administrative assistant Jobs in Washington

administrative assistant

clinical coordination assistant Jobs in Washington

clinical coordination assistant

communication executive Jobs in Washington

communication executive

executive assistant and office manager Jobs in Washington

executive assistant and office manager

legal assistant

executive assistant

spire

<div>Spire is seeking a highly organized and proactive Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and Board of Directors (BoD). This role sits at the center of Spire's executive operations, with a particular focus on Board of Directors processes, global facilities management support, executive governance, and high-impact cross-functional coordination. 


This is more than a traditional Executive assistant role. You will be a trusted partner to senior leadership, ensuring seamless execution of board activities, executive priorities, and company-wide initiatives. The ideal candidate thrives in a fast-paced, global environment, anticipates needs before they arise, has a strong attention to detail, and brings structure to complexity. 


What You'll Do

Executive &amp; Strategic Support
<ul>
<li>Manage complex, fast-moving calendars for the CFO and CLO</li>
<li>Coordinate meetings and ensure executives are well-prepared with materials and briefings</li>
<li>Act as a liaison across senior leadership, investors, and key external stakeholders</li>
<li>Support execution of high-priority initiatives</li>
</ul>
Board &amp; Governance Operations
<ul>
<li>Lead coordination of Board of Directors and committee meetings</li>
<li>Manage board calendars, annual schedules, and governance timelines</li>
<li>Coordinate preparation and distribution of board materials</li>
<li>Partner with Legal, Finance, and leadership teams to ensure accuracy and timeliness</li>
<li>Track action items and assist in maintaining board records</li>
</ul>
Travel &amp; Logistics
<ul>
<li>Plan and manage complex domestic and international travel for executives</li>
<li>Support logistics for board members and executive leadership as needed</li>
</ul>
Operational Support
<ul>
<li>Manage expenses and administrative processes accurately and on time</li>
<li>Prepare presentations and materials (PowerPoint, Excel, Word)</li>
<li>Support executive meetings, events, and office coordination as required</li>
<li>Assist with global facilities operations including special event management, planning and execution</li>
<li>Handle sensitive information with a high level of discretion</li>
</ul>
Flexibility &amp; Responsiveness
<ul>
<li>Provide support outside standard hours when needed, particularly around board cycles</li>
<li>Take on ad hoc and administrative tasks as required</li></ul> 


Who You Are
<ul>
<li>Significant experience supporting C-level executives (or equivalent senior leaders in consulting, banking, or legal environments)</li>
<li>Demonstrated experience managing Board of Directors processes and executive governance activities</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment</li>
<li>Strong attention to detail and commitment to accuracy, especially with high-stakes materials</li>
<li>Outstanding communication skills, both written and verbal, with the ability to interact confidently at all levels</li>
<li>High level of discretion and professionalism when handling confidential information</li>
<li>Proactive, resourceful, and solutions-oriented mindset</li>
</ul>
Technical Skills
<ul>
<li>Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word)</li>
<li>Experience with collaboration and document management tools (e.g., SharePoint)</li></ul> 


Spire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.

Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses&mdash;this is not something candidates need to have before applying. #LI-RK1<div> 
Global Perks

️ Name Your Satellite Program (NYSP) 
 Launch Attendance 
 Generous Time Off Policy 
 Education Assistance Program 
 Employee Assistance Program (EAP) 
 Employee Stock Purchase Program (ESPP) 
 Family Leave 
 Fitness Reimbursement 
 Employee Referral Program 
 Healthy snacks &amp; beverages in every office 


About Spire

We improve life on Earth with data from space.

Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire's data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth. 

 
Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.

To help maintain a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will be required to complete a background check. This may include criminal history and employment verification.

Please take a moment to review Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors, as well as Spire's Privacy Policy. 

