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administrative assistant - genealogy office Jobs in Washington

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administrative assistant ii

administrative assistant genealogy office

Daughters of the American Revolution

<div>
 The DAR is seeking a highly organized professional to join the team as our new Administrative Assistant.
 
 
 This position will provide comprehensive administrative support to our Genealogy department, which will include managing internal and external communications, application records, and office needs.
 
 
 The successful candidate will have excellent organizational skills, be comfortable with learning and mastering computer programs, and have a solid customer service background. An interest in history and genealogy will be useful in this role.
 
 
 
 Position Functions
 
 
 
 <ul>
 <li>
 Serves as the initial point of contact for the department by answering telephone calls, monitoring department email inboxes, and responding to all general inquiries, redirects as needed, and provides basic procedural guidance.
 </li>
 <li>
 Manages the department's filing systems for membership applications. This will include filing, retrieving, and basic maintenance of systems.
 </li>
 <li>
 Assists the Data Entry department by pulling needed applications and tracking records.
 </li>
 <li>
 Monitors and processes returned applications, including preparing communication, managing returned checks, and updating status reports.
 </li>
 <li>
 Processes incoming and outgoing correspondence and adds notes to the appropriate documentation when applicable.
 </li>
 <li>
 Prepares purchase orders and orders office supplies to maintain steady levels.
 </li>
 <li>
 Assists department leadership with reporting, budgets, and publications. Also provides support when preparing for large Society meetings and functions.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 A minimum of 2 years of administrative experience or office management experience in a high-volume setting with multiple priorities.
 </li>
 <li>
 Experience in client or member services and high-level customer service required.
 </li>
 <li>
 Two years of college and/or equivalent work experience are required.
 </li>
 <li>
 Effective verbal skills; able to communicate clearly and concisely with all levels of the organization and external stakeholders.
 </li>
 <li>
 Capable of writing effective business correspondence and strong editing skills.
 </li>
 <li>
 Proficiency in Microsoft Office products, especially Access and Excel. Mail merge capability required.
 </li>
 <li>
 Familiarity with iMIS, OnBase preferred or the ability to learn proprietary software quickly.
 </li>
 <li>
 Excellent organizational skills with a focus on detail, accuracy, and recordkeeping.
 </li>
 <li>
 Ability to work independently, handle confidential information with discretion, and adapt to shifting priorities and deadlines.
 </li>
 <li>
 Courteous and professional interaction with members, staff, and the public.
 
 
 </li>
 </ul>
 
 The DAR Offers
 
 
 
 <ul>
 <li>
 Hiring annual salary range from $48,000 to $60,000, with the final determination based upon the candidate's overall experience
 </li>
 <li>
 We offer both paid vacation and paid sick leave, up to 12 days each for 1st year of employment and observe 12 holidays.
 </li>
 <li>
 Medical/Rx, dental, and vision benefits.
 </li>
 <li>
 Employer-paid life insurance/AD&amp;D and Long-term disability insurance.
 </li>
 <li>
 Flexible spending accounts (health and dependent care)
 </li>
 <li>
 HSA with employer contribution if enrolled in the HDHP option.
 </li>
 <li>
 403(b) retirement plan with a full-vested employer match.
 </li>
 <li>
 Free tickets to Constitution Hall events.
 
 
 </li>
 </ul>
 
 As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. The DAR will not tolerate discrimination or harassment based on any of these characteristics.
 
 
 
 
 
 Job Posted by ApplicantPro
 
 
</div>

Administrative Assistant - Genealogy Office

ERIS

<div>
 
 One growing team. One single-minded goal.
 
 
 
 To innovate intuitive, responsive products to make environmental professionals' work lives easier. ERIS has been providing critical risk and historical information on properties in Canada since 1999. In late 2013, ERIS launched in the United States, as the first and only company to provide environmental risk information for both countries. ERIS delivers accurate, comprehensive, and innovative on-demand database research services quickly and with a service-first attitude.
 
 
 
 Position Overview
 
 
 
 This is a full-time or part-time position that will be conducting research at the Library of Congress (101 Independence Avenue SE, Washington, DC 20540) and will report to the Historical Products Senior Manager. HDA's conduct large-scale imaging of city, business, and specialty directories to produce digital copies of the original books that are used in the research on the prior use(s) of commercial, industrial, and residential properties. Digitization is performed using the various directories, catalogs, information, and resources that are available at the LOC. HDA's are instrumental to the growth of ERIS. This is an opportunity to collaborate with a talented team while impacting not just the historical products, but sales, and revenue.
 
