memorandums, letters, briefing papers, speeches, cables, congressional correspondence, reports, executive summaries, and policy documents.</li><li>
Manage executive calendars by scheduling meetings, coordinating appointments, resolving conflicts, and ensuring leadership is fully briefed with appropriate background materials.</li><li>
Coordinate domestic and international travel arrangements, including travel authorizations, vouchers, country clearances, passports, visas, itineraries, lodging, and transportation.</li><li>
Serve as the primary liaison between executive leadership, Department officials, other federal agencies, congressional offices, external stakeholders, media representatives, and the public while maintaining the highest level of professionalism and discretion.</li><li>
Analyze incoming correspondence, executive taskings, reports, and policy documents, prioritizing actions and providing recommendations to senior leadership on matters requiring immediate attention.</li><li>
Coordinate the clearance process for high-priority correspondence and executive taskings through the Executive Tasking System (ETS), ensuring timely review, routing, and completion.</li><li>
Monitor and manage Red Border, Congressional, White House, and routine correspondence to ensure compliance with Department standards, formatting requirements, and established deadlines.</li><li>
Review outgoing correspondence for accuracy, completeness, formatting, policy compliance, classification markings, TAGS, priority designations, and required clearances before submission for executive signature.</li><li>
Prepare executive briefing books, talking points, speeches, presentations, strategic reports, and meeting materials for senior Department officials.</li><li>
Lead the preparation and coordination of communications products, including media guidance, congressional engagement materials, public messaging, social media content, newsletters, and strategic communication initiatives.</li><li>
Compile, synthesize, and prepare weekly activity reports and executive updates by collecting information from multiple offices and stakeholders.</li><li>
Maintain and administer SharePoint sites, digital collaboration tools, organizational resources, and knowledge management systems while providing technical guidance and training to staff.</li><li>
Coordinate onboarding and offboarding activities in partnership with Human Resources and Information Technology to ensure seamless personnel transitions.</li><li>
Assist with recruitment, hiring actions, personnel processing, training initiatives, leadership development programs, and workforce management activities.</li><li>
Serve as the office Time and Attendance Coordinator, ensuring timely and accurate processing of attendance records.</li><li>
Establish and maintain organized electronic and physical filing systems to ensure records are readily accessible and maintained in accordance with Department requirements.</li><li>
Research, compile, and organize background information supporting executive meetings, correspondence, policy initiatives, and strategic engagements.</li><li>
Maintain organizational contact databases, executive distribution lists, stakeholder directories, newsletters, and internal communication platforms.</li><li>
Oversee office supply inventories, equipment maintenance, and administrative resource management.</li><li>
Support special projects and strategic initiatives while managing multiple high-priority assignments with minimal supervision.</li><li>
Perform additional administrative, operational, and executive support duties as assigned.</li></ul><b>
Executive Office Management Specialist </b>Required Qualifications<ul><li>
Bachelor's degree required; Master's degree preferred.</li><li>
Minimum of five (5) years of experience supporting the Department of State, preferably within the Bureau of Consular Affairs, or comparable federal executive environment.</li><li>
Minimum of five (5) years of professional experience in governmental affairs, executive administration, public affairs, strategic communications, or a related discipline.</li><li>
Minimum of three (3) years of supervisory or team leadership experience.</li><li>
Active Secret security clearance required.</li><li>
Demonstrated experience supporting senior executives in a fast-paced, high-visibility organization.</li><li>
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.</li><li>
Demonstrated ability to prepare, edit, and quality review executive-level correspondence destined for Department leadership, the White House, Congress, and other senior government officials.</li><li>
Strong project management, organizational, and time-management skills with the ability to manage multiple priorities simultaneously.</li><li>
Exceptional written, verbal, interpersonal, and customer service skills.</li><li>
Ability to interpret complex regulations, policies, and procedures while exercising independent judgment.</li><li>
Strong analytical and critical thinking skills with exceptional attention to detail.</li><li>
Ability to maintain confidentiality, professionalism, and composure while working under pressure and handling sensitive information.</li><li>
Experience supporting senior executives within the Department of State.</li><li>
Experience using the Executive Tasking System (ETS) or similar executive correspondence management systems.</li><li>
Advanced SharePoint administration and content management experience.</li><li>
Experience coordinating congressional correspondence, executive communications, and strategic messaging.</li><li>
Knowledge of Department of State correspondence standards, executive protocols, and clearance processes.</li></ul><p></p><p><b>
About One Federal Solution
</b></p><p>One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.</p></div>

