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executive administrative assistant Jobs in Washington

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legal administrative assistant

Kelley Drye

<div><div>Kelley Drye &amp; Warren LLP, is a powerhouse firm with the heart of a boutique. Kelley Drye &amp; Warren LLP Georgetown office, ranked as Top Workplace by the Washington Post ten years in a row, is currently looking for a highly skilled <b>International Trade Legal Administrative Assistant/Paralegal</b> (Hybrid). The International Trade Legal Administrative Assistant/Paralegal (Hybrid) role will provide specialized support to attorneys and economists with a variety of tasks related to the firm&rsquo;s International Trade practice group and the firm&rsquo;s in-house economic consulting group, Georgetown Economic Services. Primary focus in the areas of filing/e-filing for the Department of Commerce (DOC), U.S. International Trade Commission (ITC) and the U.S. Courts in addition to administrative tasks, including the preparation of legal documents/word processing, document review, docketing, research projects, basic drafting and other duties as assigned.</div><div><b>
Responsibilities/Essential Function:</b></div><ul><div>
Ability to prepare and process legal documents as requested by attorneys in support of International Trade filings including petitions, responses, briefs, etc.</div><div>
Prepare, edit, proofread and maintain a variety of legal documents for attorney review. As appropriate, draft and edit legal documents, run compares (redlines), Table of Authorities (TOAs) and Table of Contents (TOCs).</div><div>
Responsible for maintaining daily docket and case files matrix. Scanning, profiling and docketing and physically filing all incoming assigned section and GES documents in accordance with practice docketing guidelines. Organize and maintain case files, pleadings, documents and attorneys/economist notebooks/files. Print and scan case materials including APO documents, ITC questionnaires, exhibits and print.</div><div>
Organize, review and maintain documents and case files. Set-up and maintain client files and ShareFile sites as needed.</div><div>
Conduct basic legal and factual research on matters relating to on-going cases.</div><div>
Provide administrative support to Trade Section Attorneys including telephone coverage, mail handling, maintaining attorney&rsquo;s calendar and deadlines, daily time entries and other administrative duties as assigned.</div><div>
Prepare and open new client/matter numbers for recording time and billing purposes.</div><div>
Prepare draft bills to clients; review and edit pre-bills; transmit final bills to clients.</div><div>
Coordinate and schedule meetings and other appointments via Outlook and set-up meetings/calls/videoconferences via Zoom, Teams and LoopUp as applicable.</div><div>
Back-up to other International Trade practice group legal administrative assistants/paralegals as needed.</div><div>
Other administrative/paralegal duties as assigned.</div></ul><div><b>
Education and Experience:</b></div><ul><div>
At least 2 years of work experience as a paralegal or legal secretary in a law firm or consulting firm specializing in international trade.</div><div>
Familiarity with the Department of Commerce&rsquo;s (DOC) ACCESS system, U.S. International Trade Commission&rsquo;s (ITC) EDIS system, and U.S. Court of International Trade (CIT) filings/e-filings procedures and guidelines.</div></ul><div><b>
Knowledge, Skills and Abilities:</b></div><ul><div>
Proficiency in MS Office 2010. Ability to use section macros, templates and quick fills within Microsoft Word 2010/Innova Litera. Able to create table of contents and table of authorities for briefs and other large filings.</div><div>
Kofax Power PDF proficiency. Able to create and combine PDF&rsquo;s, editing and adding text, OCR/searchable document, redaction, document comparison, bates numbering, digital signatures and removing metadata.</div><div>
General knowledge of firm accounting practices primarily related to time entries and billing.</div><div>
Flexibility to work overtime as needed.</div><div>
Ability to successfully work in a virtual environment.</div><div>
Commitment to superior client service &ndash; high level of responsiveness and teamwork.</div><div>
Ability to organize and prioritize numerous tasks and complete them under time constraints.</div><div>
Ability to work independently and take initiative in a team environment and to handle and prioritize overlapping and conflicting work assignments.</div><div>
Ability to prepare an accurate and highly detailed work product. Excellent editing and proofreading skills required.</div><div>
Ability to maintain confidentiality. Adapt to different work environments and project a professional demeanor at all times.</div><div>
Ability to perform all tasks with limited supervision and to exercise sound judgment.</div><div>
Ability to communicate effectively with attorneys, staff and clients is required.</div><div>
Strong written and verbal communication skills.</div></ul><div><br>
The salary range displayed is specifically for those potential hires who will work or reside in Washington D.C. if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant&rsquo;s skills and prior relevant experience, certain degrees, and certifications (e.g., JD/technology) for example. Washington D.C. Salary Range: Low: $55,000 - High: $60,000.</div><div>
Please be advised that all communications regarding open positions at our firm will exclusively originate from email addresses ending in @kelleydrye.com. We encourage you to exercise caution and verify the source of any communication claiming to represent our firm.</div><div>
Apply here</div></div>