 
 Various hours within the Library of Congress hours of operations Monday to Saturday.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Generate electronic images using Specialty Directories at research facilities.
 </li>
 <li>
 Work with Historical Products Team to ensure volumes have both detailed and dimensioned content.
 </li>
 <li>
 Establish routine communications with management to provide real-time updates on workflow.
 </li>
 <li>
 Proactively manage a docket of book orders to maintain consistent productivity and balance of turn-around time (TAT).
 </li>
 <li>
 Identify and communicate potential coverage parameter challenges to ensure end-user satisfaction.
 </li>
 <li>
 Maintain accurate notes and documents to improve the digitization process.
 </li>
 <li>
 Time management through proper and consistent steps (order/research directories, generating images).
 </li>
 <li>
 Work independently with minimal supervision by management.
 
 
 </li>
 </ul>
 
 Estimated Allocation of Time:
 
 
 
 Research (25%)
 
 
 <ul>
 <li>
 Review the volumes on docket and locate all pertinent data (including variances) contained within area of coverage.
 </li>
 <li>
 Capture data using imaging equipment: either using a data card in DSLR Camera, USB drive, or by directly loading information into a computer (tethering).
 
 
 </li>
 </ul>
 Volume Generation (65%)
 
 
 <ul>
 <li>
 Create batch files of RAW Images/Scan materials and prepare it for volume generation.
 </li>
 <li>
 Assemble/compile documented data into folders on computer.
 </li>
 <li>
 Interact with a web portal to ensure imaged material properly uploads to file server.
 </li>
 <li>
 Manage docket from production to completion ensuring areas of coverage are robust.
 
 
 </li>
 </ul>
 Administrative (10%)
 
 
 <ul>
 <li>
 Order directories using Library's research process.
 </li>
 <li>
 Respond to emails/inquiries from Historical Products Team regarding turnaround time, client questions, etc.
 </li>
 <li>
 Maintain accurate personal timesheet.
 </li>
 <li>
 Join conference calls as needed to discuss product development, research protocols, training, goals, etc.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Background in photography, graphic arts, fine arts, library, history, or genealogy.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel) and a Windows-based OS (Operating System). Basic understanding of technology.
 </li>
 <li>
 Prior experience with image capturing of periodicals (newspapers, medical journals, or magazines) preferred.
 </li>
 <li>
 Prior work experience in an office or research setting.
 </li>
 <li>
 The following qualities &ndash; drive, intelligence, curiosity, coachability, and attention to detail.
 </li>
 <li>
 Strong ability to multitask.
 </li>
 <li>
 Strong time management skills.
 </li>
 <li>
 Excellent communication, time management, organization, and people skills.
 </li>
 <li>
 A goal-oriented work ethic, committed to meeting/exceeding objectives and goals, individually and as part of a team.
 </li>
 <li>
 Must be able to travel to and from the Library of Congress and carry up to 20 lbs. daily, multiple times a day.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 A culture based on caring, ownership, accountability, and integrity. Our teams are agile, collaborative, innovative, and continually strive for excellence.
 </li>
 <li>
 We encourage a healthy work-life balance in a fast-paced expanding company.
 </li>
 <li>
 We treat others with respect and fairness and strive for clear and open communication at all levels.
 </li>
 <li>
 We are passionate about building an inclusive and diverse workplace that others envy.
 
 
 </li>
 </ul>
 If this sounds like the perfect fit, please include a resume and a thoughtful cover letter with your application.
 
 
 
 ERIS is committed to Diversity and Inclusion and aims to create a healthy, accessible, and rewarding work environment which highlights employees' unique contributions to our company's success. We are an equal opportunity employer; we welcome all applications to help us build a diverse workforce which reflects the diversity of our team and communities. Should you need accommodation at any point in the process, please advise us at: hr@
 
