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administrative assistant Jobs in Washington

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administrative receptionist Jobs in Washington

administrative receptionist

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office manager

HHM Hotels

<div><div><p><b>Opportunity:Host</b></p>
<p>
Act as host providing guests with a full range of individualized service during hotel stay.</p>
<p><b>
Potential Career Path</b></p>
<p>
Front Desk Supervisor or Sales Coordinator &ndash; Front Office Manager or Sales Manager</p>
<p><b>
Position Requirements
</b></p><ul><li>Greet, register, and assign rooms to guests of the hotel.</li>
<li>Verify customers' credit, and establish payment method.</li>
<li>Makeand confirm external reservations for dinner, entertainment, and transportation.</li>
<li>Compute bills, collect payments, and make change for guests.</li>
<li>Answer hotel phone and handle guest requests and inquiries.</li>
<li>Transmit and receive messages, using telephones or PMS system.</li>
<li>Deposit guests' valuables in hotel safes or safe-deposit boxes.</li>
<li>Perform bookkeeping activities, such as balancing accounts.</li>
<li>Serve food in guest rooms upon request, ensuring a positive in-room dining experience.</li>
<li>Act as a private lounge host.</li>
<li>Practice safe work habits and use required safety equipment.</li>
<li>Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.</li>
<li>Perform other duties as requested by management.</li>
</ul>
<p><b>Experience</b></p>
<ul>
<li>High School diploma or equivalent preferred.</li>
<li>Previous customer service experience required or equivalent training.</li>
<li>Dynamic, engaging and passionate personality with the ability to multi-task.</li>
</ul>
<p><b>HHM Hotels Benefits and Perks</b></p>
<ul>
<li>Competitive wages for full time and part time opportunities</li>
<li>Medical, Dental and Vision Health Insurance</li>
<li>Paid Time Off</li>
<li>401k Company Match</li>
<li>Daily Pay</li>
<li>Free Basic Life Insurance</li>
<li>24/7 access to TELUS Health, a confidential work-life resource.</li>
<li>Travel Discounts</li>
<li>Commuter Transit and Commuter Parking Benefits</li>
<li>Employee Assistance and Wellness Program</li>
<li>Educational/Professional Development</li>
<li>Referral Bonus Program</li>
</ul>
<p><b>Work Environment and Context</b></p>
<ul>
<li>Work schedule varies and may include working on holidays, and weekends.</li>
<li>Requires standing for extended periods, walking, pushing, lifting up to 25, bending and reaching.</li>
</ul>
<p><b>What We Believe</b></p>
<p>
People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It</p>
</div><p>
Managed by HHM Hotels</p></div>

Gallery Host

Hyatt Place Washington DC NoMa

<div>Overview:
<div><b>
Opportunity: Host</b></div><div></div><div><br>
Act as host providing guests with a full range of individualized service during hotel stay.</div><div><b><br>
Potential Career Path</b>
</div><div>Front Desk Supervisor or Sales Coordinator &ndash; Front Office Manager or Sales Manager</div><div><b><br>
Position Requirements
</b></div><ul><li>Greet, register, and assign rooms to guests of the hotel.</li><li>
Verify customers' credit, and establish payment method.</li><li>
Make and confirm external reservations for dinner, entertainment, and transportation.</li><li>
Compute bills, collect payments, and make change for guests.</li><li>
Answer hotel phone and handle guest requests and inquiries.</li><li>
Transmit and receive messages, using telephones or PMS system.</li><li>
Deposit guests' valuables in hotel safes or safe-deposit boxes.</li><li>
Perform bookkeeping activities, such as balancing accounts.</li><li>
Serve food in guest rooms upon request, ensuring a positive in-room dining experience.</li><li>
Act as a private lounge host.</li><li>
Practice safe work habits and use required safety equipment.</li><li>
Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.</li><li>
Perform other duties as requested by management.</li></ul><div><b>
Experience</b></div><ul><li>
High School diploma or equivalent preferred.</li><li>
Previous customer service experience required or equivalent training.</li><li>
Dynamic, engaging and passionate personality with the ability to multi-task.</li></ul><div><b>
HHM Hotels Benefits and Perks</b></div><br>
<div></div><ul><li>
Competitive wages for full time and part time opportunities</li><li>
Medical, Dental and Vision Health Insurance</li><li>
Paid Time Off</li><li>
401k Company Match</li><li>
Daily Pay</li><li>
Free Basic Life Insurance</li><li>
24/7 access to TELUS Health, a confidential work-life resource.</li><li>
Travel Discounts</li><li>
Commuter Transit and Commuter Parking Benefits</li><li>
Employee Assistance and Wellness Program</li><li>
Educational/Professional Development</li><li>
Referral Bonus Program</li></ul><div></div><div><b><br>
Work Environment and Context</b></div><ul><li>
Work schedule varies and may include working on holidays, and weekends.</li><li>
Requires standing for extended periods, walking, pushing, lifting up to 25, bending and reaching.</li></ul><div><b>
What We Believe</b></div><div></div><div><br>
People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It</div>
About Us :
<div>
HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.</div><div></div><div><br>
To see other opportunities at this location, click here.</div></div>