International Trade Legal Administrative Assistant/Paralegal

Wiley Rein

<div><div><p><b>SUMMARY/OBJECTIVE</b>:</p><p>
 The Legal Administrative Assistant provides high level administrative and business development support to the firm&rsquo;s attorneys.</p><div>
This position is eligible to participate in the firm&rsquo;s flexible work program.</div><p><b><i>
Anticipated start date: Early June 2026</i></b></p><p><b>
RESPONSIBILITIES/ESSENTIAL FUNCTIONS:</b></p><div><ul><li>
Enters attorneys&rsquo; time daily, releases attorney time entries to Accounting on schedule, and maintain appropriate records</li><li>
Promptly processes expenses, reimbursements, and vendor invoices</li><li>
Supports monthly billing cycle, including reviewing and processing monthly client bills for assigned attorneys; following up to ensure deadlines are met; tracking invoices, payments, and retainers; and coordinating between attorney and the Accounting &amp; Finance team</li><li>
Prepares new business intake forms for new and existing clients, conflict sheets, and engagement letters and assists with resolution of questions that arise during the conflicts process</li><li>
Coordinates conferences, meetings, and appointments, often involving internal and external participants, varying locations, and time zones, including catering and audio-visual equipment</li><li>
Proactively manages attorneys&rsquo; full and active calendars of appointments and ensures that attorneys are prepared for all commitments</li><li>
Proofreads and redlines work for accuracy of copy, format, grammar, punctuation, and syntax</li><li>
Creates shell documents in Word for use by attorneys, including, if necessary, automatic numbering, schemes and styles through firm&rsquo;s document automation/formatting tools</li><li>
Creates, converts, edits, and compares documents (including letters, memoranda, pleadings, tables, spreadsheets, and presentations) using office productivity software</li><li>
Coordinates with firm departments, including Office Services, IT, Conference Services, and Accounting, as well as third-party vendors to ensure attorneys can work efficiently and effectively and client service remains high</li><li>
Maintains and updates client contacts and distribution lists in the firm&rsquo;s client management system</li><li>
Coordinates domestic and international travel arrangements in partnership with the firm&rsquo;s travel agency, securing air and ground transportation, arranging hotel and/or meeting accommodations, preparing detailed itineraries and travel agendas</li><li>
Coordinates with Marketing Department to assist with business development, research, and client service-related activities</li><li>
Handles projects expeditiously and proactively, and follows-through on projects to successful completion, often with tight and conflicting deadlines</li></ul></div><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES:</b></p><div><ul><li>
Ability to communicate professionally and effectively, both in oral and written form</li><li>
Ability to demonstrate attention to detail and accuracy</li><li>
Ability to multi-task, prioritize/coordinate deadlines, and track progress of tasks</li><li>
Ability to think critically and analytically in a deadline-driven environment</li><li>
Maintain confidentiality of work-related information and materials</li><li>
Ability to organize and prioritize projects and deadlines</li><li>
Ability to manage workflows and delegate projects as necessary</li><li>
Ability to establish and maintain effective working relationships in or out of a team environment</li><li>
Proficiency in office productivity tools (Outlook, Word, Excel, PowerPoint, and Adobe Acrobat), law firm timekeeping/billing programs, and document management systems</li><li>
Possesses the attitude of collaboration and sharing</li><li>
Willingness to learn and adopt new methodologies</li><li>
Flexibility to work overtime on an as-needed basis</li></ul></div><p><b>
EDUCATION AND EXPERIENCE:</b></p><div><ul><li><b>
Bachelor&rsquo;s degree required</b></li><li>
Minimum of two (2) plus years of related experience</li><li><b>
Prior marketing, media, and/or communications experience preferred</b></li><li>
Prior experience in a law firm or professional services environment preferred</li></ul></div><div><p><b>
WORK ENVIRONMENT:</b></p><div><ul><li>
An on-site presence is an essential function of this position. Remote work may be permitted in accordance with the firm&rsquo;s flexible work policy and based on business needs</li><li>
Position operates in a professional office environment which is usually quiet to moderate<br>
</li><li>
Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets</li><li>
Position requires that the employee be able to multi-task in a fast-paced work environment</li></ul></div><div></div><div><b>
PHYSICAL DEMANDS:</b></div><div><ul><li>
This position is primarily a sedentary position. However, some duties and responsibilities may require the employee to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.</li><li>
May require employee to carry or lift items weighing up to 10 pounds</li></ul></div></div><div>
This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.</div><div><p>
The base salary for this position is $60,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.</p><div>
Wiley&rsquo;s comprehensive benefits package includes medical and prescription drug plan coverage, dental, vision, flexible spending and health savings accounts, life insurance, 401(k) retirement plan with firm discretionary contribution, generous paid time off (PTO) package plus ten firm paid holidays, access to state of the art on-site fitness facilities and locker rooms and wellness programming, paid parental leave and subsidized backup child/elder care, and more.</div><div>
</div></div><ul><li><i>Wiley is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity or expression, genetic information, military and veteran status, personal appearance, family responsibilities, political affiliation, matriculation status, credit information, status as a victim or family member of a victim of domestic violence, a sexual offense or stalking, homeless status, or any other characteristic protected by applicable law.</i></li></ul><div></div><div><i>
</i></div><div><i>
**This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.</i></div></div></div>

