administrative assistant

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administrative assistant (hybrid) Jobs in Washington

administrative assistant (hybrid)

administrative assistant - genealogy office Jobs in Washington

legal administrative assistant

The DCA Group, Inc.

<p><b>Job Summary</b><br/>We are seeking a highly organized and detail-oriented Legal Assistant to join our dynamic legal team. In this role, you will provide essential support across a broad spectrum of legal practice areas, ensuring smooth operations and efficient case management. Your proactive approach and strong research skills will help facilitate legal processes, document preparation, and client communication. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful legal work in a collaborative environment. Minimum 4 years plus experience.</p><p><b>Responsibilities</b></p><ul><li>Assist attorneys with legal research using Westlaw, LexisNexis, and other legal research tools to support case development and strategy.</li><li>Prepare, review, and proofread legal documents, including contracts, pleadings, briefs, and correspondence with meticulous attention to detail.</li><li>Manage legal case files and document management systems such as iManage and PCLaw to ensure accurate organization and accessibility of case materials.</li><li>Conduct thorough document review and data entry for various cases involving estate planning, environmental law, family law, securities law, workers' compensation law, personal injury law, tribal law &amp; regulations, patent law, landlord-tenant law, immigration law, and litigation matters.</li><li>Support project management tasks by coordinating deadlines, scheduling meetings, and maintaining calendars for attorneys and clients.</li><li>Perform administrative duties including filing, transcription, proofreading, phone etiquette, and maintaining organized office records.</li><li>Assist with client interviews and gather pertinent information to support case preparation while maintaining confidentiality and professionalism.</li></ul><p><b>Skills</b></p><ul><li>Strong knowledge of diverse legal practice areas including estate planning, environmental law, family law, securities law, workers' compensation law, personal injury law, tribal law &amp; regulations, patent law, landlord-tenant law, immigration law, and litigation.</li><li>Proficiency in legal research platforms such as Westlaw and LexisNexis.</li><li>Experience with legal case management software like iManage and PCLaw.</li><li>Excellent organizational skills with the ability to manage multiple cases simultaneously while maintaining accuracy.</li><li>Effective writing skills for drafting legal documents and correspondence.</li><li>Demonstrated ability to perform detailed document review and proofreading with precision.</li><li>Strong clerical experience including data entry, filing systems, document management systems, and administrative support functions.</li><li>Exceptional phone etiquette combined with professional interpersonal skills for client interactions. Join us to be part of a dedicated team that values proactive problem-solving and meticulous attention to detail! We are committed to fostering a supportive environment where your skills can grow while making meaningful contributions to our clients&rsquo; success.</li></ul><p>Pay: $65,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Washington, DC</p>