</div>

Historic Digitizer Associate

Cherokee Federal

Staff Assistant Cherokee Federal is hiring a Staff Assistant/Program Analyst II in Washington, DC to support the Department of State&rsquo;s T/FO front office under the Under Secretary for Arms Control and International Security. You will manage high-tempo administrative and program coordination, route taskers, maintain knowledge management and records, support senior leader schedules and travel, and help produce congressional reports and leadership materials. Top Secret required. Compensation &amp; Benefits: Estimated Starting Salary Range for Staff Assistant : $100,000 - $116,071.00 Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Staff Assistant Responsibilities Include: Route proposals, orders, and taskings to the correct offices for action; track follow-up to closure. Maintain a basic knowledge management system to track assignments, share information, and organize core documents (e.g., Teams/SharePoint). Support senior leader engagements: manage calendars, schedule/reschedule meetings, request briefing materials, and coordinate meeting logistics and conference room scheduling. Support domestic and international travel: make travel arrangements (hotels, passports, visas, advances), accompany leadership to meetings as needed, and complete travel vouchers after trips. Receive, log, and process official communications in accordance with Department records requirements and standards. Take and transcribe notes during meetings, briefings, and conferences. Draft, clear, and submit congressional reports and other written products; assist with correspondence, memoranda, briefing papers, and reports across State and interagency contacts. Serve as liaison for administrative HR actions (performance appraisal reminders, leave restoration procedures, proxy access, awards nominations). Serve as timekeeper for T/FO staff; ensure compliance with time and attendance requirements. Act as point of contact for GSO work orders and basic IT/computer issues. Support onboarding: process paperwork and coordinate equipment issuance and security access. Support TS/TS-SCI meeting scheduling (e.g., NSC/IC briefings) and track classified materials related to assigned duties; ensure proper handling per procedures. Perform special assignments with tact, discretion, and professionalism. Performs other job-related duties as assigned Staff Assistant Experience, Education, Skills, Abilities requested: Top Secret security clearance required (TS/SCI scheduling support is part of the role). Bachelor&rsquo;s degree or high school diploma/GED with 6 years experience in international politics/foreign policy, military/defense, or security cooperation. Prior experience with the Department of State or another federal department/agency preferred. Preferred experience in foreign affairs administration, travel planning, complex logistics, political-military affairs, defense/security cooperation, or academic research support. Preferred experience drafting policy-related or administrative products from diverse sources (government documents, academic/think tank products). Proficiency with Microsoft Office (Word, Excel, Publisher, PowerPoint) and knowledge management tools (Teams/SharePoint) preferred. Travel management experience preferred, including E2 Solutions. Strong organizational, interpersonal, and communication skills (written/spoken English); ability to manage multiple tasks and coordinate across locations in a multicultural environment. Ability to work independently, assess priorities, and execute with minimal supervision. Must pass pre-employment qualifications of Cherokee Federal Company Information: Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com. #CherokeeFederal #LI-SM2 #AppC Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Keywords: Executive Support, Front Office Support, Tasker Routing, Knowledge Management, Congressional Reporting, Timekeeping, Travel Management, E2 Solutions, TS/TS-SCI Scheduling, Records Management Similar Job Descriptions: Executive Assistant (Federal), Program Analyst, Staff Assistant, Front Office Coordinator, Administrative Program Specialist, Foreign Affairs Support Specialist Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations.

Staff Assistant

DesignForce

<div>
 
 
 
 Now Hiring: Administrative Assistant
 
 
 
 
 Would you like to work in an energized and collaborative work environment? Join our dynamic team as an Administrative Assistant and become an essential pillar to our firm's success!
 
 
 
 
 
 We are looking for an Administrative Assistant who will act as a problem solvers and support the Managing Principal and the leadership team. In this role, you will collaborate to optimize their time and our office operations in our metro accessible Dupont Circle office.
 
 
 
 
 
 
 Why DesignForce?
 
 
 
 DesignForce is an impact-driven boutique consultancy specialized in the architecture, engineering, and general contracting (AEC) industries. With nearly two decades of unbiased and engagement-driven people advisory and talent acquisition within the AEC industry, we are experts in building better careers and long-lasting success for organizations.
 
 
 
 
 
 Our team is enthusiastic about team bonding activities, as well as community engagement opportunities and food (seriously &ndash; we love to eat and welcome any fellow DC foodies!). We are looking for another team member to join our growing collaborative who shares the same passion and perspective regarding what it takes to build people-first solutions as well as environments that embraces teamwork, compassion, and a shared commitment to making a positive impact.
 
 
 
 
 
 
 Core Responsibilities Include:
 