Legal Administrative Assistant (Litigation)

MILBANK LLP

<div>Overview:
<div>
The Legal Team Assistant &amp; Secretarial Services Coordinator provides high-level legal administrative support to assigned attorneys while partnering with the HR Manager and Associate Director of Legal Administrative Support on the day-to-day operations, workflow, training, and coordination of the Secretarial Services department. This role requires strong judgment, initiative, collaboration, attention to detail, and the ability to balance attorney support with departmental leadership responsibilities.</div>
Responsibilities:
<div><b>
Legal Team Assistant Responsibilities</b></div><ul><li>
Provide proactive, high-quality legal administrative support to assigned attorneys and clients, ensuring requests are acknowledged, tracked, completed promptly, and routed appropriately while maintaining ownership through completion.</li><li>
Anticipate attorney and client needs, manage competing priorities, meet deadlines, and collaborate effectively with internal departments including Legal Assistants, Word Processing, Records, IT, Finance, Travel, Mailroom, and the Copy Center.</li><li>
Prepare, revise, proofread, and format legal documents, spreadsheets, presentations, pleadings, blacklines, tables of contents/authorities, pro bono audit responses, and filing materials; coordinate complex document production and notarization as needed.</li><li>
Conduct research using internal and external tools; retrieve legal documents, filings, and related information; provide database support, data entry, and updates to firm systems.</li><li>
Organize and maintain electronic and physical files in compliance with firm policies, including NetDocuments, records retention, client security protocols, and records management requirements.</li><li>
Support matter administration, including new business intake, engagement and outside counsel guideline updates, billing contact maintenance, and related compliance and marketing data.</li><li>
Validate and process vendor invoices, attorney expense reimbursements, and disbursement requests; coordinate with Accounts Payable and other departments as needed.</li><li>
Assist attorneys and the Billing Department with client billing, including pro formas, narrative edits, OCG compliance, time transfers, invoice tracking, collections support, and timely invoice distribution.</li><li>
Manage attorney calendars, contacts, meetings, conference rooms, travel arrangements, itineraries, and expense reports; coordinate court-related scheduling and client-facing logistics as needed.</li><li>
Provide general administrative support, including correspondence handling, mail coordination, phone coverage, visitor reception, and other duties as assigned.</li><li>
Demonstrate commitment to continuous learning, technology adoption, and professional development.</li></ul><div><b>
Secretarial Services Coordinator Responsibilities:</b></div><ul><li>
Partner with Manager to resolve work issues and employee conflicts.</li><li>
Partner with Manager to design and implement secretarial/attorney assignments and workflow.</li><li>
Interface and collaborate with other departments, managers, attorneys and LTAs.</li><li>
Assist with collecting feedback from attorneys on performance, including annual evaluation process.</li><li>
Assist with coordinating overflow work requests / arrange overtime coverage.</li><li>
Assist with screening and interviewing candidates; coordinate onboarding process.</li><li>
Provide guidance and mentoring to staff on policies and procedures.</li><li>
Manage tasks related to attorney/team rotations and assignment changes.</li><li>
Support manager with tracking employee attendance, vacation requests and sick days; approve time records in a timely manner.</li><li>
Arrange for and coordinate coverage during extended leaves.</li><li>
Validate, process, and track vendor invoicing.</li><li>
Assist in planning events for Secretarial Services department.</li><li>
Participate in new technology pilots and rollouts; test and troubleshoot new systems; identify issues and recommend solutions.</li><li>
Assess training needs and identify skills or knowledge gaps that need to be addressed.</li><li>
Partner with the Manager to design and develop training programs and materials for Legal Team Assistants.
</li><li>Conduct training for Legal Team Assistants on various workflows and technology tools. Gather feedback from trainees after each educational session.
</li><li>Assist in organizing and maintaining training resources; track training credits in LMS.</li><li>
Assist in development and management of LTA Professional Development Path in LMS.</li><li>
Provide back-up support to Manager during absences which includes recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO (barring any conflicts), etc.</li></ul>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour</li></ul><div>
The anticipated base salary range offered for this role will be between $80,000 to $100,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div></div>