 
Kindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).</div></div>

Executive Assistant

Spire Global

<div>Spire is seeking a highly organized and proactive Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and Board of Directors (BoD). This role sits at the center of Spire&rsquo;s executive operations, with a particular focus on Board of Directors processes, global facilities management support, executive governance, and high-impact cross-functional coordination. 
This is more than a traditional Executive assistant role. You will be a trusted partner to senior leadership, ensuring seamless execution of board activities, executive priorities, and company-wide initiatives. The ideal candidate thrives in a fast-paced, global environment, anticipates needs before they arise, has a strong attention to detail, and brings structure to complexity. 
What You&rsquo;ll Do
Executive &amp; Strategic Support<ul><li>
Manage complex, fast-moving calendars for the CFO and CLO</li><li>
Coordinate meetings and ensure executives are well-prepared with materials and briefings</li><li>
Act as a liaison across senior leadership, investors, and key external stakeholders</li><li>
Support execution of high-priority initiatives</li></ul>
Board &amp; Governance Operations<ul><li>
Lead coordination of Board of Directors and committee meetings</li><li>
Manage board calendars, annual schedules, and governance timelines</li><li>
Coordinate preparation and distribution of board materials</li><li>
Partner with Legal, Finance, and leadership teams to ensure accuracy and timeliness</li><li>
Track action items and assist in maintaining board records</li></ul>
Travel &amp; Logistics<ul><li>
Plan and manage complex domestic and international travel for executives</li><li>
Support logistics for board members and executive leadership as needed</li></ul>
Operational Support<ul><li>
Manage expenses and administrative processes accurately and on time</li><li>
Prepare presentations and materials (PowerPoint, Excel, Word)</li><li>
Support executive meetings, events, and office coordination as required</li><li>
Assist with global facilities operations including special event management, planning and execution</li><li>
Handle sensitive information with a high level of discretion</li></ul>
Flexibility &amp; Responsiveness<ul><li>
Provide support outside standard hours when needed, particularly around board cycles</li><li>
Take on ad hoc and administrative tasks as required</li></ul> 
Who You Are<ul><li>
Significant experience supporting C-level executives (or equivalent senior leaders in consulting, banking, or legal environments)</li><li>
Demonstrated experience managing Board of Directors processes and executive governance activities</li><li>
Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment</li><li>
Strong attention to detail and commitment to accuracy, especially with high-stakes materials</li><li>
Outstanding communication skills, both written and verbal, with the ability to interact confidently at all levels</li><li>
High level of discretion and professionalism when handling confidential information</li><li>
Proactive, resourceful, and solutions-oriented mindset</li></ul>
Technical Skills<ul><li>
Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word)</li><li>
Experience with collaboration and document management tools (e.g., SharePoint)</li></ul> 
Spire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.
Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses&mdash;this is not something candidates need to have before applying. #LI-RK1<div><div><div>
The anticipated base salary range for this position is listed below. Final base salary for this role will be based on the location, skills, experience and qualifications. In addition to base compensation, this role may be eligible for annual equity awards and our employee benefits program, including vacation, sick, and personal time off; optional medical, dental, vision, life, and disability coverage; a 401(K) plan; health and wellness reimbursement program; and participation in Spire&rsquo;s Employee Stock Purchase Plan.</div><div> 
Salary Range</div><div>
$90,000&mdash;$130,500 USD</div></div></div><div> 
Global Perks
️ Name Your Satellite Program (NYSP) 
Launch Attendance 
Generous Time Off Policy 
Education Assistance Program 
Employee Assistance Program (EAP) 
Employee Stock Purchase Program (ESPP) 
Family Leave 
Fitness Reimbursement 
Employee Referral Program 
Healthy snacks &amp; beverages in every office 
About Spire
We improve life on Earth with data from space.
Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire&rsquo;s data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth. 
Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.
To help maintain a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will be required to complete a background check. This may include criminal history and employment verification.
Please take a moment to review Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors, as well as Spire's Privacy Policy. 
Kindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).</div></div>

