executive assistant to the general counsel and chief compliance officer Jobs in Washington

executive assistant to the general counsel and chief compliance officer

executive assistant to the chief human resources officer Jobs in Washington

executive assistant to the chief human resources officer

executive business administrator Jobs in Washington

executive business administrator

human resources assistant Jobs in Washington

human resources assistant

legal administrative assistant Jobs in Washington

legal administrative assistant

executive assistant

DLA Piper

<div><div>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.</div><div></div><div>
Summary</div><div>
Supporting multiple lawyers, the Legal Executive Assistant (LEA) proactively filters and attends to the day-to-day functions of a partner's practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients.</div><div></div><div><br>
Location</div><div>
This position can sit in our Washington D.C. office and offers a Hybrid work schedule, working at least 3 days in the office.</div><div></div><div>
Responsibilities</div><ul><li><div>
Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.</div></li><li><div>
Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.</div></li><li><div>
Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.</div></li><li><div>
Exercises discretion and professional judgment with confidential and sensitive matters.</div></li><li><div>
Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.</div></li><li><div>
Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.</div></li><li><div>
Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.</div></li><li><div>
Handles extensive direct interaction with clients and outside business contacts.</div></li><li><div>
Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.</div></li><li><div>
Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.</div></li><li><div>
Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.</div></li><li><div>
Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.</div></li><li><div>
Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.</div></li><li><div>
Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.</div></li></ul><div></div><div>
Desired Skills</div><div>
Advanced computer skills in Excel, Word and PowerPoint are required. Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis. Solid organizational skills required to manage multiple high priority projects at one time. Performs a broad range of assignments with efficiency and accuracy. Excellent time management skills necessary and the ability to work effectively in a fast-paced environment. Demonstrates strong work ethic and a flexible, dependable and positive attitude. Must maintain confidentiality and demonstrate good professional judgment.</div><div><br>
Minimum Education</div><ul><li><div>
High School Diploma or GED</div></li></ul><div><br>
Preferred Education</div><ul><li><div>
Bachelor's Degree</div></li></ul><div><br>
Minimum Years of Experience</div><ul><li><div>
5 years&rsquo; professional executive administrative experience supporting partners and/or executives</div></li></ul><div><br>
Essential Job Expectations</div><div>
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:</div><ul><li><div>
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.</div></li><li><div>
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.</div></li><li><div>
Provide timely, accurate, and quality work product.</div></li><li><div>
Successfully meet deadlines, expectations, and perform work duties as required.</div></li><li><div>
Foster positive work relationships.</div></li><li><div>
Comply with all firm policies and practices.</div></li><li><div>
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.</div></li><li><div>
Ability to work under pressure and manage competing demands in a fast-paced environment.</div></li><li><div>
Perform all other duties, tasks or projects as assigned.</div></li></ul><div></div><div><br>
Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.</div><div><br>
Physical Demands</div><div>
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<br>
<br>
Work Environment</div><div>
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.</div><div><br>
Disclaimer</div><div>
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment.</div><div></div><div>
Application Process</div><div>
Applicants must apply directly online instead of sending application materials via email.</div><div></div><div><br>
Accommodation</div><div>
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact <div>careers@us.dlapiper.com</div>.</div><div></div><div>
Agency applications will not be considered.</div><div></div><div><br>
No immigration sponsorship is available for this position.</div><div></div><div>
The firm&rsquo;s expected hiring range for this position is $44.44 - $58.88 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.</div><div></div><div>
The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).</div><div></div><div>
#LI-KZ1</div><div>
#LI-Hybrid</div><div></div><div><i>
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</i></div><div></div><div><i>
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</i></div></div><div></div>

