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executive assistant and office manager Jobs in Washington

executive assistant and office manager

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legal office administrator

office manager

Warner Music Group

<div>
 At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
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 <ul>
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   Curiosity: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
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   Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
  </li>
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   Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.
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  </li>
 </ul>
 WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
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 Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.
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  Job Title:
 </strong>
 Executive Assistant and Office Manager
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 <strong>
  A little bit about our team:
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 </strong>
 We are the regional office overseeing US Latin and Latin America based in Miami, representing some of the greatest songwriters and producers shaping Latin music. You will be in charge of providing critical support and coordination for the Latin America team and helping to manage the Warner Chappell Miami office.
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 <strong>
  Your role:
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 </strong>
 This is an exciting opportunity for a highly-organized, bilingual (Spanish/English) professional to join the WCM LATAM team. You will provide critical administrative support to the President of LATAM and ensure the efficient operation of the Miami office. This role offers exposure to different facets of the business by serving as a liaison connecting key internal stakeholders to coordinate regional logistics, executive support, and operational functions.
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 <strong>
  Here you&rsquo;ll get to:
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 </strong>
 <ul>
  <li>
   Provide comprehensive administrative support to the President of LATAM, including schedule management, travel arrangements, and expense reports.
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   Help manage the WCM Miami office, serving as the main point of contact with Facilities, Security, and IT to ensure office needs are met.
  </li>
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   Serve as a key liaison with various internal stakeholders, such as the People team, local Finance, and corporate Communications.
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   Track people movements across Latin America region and update HR on changes such as consultant extensions.
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   Provide support to the President of LATAM in the implementation and completion of diverse strategies and projects.
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   Work closely with the Facilities team to coordinate Miami office relocation and logistics.
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   Prepare reports and presentations as requested.
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  </li>
 </ul>
 <strong>
  About you:
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 </strong>
 <ul>
  <li>
   Excellent verbal &amp; written skills in both English and Spanish
  </li>
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   Minimum of three (3) years in an administrative support or operations role in a professional environment, preferably in music publishing or related business supporting a high-level business partner
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   Strong organization skills and pay high attention to detail
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   Ability to think outside the box and come up with creative solutions
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  </li>
 </ul>
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  We&rsquo;d love it if you also had:
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 </strong>
 <ul>
  <li>
   Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides.
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   A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.
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  </li>
 </ul>
 As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
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 Together, we are
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  Warner Music Group: Independent Minds. Major Sound.
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 </strong>
 <strong>
  Love this job and want to apply?
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  <br/>
 </strong>
 Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
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 Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.
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 Thanks for your interest in working for WMG. We love it here, and think you will, too.
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 This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. Salary Range: Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
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  Warner Music Group is an Equal Opportunity Employer.
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 Links to relevant documents:
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 2026 Benefits At A Glance final.pdf
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 EVerify Participation Poster.pdf
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 Right To Work .pdf
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</div>