Legal Team Assistant & Team Coordinator

<div>Overview:
<p>
Reporting to the Legal Administrative Support Manager, the Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member of a broader team. They must coordinate activities with their team as a collective group and work in conjunction with other teams and/or the Coordinators/Manager. The volume and type of requests handled by any team member is determined by the variable workflows of the practice areas. The Legal Team Assistant will work effectively within the legal support team structure as a collaborative team member, including sharing duties and assisting other support teams on other floors as needed. In general, Legal Team Assistants will consistently contribute in a positive manner to the overall success of the team.</p>
Responsibilities:
<ul><li>In collaboration with assigned team, provide and coordinate legal administrative support for attorneys and clients. Review, track and complete incoming requests. If a request should be directed to other resources/departments, then coordinate accordingly while maintaining overall ownership of the request (ensure request is routed to the appropriate team or department in a timely and clear manner; verify the quality of the work product and follow-up with the requestor). Proactively anticipate business needs of attorneys; plan ahead and meet deadlines. Partner effectively with Legal Assistants, WP, Mailroom, Copy Center, IT, Finance, Travel and other department.</li><li>
Prepare and edit documents and spreadsheets. Prepare revisions and blackline documents. Generate and update Tables of Authorities/Table of Contents using Best Authority; prepare Pleading Backs. Prepare pro-bono audit letter responses. Assist in the preparation of presentation materials for prospective clients using templates and tools. Proofread documents and check for appropriate formatting, spelling and grammar. Coordinate lengthy and complex document preparation with Word Processing as needed. Prepare documents for filings and notarize documents as needed.</li><li>
Conduct competitive intelligence research as needed. Use designated machine learning applications to review selected outcomes, determine whether selected language is relevant, extract / correct results, and update application searching parameters to refine output as needed. Provide general database support and data entry / flagging including linking information to Business Development and other databases.</li><li>
Organize and maintain complex electronic files, including the use of multiple electronic tools/databases, for the practice and individual attorneys. Code and file case/matter documents and emails within NetDocuments. Comply with client-specific security requirements, work with IT security set and maintain legal team security access. Maintain paper and electronic files in compliance with Firm policies. Work with the Records Department to create, maintain and archive client files and indexes. Mark case or matter-related documents as needed with filing instructions to ensure proper archiving. Perform routine filing and retrieve files as needed.</li><li>
Validate and process vendor invoices in a timely manner. Prepare and process expense reimbursement and disbursement requests. Prepare New Business Intake forms and on-going updates that includes verification, compliance, routing and maintenance of Outside Counsel Guidelines, Engagement Letters, pricing / discount levels and marketing data. Assist in the preparation of client bills with the Billing Department.</li><li>
Manage, maintain and update attorney calendars and contacts, including meetings, appointments, due dates and client-related activities; arrange for conference rooms and catering for attorney/client meetings, update new and existing contacts. Coordinate specific court dates with the Managing Attorney's Office as needed. Link Calendar entries to appropriate records in Business Development database. Maintain attorney client contacts in Customer Records Management system.</li><li>
Provide additional general administrative support. Review, route and prioritize incoming and outgoing correspondence (hard copy and electronic). Arrange for specialized mail or messenger services as required; ensure that all attachments, exhibits and enclosures are included. Coordinate activities with mailroom and messenger personnel as needed. Prepare and process new case memoranda. Receive and screen phone calls and take messages. Receive and direct clients and visitors. Coordinate travel arrangements, prepare itineraries and prepare travel expense reports. Maintain and update contact names and addresses in the contact database.</li><li>
Other responsibilities/duties as they may be assigned from time to time.</li></ul><div><b>
 The anticipated base salary range offered for this role will be between $70,000 to $90,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</b></div>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour.</li></ul></div>