Legal Executive Assistant

FGS Global

<div>
 <p>
  <strong>
   Executive Assistant &amp; HR Project Manager
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   FGS Global
  </strong>
  is seeking a highly organized and experienced Executive Assistant &amp; HR Project Manager to support the Global Chief Human Resources Officer (CHRO). This role blends executive support with dedicated coordination of HR/People priorities, ideal for a detail-oriented professional with 5&ndash;10 years of experience managing senior leaders and supporting cross-functional initiatives in fast-paced, global environments.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role will serve as a close partner to the CHRO, tracking HR projects and deliverables on a daily basis, keeping timelines and documentation current, and clear communication where needed. This role will partner with various teams across regions to drive progress, maintain accountability, and support internal People initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  Executive Support to the CHRO:
 </p>
 <ul>
  <li>
   Manage complex calendar scheduling and meeting logistics across multiple time zones; coordinate domestic and international travel, including detailed itineraries and last-minute changes
  </li>
  <li>
   Prepare agendas and briefing documents in advance of key internal and external meetings
  </li>
  <li>
   Monitor key deliverables, track deadlines, and follow up with internal and external stakeholders to ensure timely completion
  </li>
  <li>
   Build clear systems for prioritization, helping streamline day-to-day decision-making
  </li>
  <li>
   Maintain organized files and records, ensuring easy access to meeting materials, notes, and background documentation
  </li>
  <li>
   Serve as a point of contact when needed between the CHRO and senior leaders, external partners, and other business units with professionalism and discretion
  </li>
  <li>
   Anticipate needs, flag potential issues, and follow up on time-sensitive items to support the CHRO on strategic priorities
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Global HR Project Coordination and Team Support:
 </p>
 <ul>
  <li>
   Support execution of HR team initiatives including onboarding, employee engagement programs, and internal communications
  </li>
  <li>
   Maintain up-to-date tracking of HR priorities for the CHRO, ensuring visibility into key milestones, action items, and cross-functional inputs
  </li>
  <li>
   Contribute to reporting, dashboards, and data summaries for leadership
  </li>
  <li>
   Maintain shared documentation, ensuring materials are up to date, accessible, and version-controlled
  </li>
  <li>
   Liaise with regional HR leads and business partners to align on processes and provide centralized coordination for CHRO-sponsored initiatives
  </li>
  <li>
   Serve as the go-to for managing meeting preparation, timelines, and shared documentation across the global HR team
  </li>
  <li>
   Help coordinate logistics for internal and external team meetings and planning sessions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Attributes
  </strong>
 </p>
 <ul>
  <li>
   5&ndash;10 years of experience in executive support, HR coordination, or project management, ideally within a global or matrixed environment
  </li>
  <li>
   Experience supporting global HR or leadership operations is a plus
  </li>
  <li>
   Experience working with a global team preferred
  </li>
  <li>
   Proven ability to
   <strong>
    manage daily project tracking for senior leadership
   </strong>
   , staying on top of shifting timelines and multiple priorities
  </li>
  <li>
   Skilled in managing scheduling and travel logistics
  </li>
  <li>
   Strong organizational and time management skills; exceptional attention to detail
  </li>
  <li>
   Ability to work with minimal direction, manage own time and handle multiple projects simultaneously
  </li>
  <li>
   Excellent written and verbal communication skills, with comfort interfacing with senior stakeholders
  </li>
  <li>
   High level of discretion and professionalism when handling confidential information
  </li>
  <li>
   Proactive, resourceful, and adaptable, able to pivot quickly and stay calm under pressure
  </li>
  <li>
   Proficient in Microsoft Office (especially Outlook, SharePoint, Excel, PowerPoint); experience with Teams and collaboration tools
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant to the Chief Human Resources Officer

Delta Sigma Theta Sorority, Inc.