Cayuse Holdings

<div>The Work<div>
The Senior Executive Assistant serves as the principal administrative and management support professional to the Assistant Secretary for the E Family. This position requires the establishment of a highly professional, trusted, and collaborative working relationship with the Assistant Secretary to anticipate needs, manage competing priorities, and enable effective execution of mission objectives.</div><div></div><div> 
This position aligns with Cayuse&rsquo;s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.</div><div></div><div> 
MUST HAVE AN ACTIVE SECRET CLEARANCE</div> 
Key Responsibilities<ul><li>
Leadership and Staff Oversight<ul><li>
Provide general supervision, guidance, and direction to support staff to ensure efficient, coordinated, and professional office operations.</li><li>
Foster a high-performance, customer-focused environment that reflects the priorities and standards of the Assistant Secretary.</li></ul></li><li>
Executive Calendar and Priority Management<ul><li>
Manage and maintain the Assistant Secretary&rsquo;s calendar, including scheduling, deconfliction, and prioritization of meetings and engagements.</li><li>
Ensure that critical priorities, deadlines, and mission requirements are reflected and accommodated in the Assistant Secretary&rsquo;s schedule.</li></ul></li><li>
Correspondence Review and Triage<ul><li>
Review, analyze, and screen incoming correspondence, emails, and requests for action.</li><li>
Route matters of overriding or central importance to the Assistant Secretary and direct other correspondence to the appropriate staff members for review and response.</li></ul></li><li>
Background Preparation and Decision Support<ul><li>
Obtain complete and accurate background information from responsible officers within the Department and, as required, from external stakeholders on matters submitted to the Assistant Secretary for decision.</li><li>
Ensure that all materials prepared for the Assistant Secretary are clear, concise, coherent, and complete; request amplification, clarification, or revisions as needed prior to transmittal to the Assistant Secretary or other senior staff.</li></ul></li><li>
Liaison, Coordination, and Delegated Decision-Making<ul><li>
Maintain effective liaison, as needed, with senior officials within and outside the Department, serving as a primary point of contact on scheduling, coordination, and information requests.</li><li>
Exercise independent judgment to make decisions on matters that can be resolved within the Senior Executive Assistant&rsquo;s expertise and delegated authority.</li><li>
Proactively task bureaus and offices in anticipation of the Assistant Secretary&rsquo;s needs to ensure timely preparation and coordinated action.</li></ul></li><li>
Implementation and Follow-Up on Leadership Decisions<ul><li>
Ensure that formal decisions, recommendations, and guidance issued by the Assistant Secretary are communicated promptly to the appropriate offices for implementation or review.</li><li>
Track and follow up on assigned actions to ensure timely and accurate completion, and monitor ongoing substantive matters as directed by the Assistant Secretary.</li></ul></li><li>
Briefing and Meeting Material Preparation<ul><li>
Oversee the preparation, organization, and quality assurance of briefing materials, talking points, background papers, and other documentation for the Assistant Secretary&rsquo;s participation in high-level and sensitive meetings, conferences, events, and public appearances in the United States and abroad.</li><li>
Assist with logistical planning and coordination for these engagements, ensuring that the Assistant Secretary is fully prepared and supported.</li></ul></li><li>
Confidential Reporting and High-Level Engagement Support<ul><li>
Prepare confidential background materials, reports, and briefing books for the Assistant Secretary&rsquo;s use in preparing the Secretary for meetings with other U.S. Government officials, leaders and senior officials of foreign governments, White House staff, and Members of Congress.</li><li>
Handle all sensitive information with the highest degree of discretion and in accordance with applicable policies and procedures.</li></ul></li><li>
Visitor and Meeting Management<ul><li>
Escort officials and visitors to meetings with the Assistant Secretary and ensure their timely arrival and proper sequencing of appointments.</li><li>
Coordinate closely with internal and external offices to manage visitor access and meeting logistics as required.</li></ul></li><li>
Travel Coordination and Logistics<ul><li>
Assist with the planning and coordination of all travel arrangements for the Assistant Secretary and designated staff, including itineraries, transportation, lodging, clearances, and related logistical requirements.</li><li>
Ensure that all travel-related documentation and requirements are completed accurately and in a timely manner.</li></ul></li><li>
Other Duties as assigned.</li></ul> 