Children's National Hospital

<div></div><div><div><b>Description</b><div></div><p><br>
The Senior Executive Assistant provides high-level administrative support to the Executive Vice President and CIO of the Information Services Department in a dynamic, fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage complex and confidential tasks independently with minimal guidance.</p><ul><li><p><b>
Executive Support:</b> Manage heavy calendar scheduling, coordinate meetings across multiple time zones, and handle all aspects of travel planning and logistics.</p></li><li><p><b>
Communication &amp; Coordination: </b>Serve as a liaison between the Executive Vice President and internal/external stakeholders, ensuring timely and professional communication.</p></li><li><p><b>
Document Preparation:</b> Draft, edit, and prepare correspondence, reports, presentations, and other materials with a high degree of accuracy and professionalism.</p></li><li><p><b>
Operational Support:</b> Submit and track expenses, process timecards, and manage office supplies and resources.</p></li><li><p><b>
Project &amp; Program Involvement: </b>Support strategic initiatives and special projects, with opportunities to lead or coordinate program activities.</p></li><li><p><b>
Confidentiality &amp; Discretion: </b>Handle sensitive information with the utmost confidentiality and professionalism.</p></li><li><p><b>
Team Collaboration: </b>Provide guidance to staff and collaborate effectively with cross-functional teams.</p></li></ul><p><b>
Work Environment:</b></p><p>
There are 2 on-site locations this role will report to depending on executive&rsquo;s schedule:</p><ul><li><p>
Children&rsquo;s National Hospital &ndash; 111 Michigan Ave., NW Washington D.C.</p></li><li><p>
Children&rsquo;s National Inventa Campus &ndash; 1 Inventa Pl, Silver Spring, MD</p></li></ul><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Minimum Education</b></p><ul><li><p>
Bachelor's Degree (Required)</p></li><li><p>
Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio ( i.e. one year of relevant work experience equals one year of required education)<br>
<br>
<b>Minimum Work Experience</b></p></li><li><p>
5 years Related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required)</p><p></p><p><b><br>
Required Skills/Knowledge</b></p></li><li><p>
Demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence.</p><p></p><p><b><br>
Functional Accountabilities:</b><br>
<b>Administrative and Secretarial</b></p></li><li><p>
Responsible to schedule appointments and arrange meetings, conferences and travel; ensure the executive&rsquo;s knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes.</p></li></ul><ul><li><p>
Organize and maintain the executive&rsquo;s correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner .</p></li></ul><ul><li><p>
Facilitate and expedite workflow within the executive&rsquo;s scope of oversight; initiate follow-up action as needed.</p></li></ul><ul><li><p>
Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the executive.</p></li></ul><ul><li>
May perform some Office Manager duties.</li></ul><p><b>
Communication</b></p><ul><li><p>
Serve as a liaison to other executives, assistants, internal and external customers.</p></li></ul><ul><li><p>
Communicate and/or coordinate the executive&rsquo;s instructions and desires with various individuals and/or departments/divisions; furnish and obtain information from others as needed.</p></li></ul><ul><li><p>
Receive and screen calls, correspondence, and/or visitors for the executive.</p></li></ul><ul><li>
Answer routine inquiries, and obtain/furnish information to save the executive&rsquo;s time.</li></ul><p><b>
Office Technology</b></p><ul><li><p>
Organize and prepare complex documents requiring the integration of multiple office technology and software applications.</p></li></ul><ul><li><p>
Integrate varying software and learn new computer applications to meet unique work needs and improve productivity .</p></li></ul><ul><li>
May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures.</li></ul><p><b>
Project Management/ Coordination</b></p><ul><li><p>
Prioritize and manage/coordinate project(s), and follow through on issues in a timely manner.</p></li></ul><ul><li><p>
Delegate tasks to lower level staff as needed.</p></li></ul><ul><li>
May oversee and guide the workflow of lower level staff.</li></ul><p><b>
Safety</b></p><ul><li><p>
Speak up when team members appear to exhibit unsafe behavior or performance</p></li></ul><ul><li><p>
Continuously validate and verify information needed for decision making or documentation</p></li></ul><ul><li><p>
Stop in the face of uncertainty and takes time to resolve the situation</p></li></ul><ul><li><p>
Demonstrate accurate, clear and timely verbal and written communication</p></li></ul><ul><li><p>
Actively promote safety for patients, families, visitors and co-workers</p></li></ul><ul><li>
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> District of Columbia-Washington</div><div><b>
Work Locations</b><b>:</b> CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010</div><div><b>
Job</b><b>:</b> Non-Clinical Professional</div><div><b>
Organization</b><b>:</b> Operations</div><div><b>
Position Status</b><b>:</b> R (Regular) - FT - Full-Time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Work Schedule</b><b>:</b> 8-5; as needed outside of business hours</div><div><b>
Job Posting</b><b>:</b> Mar 2, 2026, 3:50:57 PM</div><div><b>
Full-Time Salary Range</b><b>:</b> 67350.4 - 112257.6</div></div>