Executive Assistant and Office Manager

IHG Hotels & Resorts

<div>
 <strong>
  About Us
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 </strong>
 IHG Hotels &amp; Resorts is one of the largest hotel companies in the world and one of the world&rsquo;s leading hotel and resort companies with a family of 21 brands. Our purpose &ndash; True Hospitality for Good &ndash; comes to life in every one of our collections. With luxury and lifestyle, we are taking it to new heights.
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 Five visionary brands - InterContinental, Regent Hotels, Six Senses, Vignette Collection and Kimpton Hotels - make up our luxury collection. Individually, they are icons. Together, they bring unforgettable and unparalleled experiences to travelers in over 430 hotels and resorts in 100 countries around the world.
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 Having recently added a host of incredible properties to our portfolio, we now stand as one of the world&rsquo;s leading luxury operators. Each of our hotels cultivates a distinctive style and ambience where we embrace every opportunity to give our guests unforgettable and unparalleled experiences.
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 <strong>
  About The Hotel
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 The Willard InterContinental Washington, DC is one of the most iconic hotels in the Nation&rsquo;s Capital. Since 1818, the Willard InterContinental Hotel has played host to the world&rsquo;s social and political elite. Often referred to as the &lsquo;Residence of Presidents&rsquo;, The Willard has welcomed U.S. presidents, foreign dignitaries and celebrities, as well as has been the site of many historic moments in U.S. history. Located in the heart of the nation's capital on Pennsylvania Avenue, the Willard continues to be the hotel of choice for heads of state and leaders of the world's business, cultural, social and political sectors.
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  About The Assistant Manager Front Office Position
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 Our guests&rsquo; memorable experiences have to start somewhere. So why not with you? We&rsquo;re looking for a new Assistant Manager Front Office to take ownership of delivering exceptional first impressions &ndash; managing everything from registration and reservations to porter and concierge services.
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 <strong>
  A little taste of your day-to-day
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 </strong>
 Every day is different, but you&rsquo;ll mostly be:
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 <ul>
  <li>
   Managing and coaching your front office team to deliver memorable guest experiences and the warmest of welcomes
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   Engaging with guests to build personal relationships and remedy any complaints
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   Conducting regular front office inspections to ensure we&rsquo;re making the right first impression
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   Helping to find new ways to drive revenue from walk-ins and up-selling at the front desk
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   Training team members on procedures and taking the lead during an emergency or crisis
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  </li>
 </ul>
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  What We Need From You
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 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree / higher education qualification / equivalent in Hotel Management/ Business Administration
  </li>
  <li>
   2 years of Front Office/Guest Service experience including management experience
  </li>
  <li>
   Must speak fluent English
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   Other languages preferred
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  </li>
 </ul>
 <strong>
  What You Can Expect From Us
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 </strong>
 We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including impressive room discounts and some of the best training in the business.
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 The hourly pay rate for this role is $31.81. This rate is only applicable for jobs to be performed in Washington, DC. This is the starting rate we in good faith believe we would pay for this role at the time of this posting. We may pay more or less than the posted rate, and the rate may be modified in the future. An employee&rsquo;s pay position within the pay range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs.
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 We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401k, and many other benefits to eligible employees.
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 You can apply for this role through the link below (or through the internal career site if you are a current employee).
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 Note: No amount of pay is considered wages or compensation until earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company&rsquo;s sole discretion, consistent with the law.
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 Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance by always welcoming different backgrounds, experiences, and perspectives.
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 IHG Hotels &amp; Resorts gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace. So, join us and you&rsquo;ll become part of our ever-growing global family.
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 At IHG Hotels &amp; Resorts, we&rsquo;ve made a promise. As one of the world&rsquo;s leading hotel groups, we&rsquo;re here to deliver True Hospitality for Good. Making our guests and colleagues feel welcome, cared for, recognised and respected &ndash; wherever they are in the world. Want to be part of the journey?
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 As the world&rsquo;s first and most global luxury hotel brand, InterContinental Hotels &amp; Resorts has pioneered international travel since the 1940s and we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings. We all take great pride in being genuine ambassadors of the InterContinental&reg;️ brand and to be part of the brand you will have a thirst for travel, a passion for culture and an appreciation for diversity. We create inspiring experiences for those seeking a richer perspective on the world. If you&rsquo;d like to embrace a world of opportunities, we&rsquo;d like to welcome you to the world&rsquo;s most international luxury hotel brand.
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 Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
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 Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
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 <strong>
  Important information
 </strong>
 :
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 <ul>
  <li>
   The salary range listed is the lowest to highest pay scale we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee&rsquo;s pay position within the pay range will be based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs.
  </li>
  <li>
   No amount of pay is considered to be wages or compensation until it is earned, vested, and determinable. The amount and availability of any bonus, commission, or other form of compensation allocable to a particular employee remain in the Company's sole discretion unless and until paid and may be modified at the Company&rsquo;s sole discretion, consistent with the law.
  </li>
  <li>
   If you require reasonable accommodation during the application process, please click here.
  </li>
  <li>
   IHG does not accept applications, inquiries, or unsolicited CVs/resumes from staffing or recruiting agencies. Please click here for our agency policy.
  </li>
  <li>
   If you are a resident of or applying to a job opening in the State of Washington, please click here to read about applicable benefits.
  </li>
 </ul>
</div>


