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administrative assistant

legal administrative assistant

CAIR Foundation

The Council on American-Islamic Relations (CAIR) is America?s largest Muslim civil liberties and advocacy organization. CAIR?s vision is to be a leading advocate for justice and mutual understanding. CAIR?s mission is to enhance understanding of Islam, protect civil rights, promote justice, and empower American Muslims.
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Position Details
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<b>Job Title:</b> Legal Administrative Assistant
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<b>Department:</b> CAIR Legal Defense Fund
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<b>Position:</b> Full-Time
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<b>FLSA:</b> Non-Exempt
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<b>Reporting to:</b> Legal Operations Manager
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<b>Business Hours:</b> 9:00 a.m. ? 5:00 p.m. (Eastern Time Zone)
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<b>Work Model:</b> Remote
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<b>Rate of Pay:</b> A candidate can expect to be offered $24.03 as a new hire in the role
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<b>Where we operate:</b> This position is open to candidates who are legally authorized to work in the United States and currently reside in the following: Alabama, District of Columbia, Florida, Georgia, Illinois, Maryland, Michigan, Missouri, New York, North Carolina, Ohio, Oklahoma, South Carolina, Tennessee Texas, Virginia, and Wisconsin.
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<b>Position Summary:</b><br>
The Legal Administrative Assistant provides administrative and substantive support for the legal team with a focus on coordinating the management and response to legal intakes and developing reports based on legal data. The Legal Administrative Assistant is an integral part of the legal team, will work closely with other departments within the organization, and will interact with CAIR chapter staff, law firms, sister organizations, and others.
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<b>Position Responsibilities:</b><br>
Providing administrative support and secretarial assistance including answering, screening, and directing phone calls; responding to emails; uploading civil rights intakes; overseeing the administrative management of legal intakes; conducting fact-gathering and intake calls; attending meetings and taking minutes upon request; capturing action items and ensuring follow-up and prep time for participants; ensuring department tasks are met; among other administrative tasks.
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Providing essential and day-to-day support to the legal team in all areas of responsibility including assisting with internal and external communications; assisting with drafting, editing, and preparation of correspondences and other legal documents; maintaining confidential files; and performing and/or managing special projects upon request
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Acting as liaison with other departments within the organization, including acting as key point of contact for questions, scheduling meetings, coordinating, and providing logistical and administrative support for joint projects and collaborative efforts.
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Providing administrative support for litigation upon request.
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Writing reports and preparing presentations on departmental findings and updates including writing quarterly and annual reports, compiling and analyzing civil rights data, and liaising with other CAIR departments to implement findings.
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Other duties as assigned.
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<b>Position Qualifications:</b><br>
Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.
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Ability to establish and maintain cooperative working relationships.
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Must be able to handle multiple tasks simultaneously and under pressure while prioritizing important issues and meeting tight deadlines.
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Must be independent at times, collaborative at other times, and have the judgment to discern when to be either.
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Strong client management skills required.
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Excellent research and writing skills required.
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Strong attention to detail, strong research skills, resourcefulness, and commitment to high-quality and timely work products are necessary.
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Ability and willingness to master all legal research and software applications that are or may be used.
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Personal interest in and commitment to American-Muslim issues.
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All positions at the Council on American Islamic Relations (CAIR) may require travel regularly or periodically.
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<b>How to Apply:</b><br>
Applicants, please email your cover letter, resume, writing sample and three professional references combined into one single pdf to jobs@cair.com
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Please reference ?Legal Administrative Assistant? in the subject line of your email. Applications will be accepted until the position is filled.

Legal Administrative Assistant

Nelson Mullins Riley & Scarborough LLP

<div><div>Nelson Mullins an AM Law 60 firm<b> i</b>s seeking a <b>Legal Executive Assistant</b> for the Washington, D.C. office. We are looking to add a proactive team player with a &ldquo;can-do&rdquo; attitude to our <b>Communications, Internet and Technology team</b>. This is a position is supporting a collaborative team with exposure to multiple areas of law and policy. Must have experience supporting government officials, policy advisors, or attorneys.</div><div><br>
</div><div><b>This position does have the potential to be partially remote.</b></div><div></div><div><b><br>
* NO AGENCIES *</b></div><div><br>
We are seeking a dynamic and detail-oriented professional to join our team as a Legal Executive Assistant. In this role, you will monitor and manage email communications, schedules, and calendars with precision, coordinating with both internal teams and external clients to schedule meetings and organize events seamlessly. You will be responsible for managing, updating, and tracking business development documents, Excel spreadsheets, and contact lists to ensure our data is current and organized. You will also be assisting with filings, new client intake, electronic file maintenance, document editing and formatting, travel coordination, expense reimbursement, and monthly client billing.</div><div><br>
The ideal candidate will have excellent organizational and communication skills, a proactive attitude, and the ability to thrive in a fast-paced environment. You have experience supporting government officials, policy advisors, or attorneys and exhibit excellent written and verbal communication skills as well as an understanding that following-up and following-through keep a team running smoothly. You're able to prioritize and adjust as new needs come up. You always subscribe to a high level of professionalism and communication. You understand that supporting multiple professionals' means being quick to re-prioritize when needed, having strong attention to detail, and always putting an emphasis on organization. If you are a proactive professional with these qualifications, we invite you to apply and contribute to our team's success.</div><br>
<div></div><ul><li>
A four-year college degree is a requirement for this role.</li></ul><p><b>
Salary/ Wage Range</b> - $70,000- $90,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off.</p></div>