Paralegal

MILBANK LLP

<div>Overview:
<div>
The Legal Team Assistant &amp; Secretarial Services Coordinator provides high-level legal administrative support to assigned attorneys while partnering with the HR Manager and Associate Director of Legal Administrative Support on the day-to-day operations, workflow, training, and coordination of the Secretarial Services department. This role requires strong judgment, initiative, collaboration, attention to detail, and the ability to balance attorney support with departmental leadership responsibilities.</div>
Responsibilities:
<div><b>
Legal Team Assistant Responsibilities</b></div><ul><li>
Provide proactive, high-quality legal administrative support to assigned attorneys and clients, ensuring requests are acknowledged, tracked, completed promptly, and routed appropriately while maintaining ownership through completion.</li><li>
Anticipate attorney and client needs, manage competing priorities, meet deadlines, and collaborate effectively with internal departments including Legal Assistants, Word Processing, Records, IT, Finance, Travel, Mailroom, and the Copy Center.</li><li>
Prepare, revise, proofread, and format legal documents, spreadsheets, presentations, pleadings, blacklines, tables of contents/authorities, pro bono audit responses, and filing materials; coordinate complex document production and notarization as needed.</li><li>
Conduct research using internal and external tools; retrieve legal documents, filings, and related information; provide database support, data entry, and updates to firm systems.</li><li>
Organize and maintain electronic and physical files in compliance with firm policies, including NetDocuments, records retention, client security protocols, and records management requirements.</li><li>
Support matter administration, including new business intake, engagement and outside counsel guideline updates, billing contact maintenance, and related compliance and marketing data.</li><li>
Validate and process vendor invoices, attorney expense reimbursements, and disbursement requests; coordinate with Accounts Payable and other departments as needed.</li><li>
Assist attorneys and the Billing Department with client billing, including pro formas, narrative edits, OCG compliance, time transfers, invoice tracking, collections support, and timely invoice distribution.</li><li>
Manage attorney calendars, contacts, meetings, conference rooms, travel arrangements, itineraries, and expense reports; coordinate court-related scheduling and client-facing logistics as needed.</li><li>
Provide general administrative support, including correspondence handling, mail coordination, phone coverage, visitor reception, and other duties as assigned.</li><li>
Demonstrate commitment to continuous learning, technology adoption, and professional development.</li></ul><div><b>
Secretarial Services Coordinator Responsibilities:</b></div><ul><li>
Partner with Manager to resolve work issues and employee conflicts.</li><li>
Partner with Manager to design and implement secretarial/attorney assignments and workflow.</li><li>
Interface and collaborate with other departments, managers, attorneys and LTAs.</li><li>
Assist with collecting feedback from attorneys on performance, including annual evaluation process.</li><li>
Assist with coordinating overflow work requests / arrange overtime coverage.</li><li>
Assist with screening and interviewing candidates; coordinate onboarding process.</li><li>
Provide guidance and mentoring to staff on policies and procedures.</li><li>
Manage tasks related to attorney/team rotations and assignment changes.</li><li>
Support manager with tracking employee attendance, vacation requests and sick days; approve time records in a timely manner.</li><li>
Arrange for and coordinate coverage during extended leaves.</li><li>
Validate, process, and track vendor invoicing.</li><li>
Assist in planning events for Secretarial Services department.</li><li>
Participate in new technology pilots and rollouts; test and troubleshoot new systems; identify issues and recommend solutions.</li><li>
Assess training needs and identify skills or knowledge gaps that need to be addressed.</li><li>
Partner with the Manager to design and develop training programs and materials for Legal Team Assistants.
</li><li>Conduct training for Legal Team Assistants on various workflows and technology tools. Gather feedback from trainees after each educational session.
</li><li>Assist in organizing and maintaining training resources; track training credits in LMS.</li><li>
Assist in development and management of LTA Professional Development Path in LMS.</li><li>
Provide back-up support to Manager during absences which includes recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO (barring any conflicts), etc.</li></ul>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour</li></ul><div>
The anticipated base salary range offered for this role will be between $80,000 to $100,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div></div>