Sr Executive Assistant

Akima Infrastructure Services

<div>
 Tuvli is hiring for an Executive Secretary V to support our DoS client located in Washington, DC. To join our team of outstanding professionals, apply today! Responsibilities * Track, read, and analyze incoming correspondence, memoranda, submissions, and substantive policy papers to determine significance and coordinate appropriate distribution between CA/OCS and directorates/offices.
 <br/>
 <br/>
 <ul>
  <li>
   Creates and continually reviews and updates manuals and standard operating procedures for CA/OCS.
  </li>
  <li>
   Submits Time and Attendance reporting for CA/OCS personnel and maintain all T&amp;A supporting documents.
  </li>
  <li>
   Assists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties.
  </li>
  <li>
   Works with CA's Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables.
  </li>
  <li>
   Receives and screens telephone calls and visitors; follow up to ensure necessary action is initiated and subsequently works to ensure that such action is completed as quickly as possible, as applicable and appropriate.
  </li>
  <li>
   Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers.
  </li>
  <li>
   Maintains work area in a professional manner (work area must be clean, presentable, and organized, per COR guidance).
  </li>
  <li>
   Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
  </li>
  <li>
   Assists with prepping conference rooms before and after social events and official events during the workday.
  </li>
  <li>
   Assists with setting up conference calls, coordinating with IT personnel to set up conferences requiring IT support.
  </li>
  <li>
   Support onboarding and office readiness for incoming CA/OCS staff by preparing workspaces, maintaining office management reference materials (e.g., seating charts, phone lists, welcome materials), and coordinating badge access.
  </li>
  <li>
   Uses a high degree of independent judgment in researching regulations, and in determining the relationship between guidelines and organizational efficiency and program effectiveness; uses his or her judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects.
  </li>
  <li>
   Acknowledge and adhere to all standards for conduct, internal controls, the Privacy Act, and the protection and safeguarding of all Personally Identifiable Information (PII).
  </li>
  <li>
   Prepare managers for appointment by briefing context and background data.
  </li>
  <li>
   Record minutes from meetings.
  </li>
  <li>
   Maintain an organized filing system of paper and electronic documents according to the Department of State record retention policy.
  </li>
  <li>
   Prepare internal and external documents using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint according to CA and Department of State writing standards.
  </li>
  <li>
   Perform other appropriate tasks, assignments and duties as required and assigned by their immediate Government manager. Qualifications * Must be a U.S. citizen with a minimum SECRET clearance.
  </li>
  <li>
   Bachelor's Degree and five to seven years of proven experience in administrative or management support.
  </li>
  <li>
   Proficient in Microsoft Office software (SharePoint, Excel, Word, PowerPoint, Teams, Access, etc.).
  </li>
  <li>
   Excellent organizational, communication, and writing skills to include timely and accurate responses to customers' and colleagues' needs and citing policy and procedures when applicable.
  </li>
  <li>
   Excellent customer service skills, including customer needs assessments, meeting quality standards for services, and proactive and on-going evaluation of customer satisfaction.
  </li>
  <li>
   Ability to interact effectively with others, in particular colleagues and personnel from senior executive to working level.
  </li>
  <li>
   Ability to multi-task, triage and re-prioritize as needed.
  </li>
  <li>
   Demonstrated proactive approach to problem solving and decision making.
  </li>
  <li>
   Demonstrated multi-tasking abilities to achieve performance goals and meet changing deadlines in a fast-paced and dynamic environment.
  </li>
  <li>
   Highly resourceful team-player and the demonstrated ability to work independently (i.e., self-starter).
  </li>
  <li>
   Big-picture thinker, who pro-actively seeks opportunities for improvements and proposes sound and logical solutions.
  </li>
  <li>
   Ability to plan, draft, create, schedule, and/or implement projects and studies to completion to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting.
  </li>
  <li>
   Ability to maintain a strict level of confidentiality. Job ID 2026-21376 Work Type On-Site Pay Range $50.00 Health &amp; Welfare $4.23 Benefits SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination. Company Description Work Where it Matters Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At Tuvli, the work you do every day makes a difference in the lives of our 15,000 I&ntilde;upiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments. As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
  </li>
 </ul>
</div>