Assistant Manager Front Office - The Willard InterContinental Washington

DC - Confidential

<p>We are a small boutique law firm located near Nationals Park in Washington, DC. We are seeking a full-time, highly organized, detail-oriented and tech-savvy Senior Administrative Assistant to assist with attorney support, day-to-day operations and ensure the smooth functioning of the office. This position requires administrative and operational support skills combined with bookkeeping experience. The ideal candidate is a team player who is comfortable managing multiple responsibilities in a dynamic environment with a willingness to pitch in however needed.</p><p>The position is primarily hybrid but during busy periods full-time presence in the office may be required.</p><p><b>KEY RESPONSIBILITIES</b></p><p><i><b>Administrative Support:</b></i></p><p>&middot; Administrative support for all attorneys</p><p>&middot; Work with the Office Manager on all matters related to office operations and administrative functions</p><p>&middot; Board meeting preparation, assistance with running board meetings, and drafting of board meeting minutes</p><p>&middot; Office technology support for all attorneys</p><p>&middot; Willingness to pitch in with support tasks such as pickup and distribution of office mail, depositing checks at the bank, supply orders, etc.</p><p><i><b>Bookkeeping:</b></i></p><p>&middot; Assist with maintaining accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations</p><p>&middot; Process invoices, expense reports, and payments in a timely manner</p><p>&middot; Assist with preparing monthly, quarterly, and annual financial reports</p><p>&middot; Assist with budgeting, forecasting, and cash flow management</p><p>&middot; Assist with coordination of external accountants, auditors, and tax professionals</p><p><b>CORE COMPETENCIES</b></p><p>&middot; Excellent client service skills</p><p>&middot; Positive attitude and team player</p><p>&middot; Communicating effectively</p><p>&middot; Ability to organize, prioritize, multi-task, meet deadlines, and exhibit attention to detail</p><p>&middot; Previous experience in a similar role within a small to medium size law or professional services firm working for multiple attorneys a plus</p><p><b>REQUIREMENTS</b></p><p>&middot; Minimum of 3 years administrative assistant experience</p><p>&middot; Minimum of 3 years bookkeeping experience</p><p>&middot; Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and Zoom</p><p>&middot; Advanced skills with Portable Document Format files (PDF) editor software such as Adobe Acrobat Pro</p><p>&middot; Exceptional skills in writing, proofreading, editing, and formatting</p><p>&middot; Bookkeeping, AP, AR, and invoicing experience</p><p>&middot; Strong understanding of basic accounting principles</p><p>&middot; Proficiency in accounting software (e.g. QuickBooks, BQE Core, etc.)</p><p>&middot; Proficiency in expense reimbursement and vendor invoice payment systems</p><p>&middot; Proficiency in file management systems such as NetDocuments</p><p>&middot; Exceptionally organized with strong attention to detail and consistent follow-through</p><p>&middot; Motivated with the ability to multi-task, take ownership of tasks, and work proactively and independently</p><p>&middot; Strong interpersonal skills with a good attitude and ability to be a team player</p><p>&middot; Willingness for role to evolve and accept new responsibilities</p><p>We offer a competitive salary and an attractive benefits package including health insurance, dental insurance, life/AD&amp;D insurance, 401(k), and paid time off. As a smaller firm, we take a personal interest in all of our employees and pride ourselves in promoting a good work-life balance.</p><p>Please send resume, references, and salary requirements.</p><p>Pay: $65,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Washington, DC 20003</p>