Legal Team Assistant & Team Coordinator

Jenner & Block

<div>
 <p>
  <strong>
   <u>
    ABOUT JENNER &amp; BLOCK
   </u>
  </strong>
 </p>
 <p>
  Jenner &amp; Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Jenner &amp; Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    OVERVIEW
   </u>
  </strong>
 </p>
 <p>
  The Legal Practice Assistant, working under the supervision of the Washington, DC Director of Assistant Development &amp; Support, will take direction from and operate in support of several lawyers in the performance of a variety of administrative duties as assigned. The Legal Practice Assistant is a non&hyphen;exempt position. The hours are 8:45-5:15 PM, Monday &hyphen; Friday and additional hours as required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    REQUIRED JOB FUNCTIONS
   </u>
  </strong>
 </p>
 <p>
  The Legal Practice Assistant must be proficient in the following:
 </p>
 <ul>
  <li>
   <u>
    R
   </u>
   eceive assignments from partners, associates, and lawyers and perform tasks as requested; update requestor regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines.
  </li>
  <li>
   Input attorney time into the Web Time time-entry program. Educate timekeepers about appropriate time entry requirements and standards.
  </li>
  <li>
   Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process.
  </li>
  <li>
   Prepare attorney expense reimbursements and process client-related vendor invoices for payment.
  </li>
  <li>
   Sort, open, prioritize and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary.
  </li>
  <li>
   Coordinate attorneys&rsquo; firm and client-related meeting set-ups, including but not limited to conference calls, zoom meetings and in-person meetings.
  </li>
  <li>
   Maintain calendar and contacts for attorneys. Maintain electronic filing system via Outlook.
  </li>
  <li>
   Perform document conversions, e.g., PDF to Word, etc.
  </li>
  <li>
   Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.
  </li>
  <li>
   Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Centers.
  </li>
  <li>
   Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency.
  </li>
  <li>
   Coordinate the New Matter Intake process. Initiate Conflicts Checks. Prepare, finalize, and distribute new client Engagement Letters, New Business Memo, etc. Follow-up with client to ensure receipt of fully executed Engagement Letter.
  </li>
  <li>
   Maintain physical client files including creation of records via records software.
  </li>
  <li>
   Prepare inactive case files and attorney materials for off-site storage.
  </li>
  <li>
   Perform other related duties, special projects, and assignments as required.
  </li>
  <li>
   Assist other administrative assistants in back-up support and vacation coverage.
  </li>
 </ul>
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  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    PREFFERED JOB FUNCTIONS
   </u>
  </strong>
 </p>
 <ul>
  <li>
   The ability to e-File in both Federal and State Court. (For LA and San Francisco offices)
  </li>
  <li>
   Assist with the preparation of presentation materials for firm and client audiences.
  </li>
  <li>
   Prepare correspondence, memoranda, and legal documents such as summonses, complaints, motions, and subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.).
  </li>
  <li>
   Finalize legal briefs by ensuring styles are consistent throughout and preparing Table of Contents, Table of Authorities, and redlining documents.
  </li>
  <li>
   Proofread memoranda and factual and legal documents.
  </li>
  <li>
   General understanding of the litigation process or practice group transaction from case or transaction inception to closure.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    COMPETENCIES
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a customer service focus.
  </li>
  <li>
   Skilled in collaborating with staff/team members in a complex matrix management environment and managing associate, attorney, and paralegal expectations.
  </li>
  <li>
   Discernment to appropriately handle confidential and sensitive information.
  </li>
  <li>
   Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment.
  </li>
  <li>
   Effective interpersonal and communication skills, both verbally and in writing.
  </li>
  <li>
   Great client service skills, including being comfortable interacting with firm clients.
  </li>
  <li>
   Excellent organizational skills, ability to effectively prioritize workload, and strong attention to detail.
  </li>
  <li>
   Must be able to follow directions.
  </li>
  <li>
   Sound business judgment.
  </li>
  <li>
   Proven ability to manage competing priorities.
  </li>
  <li>
   Demonstrated foresight to anticipate lawyers&rsquo; needs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    QUALIFICATIONS AND REQUIREMENTS
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Proficient in basic computer applications including Windows 11 and Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Flexibility to adjust hours and work the hours necessary to meet business needs. Able to work overtime as needed.
  </li>
  <li>
   LTC4 or Microsoft Office Specialist (MOS) certification preferred.
  </li>
  <li>
   College degree preferred or equivalent work experience.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Disclaimer
  </strong>
 </p>
 <p>
  <strong>
   <u>
    Additional Duties
   </u>
  </strong>
 </p>
 <p>
  This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.
 </p>
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  <br/>
 </p>
 <p>
  <strong>
   <u>
    Physical Requirements
   </u>
  </strong>
 </p>
 <p>
  Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    EEO Statement
   </u>
  </strong>
 </p>
 <p>
  <strong>
   <em>
    Jenner &amp; Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual&rsquo;s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.
   </em>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  J
  <strong>
   enner &amp; Block is proud to offer a competitive total rewards package, including comprehensive health &amp; well-being benefits and 401k profit sharing. The anticipated pay range for this role is $70,000 to $110,000 in Washington, DC. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.
  </strong>
 </p>
 <p>
 </p>
</div>


Legal Practice Assistant (Washington, DC)