Executive Assistant

HunaTek Government Solutions

<div><h1 class="jobSectionHeader"><b>Staff Assistant (Project Coordinator)</b></h1>
<p><b>Location:</b> Washington, DC, 20037</p>
<h2 class="jobSectionHeader"><b>Position Overview</b></h2>
<p>HunaTek is seeking a Staff Assistant to fill a vacancy on our contract with Department of State, located in Washington DC. The Staff Assistant serves as a critical support resource to the Under Secretary, Special Assistants, and Senior Advisors by coordinating administrative and operational processes that advance key business needs and mission objectives. This role requires a comprehensive understanding of bureau priorities, strong judgment in managing competing demands, and the ability to facilitate seamless interagency coordination.</p>
<div>This position is contingent upon contract award.</div>
<h2 class="jobSectionHeader"><b>Essential Job Functions:</b></h2>
<h3 class="jobSectionHeader"><b>Strategic Support &amp; Coordination</b></h3>
<ul><li>Serve as Staff Assistant to the Under Secretary, Special Assistants, and Senior Advisors, coordinating administrative and operational processes to advance critical business needs and mission objectives.</li>
<li>Maintain a comprehensive understanding of major current and long-term issues pursued by the bureau to provide informed support and anticipate leadership needs.</li>
<li>Exercise sound judgment in prioritizing competing demands and resolving administrative challenges both short and long term.</li>
<li>Provide backup support to process and submit time and attendance records for F/FO personnel.</li>
<li>Perform other duties as assigned.</li>
</ul><h3 class="jobSectionHeader"><b>Interagency &amp; Departmental Liaison</b></h3>
<ul><li>Maintain liaison with the Office of the Secretary, Executive Secretariat (S/ES), Operations Center, Department Principals, offices of other Assistant Secretaries, and offices of Principals in other agencies to facilitate seamless coordination and information flow.</li>
<li>Coordinate with bureaus and offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, proactively addressing potential delays.</li>
<li>Advise Bureau personnel on overdue action items, upcoming deadlines, priority issues, and Department/S/ES procedures for processing documentation.</li>
</ul><h3 class="jobSectionHeader"><b>Correspondence Management &amp; Quality Control</b></h3>
<ul><li>Maintain liaison with bureau offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, coordinating with the Chief of Staff, Special Assistants, and Senior Advisors to track and monitor correspondence within the F Family.</li>
<li>Determine feasibility of meeting deadlines, make necessary corrections, return documents to originators for changes, and notify originators when extensions are required.</li>
<li>Ensure all official communications to the F Under Secretary are properly and promptly handled in accordance with records requirements and Department standards.</li>
<li>Assist in preparing high volumes of correspondence, telegrams, memoranda, briefing papers, and reports for senior-level contacts at the White House NSC, DOD, DOC, DOE, DOJ, and across the Department.</li>
<li>Prepare and request briefing memoranda for meetings through the Department paper tasking system.</li>
<li>Coordinate with Special Assistants and Senior Advisors to track, monitor, and expedite correspondence within the F family bureaus.</li>
<li>Ensure the quality and timeliness of written products drafted within the F family bureaus directed to Department principals, maintaining the highest standards of professionalism.</li>
<li>Provide authoritative guidance, enforce deadlines, and review and edit all documents for the Under Secretary to ensure correct format, style, coherence, accuracy, content, and clearances.</li>