Executive Secretary V with Security Clearance

Intuit

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Join the Office of the President (OOP) Executive Team as a full-time Executive Resolution Manager and be a part of our world class customer support team. OOP handles high velocity customer escalations on behalf of Intuit's Executive staff by working directly with customers and collaborating internally across all of Intuit&rsquo;s Business Units (BUs) in effort to quickly achieve issue resolution. Our team is an Ambassador to the Intuit brand and works to learn from trending issues to eliminate customer pain points for not only the customer who escalated, but for all customers facing the issue. We seek individuals who are passionate about delivering world-class customer experience and a deep commitment to influencing and driving systemic change throughout the ecosystem. Ideal candidates are detail-oriented, have extreme-ownership, bias for action and customer obsession mindsets, and have a thorough understanding of Intuit products and services.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   As an Intuit Ambassador, conduct yourself in a way that represents our brand positively.
  </li>
  <li>
   Serve as the primary point of contact and Case Manager for executive escalations, managing the entire process from start to finish.
  </li>
  <li>
   Utilize OOP's case management system to effectively track and prioritize escalations, and collaborate with internal teams to achieve timely issue resolution.
  </li>
  <li>
   Communicate confidently and effectively with customers, executives, and cross-functional stakeholders throughout the escalation process, providing regular updates as needed including a close-loop resolution summary.
  </li>
  <li>
   Analyze customer concerns and provide timely recommendations to improve products, services, and processes across the organization.
  </li>
  <li>
   Conduct deep dives on customer journeys leading to escalation, leveraging existing data to support the voice of the customer mechanisms across the company.
  </li>
  <li>
   Use Root Cause Analysis to identify the underlying cause of problems and develop clear and concise Executive Summaries to summarize the preventative actions taken.
  </li>
  <li>
   Build and maintain positive relationships with internal stakeholders and cross-functional teams, promoting effective collaboration and improving operational efficiencies across the company.
  </li>
  <li>
   Using insights gathered from OOP escalation to design improve experiences for Customers, working with business unit customer experiences team
   <br/>
   <br/>
  </li>
 </ul>
 In summary, the Executive Resolution Manager role requires someone who can not only manage complex and high-visibility customer escalations but also communicate effectively and collaborate cross-functionally to drive change and improve the overall customer experience. This person should have a deep understanding of Intuit's products and services, be able to analyze data and insights to inform decision-making, and be comfortable leading and influencing others without direct authority. Additionally, this person should have a strong focus on customer empathy, problem-solving, and attention to detail, while being able to adapt to changing priorities and business needs.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 General