<div>Qualifications &ndash; Here&rsquo;s What You Need
</div><ul><li>Ability to build and sustain a highly professional, trust-based relationship with senior leadership.</li><li>
Sound judgment, discretion, and professionalism in handling sensitive or confidential information and high-stakes situations.</li><li>
Demonstrated ability to work effectively with senior officials, both within and outside the Department, in a fast-paced, dynamic environment.</li><li>
Top Secret Clerance is required.
</li><li>Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.</li></ul><div>
Minimum Skills:</div><ul><li>
Exceptional organizational, planning, and time-management skills, with the ability to manage multiple high-priority tasks simultaneously.</li><li>
Strong written and oral communication skills, including the ability to review and refine complex materials for clarity and coherence.</li><li>
Strong attention to detail, including follow-up on pending tasks.
</li><li>Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.</li><li>
Timely, accurate, complete and up-to-date work products.
</li><li>Excellent written and oral communication skills.</li><li>
Excellent time management skills.</li></ul><div> 
</div><div>Preferred Qualifications:
</div><ul><li>Bachelor&rsquo;s degree in business administration, public administration, international affairs, communications, or a related field.</li><li>
Experience developing, implementing, and maintaining Standard Operating Procedures (SOPs), workflows, and knowledge management practices for executive offices.</li><li>
Demonstrated success in supporting Assistant Secretary&ndash;level (or equivalent) leadership, including managing highly visible, sensitive, and time-critical initiatives.</li><li>
Prior experience supporting senior executives or flag-rank officials within a U.S. federal agency, international organization, or similarly complex environment.</li><li>
Experience within the Department of State or a foreign affairs, national security, or international development organization.</li></ul><div></div><div> 
Our Commitment to you / overview of benefits
</div><ul><li>Medical, Dental and Vision Insurance; Wellness Program</li><li>
Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)</li><li>
Short-Term and Long-Term Disability options</li><li>
Basic Life and AD&amp;D Insurance (Company Provided)</li><li>
Voluntary Life and AD&amp;D options</li><li>
401(k) Retirement Savings Plan with matching after one year</li><li>
Paid Time Off</li></ul><div></div><div> 
Reports to: Program Manager</div><div></div><div> 
Working Conditions
</div><ul><li>Professional office environment, with the ability to work onsite in the main office.</li><li>
Must be physically and mentally able to perform duties extended periods of time.</li><li>
Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
</li><li>Must be able to establish a productive and professional workspace.</li><li>
Must be able to sit for long periods of time looking at computer screen.</li></ul><ul><li>
May be asked to work a flexible schedule which may include holidays.</li><li>
May be asked to travel for business or professional development purposes.</li><li>
May be asked to work hours outside of normal business hours.</li></ul>
Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</div>

Senior Executive Assistant

Warner Music Group

<div>
 At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
 
 
 <ul>
 <li>
 Curiosity: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
 </li>
 <li>
 Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
 </li>
 <li>
 Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.
 
 
 </li>
 </ul>
 WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
 
 
 Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.
 
 
 
 Job Title:
 
 Executive Assistant and Office Manager
 
 
 
 A little bit about our team:
 
 
 
 We are the regional office overseeing US Latin and Latin America based in Miami, representing some of the greatest songwriters and producers shaping Latin music. You will be in charge of providing critical support and coordination for the Latin America team and helping to manage the Warner Chappell Miami office.
 
 
 
 Your role:
 
 
 
 This is an exciting opportunity for a highly-organized, bilingual (Spanish/English) professional to join the WCM LATAM team. You will provide critical administrative support to the President of LATAM and ensure the efficient operation of the Miami office. This role offers exposure to different facets of the business by serving as a liaison connecting key internal stakeholders to coordinate regional logistics, executive support, and operational functions.
 
 
 
 Here you&rsquo;ll get to:
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the President of LATAM, including schedule management, travel arrangements, and expense reports.
 </li>
 <li>
 Help manage the WCM Miami office, serving as the main point of contact with Facilities, Security, and IT to ensure office needs are met.
 </li>
 <li>
 Serve as a key liaison with various internal stakeholders, such as the People team, local Finance, and corporate Communications.
 </li>
 <li>
 Track people movements across Latin America region and update HR on changes such as consultant extensions.
 </li>
 <li>
 Provide support to the President of LATAM in the implementation and completion of diverse strategies and projects.
 </li>
 <li>
 Work closely with the Facilities team to coordinate Miami office relocation and logistics.
 </li>
 <li>
 Prepare reports and presentations as requested.
 
 
 </li>
 </ul>
 
 About you:
 
 
 
 <ul>
 <li>
 Excellent verbal &amp; written skills in both English and Spanish
 </li>
 <li>
 Minimum of three (3) years in an administrative support or operations role in a professional environment, preferably in music publishing or related business supporting a high-level business partner
 </li>
 <li>
 Strong organization skills and pay high attention to detail
 </li>
 <li>
 Ability to think outside the box and come up with creative solutions
 
 
 </li>
 </ul>
 
 We&rsquo;d love it if you also had:
 
 
 
 <ul>
 <li>
 Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides.
 </li>
 <li>
 A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.
 
 
 </li>
 </ul>
 As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
 
 
 Together, we are
 
 Warner Music Group: Independent Minds. Major Sound.
 
 
 
 
 Love this job and want to apply?
 
 
 
 Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
 
 
 Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.
 
 
 Thanks for your interest in working for WMG. We love it here, and think you will, too.
 