The Council on American-Islamic Relations (CAIR) is America?s largest Muslim civil liberties and advocacy organization. CAIR?s vision is to be a leading advocate for justice and mutual understanding. CAIR?s mission is to enhance understanding of Islam, protect civil rights, promote justice, and empower American Muslims.
<br><br>
<b>Job Title:</b> ? Legal Assistant
<br><br>
<b>Department:</b> CAIR Legal Defense Fund
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<b>Position:</b> Full-Time
<br><br>
<b>FLSA:</b> Non-Exempt (Hourly)
<br><br>
<b>Reports to:</b> Legal Operations Manager
<br><br>
<b>Business Hours:</b> 9:00 a.m. ? 5:00 p.m. (Eastern Time Zone)
<br><br>
<b>Work Model:</b> Remote
<br><br>
<b>Rate of Pay:</b> A candidate in this role will receive a starting hourly rate of $28.84 per hour.
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<b>Where we Operate:</b> This position is open to candidates who are legally authorized to work in the United States and currently reside in the following: Alabama, District of Columbia, Florida, Georgia, Illinois, Maryland, Michigan, Missouri, New York, North Carolina, Ohio, Oklahoma, South Carolina, Tennessee, Texas, Virginia, and Wisconsin.
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<b>Position Summary:</b><br>
The Legal Assistant will work under the supervision of the Legal Operations Manager and play a key role in supporting the organization?s legal work.
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Essential Functions/Duties
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The successful candidate should have prior non-profit experience.
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A strong work ethic and deep commitment to civil rights issues are essential.
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Job responsibilities include assisting staff attorneys with in-house litigation, civil rights, employment discrimination, law enforcement harassment, school bullying, border delays, and public accommodations.
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The ability to multitask and handle overlapping deadlines.
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<b>Responsibilities:</b><br>
<b>The Legal Assistant will be primarily responsible for:</b><br>
Conducting client intake and keeping detailed and organized case logs.
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Legal assistants handle and submit briefs for e-filing with various federal courts.
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Providing ongoing administrative support for pending litigation, including document review, hearing and motion preparation, calendaring impending deadlines, and formatting litigation materials for court.
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Corresponding with clients and investigating their claims.
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Keeping clients appraised of any developments with their cases.
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Maintaining accurate and thorough case records
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Scheduling appointments
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Legal assistants are also tasked with managing the Civil Rights hotline (Receiving and making telephone calls)
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Drafting and typing office memos
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Obtaining detailed fact summaries of cases, and other administrative duties.
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Hosting workshops and attending community outreach events as needed.
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Ensuring timely filings.
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Managing interns and clerks to provide a dynamic, immersive, and beneficial experience.
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Formatting briefs for clean submissions.
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Occasionally do legal research for the attorneys and provide substantive feedback.
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Communicating with clients with consistency
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Legal assistants also mail out documents to clients, courts, and administrative bodies and handle and process incoming mail to the Legal Defense Fund.
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Any other duties as assigned.
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<b>Skills and education requirements:</b><br>
Bachelor?s Degree Strong organizational abilities with an eye for detail.
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Effective time management to meet important deadlines.
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The ability to communicate effectively with colleagues and clients.
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Familiarity with local, state, and federal filing rules, elementary legal procedures, and terminology is a plus.
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Understanding legal research and writing is a plus.
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The ability to communicate in a language other than English is a plus.
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<b>How to Apply:</b><br>
Applicants, please email your cover letter, resume, writing sample and three professional references combined into one single pdf or word.doc/dox to jobs@cair.com In the subject line, please reference Legal Assistant. Applications will be accepted until the position is filled.
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No phone calls and/or recruiters please.