<p>The following statements are meant to describe the general nature and level of work being performed by individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.</p><p><b>Position Purpose and Summary </b><br/>The Executive Assistant to the General Counsel and Chief Compliance Officer (&ldquo;GC &amp; CCO&rdquo;) works collaboratively with the GC &amp; CCO and all members of the Office of the General Counsel and Compliance (&ldquo;OGCC&rdquo;) to perform a range of duties that support the successful implementation of legal initiatives and the overall delivery of legal and compliance services. This includes providing all related administrative support for day-to-day operations and special projects.</p><ul><li>The Executive Assistant will collaborate directly with the OGCC team to work on projects and provide support. This will include direct guidance and assignments from the GC &amp; CCO, and National Headquarters (&ldquo;NHQ&rdquo;) department directors/managers on specific initiatives.</li></ul><ul><li>The Executive Assistant must be able to perform duties onsite at National Headquarters (&ldquo;NHQ&rdquo;) whenever needed outside of the hybrid schedule to attend meetings and work on projects. Specifically, the Assistant will be required to work at NHQ during days when the GC &amp; CCO is onsite.</li></ul><p><b>Duties and Responsibilities </b></p><ul><li>Provides the OGCC with day-to-day operational support (e.g., word processing and scheduling), as well as project-based support, which will include, but not be limited to, administrative management of general legal (e.g., contractual, operational, intellectual property and litigation) and compliance-related matters for the Sorority.</li><li>Coordinates internal and external meetings, transcribes meeting minutes, creates reports, answers and directs calls, responds to OGCC-related emails, arranges travel and meeting plans, prepares for travel and meetings, develops forms to create efficiencies in the OGCC and provides other clerical and administrative support as may be necessary and requested.</li><li>Provides routine analytics to the GC &amp; CCO, department directors/managers and organizational leadership; maintains records, prepares reports and distributes in accordance with policy.</li><li>Develops forms to create efficiencies in the OGCC and provides other clerical and administrative support as may be necessary and requested on a case-by-case basis. Tracks external counsel engagements and costs relating to the allocated fiscal budget and provides the requisite reports.</li><li>Assists with drafting/editing contracts, memorandum and other legal documents as instructed and leads the proofreading of such deliverables.</li><li>Creates and maintains the OGCC&rsquo;s production schedule reflective of all legal and business matters on the Office&rsquo;s docket.</li><li>Provides reports, data and information for the monthly and quarterly reports to the GC &amp; CCO, department directors and appropriate staff.</li><li>Corresponds with National Executive Board members, responding to inquiries regarding all matters directed to the GC &amp; CCO that fall under the auspices of the OGCC.</li><li>Responds to emails regarding special concerns and inquiries in a timely fashion; prioritizes, based on the nature of the concern(s), which emails require a direct response from the GC &amp; CCO and/or other OGCC staff.</li><li>Collaborates with other departments, committees and other internal and external stakeholders to ensure organizational financial objectives are met.</li><li>Performs other duties, on- and off-site, as assigned at the direction of the GC &amp; CCO in preparation for board meetings, national conventions and regional conferences.</li><li>Maintains confidentiality and professionally interacts with employees, management and others at all times.</li><li>Supports additional OGCC functions as assigned.</li></ul><p><b>Minimum Qualifications (Knowledge, Skills and Abilities) </b></p><ul><li>Membership in Delta Sigma Theta Sorority, Inc. is preferred.</li><li>Associate or bachelor&rsquo;s degree.</li><li>Five (5) years of professional administrative experience, preferably at the executive level.</li><li>Discretion with sensitive, confidential financial and other information.</li><li>Must be able to travel as necessary for events where staff participation is required.</li><li>Relocation assistance is not available. Must reside within a 50-mile radius of National Headquarters within six (6) months of start date.</li></ul><p><b>Americans With Disabilities Act (ADA) Compliance </b><br/>The ADA prohibits discrimination against people with disabilities in employment, transportation, public accommodation, communications and governmental activities. The ADA also prohibits discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training and other terms, conditions and privileges of employment. Delta Sigma Theta Sorority, Inc. is an equal opportunity employer.</p><p>Job Type: Full-time</p><p>Pay: $85,000.00 - $104,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Washington, DC 20009</p>