Senior Administrative Assistant with Bookkeeping Experience Preferred

Deloitte

<div>
 Position Summary
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  Contractor
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  Remote
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 Work you'll do
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 The services you will provide the Deloitte Project Team: Support the LDX Resource Management Team in a fast-paced, high-volume environment. The ideal candidate should be dependable, well-organized, responsive, and tactful, with strong communication and critical thinking skills, sound judgment in handling confidential matters, and solid proficiency in Microsoft Office and Salesforce.
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 <strong>
  Key Responsibilities
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   Provide administrative and operational support across the LDX Resource Management Team and the broader LDX Team.
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   Perform accurate data entry and ongoing maintenance across multiple tools (e.g., Salesforce, internal scheduling platform, Excel trackers, OneNote).
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   Pull and distribute daily availability reports; ensure information is current and accurately reflects the latest changes.
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   Draft and send confirmations, follow-ups, and team updates; maintain clear, professional correspondence and consistent messaging.
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   Gather and validate request details to send resourcing outreach.
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   Track and flag internal team members&rsquo; bandwidth and availability for LDX Resource Managers.
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   Monitor, manage, and respond to resourcing outreach correspondence; consolidate and summarize responses for LDX Resource Managers to enable staffing decisions.
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   Monitor and triage a high volume of scheduling and staffing requests received via Outlook and Microsoft Teams; track status, prioritize appropriately, and route items to the correct Resource Manager.
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   Support ad-hoc initiatives, including but not limited to record upkeep/cleanup, report creation, data validation, and basic analysis, to improve data quality and reporting reliability.
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   Handle sensitive and confidential information with discretion and professionalism.
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  </li>
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 <strong>
  Required Qualifications
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 </strong>
 <ul>
  <li>
   BA or BS undergraduate degree.
  </li>
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   Minimum 2 years experience in Resource Management, HR, Learning &amp; Development, etc.
  </li>
  <li>
   Strong critical thinking, analysis, and problem-solving skills.
  </li>
  <li>
   Strong written and oral communication skills.
  </li>
  <li>
   Ability to manage and resolve complex and sensitive situations.
  </li>
  <li>
   Ability to multitask and prioritize effectively in a high-volume, fast-paced environment.
  </li>
  <li>
   Ability to work both independently and collaboratively with teams.
  </li>
  <li>
   Ability to manage confidential information appropriately and professionally.
  </li>
  <li>
   Strong competence in attention to detail, responsiveness, follow-through, flexibility, initiative, and tact.
  </li>
  <li>
   Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, etc.) and Salesforce.
   <br/>
   <br/>
  </li>
 </ul>
 Dependable, responsive, and comfortable working independently in a remote environment.
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 <strong>
  The expected pay range for this contract assignment is $25-$30 per hour.
 </strong>
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 <strong>
  The exact pay rate will vary based on skills, experience, and location and will be determined by the third-party whose employees provide services to Deloitte.
  <br/>
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 </strong>
 <strong>
  Candidates interested in applying for this opportunity must be geographically based in the United States and must be legally authorized to work in the United States without the need for employer sponsorship
 </strong>
 .
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 <strong>
  We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes.
  <br/>
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 </strong>
 <strong>
  Deloitte is not the employer for this role.
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 </strong>
 <strong>
  This work is contracted through a third-party whose employees provide services to Deloitte.
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 </strong>
 #Remote
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 #Contract
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 Expected Work Schedule
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 Approximate hours per week
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 <strong>
  About Deloitte
  <br/>
  <br/>
 </strong>
 Our inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It makes Deloitte one of the most rewarding places to work.
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 <br/>
 As used in this posting, &ldquo;Deloitte&rdquo; means , a subsidiary of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.
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 Requisition code: 328289
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</div>


Administrative Assistant Contractor (Resource Management)-Remote

Limitless East Marketing

<div>
 At Limitless East Marketing, we redefine possibilities through innovative, data-driven strategies that inspire and connect, ensuring measurable results for your brand.
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 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Job Description:
 </strong>
 We are seeking a friendly, organized, and professional Office Receptionist to join our dynamic team. The ideal candidate will be the first point of contact for our company, representing our organization's values and commitment to excellent customer service. This role requires someone who thrives in a fast-paced environment, handles multiple tasks efficiently, and communicates effectively with both internal teams and external visitors.
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  Responsibilities
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 </strong>
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   Greet and welcome visitors in a warm and professional manner.
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   Answer, screen, and forward incoming phone calls promptly and courteously.
  </li>
  <li>
   Manage and schedule appointments and meetings for staff members.
  </li>
  <li>
   Maintain and update visitor logs and office security protocols.
  </li>
  <li>
   Handle incoming and outgoing mail, packages, and deliveries.
  </li>
  <li>
   Maintain cleanliness and organization of the reception area.
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   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
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 <strong>
  Requirements
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 </strong>
 <ul>
  <li>
   Proven experience as a receptionist, front office representative, or similar role.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Proficiency with Microsoft Office Suite and basic office equipment.
  </li>
  <li>
   Strong organizational and multitasking abilities with attention to detail.
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  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <strong>
  Additional Information
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  <br/>
 </strong>
 <ul>
  <li>
   Competitive hourly pay based on experience.
  </li>
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   Opportunities for career growth and advancement.
  </li>
  <li>
   Hands-on experience in office administration and operations.
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  <li>
   Supportive and team-oriented work environment.
  </li>
 </ul>
</div>