 
 This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. Salary Range: Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
 
 
 
 Warner Music Group is an Equal Opportunity Employer.
 
 
 
 Links to relevant documents:
 
 
 2026 Benefits At A Glance final.pdf
 
 
 EVerify Participation Poster.pdf
 
 
 Right To Work .pdf
 
 
</div>

Executive Assistant and Office Manager

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Administrative Assistant

<div>
 
 Join HFX in Shaping a Safer Democratic World
 
 
 
 
 
 
 Summary
 
 
 
 
 
 
 HFX is an independent, non-partisan, nonprofit organization based in Washington, DC and we believe that true security is achieved only when people enjoy the benefits of democracy, leading in turn to economic opportunity and lasting peace. For HFX, democracy is essential to our shared security.
 
 
 
 
 
 We are a small team and have a range of impactful programs such as the Peace With Women Fellowship for senior, female military officers in NATO and NATO-partner countries, the 15@15: Youth Building Democracy global video competition for 15-year-olds, and our flagship Halifax International Security Forum that brings the hard security world together with democratic civil society, business and political leadership to strengthen strategic cooperation among the world&rsquo;s democracies.
 
 
 
 
 
 The Administrative Assistant role is a nine-month position that offers a nurturing growth environment, practical experience and the chance to develop skills for a successful career in a variety of fields such as international affairs, nonprofit leadership and event management.
 
 
 Both entry-level and mid-level professionals are welcome to apply.
 
 
 
 
 
 We are looking to fill this position no later than August 2026.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The Administrative Assistant position enables the President&rsquo;s Office to operate efficiently and to focus on advancing HFX&rsquo;s mission.
 
 
 
 
 
 The Administrative Assistant will support all aspects of the President&rsquo;s Office, including tracking incoming requests and ensuring feedback is disseminated in a timely manner; assisting with managing calendars; writing and copy-editing documents; preparing outgoing mail; and staying up to date on global events. Outside of assisting the President&rsquo;s Office, the Administrative Assistant will support general office management. This includes leading office improvement initiatives and ensuring a neat, organized and well-stocked office that is ready to welcome guests at any time.
 
 
 
 
 
 Individuals who will be most successful in maximizing this opportunity are curious about the world, have no shortage of creative ideas and can confidently step into the role without extensive onboarding.
 
 
 
 
 
 This role requires travel to Halifax, Canada in November 2026.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 HFX is always looking for creative talent from diverse backgrounds. If your resume does not perfectly match the qualifications below but you are interested in supporting the work that we do, we encourage you to apply.
 
 
 
 
 <ul>
 <li>
 Passion for promoting democracy, opportunity and peace;
 </li>
 <li>
 Previous experience as an Administrative Assistant or similar;
 </li>
 <li>
 Bachelor's degree (from any and all majors including history, language, literature, art, international relations, philosophy, filmmaking);
 </li>
 <li>
 Excellent written and verbal communication skills;
 </li>
 <li>
 Ability to anticipate needs and proactively problem solve without seeking guidance;
 </li>
 <li>
 Capacity to handle information with confidentiality and discretion;
 </li>
 <li>
 Proficiency in learning new software and web-based platforms;
 </li>
 <li>
 English fluency required; additional language fluency a plus.
 </li>
 </ul>
 
 
 
 
 Ideal candidates are extremely organized and have prior experience with managing their own schedules, have a sharp eye for detail and work until everything is as close as possible to perfect and maintain a positive attitude even during periods of heavy workload.
 
 
 
 
 
 
 Work Environment, Compensation and Benefits
 
 
 
 
 
 
 At HFX, we foster an inclusive and respectful workplace culture where collaboration is celebrated and work-life balance is encouraged. The HFX team works in person from our Washington, DC office and operates on a four-day workweek. HFX employees enjoy an industry-leading benefits package and generous paid time off. The Administrative Assistant position may be extended or renewed based on performance and organizational needs.
 
 
 
 
 
 
 How to Apply
 
 
 
 
 
 
 To apply, please submit one PDF including your cover letter, resume, short writing sample, and two references (name, title, organization, phone number and email address) to applications@halifaxtheforum.org with "Administrative Assistant" in the subject line.
 
 
 
 
 
 Applications will be reviewed on a rolling basis.
 
 
 
 
 
 HFX is an equal opportunity employer and actively seeks candidates from diverse backgrounds.
 