Legal Team Assistant

Yakima County

<div><p><b>Note: Current Employees must use the </b><b>Workday Job Hubs </b><b>career section to apply for this position.
</b></p><p><b>The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.
</b></p><p></p><p><b><i>Our Values:
</i></b></p><ul><li><p><b><i>Integrity
</i></b></p></li><li><p><b><i>Common Sense
</i></b></p></li><li><p><b><i>Innovation
</i></b></p></li><li><p><b><i>Accountability
</i></b></p></li></ul><p></p><p><b>Position Data:
</b></p>Program Representative II-J23-U00-H
Regular
Non-Exempt (eligible for overtime)
<p></p><p><b>Overview:
</b></p>Pay Range: $27.44 - $34.80 per hour (Non-Bargaining Pay Plan, B24 Step 1-13)
<br>
Hiring Range: $27.44-$29.12 per hour (Non-Bargaining Pay Plan, B24 Step 1-4 DOQ)
<br>
<br>
Job Closing Date: April 27, 2026
<br>
<br>
There is one Program Representative II opening with the Yakima County Juvenile Court. Position is responsible for performing confidential executive administrative duties on behalf of the Juvenile Court Administrator. Responsibilities include: scheduling, coordinating, and communicating accurate information on behalf of the Court, maintaining legal and professional decorum while acting as the office liaison for the Juvenile Court Administrator, formatting, gathering and disseminating statistical information for Juvenile Court evidence-based, research-based, and community programs.
<br>
This is a key position in the Juvenile Court Administration Office. It requires extensive and confidential contact with the Juvenile Court Administrator, the Juvenile Court Presiding Judge, and the Juvenile Executive Leadership Team. Responsible for coordinating and facilitating communication between the courts and other County and City departments as well as grantors, vendors and other community agencies.
<br>
<br>
Please note* A resume and cover letter is required to be submitted with the application.<br>
<br>
<br>
<br>
Benefits included in position:
<br>
<ul><li>Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
</li><li>Retirement Benefits
</li><li>Paid Vacation
</li><li>Paid Holidays
</li><li>Paid Sick Leave
</li></ul><br>
Note: This is a Non-Bargaining unit position.
<p></p><p><b><i>This recruitment may be used to fill future vacancies that </i></b><b><i>occur within 90 days of the closing of this position. </i></b>(This excludes Yakima County Sheriff's Office and Department of Corrections)
</p><p></p><p><b>Responsibilities:
</b></p><p><b>Essential Duties:
</b></p><p>1. Provides executive administrative support to the Juvenile Court Administrator by scheduling, preparing for and attending meetings. Takes and transcribes minutes. Creates and maintains files and filing for Juvenile Court Administrator. Coordinates with other departments to place items on meeting agendas. Creates forms for use in court. Coordinates with the Juvenile Court Administrator&rsquo;s Management staff for status on client referrals to programs and completion of programs, creation of statistical and written reports for grant funded programs.
</p><p></p><p>Establishes and maintains positive working relationships with members of all forms of the media, other departments within the County and throughout the community.<br>
</p><p></p><p>Schedules and calendars the Juvenile Court Administrator&rsquo;s daily business meetings and events.<br>
</p><p></p><p>Updates the Courts&rsquo; webpage as needed. Backup for purchasing.<br>
</p><p></p><p>Creates and maintains a Court newsletter.<br>
</p><p></p><p>Assists Budget Manager and/or Court management in tracking and monitoring all division contracts. Notifies management of expiring contracts, renewal status; may audit contract to ensure compliance with provision of services and / equipment.<br>
</p><p></p><p>Implements and ensures compliance with policies and procedures related to meetings. Must have knowledge and understanding of GR 29.
</p><p></p><p>2. Performs specific research and conducts follow-up on independent projects.<br>
</p><p></p><p>Performs a variety of detailed statistical informational reports for Juvenile Court Administrator, Superior Court Director and Judges.<br>
</p><p></p><p>Provides updates on work projects to the Juvenile Court Administrator and Juvenile Court Presiding Judge.<br>
</p><p></p><p>Assists with the preparation and maintenance of office procedure manuals.<br>
</p><p></p><p>Responds to inquiries from local education institutions about placement of interns or volunteers and refers to appropriate court unit and/or coordinates placement and orientation for Juvenile Court.<br>
</p><p></p><p>Coordinates and schedules any interns or volunteers. May provide oversight of projects and/or work assignments, including monitoring deadlines and deliverables. Provides feedback to advisor or other representative about performance.<br>
</p><p></p><p>3. Facilitates on-boarding process for new employees and off-boarding process for exiting employees. Maintains confidential records for Juvenile Court Administrator. Serves as Liaison between Juvenile Court and Human Resources for recruitment, hiring and terminations. Prepare interview packets and schedules employment interviews. Provides new employees with appropriate internal paperwork related to onboarding.<br>
</p><p></p><p>Maintains internal employee files for Juvenile Court Administrator.
</p><p></p><p>4. Under the direction of the Juvenile Court Administrator, this position is responsible for auditing and maintaining the court/judicial branch agency&rsquo;s public disclosure and record retention programs pursuant to GR 31.1.<br>
</p><p></p><p>Recommends changes to policies and procedures for public disclosure of administrative records if necessary; apprises court management on matters of complex implementation.<br>
</p><p></p><p>Remains current on legal mandates for the court/judicial branch agency relative to public disclosure and provides overall strategic direction to ensure proper interpretation and implementation of court rules governing public disclosure to the Courts and advises those court/judicial branch agency employees on the creation of processes to comply with legal and policy requirements.<br>