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>May 4, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>476661
</div></div></div></div><div><div><div><div><b>Location:
</b>Washington, IN, US, 47501<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Department of Child Services (DCS):</b></div><div>
Join a group of passionate, dedicated public servants to support one of Indiana&rsquo;s most critical missions!</div><div></div><div><br>
The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our <b><i>MVP </i></b>foundation:</div><div><b><i><br>
Mission</i></b>: Champion Indiana&rsquo;s future by protecting children and strengthening families with compassion and determination.<br>
<b><i>Vision</i></b>: Every child in Indiana thrives in a safe, loving, forever home.<br>
<b><i>Purpose</i></b>: Ignite hope. Cultivate joy.</div><div></div><div><b><br>
Role Overview:</b></div><div>
The Legal Assistant provides paralegal and administrative support for local and agency attorneys. You will assist in organizing, processing, and maintaining records related to DCS cases and may provide research, clerical support, and reporting when needed.</div><div></div><div><br>
This position is in Washington, Indiana, and will support staff in Daviess County, and surrounding counties as needed.</div><div></div><div><b><br>
Salary:</b></div><div>
The salary for this position traditionally starts at $39,000 per year, but may be commensurate with education or work experience.</div><div></div><div><br>
Use our Compensation Calculator to view the total compensation package.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
Responsibilities include:</div>
<ul>
<li>Provide administrative and legal support to attorneys and legal divisions.</li>
<li>Perform legal research under the direction of staff counsel or administrative law judge.</li>
<li>Assist at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.</li>
<li>Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.</li>
<li>Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.</li>
<li>Receive and respond to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.</li>
<li>Schedule hearing dates and sites, makes appointments, and manages calendars.</li>
<li>Travel to hearing sites and set up sites, materials, and equipment.</li>
<li>Organize and maintain law libraries, database systems, documents, and case files.</li></ul><br>
<div></div>
<div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
The ideal candidate in this role should minimally have:</div>
<ul>
<li>High School Diploma or equivalent.</li></ul><br>
<div></div>
<div>
Upon entering the role, individuals must have or obtain the following requirements:</div>
<ul>
<li>Knowledge of legal procedures and terminology.</li>
<li>Strong written and verbal communication skills.</li>
<li>Strong organizational skills with the ability to prioritize tasks effectively.</li>
<li>Strong attention to detail and proofreading skills.</li>
<li>Proficient in using Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.</li>
<li>Ability to work independently.</li>
<li>Ability to provide effective and professional customer service to internal and external parties.</li>
<li>Able to perform essential functions with or without reasonable accommodation.</li></ul><br>
<div></div>
<div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 in election years</li></ul></li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Legal Assistant