<li>Make necessary corrections or return documents to originators with clear guidance for required changes.</li>
</ul><h3 class="jobSectionHeader"><b>Knowledge Management, Process &amp; Workflow Improvement</b></h3>
<ul><li>Design and implement knowledge management systems to track assignments, share information, and maintain core documentation in collaboration with F Front Office staff and other Department personnel.</li>
<li>Determine feasibility of meeting deadlines on specific documents, notify originators when extensions are required, and negotiate realistic timelines.</li>
<li>Respond promptly to inquiries from within and outside F family bureaus concerning the status, location, subject matter, and deadlines of documents and taskers.</li>
<li>Identify workflow bottlenecks and take proactive action to avoid, minimize, or eliminate processing problems in both the short and long term.</li>
</ul><h3 class="jobSectionHeader"><b>Security &amp; Classified Information Management</b></h3>
<ul><li>Ensure classified materials are managed appropriately, including procedures for handling and storing SCI documents.</li>
<li>Take and transcribe notes during international, interagency, or public meetings as required.</li>
</ul><h2 class="jobSectionHeader"><b>Skills and Qualification Required:</b></h2>
<ul><li>High school diploma or GED</li>
<li>Six (6) years or more work experience in international politics/foreign policy, military/defense, or security cooperation.</li>
<li>Six (6) years or more work experience in administration, travel planning, complex logistics, political-military affairs, foreign affairs, and defense security cooperation.</li>
<li>Experience working with the U.S. interagency, preferably the Department of Defense, with senior-level contacts.</li>
<li>Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements.</li>
<li>Experience working with U.S. security cooperation, preferably Foreign Military Sales and/or export control issues.</li>
<li>Experience in State Department paper content, format, and clearance management, including knowledge management systems such as SharePoint.</li>
<li>Ability to work independently to assess priorities and manage daily coordination of details without repeated requests for guidance from supervisors.</li>
<li>Proficiency in travel management, preferably experience with E2 solutions.</li>
<li>Ability to solve problems and encourage consistent, solid performance.</li>
<li>Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.</li>
<li>Strong organizational, communication, interpersonal, and computer skills.</li>
<li>Excellent English language communication skills (written and spoken).</li>
<li>Top Secret clearance</li>
</ul><div><div><b>About Us:</b><br>
At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad.</div>
<div><br>
Whenever possible, we provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have some fun together.<br>
<br>
<b>Our Benefits:</b><br>
We offer a comprehensive benefits package designed to make sure our employees and their families have access to good health care, are insured against catastrophic health events, can put money aside for retirement and are able to maintain a healthy work-life balance. These benefits include:</div>
<ul><li>Comprehensive medical, dental and vision</li>
<li>Long-term and short-term disability insurance and term life insurance</li>
<li>401(K) with safe harbor contribution</li>
<li>Paid time off and 11 paid holidays</li>
<li>Tuition and career development assistance</li>
<li>A selection of voluntary benefits</li>
</ul>
<div></div><div><i>This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.</i></div>
<div></div><div>Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.</div></div></div>