Office Receptionist

Smithsonian Institution

<div><div><div><div><div><div>Accounting Manager
</div></div><div><div><div><div><div><b>OPEN DATE: April 28, 2026</b>
</div><div><b>CLOSING DATE: May 12, 2026</b>
</div><div><b>POSITION TYPE: Trust Fund</b>
</div><div><b>APPOINTMENT TYPE: Indefinite</b>
</div><div><b>SCHEDULE: Full Time</b>
</div><div><b>DUTY LOCATION: Washington, DC</b><br>
</div><div><b>Position sensitivity and risk: LOW</b><br>
<br>
<b>Open to all qualified applicants</b></div><div><br>
<br>
</div><div><b>What are Trust Fund Positions?</b>
</div><div>Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health &amp; Dependent Care).</div><div>
</div><div><b>Conditions of Employment</b>
</div><ul><li>Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.</li>
<li>Complete a Probationary Period.</li>
<li>Maintain a Bank Account for Direct Deposit/Electronic Transfer.</li>
<li>The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.</li>
<li>Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.</li>
</ul></div></div></div><p>OVERVIEW
</p><div><div><div><div>This position is a part of the Accounting Department within Smithsonian Enterprises, reporting to the Controller. This is a role that implies a thorough understanding of the technical and operational sides of accounting. The incumbent oversees day-to-day operations of general ledger accounting and ensures accuracy of financial statements for Channel, SI Books, Retail, Licensing, and E-Commerce groups. Also responsible for managing General Ledger Accountants and enforcing GAAP, SE/SI&rsquo;s accounting procedures, and internal controls. Incumbent is responsible for providing accounting and financial support, including the preparation, analysis, and interpretation of financial statements, maintenance of accounting records, and modification of accounting processes and procedures for the assigned division(s).</div></div></div>
</div><p>DUTIES AND RESPONSIBILITIES
</p><div><div><div><div>&middot; Manages daily accounting activities for general ledger accounting.<br>
</div><div>&middot; Analyzes Accountants' daily and monthly requirements and develops efficiencies in methods and procedures.</div><div>
<br>
<ul><li>Oversees the general ledger and financial statement preparation, month end close, including proper revenue and expense recognition.</li></ul><br>
</div><div>
&middot; Responsible for the review and sign-off for journal entries.<br>
</div><div>&middot; Responsible for the review and sign-off for monthly account reconciliations.</div><div>
<br>
<ul><li>Creates journal entries and adjustments, as required.</li></ul></div><div>
<br>
<ul><li>Independently completes the monthly general ledger close(s), quarterly and year-end general ledger closes, and assists in related subsystems close processes.</li></ul><br>
</div><div>
&middot; Oversees Retail Inventory Accounting on procedures and reporting.<br>
</div><div>&middot; Directs, coordinates, prepares, and reviews the preparation of materials for internal and external audits and reviews.</div><div>
<br>
<ul><li>Ensures compliance with Generally Accepted Accounting Principles (GAAP).</li></ul></div><div>
<br>
<ul><li>Responsible for the changes, revisions, and maintenance of SE's Cost Allocations and Revenue Share calculations.</li></ul><br>
</div><div>
&middot; Plans and leads physical inventories of Retail merchandise, reporting variances to the general ledger accounts.<br>
</div><div>&middot; Oversees the accounts receivable function including monitoring the age of accounts, collections, reserving risky receivables, and writing off uncollectible accounts.<br>
</div><div>&middot; Plans and conducts training classes for SE work units and departments that have interrelated functions.</div><div>
<br>
<ul><li>Performs a variety of special projects and reviews for the Controller, SVP of Finance and Administration, and other top-level officials as assigned.</li></ul><br>
</div><div>
&middot; Reviews and enhances accounting procedures and systems to maintain adequate internal controls and ensure proper recording of financial transactions operations.</div><div>
<br>
<ul><li>Develops, documents, and implements procedures and process efficiencies for more logical flow of information and improved reporting capabilities.</li></ul></div></div></div>
</div><p>QUALIFICATION REQUIREMENTS
</p><div><div><div><div><b>Education and Experience: </b>Bachelor&rsquo;s degree in accounting, finance, or related discipline, and 7-10 years&rsquo; experience related experience.<br>
<br>
<ul><li>Knowledge of accounting systems and processes applicable to the accounting function.</li></ul><br>
</div><div>
&middot; Technical knowledge of GAAP.<br>
</div><div>&middot; Meticulous attention to detail required, as well as reliability, accuracy, and timeliness in knowledge of general accounting and good internal control practices.</div><div>
<br>
<ul><li>Knowledge and experience in applying accounting principles, techniques, and procedures.</li></ul><br>
</div><div>
&middot; Experience gathering, assembling, consolidating, and analyzing data.<br>