DC - Confidential

<p>We are a small boutique law firm located near Nationals Park in Washington, DC. We are seeking a full-time, highly organized, detail-oriented and tech-savvy Senior Administrative Assistant to assist with attorney support, day-to-day operations and ensure the smooth functioning of the office. This position requires administrative and operational support skills combined with bookkeeping experience. The ideal candidate is a team player who is comfortable managing multiple responsibilities in a dynamic environment with a willingness to pitch in however needed.</p><p>The position is primarily hybrid but during busy periods full-time presence in the office may be required.</p><p><b>KEY RESPONSIBILITIES</b></p><p><i><b>Administrative Support:</b></i></p><p>&middot; Administrative support for all attorneys</p><p>&middot; Work with the Office Manager on all matters related to office operations and administrative functions</p><p>&middot; Board meeting preparation, assistance with running board meetings, and drafting of board meeting minutes</p><p>&middot; Office technology support for all attorneys</p><p>&middot; Willingness to pitch in with support tasks such as pickup and distribution of office mail, depositing checks at the bank, supply orders, etc.</p><p><i><b>Bookkeeping:</b></i></p><p>&middot; Assist with maintaining accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations</p><p>&middot; Process invoices, expense reports, and payments in a timely manner</p><p>&middot; Assist with preparing monthly, quarterly, and annual financial reports</p><p>&middot; Assist with budgeting, forecasting, and cash flow management</p><p>&middot; Assist with coordination of external accountants, auditors, and tax professionals</p><p><b>CORE COMPETENCIES</b></p><p>&middot; Excellent client service skills</p><p>&middot; Positive attitude and team player</p><p>&middot; Communicating effectively</p><p>&middot; Ability to organize, prioritize, multi-task, meet deadlines, and exhibit attention to detail</p><p>&middot; Previous experience in a similar role within a small to medium size law or professional services firm working for multiple attorneys a plus</p><p><b>REQUIREMENTS</b></p><p>&middot; Minimum of 3 years administrative assistant experience</p><p>&middot; Minimum of 3 years bookkeeping experience</p><p>&middot; Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and Zoom</p><p>&middot; Advanced skills with Portable Document Format files (PDF) editor software such as Adobe Acrobat Pro</p><p>&middot; Exceptional skills in writing, proofreading, editing, and formatting</p><p>&middot; Bookkeeping, AP, AR, and invoicing experience</p><p>&middot; Strong understanding of basic accounting principles</p><p>&middot; Proficiency in accounting software (e.g. QuickBooks, BQE Core, etc.)</p><p>&middot; Proficiency in expense reimbursement and vendor invoice payment systems</p><p>&middot; Proficiency in file management systems such as NetDocuments</p><p>&middot; Exceptionally organized with strong attention to detail and consistent follow-through</p><p>&middot; Motivated with the ability to multi-task, take ownership of tasks, and work proactively and independently</p><p>&middot; Strong interpersonal skills with a good attitude and ability to be a team player</p><p>&middot; Willingness for role to evolve and accept new responsibilities</p><p>We offer a competitive salary and an attractive benefits package including health insurance, dental insurance, life/AD&amp;D insurance, 401(k), and paid time off. As a smaller firm, we take a personal interest in all of our employees and pride ourselves in promoting a good work-life balance.</p><p>Please send resume, references, and salary requirements.</p><p>Pay: $65,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Washington, DC 20003</p>

Senior Administrative Assistant with Bookkeeping Experience Preferred

Daughters of the American Revolution

<div>
 The DAR is seeking a highly organized professional to join the team as our new Administrative Assistant.
 <br/>
 <br/>
 This position will provide comprehensive administrative support to our Genealogy department, which will include managing internal and external communications, application records, and office needs.
 <br/>
 <br/>
 The successful candidate will have excellent organizational skills, be comfortable with learning and mastering computer programs, and have a solid customer service background. An interest in history and genealogy will be useful in this role.
 <br/>
 <br/>
 <strong>
  Position Functions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serves as the initial point of contact for the department by answering telephone calls, monitoring department email inboxes, and responding to all general inquiries, redirects as needed, and provides basic procedural guidance.
  </li>
  <li>
   Manages the department's filing systems for membership applications. This will include filing, retrieving, and basic maintenance of systems.
  </li>
  <li>
   Assists the Data Entry department by pulling needed applications and tracking records.
  </li>
  <li>
   Monitors and processes returned applications, including preparing communication, managing returned checks, and updating status reports.
  </li>
  <li>
   Processes incoming and outgoing correspondence and adds notes to the appropriate documentation when applicable.
  </li>
  <li>
   Prepares purchase orders and orders office supplies to maintain steady levels.
  </li>
  <li>
   Assists department leadership with reporting, budgets, and publications. Also provides support when preparing for large Society meetings and functions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A minimum of 2 years of administrative experience or office management experience in a high-volume setting with multiple priorities.
  </li>
  <li>
   Experience in client or member services and high-level customer service required.
  </li>
  <li>
   Two years of college and/or equivalent work experience are required.
  </li>
  <li>
   Effective verbal skills; able to communicate clearly and concisely with all levels of the organization and external stakeholders.
  </li>
  <li>
   Capable of writing effective business correspondence and strong editing skills.
  </li>
  <li>
   Proficiency in Microsoft Office products, especially Access and Excel. Mail merge capability required.
  </li>
  <li>
   Familiarity with iMIS, OnBase preferred or the ability to learn proprietary software quickly.
  </li>
  <li>
   Excellent organizational skills with a focus on detail, accuracy, and recordkeeping.
  </li>
  <li>
   Ability to work independently, handle confidential information with discretion, and adapt to shifting priorities and deadlines.
  </li>
  <li>
   Courteous and professional interaction with members, staff, and the public.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  The DAR Offers
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Hiring annual salary range from $48,000 to $60,000, with the final determination based upon the candidate's overall experience
  </li>
  <li>
   We offer both paid vacation and paid sick leave, up to 12 days each for 1st year of employment and observe 12 holidays.
  </li>
  <li>
   Medical/Rx, dental, and vision benefits.
  </li>
  <li>
   Employer-paid life insurance/AD&amp;D and Long-term disability insurance.
  </li>
  <li>
   Flexible spending accounts (health and dependent care)
  </li>
  <li>
   HSA with employer contribution if enrolled in the HDHP option.
  </li>
  <li>
   403(b) retirement plan with a full-vested employer match.
  </li>
  <li>
   Free tickets to Constitution Hall events.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. The DAR will not tolerate discrimination or harassment based on any of these characteristics.
  <br/>
  <br/>
 </em>
 <strong>
  <em>
   Job Posted by ApplicantPro
  </em>
 </strong>
</div>