</p><p></p><p>Provides quality assurance by reporting non-compliance by court staff of GR 31.1 policy and procedure to court management.<br>
</p><p></p><p>Develops and provides training to all levels of Court/Judicial branch employees on procedures and laws related to responding to an Administrative Record Request.<br>
</p><p></p><p>Receives and responds to requests for Court/Judicial administrative records and/or questions about access or processes related to Court/Judicial administrative records; processes requests for fee waivers related to costs in fulfilling requests for administrative records; coordinates internal and external appellate processes; conducts research, performs analysis, and prepares reports of the Courts&rsquo; GR 31.1 requests/activity as required.<br>
</p><p></p><p>5. Maintains records for Juvenile Court.
</p><p>Performs other support duties as assigned.
</p><p></p><p><b>Education &amp; Experience:
</b></p><p>Associate degree or two-year technical certificate: Type of degree/certificate: Paralegal Studies, Business Fundamentals or Management <b>AND </b>3 years of progressively responsible legal or court experience, and experience analyzing and creating reports with statistical data or the equivalent education and experience to perform the essential duties of the job.
</p><p></p><p><b>Required:
</b></p><p>Valid WA State Driver&rsquo;s license and proof of insurance, if required.
</p><p>A resume and cover letter is required to be submitted with the application
</p><p>Work experience requiring knowledge of legal terminology, laws, rules, and regulations governing courts.
</p><p>Successful completion of a criminal background investigation and general employment verification.<br>
</p><p></p><p><b>Preferred:
</b></p><p>Associate degree in Paralegal Studies, Business Fundamentals or Management or similar degree and 2 years of progressively responsible legal or court experience and experience with statistical data is preferred.
</p><p>Working knowledge of desktop publishing tools.
</p><p>Proficient in the use of MS WORD, OUTLOOK and EXCEL, and all other Microsoft products
</p><p>Proficient in the use of Zoom or other Audio/Visual media (TEAMS, Webex)
</p><p>Experience with JIS/SCOMIS/Odyssey and BIT or other legal document / case viewing system
</p><p>Knowledge of legal terminology, laws, rules, and regulations governing courts.
</p><p>Roles and responsibilities of the judicial system.
</p><p>Clear and concise verbal and written skills.
</p><p></p><p><b>Equipment Used: </b>Desktop computer, telephone, fax machine, copy machine, electric hole punch, stapler, calculator, scanner, label maker, cell phone, laptop, tv&rsquo;s, web cams, cameras, and microphones, passenger vehicle , court specific software programs ( JIS/SCOMIS/Odyssey and BIT)
</p><p></p><p><b>Working Conditions: </b>This position is rated as <b><i>Sedentary Work: </i></b>Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
</p><p></p><p>Environment: travel and may be required to work outside of standard business hours, work in locked down facility(s).
</p><p>Physical Demands: bending, carrying, handling, lifting, pushing, pulling, reaching, sitting, standing, walking, fingering, hearing, crouching, talking, and visual acuity.
</p><p>Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written instruction, and ability to follow verbal instruction.
</p><p></p><p><b>Knowledge:
</b></p><p>Working knowledge of desktop publishing tools and other Microsoft Office software.
</p><p>Working knowledge and use of legal databases and software systems.
</p><p>Practices and principles of project coordination.
</p><p>Office practices and procedures applicable to a court system.
</p><p>Legal terminology, State and local laws, rules and regulations related to the Washington State Court system.
</p><p>Operational methods within a court system.
</p><p>Washington State JIS applications &ndash; specifically SCOMIS, Odyssey and JABS.
</p><p>Caseload and file management techniques.
</p><p>Exceptional customer service techniques.
</p><p></p><p><b>Skills (and abilities):
</b></p><p>Ability to effectively communicate both verbally and in written form.
</p><p></p><p>Ability to write clear, concise, meaningful reports.
</p><p>Research and analytical skills.
</p><p>Proficient in the use of general business office equipment, personal computers and related software applications including Microsoft Office products, specifically WORD, Power Point and EXCEL.
</p><p>Experience in gathering information, analyzing data, and formulating sound conclusions.
</p><p>Preparing complex reports, documents, and memos.
</p><p>Paying attention to detail and accuracy.
</p><p>Resolving complaints and calming individuals.
</p><p>Complying with laws, rules, and regulations.
</p><p>Experience with the development and implementation of case flow management.
</p><p>Exceptional organizational skills- organizing data, meetings and events.
</p><p>Establishing and maintaining effective interpersonal relationships with court participants, partners, judges, other staff members, law enforcement and the public.
</p><p>Knowledge and understanding of GR 31.1 and the Public Disclosure Act.
</p><p></p><p><b>&ldquo;AN EQUAL OPPORTUNITY EMPLOYER&rdquo;
</b><br>
<b>Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.
</b><br>
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Yakima County ensures equal employment opportunities regardless of a person&rsquo;s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.
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<b>PAY TRANSPARENCY NONDISCRIMINATION PROVISION
</b><br>
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish the information.
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Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.
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<b>Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to </b><b>https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service </b><b>or contact your federal loan servicer.
</b><br>
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<b>In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.
</b></p><p></p><p><b>Yakima County is an E-Verify Employer.</b></p></div>