</div><div>&middot; Ability to independently perform assignments using conventional methods and techniques.<br>
</div><div>&middot; Excellent written and oral communication skills.<br>
</div><div>&middot; High level of technological, organizational, and analytical skills.<br>
</div><div>&middot; Ability to establish and maintain effective relationships with and gain the cooperation of all levels of staff to resolve problems and provide advice and assistance.<br>
</div><div>&middot; Proficient with Microsoft Office applications.<br>
</div><div>&middot; Strong project management and time management skills.<br>
</div><div>&middot; Strong verbal and written skills.<br>
</div><div>&middot; Ability to develop and present reports and analyses.<br>
</div><div>&middot; Prior management experience.<br>
</div><div>Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.</div><div>
</div><div>
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.</div><div>
</div><div>
Join us in &quot;Inspiring Generations through Knowledge and Discovery.&quot;</div><div>
<br>
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.<br>
<br>
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.</div><div>
</div><div>
Relocation expenses are not paid.<br>
<br>
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact <b>SECareers@si.edu</b>. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures.</div><div>
</div><div>
The Smithsonian Institution is an <b>Equal Opportunity Employer</b>. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo</div></div></div>
</div><p>About Smithsonian Enterprises
</p><div><div>Smithsonian Enterprises (SE) was formed in 1999 by the Smithsonian Institution's Board of Regents to consolidate and bring professional management to the commercial activities of the Institution. SE partners with a variety of internal constituents including Museum Directors, the Secretary of the Smithsonian and other administrative functions (legal, tax, government relations, central planning finance functions, etc.) to deliver profitable products and services that further the Smithsonian's mission.<br>
<br>
Smithsonian Enterprises operates Media and content businesses through a variety of distribution platforms including print &amp; online magazine publications &amp; books as well as the Smithsonian Channel; Retail experiences including museum &amp; airport stores, IMAX theaters, online and print catalog sales in addition to overseeing food &amp; beverage and simulator concessionaires; educational adult and student travel experiences; and consumer product licensing.</div>
</div><div><p><b>Apply Now</b></p>
</div></div><div><div><div><p>Our Hiring Process</p><div><div><div><div><div><div><p><b>
Stage</b><b> </b><b>5</b><b>:</b></p><div>
Second Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>6</b><b>:</b></p><div>
Tentative Offer Letter</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>7</b><b>:</b></p><div>
Hired</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>1</b><b>:</b></p><div>
Applied</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>2</b><b>:</b></p><div>
Qualifications Review</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>3</b><b>:</b></p><div>
Phone Screen</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>4</b><b>:</b></p><div>
First Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>5</b><b>:</b></p><div>
Second Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>6</b><b>:</b></p><div>
Tentative Offer Letter</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>7</b><b>:</b></p><div>
Hired</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>1</b><b>:</b></p><div>
Applied</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>2</b><b>:</b></p><div>
Qualifications Review</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>3</b><b>:</b></p><div>
Phone Screen</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>4</b><b>:</b></p><div>
First Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>5</b><b>:</b></p><div>
Second Interview</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>6</b><b>:</b></p><div>
Tentative Offer Letter</div></div></div></div><div><div><div><p><b>
Stage</b><b> </b><b>7</b><b>:</b></p><div>
Hired</div></div></div></div></div></div><ul><div><p>
1</p></div><div><p>
2</p></div><div><p>
3</p></div></ul></div></div>
</div></div></div></div></div><div><div><div><div><div><div><div><p><b>Apply Now</b></p>
</div></div><div><div><p><b>Application Deadline</b></p>
<p>May 12, 2026</p>
<p><b>Department</b></p>
<p>Smithsonian Enterprises</p>
<p><b>Employment Type</b></p>
<p>Full Time</p>
<p><b>Location</b></p>
<p>Washington, DC</p>
<p><b>Workplace type</b></p>
<p>Onsite</p>
<p><b>Compensation</b></p>
<p>$100,000 - $120,000 / year</p>
<p><b>Reporting To</b></p>
<p>Controller</p>
</div></div></div></div></div><p>View all opportunities at Smithsonian Enterprises</p></div></div></div>

Accounting Manager

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Legal Office Administrator

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