Administrative Assistant - Genealogy Office

IMPACT Technology Recruiting

<div>
 <p>
  We are partnering with a mission-driven healthcare organization seeking an experienced Executive Administrative Assistant to support senior executives, including the Chief Compliance &amp; Legal Officer. This is a high-visibility role supporting executive leadership in a fast-paced, professional environment. This role is onsite 5 days a week in Washington DC.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This position is ideal for someone with strong executive support experience who is highly organized, detail-oriented, and comfortable handling confidential information with discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <p>
  &bull; Manage complex calendars, scheduling, travel coordination, expense reports, and executive meetings
 </p>
 <p>
  &bull; Coordinate detailed travel itineraries, logistics, and executive support activities
 </p>
 <p>
  &bull; Draft, proofread, and prepare professional correspondence and presentations
 </p>
 <p>
  &bull; Support special projects, research, reporting, and executive communications
 </p>
 <p>
  &bull; Coordinate onboarding activities for executives and consultants
 </p>
 <p>
  &bull; Assist with office operations, meeting logistics, and facility coordination
 </p>
 <p>
  &bull; Partner closely with executive leadership and administrative teams to ensure smooth day-to-day operations
 </p>
 <p>
  <br/>
 </p>
 <p>
  Qualifications:
 </p>
 <p>
  &bull; 10+ years of executive administrative support experience
 </p>
 <p>
  &bull; Recent experience supporting a General Counsel, Chief Legal Officer, or legal department required
 </p>
 <p>
  &bull; Strong experience managing complex Outlook calendars and executive travel
 </p>
 <p>
  &bull; Advanced Microsoft 365 skills (Outlook, Word, Teams, PowerPoint, Excel)
 </p>
 <p>
  &bull; Experience with Zoom, VPN, DocuSign, and executive-level communications
 </p>
 <p>
  &bull; Excellent written/verbal communication skills with strong proofreading and editing abilities
 </p>
 <p>
  &bull; Experience coordinating Board meetings or executive-level events preferred
 </p>
 <p>
  &bull; Ability to manage multiple priorities in a fast-paced environment with minimal supervision
 </p>
 <p>
  &bull; U.S. Citizenship required
 </p>
 <p>
  &bull; Must be eligible to obtain a DoD background investigation
 </p>
 <p>
  <br/>
 </p>
 <p>
  Preferred:
 </p>
 <p>
  &bull; Bachelor&rsquo;s degree
 </p>
 <p>
  &bull; Healthcare or government program experience
 </p>
 <p>
  &bull; Military or veteran community familiarity is a plus
 </p>
 <p>
  This is a great opportunity for someone who enjoys supporting executive leadership, thrives in high-level administrative environments, and is looking for a long-term opportunity with meaningful work.
 </p>
</div>


Executive Administrative Assistant

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