Executive Assistant to the General Counsel and Chief Compliance Officer

Delta Sigma Theta Sorority Incorporated

<div><p>The following statements are meant to describe the general nature and level of work being performed by individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.</p><p><b>
Position Purpose and Summary</b></p><p>
The Executive Assistant to the General Counsel and Chief Compliance Officer (&ldquo;GC &amp; CCO&rdquo;) works collaboratively with the GC &amp; CCO and all members of the Office of the General Counsel and Compliance (&ldquo;OGCC&rdquo;) to perform a range of duties that support the successful implementation of legal initiatives and the overall delivery of legal and compliance services. This includes providing all related administrative support for day-to-day operations and special projects.</p><ul><li>The Executive Assistant will collaborate directly with the OGCC team to work on projects and provide support. This will include direct guidance and assignments from the GC &amp; CCO, and National Headquarters (&ldquo;NHQ&rdquo;) department directors/managers on specific initiatives.</li><li>The Executive Assistant must be able to perform duties onsite at National Headquarters (&ldquo;NHQ&rdquo;) whenever needed outside of the hybrid schedule to attend meetings and work on projects. Specifically, the Assistant will be required to work at NHQ during days when the GC &amp; CCO is onsite.</li></ul><p><b>
Duties and Responsibilities</b></p><ul><li>Provides the OGCC with day-to-day operational support (e.g., word processing and scheduling), as well as project-based support, which will include, but not be limited to, administrative management of general legal (e.g., contractual, operational, intellectual property and litigation) and compliance-related matters for the Sorority.</li><li>Coordinates internal and external meetings, transcribes meeting minutes, creates reports, answers and directs calls, responds to OGCC-related emails, arranges travel and meeting plans, prepares for travel and meetings, develops forms to create efficiencies in the OGCC and provides other clerical and administrative support as may be necessary and requested.</li><li>Provides routine analytics to the GC &amp; CCO, department directors/managers and organizational leadership; maintains records, prepares reports and distributes in accordance with policy.</li><li>Develops forms to create efficiencies in the OGCC and provides other clerical and administrative support as may be necessary and requested on a case-by-case basis. Tracks external counsel engagements and costs relating to the allocated fiscal budget and provides the requisite reports.</li><li>Assists with drafting/editing contracts, memorandum and other legal documents as instructed and leads the proofreading of such deliverables.</li><li>Creates and maintains the OGCC&rsquo;s production schedule reflective of all legal and business matters on the Office&rsquo;s docket.</li><li>Provides reports, data and information for the monthly and quarterly reports to the GC &amp; CCO, department directors and appropriate staff.</li><li>Corresponds with National Executive Board members, responding to inquiries regarding all matters directed to the GC &amp; CCO that fall under the auspices of the OGCC.</li><li>Responds to emails regarding special concerns and inquiries in a timely fashion; prioritizes, based on the nature of the concern(s), which emails require a direct response from the GC &amp; CCO and/or other OGCC staff.</li><li>Collaborates with other departments, committees and other internal and external stakeholders to ensure organizational financial objectives are met.</li><li>Performs other duties, on- and off-site, as assigned at the direction of the GC &amp; CCO in preparation for board meetings, national conventions and regional conferences.</li><li>Maintains confidentiality and professionally interacts with employees, management and others at all times.</li><li>Supports additional OGCC functions as assigned.</li></ul><p><b>
Minimum Qualifications (Knowledge, Skills and Abilities)</b></p><ul><li>Membership in Delta Sigma Theta Sorority, Inc. is preferred.</li><li>Associate or bachelor&rsquo;s degree.</li><li>Five (5) years of professional administrative experience, preferably at the executive level.</li><li>Discretion with sensitive, confidential financial and other information.</li><li>Must be able to travel as necessary for events where staff participation is required.</li><li>Relocation assistance is not available. Must reside within a 50-mile radius of National Headquarters within six (6) months of start date.</li></ul><p><b>
Americans With Disabilities Act (ADA) Compliance</b></p><p>
The ADA prohibits discrimination against people with disabilities in employment, transportation, public accommodation, communications and governmental activities. The ADA also prohibits discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training and other terms, conditions and privileges of employment. Delta Sigma Theta Sorority, Inc. is an equal opportunity employer.</p><p><b>
Worksite</b></p><p>
Hybrid (Remote and In-Person); 1707 New Hampshire Avenue N.W., Washington, DC 20009</p><p><b>
Benefits</b></p><p>
Medical, dental, vision, disability and life insurances, 401(k) retirement plan and paid leave</p></div>