 
 <ul>
 <li>
 Provide administrative support to the Managing Principal and senior leadership, including calendar coordination, meeting logistics, document preparation, and travel arrangements.
 </li>
 <li>
 Coordinate internal and client meetings, events, and meals, including scheduling, reminders, catering, and follow-up.
 </li>
 <li>
 Serve as the office&rsquo;s first point of contact by greeting visitors, answering and directing calls, and managing incoming and outgoing mail.
 </li>
 <li>
 Maintain a clean, organized, and professional office environment, including reception areas, conference rooms, and common spaces.
 </li>
 <li>
 Oversee office supplies, catering, and resources; coordinate restocking and manage vendor relationships and subscriptions.
 </li>
 <li>
 Act as the primary liaison with building management for facilities, maintenance, and safety-related issues.
 </li>
 <li>
 Track and manage incoming communications, responding independently when appropriate and escalating as needed.
 </li>
 <li>
 Organize and maintain client and internal files using the firm&rsquo;s authorized systems.
 </li>
 <li>
 Support onboarding for new hires and assist with basic HR and internal coordination needs.
 </li>
 <li>
 Provide logistical support for internal and external events, including travel coordination.
 </li>
 <li>
 Assist with general administrative duties and special projects as assigned.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications Include:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience in field relevant to Business Administration.
 </li>
 <li>
 Preferred experience working with administrative and/or office coordination tasks and working with executive teams directly.
 </li>
 <li>
 Ability to be in-person, M-F during our business hours of 8:30am &ndash; 5:30pm.
 </li>
 <li>
 Customer service-oriented and excellent communication skills.
 </li>
 <li>
 Ability to exercise good judgment, professionalism and confidentiality.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Persistent and results-oriented.
 </li>
 <li>
 Meticulous attention to detail and superior organizational skills.
 </li>
 <li>
 Ability to prioritize tasks and work well under pressure.
 </li>
 <li>
 Strong interpersonal and relationship-building skills.
 </li>
 </ul>
 
 
 
 
 
 Additional Information - We Take Care of Our People by Providing the Following Benefits:
 
 
 <ul>
 <li>
 Competitive Paid Time Off (PTO), including ten (10) paid holidays and a floating holiday
 </li>
 <li>
 Paid Voting &amp; Wellness Leave
 </li>
 <li>
 80% Health Care Coverage Through BlueCross Blue Shield (Medical &amp; Dental)
 </li>
 <li>
 401(K) with Company Matching
 </li>
 <li>
 On-Site Gym Access
 </li>
 <li>
 Paid Parental Leave
 </li>
 <li>
 Team Bonding Activities Throughout the Year
 </li>
 <li>
 Professional Development Stipends
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer
 
 
 
 At DesignForce, we don't just accept difference - we celebrate, support, and thrive because of it. DesignForce is a proud equal-opportunity employer. Employment at DesignForce is based solely on a person's merit and qualifications directly related to professional competence. DesignForce does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law.
 
</div>

Administrative Assistant

DC - Confidential

We are a small boutique law firm located near Nationals Park in Washington, DC. We are seeking a full-time, highly organized, detail-oriented and tech-savvy Senior Administrative Assistant to assist with attorney support, day-to-day operations and ensure the smooth functioning of the office. This position requires administrative and operational support skills combined with bookkeeping experience. The ideal candidate is a team player who is comfortable managing multiple responsibilities in a dynamic environment with a willingness to pitch in however needed.The position is primarily hybrid but during busy periods full-time presence in the office may be required.KEY RESPONSIBILITIESAdministrative Support:&middot; Administrative support for all attorneys&middot; Work with the Office Manager on all matters related to office operations and administrative functions&middot; Board meeting preparation, assistance with running board meetings, and drafting of board meeting minutes&middot; Office technology support for all attorneys&middot; Willingness to pitch in with support tasks such as pickup and distribution of office mail, depositing checks at the bank, supply orders, etc.Bookkeeping:&middot; Assist with maintaining accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations&middot; Process invoices, expense reports, and payments in a timely manner&middot; Assist with preparing monthly, quarterly, and annual financial reports&middot; Assist with budgeting, forecasting, and cash flow management&middot; Assist with coordination of external accountants, auditors, and tax professionalsCORE COMPETENCIES&middot; Excellent client service skills&middot; Positive attitude and team player&middot; Communicating effectively&middot; Ability to organize, prioritize, multi-task, meet deadlines, and exhibit attention to detail&middot; Previous experience in a similar role within a small to medium size law or professional services firm working for multiple attorneys a plusREQUIREMENTS&middot; Minimum of 3 years administrative assistant experience&middot; Minimum of 3 years bookkeeping experience&middot; Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and Zoom&middot; Advanced skills with Portable Document Format files (PDF) editor software such as Adobe Acrobat Pro&middot; Exceptional skills in writing, proofreading, editing, and formatting&middot; Bookkeeping, AP, AR, and invoicing experience&middot; Strong understanding of basic accounting principles&middot; Proficiency in accounting software (e.g. QuickBooks, BQE Core, etc.)&middot; Proficiency in expense reimbursement and vendor invoice payment systems&middot; Proficiency in file management systems such as NetDocuments&middot; Exceptionally organized with strong attention to detail and consistent follow-through&middot; Motivated with the ability to multi-task, take ownership of tasks, and work proactively and independently&middot; Strong interpersonal skills with a good attitude and ability to be a team player&middot; Willingness for role to evolve and accept new responsibilitiesWe offer a competitive salary and an attractive benefits package including health insurance, dental insurance, life/AD&amp;D insurance, 401(k), and paid time off. As a smaller firm, we take a personal interest in all of our employees and pride ourselves in promoting a good work-life balance.Please send resume, references, and salary requirements.Pay: $65,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Washington, DC 20003