</div>

Akima

<div>Company Overview:<div></div><div> 
Work Where it Matters</div><div></div><div> 
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.</div><div></div><div> 
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 I&ntilde;upiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.</div><div></div><div> 
For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.</div><div></div><div> 
For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.</div><div></div><div> 
As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.</div> 
<div></div>
Description:

Tuvli, an Akima company, is hiring for a Staff Assistant II to support our DoS client located in Washington, DC. To join our team of outstanding professionals, apply today!
Responsibilities:
<ul><li>Makes arrangements for S/ES-EX or the detailed office to meet with senior level officials at the White House, the State Department, and other U.S. interagency bureaus and departments, and officials from foreign governments.</li><li>
Ensures that all administrative matters are properly handled; drafts request memoranda to S/ES-EX or the detailed office for travel authorizations, passports, office equipment, clearances, and identification passes and computer log-on; maintains all appropriate records within the office and oversees the accurate and department requirements for archiving records.</li><li>
Organizes and reviews memoranda, letters, and other correspondence for S/ESEX or the detailed office to identify format deficiencies, clearances, completeness, and makes corrections to documents as appropriate: determines document distribution; brings urgent items to the attention of S/ES-EX or the detailed office leadership.</li><li>
Researches and investigates facts involving administrative problems or other projects. Gathers, assembles, and analyzes facts and presents oral and written reports of compiled data to S/ES-EX or the detailed office. Participates on special committees or projects concerned with administrative matters. Follows assignments through to completion and develops recommendations.</li><li>
Prints daily briefing materials for S/ES-EX or the detailed office; reviews incoming correspondence and other documents; is responsible for the distribution of classified and sensitive documents in accordance with security procedures. Prepares draft correspondence for signature on a variety of substantive subjects.</li><li>
Utilizes the SharePoint record keeping system to track and trace the progress of action memoranda and other sensitive documents from the Line. Maintains an office tickler system and files correspondence, reports publications, and other documents for the supervisors&rsquo; ready reference and use; conducts annual records disposition in accordance with established Department Records Management procedures.</li><li>
Utilizes the Voyager and Trip Tracker, the Secretary of State&rsquo;s travel record keeping systems, to track and trace the progress of passports, visa requests, visa actions and other sensitive documents from the Line.</li><li>
Draft visa application materials, passport memo requests, correspondence and other travel/travel-related documents for the Office of the Secretary, the traveling party, and the 30+ offices that are supported by the Executive Office.</li><li>
Aids in the coordination of correspondence and other materials received in the office. Maintains contact with persons within and outside of the Department for the purpose coordinating and expediting actions on agendas prepared for outside events; prepares materials for presentation to S/ES-EX or the detailed office for review, including ensuring proper formatting and clearances; delivers written materials to the appropriate offices within the department for onward processing. The incumbent reviews incoming correspondence and when necessary, calls to the draftee&rsquo;s attention any conflict or departure from established policies.</li><li>
Screens telephone calls and meetings by obtaining information and referring calls/visitors to the appropriate staff member; maintains calendars for meetings within and outside the department.</li><li>
Prepares travel authorizations and transportation requests, reviews travel vouchers, and supports overseas and domestic travel for S/ES-EX or the detailed office. Assists S/ESEX or the detailed office by making travel arrangements, including obtaining reservations, tickets, passports, and visas. As required, prepares letter to officials of foreign embassies concerning visa requests.</li><li>
Maintain schedule for front office Principals.</li><li>
Responsible for managing office services by ensuring that office procedures, correspondences are controlled, filing systems are designed, and supplies are up to date.</li><li>
Perform special projects.</li></ul>
Qualifications:
<ul><li>A minimum of one year of experience in fast paced government office.</li><li>
Ability to solve problems and encourage consistent, solid performance.</li><li>
English language (written and spoken) communications skills.</li><li>
Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.</li><li>
Strong organizational, communication, interpersonal, and computer skills.</li><li>
Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision.</li><li>
Active Top-Secret Clearance with SCI eligibility.</li></ul>
Benefits Information: SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination. Pay Range: $45.00 Job ID: 2026-22576 Work Type: On-Site</div>

Staff Assistant II

Explore 94+ Executive assistant in Washington this May. Find roles across top companies and apply now to boost your career.

94 executive assistant jobs In Washington

Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant and Office Manager

Administrative Assistant

Administrative Assistant

Staff Assistant II