Program Representative II

Daughters of the American Revolution

<div>
 The DAR is seeking a highly organized professional to join the team as our new Administrative Assistant.
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 This position will provide comprehensive administrative support to our Genealogy department, which will include managing internal and external communications, application records, and office needs.
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 The successful candidate will have excellent organizational skills, be comfortable with learning and mastering computer programs, and have a solid customer service background. An interest in history and genealogy will be useful in this role.
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  Position Functions
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   Serves as the initial point of contact for the department by answering telephone calls, monitoring department email inboxes, and responding to all general inquiries, redirects as needed, and provides basic procedural guidance.
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   Manages the department's filing systems for membership applications. This will include filing, retrieving, and basic maintenance of systems.
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   Assists the Data Entry department by pulling needed applications and tracking records.
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   Monitors and processes returned applications, including preparing communication, managing returned checks, and updating status reports.
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   Processes incoming and outgoing correspondence and adds notes to the appropriate documentation when applicable.
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   Prepares purchase orders and orders office supplies to maintain steady levels.
  </li>
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   Assists department leadership with reporting, budgets, and publications. Also provides support when preparing for large Society meetings and functions.
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  </li>
 </ul>
 <strong>
  Job Requirements
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   A minimum of 2 years of administrative experience or office management experience in a high-volume setting with multiple priorities.
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   Experience in client or member services and high-level customer service required.
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   Two years of college and/or equivalent work experience are required.
  </li>
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   Effective verbal skills; able to communicate clearly and concisely with all levels of the organization and external stakeholders.
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   Capable of writing effective business correspondence and strong editing skills.
  </li>
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   Proficiency in Microsoft Office products, especially Access and Excel. Mail merge capability required.
  </li>
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   Familiarity with iMIS, OnBase preferred or the ability to learn proprietary software quickly.
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   Excellent organizational skills with a focus on detail, accuracy, and recordkeeping.
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   Ability to work independently, handle confidential information with discretion, and adapt to shifting priorities and deadlines.
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   Courteous and professional interaction with members, staff, and the public.
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  </li>
 </ul>
 <strong>
  The DAR Offers
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   Hiring annual salary range from $48,000 to $60,000, with the final determination based upon the candidate's overall experience
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   We offer both paid vacation and paid sick leave, up to 12 days each for 1st year of employment and observe 12 holidays.
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   Medical/Rx, dental, and vision benefits.
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   Employer-paid life insurance/AD&amp;D and Long-term disability insurance.
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   Flexible spending accounts (health and dependent care)
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   HSA with employer contribution if enrolled in the HDHP option.
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   403(b) retirement plan with a full-vested employer match.
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   Free tickets to Constitution Hall events.
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  </li>
 </ul>
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  As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. The DAR will not tolerate discrimination or harassment based on any of these characteristics.
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 </em>
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  <em>
   Job Posted by ApplicantPro
  </em>
 </strong>
</div>