 <br/>
 <br/>
 <ul>
  <li>
   Flexible and adaptable to work occasional weekend shifts and adjust to business needs
  </li>
  <li>
   Effective communicator that can quickly adjust elevation across varying levels of employees up to CEO
  </li>
  <li>
   Ability to communicate technical concepts and jargon in a clear and easy-to-understand way for non-technical audiences.
  </li>
  <li>
   Demonstrated ability to work independently and within a team, with strong organizational and time management skills
  </li>
  <li>
   Detail-oriented and can manage complex assignments, exercising good judgment in decision-making
  </li>
  <li>
   Bachelor's Degree Preferred
   <br/>
   <br/>
  </li>
 </ul>
 Executive &amp; Stakeholder Management
 <br/>
 <br/>
 <ul>
  <li>
   Analytical thinker who makes data-driven decisions and transforms insights into actionable plans
  </li>
  <li>
   Exceptional communication skills, including business writing and presentations across different levels of the organization
  </li>
  <li>
   Ability to use data to motivate, inspire, and drive implementation of innovative and best-in-class improvements
  </li>
  <li>
   Proven track record in leveraging data and insight-backed strategies to drive execution
  </li>
  <li>
   Strong cross-functional collaboration skills with a "win-together mentality"
  </li>
  <li>
   Able to navigate complex and matrixed organizational structures, build trust, and influence stakeholders at all levels.
  </li>
  <li>
   Experience with developing and implementing communication strategies for high-stakes or sensitive situations, such as managing executive escalations.
  </li>
  <li>
   Ability to coach and train team members and colleagues on effective communication skills, both written and oral.
  </li>
  <li>
   Comfortable working in a fast-paced, high-pressure environment while maintaining a calm and professional demeanor.
   <br/>
   <br/>
  </li>
 </ul>
 Project Management
 <br/>
 <br/>
 <ul>
  <li>
   Strong project management skills to prioritize and drive cross-functional initiatives
  </li>
  <li>
   Demonstrated understanding of project management processes, strategies, and methods
  </li>
  <li>
   Business acumen and creativity to generate innovative ideas and identify new opportunities to advance the business
   <br/>
   <br/>
  </li>
 </ul>
 Customer Facing
 <br/>
 <br/>
 <ul>
  <li>
   Ability to de-escalate and empathize with customers, providing excellent and highly detailed customer service
  </li>
  <li>
   Proven record of solving complex customer inquiries, with high visibility to Executive Leadership
  </li>
  <li>
   Familiarity with multiple Intuit product lines (preferred)
   <br/>
   <br/>
  </li>
 </ul>
 Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit&reg;: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender. The expected base pay range for this position is:
 <br/>
 <br/>
 Southern California $ 159,000.00 - 215,000.00
</div>