Legal Assistant

Vorys, Sater, Seymour and Pease LLP

<div><div><b>Vorys is a special place! Our Washington D.C. office offers competitive pay, professional development, a robust benefits package starting on day one, and a culture of client service that permeates not only how we serve clients, but also how we treat one another. Join us and experience The Vorys Difference!</b></div><div></div><div><b><br>
Position Summary:</b></div><div>
The Legal Assistant will perform a variety of administrative duties for attorneys to whom assigned according to established policies and procedures. The Legal Assistant is assigned to assist several attorneys in specific practice groups such as RE/HUD, eControl, litigation and corporate/international law. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed and delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.</div><div></div><div><b><br>
Essential Functions:</b></div><ul><li>
Delegate attorney work to appropriate departments as needed due to workload.</li><li>
Prepare practice-specific documents, paper court filings and e-filings, update electronic and hard copy pleading/correspondence/closing folders/etc. files.</li><li>
Read, sort, date, and scan incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery.</li><li>
Schedule and calendar meetings and deadlines for attorneys.</li><li>
Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.</li><li>
 Assist other legal assistants and attorneys in the practice group as time permits and as requested by other attorneys, the Office Administrator, and/or Human Resources.</li><li>
Screen telephone calls and take messages for attorneys when requested. Receive clients and visitors as requested. Maintain high standards of professionalism and excellence in all client interactions and communications. Observe confidentiality of attorney-client relationship.</li></ul><div><b>
Knowledge, Skills and Abilities Required:</b></div><ul><li><ul><li>
Excellent spelling and proofreading skills</li><li>
Intermediate Microsoft Word skills</li><li>
Typing (45+ wpm)</li><li>
Effective delegation and collaboration skills</li><li>
Recent knowledge of court filing procedures, including electronic filing</li><li>
Ability to organize, prioritize and produce quality work</li><li>
Ability to effectively multi-task</li><li>
Excellent interpersonal communication skills, both verbal and written</li><li>
Adaptable to changing demands from multiple people</li><li>
Detail and deadline oriented</li><li>
Self-motivated and flexible to complete assignments in a timely manner</li><li>
Strong team-working abilities</li></ul></li></ul><div><b>
Knowledge, Skills and Abilities Desired:</b></div><ul><li>
MS Excel</li><li>
Intapp Flow</li><li>
iManage/ Work 10</li><li>
Chrome River</li><li>
PDF conversions and manipulations</li></ul><div><b>
Education and Experience:</b></div><ul><li>
High school diploma or equivalent required.</li><li>
3 - 5 years of experience in similar field required.</li><li>
Previous law firm experience preferred.</li></ul><p>
The expected pay scale for this position is $39.49&ndash;$53.85 per hour (overtime eligible per applicable laws) with an approximate annualized equivalent of $77,000.00&ndash;$105,000.00 based on 37.50 hrs./week. Actual earnings may vary. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions.</p><p>
At Vorys, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity &amp; parental leave, family building resources, identity theft protection, a 401(k) plan, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You&rsquo;ll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions.</p><div><b>
Equal Opportunity Employer:</b></div><p>
Vorys does not discriminate in hiring or terms and conditions of employment because of an individual&rsquo;s sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.</p><p>
Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.</p></div>

Fenwick & West

<div>
 <strong>
  Job Description Summary
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  <br/>
 </strong>
 Fenwick is seeking a Patent Practice Assistant who will be responsible for providing administrative support to the Client Services Administrative team. The assistant will ensure quality service and a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by maintaining effective and efficient workflows, and working ahead of deadlines.
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 This position can be based in any of our U.S. office locations, and offers a hybrid schedule, requiring one day on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position (non-exempt) will be 37.5 hours per week, Monday - Friday, from 9:00 am - 5:30 pm, with flexibility and ability to work overtime, as needed.
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 <strong>
  Job Description
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 </strong>
 <ul>
  <li>
   Prepare conflict checks for new matters, prepares and process engagement letters for new clients.
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  <li>
   Obtain docket numbers for all U.S. and Non-U.S. matters including creating inventor records in the Fenwick patent docketing system, as needed, including entry of client contact details.
  </li>
  <li>
   Create initial client procedures for new clients assigned by the team.
  </li>
  <li>
   Review and edit prebills.
  </li>
  <li>
   Upload all documents (both U.S. and Non-U.S.) to client databases, as needed.
  </li>
  <li>
   Prepare draft client correspondence.
  </li>
  <li>
   Manage propel room creation and maintenance for specific clients.
  </li>
  <li>
   Manage group expenses, vendor expenses, and bar dues, upon request.
  </li>
  <li>
   Coordinate attorney calendars, upon request.
  </li>
  <li>
   Handle conference room and visiting office requests.
  </li>
  <li>
   Handle travel arrangements, itineraries, and travel logistics.
  </li>
  <li>
   Handle time entry corrections as needed.
  </li>
  <li>
   Handle Fenwick CRM database edits.
  </li>
  <li>
   Assist with MCLE requirements tracking.
  </li>
  <li>
   Download USPTO filings from Patent Center.
  </li>
  <li>
   Perform status checks on Office actions.
  </li>
  <li>
   Serve as a back-up to team members, as required.
  </li>
  <li>
   Perform other duties as assigned.
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   <br/>
  </li>
 </ul>
 <strong>
  Desired Skills And Qualifications
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 </strong>
 <ul>
  <li>
   Multitask in a highly demanding, deadline-driven environment.
  </li>
  <li>
   Possess a high level of attention to detail.
  </li>
  <li>
   Take initiative and work both independently and in a team environment.
  </li>
  <li>
   Ability to proofread typed material for grammatical, typographical and spelling errors.
  </li>
  <li>
   Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation.
  </li>
  <li>
   Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors and contractors.
  </li>
  <li>
   Excellent written, verbal and organizational skills.
  </li>
  <li>
   Maintain and handle confidential and sensitive information with discretion.
  </li>
  <li>
   Promote effective work practices, work as a team member, and show respect for all firm personnel.
  </li>
  <li>
   Proficiency in MS Office applications.
   <br/>
   <br/>
  </li>
 </ul>
 The ideal candidate will have a minimum of two (2) years of relevant administrative work experience. Experience in a law firm setting is preferred.
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 <strong>
  Benefits And Compensation Details
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  <br/>
 </strong>
 At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
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 <strong>
  The Anticipated Range For This Position Is
  <br/>
  <br/>
 </strong>
 $76,000 - $107,500
 <br/>
 <br/>
 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
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 <br/>
 A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
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</div>