Senior Administrative Assistant with Bookkeeping Experience Preferred

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Jobot

<div>
 Want to learn more about this role and Jobot? Click our Jobot logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 HYBRID Legal Administrative Assistant / Work Life Balance / $$$$ / Amazing Benefits/ Bonuses
 
 
 
 This Jobot Job is hosted by: Haley Lucas
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $80,000 - $105,000 per year
 
 
 
 
 
 A bit about us:
 
 
 
 
 Are you an experienced Hybrid Legal Administrative Assistant with a passion for supporting a dynamic team in the legal industry? We are seeking a talented individual who thrives in a fast-paced, challenging environment and has a proven track record of providing exceptional support to a team of attorneys. This is a permanent position requiring a candidate with a solid background in litigation support, document management, court filings, and other administrative tasks. The successful candidate will be proficient in the 3E Elite system, adept at managing attorney billing, and highly skilled in the Adobe Suite and MS Office, particularly advanced PowerPoint. This role also involves making travel arrangements, preparing legal documents, and serving as a backup to the legal assistant.
 
 
 
 
 
 Why join us?
 
 
 
 
 Great 401K
 
 TOP Benefits
 
 Flexible Scheduling
 
 Hybrid Schedule 2 days in the office, 3 days remote
 
 Competitive Compensation
 
 BONUSES!!
 
 
 
 
 
 Job Details
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to a team of attorneys, including managing calendars, coordinating meetings, and making travel arrangements.
 </li>
 <li>
 Manage attorney billing, ensuring accurate and timely processing of invoices and expenses.
 </li>
 <li>
 Prepare and manage court filings, legal documents, and reports, ensuring all documents are accurate and filed in a timely manner.
 </li>
 <li>
 Utilize 3E Elite for document management, and maintain an organized and efficient filing system.
 </li>
 <li>
 Provide litigation support, assisting with the preparation of case materials and legal research.
 </li>
 <li>
 Utilize advanced PowerPoint skills to create compelling presentations for court cases and client meetings.
 </li>
 <li>
 Serve as a backup to the legal assistant, stepping in as needed to ensure seamless support for the team.
 </li>
 <li>
 Assist attorneys in their daily tasks and projects, providing proactive and efficient aid to enhance productivity.
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 A minimum of 5 years of experience as a Legal Administrative Assistant or similar role in the legal industry.
 </li>
 <li>
 Proficiency in 3E Elite, Adobe Suite, and MS Office, particularly advanced PowerPoint.
 </li>
 <li>
 Experience with litigation support, court filings, and document management.
 </li>
 <li>
 Proven ability to manage attorney billing accurately and efficiently.
 </li>
 <li>
 Experience in making travel arrangements and preparing legal documents.
 </li>
 <li>
 Excellent organizational skills, with the ability to manage multiple tasks and projects simultaneously.
 </li>
 <li>
 Exceptional attention to detail and accuracy, with a strong focus on delivering high-quality work.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to work effectively in a fast-paced, deadline-driven environment.
 </li>
 <li>
 Demonstrated ability to work both independently and as part of a team, showing initiative and proactivity.
 </li>
 <li>
 Experience with Efile system is a plus.
 
 
 </li>
 </ul>
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
 
 
 Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
 
 
 Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
 
 
 By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
 
 
 
 
 
 Want to learn more about this role
 
 and Jobot?
 
 
 Click our Jobot logo and follow our LinkedIn page!
</div>

Legal Administrative Assistant

Explore 495+ Administrative assistant genealogy office in Washington this May. Find roles across top companies and apply now to boost your career.

495 administrative assistant genealogy office jobs In Washington

Administrative Assistant - Genealogy Office

Historic Digitizer Associate

Staff Assistant

Administrative Assistant

Senior Administrative Assistant with Bookkeeping Experience Preferred

Administrative Assistant

Legal Administrative Assistant