Microsoft

<div>
 With more than 45,000 employees and partners worldwide, the Customer Experience and Success (CE&amp;S) organization is on a mission to empower customers to accelerate business value through differentiated customer experiences that leverage Microsoft&rsquo;s products and services, ignited by our people and culture. We drive cross-company alignment and execution, ensuring that we consistently exceed customers&rsquo; expectations in every interaction, whether in-product, digital, or human-centered. CE&amp;S is responsible for all up services across the company, including consulting, customer success, and support across Microsoft&rsquo;s portfolio of solutions and products. Join CE&amp;S and help us accelerate AI transformation for our customers and the world.
 <br/>
 <br/>
 Within CE&amp;S, the Customer Service &amp; Support (CSS) organization builds trust and confidence for every person and organization through delivering a seamless support experience. In CSS, we are powered by Microsoft&rsquo;s AI technology to help consumers, businesses, partners, and more, resolve their issues quickly and securely, helping prevent future problems from occurring and achieving more from their Microsoft investment.
 <br/>
 <br/>
 Our customers are facing new and complex challenges keeping their data protected and secure while leaning more heavily on hybrid and cloud solutions to do so. Our newest CSS organization - Security, Compliance, Identity and Management (SCIM) - was created to further enable our commitment to our company&rsquo;s collective Security strategy and our ability to handle these critical customer needs from start to finish.
 <br/>
 <br/>
 The SCIM Business Office is looking for an experienced, passionate and driven Executive Business Administrator. As the lead Executive Business Administrator for SCIM, you will have the opportunity to develop and drive centralized operations support and best practices across a global organization of 2000+ and cultivate an environment of growth and consistency through our administrative team.
 <br/>
 <br/>
 Microsoft&rsquo;s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Calendar Management and Meeting Logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides strategic calendar management and time planning support for manager(s) (e.g., Corporate Vice President [CVP]). Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed. Collaborates with peers (e.g., Chiefs of Staff, Business Managers, Human Resources) to enable decision making processes. Engages with leader and stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources [HR]) to cascade information as needed. May attend meetings and/or ensure follow-up as needed. Manages ambiguous situations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Cross-Functional Collaboration and Communication
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Continues to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Discipline Growth and Development
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Begins to provide leadership within the discipline and participates in the Business Support community. Actively seeks to mentors less experienced Business Support colleagues. Onboards and trains new Business Support staff. Contributes to their organization's culture by participating across the team and division. Engages in career development and trainings. Identifies and aligns growth opportunities for self and team. Develops and shares best practices and insights. May participate in interviews for Business Support roles. Supports team building.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Coordination and Logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Owns the coordination, logistics, and direction for events. Delegates as necessary. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to senior Business Support staff as needed. Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Engages in post event close out (e.g., tracking event results/attendance. Distributing post-meeting materials) in partnership with team members. Identifies learnings and suggests best practices for future events. Supports development of workback schedule, promotion, and necessary checkpoints.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Leadership
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self reflection during challenging situations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Project Ownership
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication. Identifies impacts and risks across the organization and communicates these to partners and key stakeholders. Streamlines processes, provides process improvements, and adjusts as needed. May delegate project tasks to Business Support team members and drives accountability of others. Leads efforts to determine measurable success of projects at their conclusion.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting (may include software licenses. Partners with Finance to own expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Identifies and resolves expense and supply related issues (e.g., missing purchase orders, account imbalances) by communicating with senior leaders and Finance as applicable. May serve as interim approver for finance approvals. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory. May perform vendor and supplier management, including ensuring they are set up for financial processing. May contribute to complex budget management in partnership with peers (e.g., Finance, Controller, Business Managers, Chiefs of Staff) by reviewing, forecasting, and providing recommendations to ensure efficiency/quality.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Rhythm of Business (ROB)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Understands and helps to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence. Creates, builds, and adjusts plans within areas of responsibility in partnership with Business Manager and/or Chiefs of Staff. Executes meeting cadence around the ROB of the leader. Uses discretion to determine a distribution plan for confidential internal and external communications and brings awareness to patterns. Supports continual implementation and flexibility of the ROB by partnering with peers (e.g., Chiefs of Staff) and gathering feedback.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Space Management and Planning This responsibility is dependent on location.
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status). Coordinates large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and advocating for appropriate space for their team. Collaborates with others to design and plan room layouts, including furniture, technology, and equipment needs/assembly. Maintains detailed space utilization data to recommend changes in space assignments and identify future space requirements. Escalates and shares with senior team members. Resolves escalations and postmortem issues.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Facilitates team experience activities. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Provides additional support for intern and university recruitment for the broader organization (e.g., planning, placement). Lands onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Connects new hires with the right stakeholders. Provides additional support for executive onboarding. Lands and manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff including transfers/departures, reporting, offboarding, and transactions within headcount management tools. Identifies areas of improvements and updates for relevant headcount management systems. Works in partnership with Finance and team members to provide up-to-date headcount figures.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manages travel arrangements (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by building agenda and setting and managing travel expectations to maximize trip productivity. Executes on logistics of agenda (e.g., building agenda and expectations, briefing leader, sharing information with countries). Acts as a stand-by resource to address issues/escalations during business travel. Facilitates communication across stakeholders ahead of travel. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. Guides less experienced colleagues, leveraging full knowledge of Microsoft travel policies. May accompany leaders on business trips (e.g., Inspire, Ready) to provide onsite support. Manages and ensures compliance with relevant US Travel Tax Tool.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Other
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Embody our Culture and Values
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Required/minimum qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Or Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
  </li>
  <li>
   2+ years experience serving as mentor to others.
  </li>
  <li>
   3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
  </li>
  <li>
   Experience using Microsoft productivity software including Outlook, Word, Excel, PowerPoint AND experience using OneNote, SharePoint, Teams, Power BI or similar reporting and collaboration tools.
   <br/>
   <br/>
  </li>
 </ul>
 Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.
 <br/>
 <br/>
 Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
 <br/>
 <br/>
 Microsoft will accept applications for the role until September 8, 2025.
 <br/>
 <br/>
 #CES #CSS #SCIM
 <br/>
 <br/>
 Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.
</div>