Patent Practice Assistant

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
</div><div><div><div>Posted March 02, 2026
</div><div>Compensation Starting at $90,000 annually
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<div>The Ford Agency is currently recruiting for an Executive Assistant to join a global law firm in their DC office. The Assistant will manage calendars, logistics, and expenses for multiple attorneys and collaborate across departments. Dynamic candidates with demonstrated administrative experience and excellent problem solving skills are encouraged to apply!<br>
<br>
Responsibilities Include:
<ul><li>Coordinate meetings and arrange travel for attorneys</li>
<li>Manage expense reports</li>
<li>Maintain contact information for clients and manage the database</li>
<li>Collaborate with various teams including accounting and business development teams</li>
<li>Collaborate with team on various projects and initiatives</li>
</ul>Qualifications Include:
<ul><li>5+ years of administrative support experience
<ul><li>Legal administrative experience strongly preferred</li>
</ul></li><li>Professional communication skills</li>
<li>Ability to handle multiple projects with shifting priorities</li>
<li>Excellent attention to detail and organizational skills</li>
<li>Proficiency in MS Office</li>
</ul>
<br>
<b>Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.</b><br>
<br>
<i>The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</i></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>We </b><b>listen, ask </b><b>key questions, and </b><b>refine</b><b> the process</b></h2><p><br>
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.</p><p>
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
</p><p>We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.</p><p>
Clients and candidates alike find our recruiting services refreshing and reliable.</p></div></div></div>

Executive Assistant

<div></div><div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
</div><div><div><div>Posted March 03, 2026
</div><div>Compensation Starting at $50,000 annually
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<div>The Ford Agency is actively working with a top DC law firm to find a motivated and organized Recruiting Assistant. The Recruiting Assistant will provide all around support to a busy HR team to ensure that the recruiting process runs smoothly. If you have a year of administrative experience and are interested in providing candidates with a positive candidate experience throughout the recruiting process, this could be an excellent opportunity!<br>
<br>
Responsibilities Include:
<ul><li>Maintain and update the Applicant Tracking System (ATS) and HRIS systems</li>
<li>Manage job postings on the website, post new jobs and remove jobs when they're filled</li>
<li>Coordinate and schedule interviews</li>
<li>Greet candidates for onsite interviews</li>
<li>Coordinate with new hires on necessary paperwork</li>
<li>Assist with HR and recruiting events</li>
</ul>Qualifications Include:
<ul><li>1+ years of administrative experience in a professional environment</li>
<li>Professional services experience preferred</li>
<li>Proficient in MS Office</li>
<li>Ability to juggle multiple priorities in a fast-paced environment</li>
<li>Superb client service and professional communication skills</li>
<li>Excellent organization and attention to detail</li>
</ul>
<br>
<b>Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.</b><br>
<br>
<i>The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</i></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>We </b><b>listen, ask </b><b>key questions, and </b><b>refine</b><b> the process</b></h2><p><br>
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.</p><p>
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
</p><p>We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.</p><p>
Clients and candidates alike find our recruiting services refreshing and reliable.</p></div></div></div>

Staff Recruiting Assistant

Explore 261+ Legal administrative assistant in Washington this March. Find roles across top companies and apply now to boost your career.

261 legal administrative assistant jobs In Washington

Legal Administrative Assistant

Legal Administrative Assistant

Legal Assistant

Legal Assistant

Patent Practice Assistant

Executive Assistant

Staff Recruiting Assistant