Administrative Assistant - Genealogy Office

TEEMA

<div><p>Good morning! This is a high-impact, high-visibility role. Finding an EA in the DC market who can navigate both the legal world and the Department of Defense (DoD) requirements&mdash;all while commanding a six-figure salary&mdash;requires a posting that sounds as prestigious as the position itself.</p><p>
Here is the refined package for the <b>Executive Administrative Assistant to the General Counsel</b>.</p><p></p><h2 class="jobSectionHeader"><b>
1. Professional Job Posting: Executive Assistant to the General Counsel</b></h2><p><b>
Title:</b> Executive Assistant to the General Counsel (Legal &amp; Strategic Support) <b>Location:</b> Washington, DC (High-Profile / Fast-Paced) <b>Salary Range:</b> $100,000 &ndash; $112,000 <b>Company:</b> Confidential &ndash; Premier Government Healthcare &amp; Legal Entity</p><p><b>
The Opportunity</b> We are seeking a career Executive Assistant with a sophisticated legal background to support the General Counsel in our Washington, DC office. This is not a standard administrative role; it is a high-level partnership requiring the discretion of a legal professional and the technical agility of a modern coordinator. You will act as the &quot;right hand&quot; to legal leadership, managing complex calendars, board-level communications, and sensitive government-related documentation.</p><p><b>
Key Responsibilities</b></p><ul><li><p><b>
Legal &amp; Executive Liaison:</b> Provide elite-level support to the General Counsel, including drafting, proofreading, and editing complex legal correspondence and board-level documents.</p></li><li><p><b>
Complex Orchestration:</b> Manage high-density Outlook calendars, coordinate intricate domestic/international travel, and develop detailed itineraries.</p></li><li><p><b>
Board &amp; Event Coordination:</b> Lead the logistical planning for Board of Trustees meetings and high-profile organizational events.</p></li><li><p><b>
Technical Trouble-Shooting:</b> Act as a first-line resource for executive technology, including VPN, Zoom, Microsoft 365, and DocuSign.</p></li><li><p><b>
Confidentiality &amp; Compliance:</b> Handle highly sensitive information with absolute discretion, ensuring all tasks align with DoD standards and healthcare regulations.</p></li></ul><p><b>
Required Qualifications</b></p><ul><li><p><b>
Clearance:</b> Must be a <b>U.S. Citizen</b> capable of obtaining a favorable Department of Defense (DoD) background investigation.</p></li><li><p><b>
Experience:</b> 10+ years of Executive Administrative experience, with <b>at least 5 years specifically supporting a General Counsel</b> or working within a legal office (in-house or government).</p></li><li><p><b>
Education:</b> High School Diploma or GED required (Bachelor&rsquo;s in Business preferred).</p></li><li><p><b>
Tech Stack:</b> Advanced proficiency in Microsoft 365 (Teams, Word, Excel, PPT), Zoom, and DocuSign.</p></li></ul><p><b>
Preferred Skills</b></p><ul><li><p>
Knowledge of government programs (TRICARE, VA, Military Health System).</p></li><li><p>
Background in a healthcare environment.</p></li><li><p>
Prior military service is highly valued.</p></li></ul>
#Workwolf #BCDC_Consulting</div>

Executive Administrative Assistant

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