Staff Assistant (Project Coordinator)

Swanee Hunt

<p>Overview</p><p>This full-time position serves as a trusted partner supporting the smooth functioning of Ambassador Swanee Hunt&rsquo;s daily life, household operations, and evolving personal and professional priorities. The Assistant provides proactive, hands-on support across personal and family logistics, health-related coordination, household management, travel, and event support.</p><p>Working in close collaboration with Ambassador Hunt&rsquo;s Executive Assistant and Administrative Assistant in a team referred to as &ldquo;The Bevy&rdquo;, as well as the foundation&rsquo;s programmatic and operations teams, this position ensures the smooth functioning of Ambassador Hunt&rsquo;s daily life and household operations through proactive coordination, thoughtful support, and anticipation of changing needs.</p><p>Success in this role requires discretion, flexibility, sound judgment, and the ability to adapt quickly in a dynamic environment.</p><p><b>Key Responsibilities</b></p><p><b>Daily support and coordination</b></p><ul><li>Help Ambassador Hunt navigate the day-to-day flow of personal and professional commitments, ensuring she has the information, materials and support needed to move smoothly between priorities</li><li>Prepare for upcoming meetings, appointments, travel, and convenings by ensuring relevant arrangements are in place</li><li>Monitor schedules and changing plans, communicating updates and coordinating real-time logistics as necessary</li><li>Monitor time-sensitive communications and surface important information appropriately</li><li>Maintain an organized environment that allows Ambassador Hunt to focus on her work and relationships</li></ul><p><b>Health and well-being support</b></p><ul><li>Coordinate health-related logistics, including appointments, medication systems, and follow-up care</li><li>Maintain organized medical information and ensure important details are readily accessible</li><li>Support health-related needs during travel and periods of recovery</li></ul><p><b>Household and vendor management</b></p><ul><li>Oversee household vendors, contractors, cleaning services, and other service providers, ensuring work is coordinated, completed, and aligned with priorities</li><li>Coordinate scheduling, access, and follow-up with household vendors and contractors</li><li>Review vendor proposals, obtain pricing information, and negotiate rates or service arrangements, as appropriate</li><li>Track household and personal expenses, maintain organized records of purchases, and ensure receipts and supporting documentation are properly maintained</li><li>Process invoices and coordinate payments in partnership with Finance and Operations staff</li><li>Manage household inventory and supplies when needed, including groceries, office supplies, and other essential items</li><li>Execute errands, shopping, gifts, mail, shipping, and other personal logistics</li><li>Coordinate pet care, including veterinary appointments, pet supplies, and arranging for pet sitters during travel</li><li>Assist with clothing care, including ironing, steaming, and coordinating alterations and dry cleaning</li></ul><p><b>Travel and event support</b></p><ul><li>Coordinate domestic and international travel arrangements and maintain detailed itineraries and supporting documentation</li><li>Adjust travel logistics in real time as circumstances change</li><li>Support personal and professional events hosted by Ambassador Hunt</li><li>Provide on-site staffing during events and travel, as needed</li></ul><p><b>Hospitality support</b></p><ul><li>Prepare light meals, refreshments, and snacks as needed to support Ambassador Hunt&rsquo;s schedule, health needs, and hosting activities</li><li>Assist in maintaining a comfortable and welcoming home environment, including coordinating care for indoor plants and shared spaces</li><li>Support the day-to-day details that contribute to Ambassador Hunt&rsquo;s comfort and well-being</li></ul><p><b>Required Qualifications</b></p><p><b>The ideal candidate for this role will have:</b></p><ul><li>At least five years of experience in personal support, household operations, executive support, hospitality, caregiving, or related fields.</li><li>Experience supporting the personal and professional priorities of a senior executive, principal, or other high-profile individual.</li><li>Experience coordinating residential operations, including vendors, contractors, household staff, and service providers.</li><li>Exceptional discretion, professionalism, and sound judgment in handling confidential and sensitive matters.</li><li>Strong organizational skills and the ability to manage multiple priorities simultaneously while maintaining attention to detail.</li><li>The ability to anticipate needs, solve problems proactively, and adapt quickly in a dynamic environment where priorities frequently shift.</li><li>Excellent interpersonal skills and the ability to build positive working relationships with family members, guests, colleagues, and external partners.</li><li>Comfort supporting both intimate gatherings and larger hosted events with professionalism and warmth.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and the ability to learn new tools and systems as needed.</li><li>A valid driver&rsquo;s license and willingness to run errands and travel locally, as needed.</li></ul><p><b>Work Environment </b></p><p>This role is based at Ambassador Hunt&rsquo;s residence in Washington, DC, and includes time at the Ambassador&rsquo;s family foundation offices, located next door. The position requires consistent in-person presence.</p><p>The scope of this work includes regular evening events and occasional weekend gatherings associated with hosted convenings.</p><p>Job Type: Full-time</p><p>Pay: $33.00 - $36.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Washington, DC 20008 (Required)</li></ul><p>Work Location: In person</p>