Office of the President (OOP) Executive Resolution Manager

IST Management

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 IST is a rapidly growing business process outsourcing (BPO) company and the largest American privately-owned facilities management company. Founded in 1997 w ith operations in over 50 cities across the U.S. We provide Facilities and Office Services Management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services. We also provide direct hire recruiting services as well as corporate hospitality and event planning.
 <br/>
 <br/>
 IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We&rsquo;ve been honored as one of the Nation&rsquo;s Best &amp; Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we&rsquo;ve made the INC 5000 list. We&rsquo;re a proud partner of the Military Spouse Employment Partnership through our nation&rsquo;s Department of Defense, and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members.
 <br/>
 <br/>
 We pride ourselves on commitment to excellence for our clients, the passion we put into our work each day, and upward mobility for our talented front line employees.
 <br/>
 <br/>
 You can check out istmanagement.com for more info on us!
 <br/>
 <br/>
 <strong>
  Benefits Include:
 </strong>
 Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off
 <br/>
 <br/>
 <strong>
  Compensation:
 </strong>
 While the compensation for this position is finally dependent upon the candidate&rsquo;s experience/qualifications, the approximate compensation for this role will be $24.00 - $25.00 USD per year.
 <br/>
 <br/>
 <strong>
  Hours:
 </strong>
 Monday through Friday, 8:00am to 5:00pm
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Key Responsibilities include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Perform reception duties which include: smiling, greeting visitors and employees, answering phones, conference room scheduling, and various administrative functions
  </li>
  <li>
   Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
  </li>
  <li>
   Email correspondence, filing, copying, data entry, word processing and other administrative tasks as assigned; Updating employee lists
  </li>
  <li>
   Consistently adhere to business procedure guidelines
  </li>
  <li>
   Take direction from supervisor or site manager
  </li>
  <li>
   Participate in cross-training
  </li>
  <li>
   Maintain all logs and reporting documentation; attention to detail
  </li>
  <li>
   Adhere to all safety procedures; Perform other tasks as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Job Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to management.
  </li>
  <li>
   Minimum of 3 years related customer service and or legal receptionist experience preferred
  </li>
  <li>
   Professional appearance and demeanor
  </li>
  <li>
   Keyboarding and windows environment PC skills; Excellent communication skills both verbal and written
  </li>
  <li>
   Ability to effectively work individually or in a team environment
  </li>
  <li>
   Competency in performing multiple functional tasks
  </li>
  <li>
   Ability to meet employer's attendance policy
  </li>
  <li>
   A valid driver&rsquo;s license and/or reliable transportation to and from work
  </li>
  <li>
   Willingness to cross-train for other job functions
   <br/>
   <br/>
  </li>
 </ul>
 IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.
 <br/>
 <br/>
 Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
 <br/>
 <br/>
 IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.
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Law Firm Office Services - Receptionist

Humana

<div><h1 class="jobSectionHeader"><b>Become a part of our caring community and help us put health first</b><br>
</h1>
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.<p></p><p>
The <b>Administrative Assistant 3</b> must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.</p><p>
The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.</p><p>
Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.</p><p>
Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic <b>network management tasks</b> (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for <b>maintaining and updating CRM tools</b>, with a preference for experience in <b>Salesforce</b>, to support departmental tracking, reporting, and stakeholder management.</p><p></p><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div><p></p><p><b>
An Ideal Candidate Will Have the Following Skills:</b></p><ul><li>
Calendar Management</li><li>
Initiative</li><li>
Problem Solving</li><li>
Office Administration</li><li>
Corporate Savviness</li><li>
Strong efficiency in scheduling and scheduling tools</li><li>
Multi‑tasking</li><li>
Strong written and verbal communication skills</li><li>
Basic network and systems coordination capabilities</li><li>
Ability to maintain and navigate CRM platforms (Salesforce preferred)</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><p></p><h1 class="jobSectionHeader"><b><br>
Use your skills to make an impact</b><br>
<b>
</b></h1><p><b>Required Qualifications</b></p><ul><li>
5+ years of administrative experience directly supporting Senior Leadership</li><li>
Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes</li><li>
Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite</li><li>
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows</li><li>
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders</li><li>
Models confident, effective communication and consistently represent the organization&rsquo;s values and standards</li><li>
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality</li><li>
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required</li><li>
Experience with expense reports and reviewing financial documents to align with company policy</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><p></p><p><b>
Preferred Qualifications</b></p><p></p><ul><li>
Associates or Bachelor's Degree</li><li>
Salesforce experience</li><li>
Experience with CRM management or similar systems</li></ul><p></p>
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.<p></p><p><b>
Scheduled Weekly Hours</b></p><p></p>
40<p></p><p><b>
Pay Range</b></p>
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.<br>
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$53,100 - $72,500 per year<p></p><p><b><br>
Description of Benefits</b></p>
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<p></p><h1 class="jobSectionHeader"><b><br>
About us</b><br>
</h1>
Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.<p></p><p><br>
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<b>Equal Opportunity Employer</b></p><p></p><p>
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</p></div>

Administrative Assistant 3

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