Executive Business Administrator

Associate Chief Counsel (Income Tax and Accounting)

American University

<div><div>Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.</div><div>
</div><div>
This position is available only to enrolled American University students.</div><div></div><div><br>
Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the <div>Find Jobs report</div> which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.</div><div><div><div><div><div><div><div><div>
Department:</div></div></div></div></div></div></div></div><div></div>
School of International Service<div></div><div>
Time Type:</div>
Part time<div></div><div>
FLSA Status:</div>
Non-Exempt<div></div><div><div><div><div><div><div><div><div>
Job Description:</div></div></div></div></div></div></div></div><div><div><div>
Summary:<br>
<br>
The Communications Assistant will work with the Department Manager and Chair for the School of International Service&rsquo;s Ethics, Peace and Human Rights, Intercultural and International Communication, and International Peace and Conflict Resolution programs. The Communications Assistant will support the graduate program&rsquo;s internal and external communications. This role involves coordinating digital outreach, managing events, and maintaining public-facing platforms. The ideal candidate will be creative, detail-oriented, and enthusiastic about community building and strategic communication.</div><div></div><div>
Responsibilities:</div></div></div><div><div><ul><li><div>
Plan and promote department events (lectures, recruitment sessions, open houses, etc.).</div></li><li><div>
Manage and update website content related to the graduate program.</div></li><li><div>
Assist in designing promotional materials and newsletters.</div></li><li><div>
Support outreach efforts to prospective students and the broader academic/public community.</div></li><li><div>
Respond to or redirect prospective and admitted student email inquiries.</div></li><li><div>
Promote the department&rsquo;s programs and build/maintain a network with students, alumni, and faculty.</div></li><li><div>
Track analytics and engagement metrics for digital outreach.</div></li><li><div>
Provide general administrative support.</div></li></ul></div><div></div><div><div>
Position Type/Expected Hours of Work:</div></div></div><div><div><ul><li><div>
Part-Time.</div></li><li><div>
10 to 20 hours per week.</div></li><li><div>
0 - 50% remote work.</div></li><li><div>
May require occasional evening in-person or virtual event attendance.</div></li></ul></div><div></div><div><div>
Salary Range:</div><ul><li><div>
$17.95 - $22.00 per hour.</div></li></ul><div></div><div>
Required Education and Experience:</div></div></div><div><div><ul><li><div>
Currently enrolled AU student.</div></li><li><div>
Strong written communication skills.</div></li><li><div>
Excellent time management skills.</div></li><li><div>
Ability to work self-sufficiently on assigned tasks.</div></li></ul></div></div><div></div><div>
Other Details</div><ul><li><div>
This position is available only to enrolled American University students.</div></li><li><div>
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</div></li><li><div>
American University is an <div>E-Verify</div> employer.</div></li><li><div>
Visit <div>https://www.american.edu/hr/</div> for additional information about American University employment and benefits.</div></li></ul><div></div><div><br>
Current American University Employees</div><div>
American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.</div><div></div><div><br>
Contact Us</div><div>
For more information or assistance with the American University careers site, email <div>theworkline@american.edu</div>.</div><div></div><div><i><br>
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual&rsquo;s genetic information or any other bases under federal or local laws (collectively &quot;Protected Bases&quot;) in its programs and activities.</i></div></div>

Communications Assistant, PHRCR (Student)

Explore 48+ Executive assistant in Washington this September. Find roles across top companies and apply now to boost your career.

48 executive assistant jobs IN Washington

Legal Executive Assistant

Executive Assistant to the Chief Human Resources Officer

Executive Assistant to the General Counsel and Chief Compliance Officer

Executive Assistant to the General Counsel and Chief Compliance Officer

Executive Business Administrator

Associate Chief Counsel (Income Tax and Accounting)

Communications Assistant, PHRCR (Student)