Personal Assistant to Ambassador Swanee Hunt

Molina Healthcare

<div><p><b>Job Summary</b></p>
<p>
Provides non-clinical administrative support to the care management function, and contributes to interdisciplinary team efforts supporting provision of integrated delivery of care across the continuum. Contributes to overarching strategy to provide quality and cost-effective member care.<br>
<br>
<b>Essential Job Duties</b></p>
<ul><li>Facilitates administrative support including case assignment, member screening and scheduling, correspondence processing, data entry and telephone and clerical support for team facilitating care management related services for members.</li><li>Facilitates initial review of assigned case levels and assists in case management assignment to care managers.</li><li>Reviews data to identify principle member needs and works under the direction of the care manager to implement care plan.</li><li>Schedules member visits with care managers as needed.</li><li>Screens members according to Molina policies and processes and assists care management staff during process of identifying appropriate member services.</li><li>Coordinates required member services in accordance with member benefit plan.</li><li>Promotes communication both internally and externally to enhance effectiveness of care management services.</li><li>Processes member and provider correspondence.</li></ul><br>
<b>
Required Qualifications</b>
<ul><li>At least 1 year of experience in an administrative support role in health care, or equivalent combination of relevant education and experience.</li><li>Strong attention to detail.</li><li>Problem-solving skills.</li></ul>
&bull; Working knowledge of Microsoft Office (Outlook, Word, Excel) or other comparable software. &bull; Excellent customer service skills. &bull; Time-management and organizational skills.<br>
<ul><li>Strong verbal and written communication skills.</li><li>Microsoft Office suite/applicable software program(s) proficiency.</li></ul><br>
<b>
Preferred Qualifications</b>
<ul><li>Certified Medical Assistant (CMA).</li></ul><br>
<p><br>
To all current Molina employees: If you are interested in applying for this position, please apply through the Internal Job Board.<br>
<br>
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V</p></div>

Care Management Processor

Bluewater, Inc.

<p>Bluewater Inc. is seeking a highly motivated Human Resources Assistant with a primary focus on recruitment and talent acquisition. Approximately 70-80% of this role will focus on recruitment activities, while the remaining responsibilities will support various HR administrative functions.</p><p>Essential Duties and ResponsibilitiesRecruitment &amp; Talent Acquisition:</p><ul><li>Manage full-cycle recruitment for all company locations.</li><li>Create and maintain job postings across multiple recruiting platforms.</li><li>Source candidates through job boards, social media, referrals, and networking.</li><li>Review applications and conduct initial screenings.</li><li>Coordinate interviews with hiring managers.</li></ul><p>Onboarding &amp; Employee Support:</p><ul><li>Prepare and process new hire paperwork.</li><li>Coordinate onboarding and orientation.</li><li>Maintain employee files and recruiting documentation.</li><li>Provide administrative support to the HR department.</li></ul><p>QualificationsRequired:</p><ul><li>High school diploma or equivalent.</li><li>Minimum 2 years of recruiting, HR, and staffing</li><li>Strong organizational and communication skills.</li><li>Proficiency with Microsoft Office.</li></ul><p>Preferred:</p><ul><li>Associate's or Bachelor's degree in HR, Business, or related field.</li><li>Experience recruiting CDL drivers, mechanics, or industrial workforce positions.</li></ul><p>Compensation &amp; Incentive Program</p><p>Base Salary:<br/>$50,000 &ndash; $55,000 annually</p><p>Monthly Recruitment Bonus:<br/>Eligible for a $300 monthly bonus upon achieving established recruitment goals.</p><p>Driver Retention Bonus:<br/>$200 bonus for each CDL Driver hire who remains actively employed for 90 days.</p><p>Benefits</p><ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) with Company Match</li><li>Paid Time Off</li><li>Paid Holidays</li></ul><p>You can apply directly at hr@bluewateroilfield.com</p><p>Pay: $50,000.00 - $55,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Washington, PA 15301</p>

Human Resource Assistant/Recruiter

Explore 207+ Reception and operations administrative assistant in Washington this July. Find roles across top companies and apply now to boost your career.