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senior manager - facilities & maintenance startup implementation

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senior manager - facilities & maintenance startup implementation Jobs in Boston

senior manager facilities maintenance startup implementation

Ryder System

<div><p><i>Job Seekers can review the Job Applicant Privacy Policy by clicking here (http://ryder.com/job-applicant-privacy-policy) .</i></p>
<p><b>Job Description</b> :</p>
<p><b>We are hiring a Senior Manager, Facilities &amp; Maintenance Startup Implementation to support Ryder's Startup Operations in our Supply Chain Solutions division. Apply here today to speak with a Recruiter about the position and perks of joining our Ryder Ever Better Team.</b></p>
<p><b>Pay Type: Exempt / Salary paid Twice Per Month</b></p>
<p><b>Annual Salary Pay: $125,000-$135,000 per year</b></p>
<p><b>Annual Bonus Potential: Up to 20% of base salary</b></p>
<p><b>Up to 80% travel</b></p>
<p><b>What You&rsquo;ll Do as a Senior Manager, Facilities &amp; Maintenance Startup Implementation:</b></p>
<p><b>Oversee facility startups</b></p>
<p><b>Manage vendor partnerships</b></p>
<p><b>Coordinate automation installations</b></p>
<p><b>Train maintenance leadership</b></p>
<p><b>Drive cost savings initiatives</b></p>
<p>When Fortune 500 businesses and new startups need supply chain solutions, they look to our industry-leading logistics experts. At Ryder, there is more to being a supply chain professional than working on some of the nation&rsquo;s biggest brands. We make sure you are also getting the diverse experience, advancement opportunities, all from an industry-leading Fortune 500 company.</p>
<p>Here are a few of the many benefits when working with us:</p>
<ul><li>Medical, Dental, Vision Benefits start at 30 Days</li>
<li>401 (K) Savings Plan with a company match</li>
<li>Discounted employee stock purchase options</li>
<li>Quality employee discounts that actually save you money on tools, cars, appliances, travel and more</li>
<li>All major holidays paid and Paid time off within your first year</li>
<li>Up to 12 weeks paid maternity leave</li>
</ul><p><b>Apply Here With Ryder Today</b></p>
<p>We want YOU to join our family made up of Proud Women and Men in Logistics who work alongside Military Reserve and Veterans we hire every day!</p>
<p>Click here to see all Opportunities at Ryder: https://ryder.com/careers</p>
<p>EEO/AA/Female/Minority/Disabled/Veteran</p>
<p><b>Summary</b></p>
<p>Leads multi‑site facility startup readiness including automation deployment and vendor governance.</p>
<p><b>Essential Functions</b></p>
<ul><li>Oversee multiple facility startups ensuring consistent execution across sites.</li>
<li>Manage vendor strategy and performance across projects.</li>
<li>Ensure standardization of automation and infrastructure deployment.</li>
<li>Standardize maintenance programs across sites.</li>
<li>Develop leadership capability across teams.</li>
<li>Identify and mitigate risks across startup projects.</li>
<li>Analyze performance data to drive improvements.</li>
<li>Support underperforming sites with leadership resources.</li>
<li>Align cross-functional stakeholders.</li>
</ul><p><b>Additional Responsibilities</b></p>
<ul><li>Early Monday travel for site arrival and Friday afternoon or evening departure. Must support two‑week startup assignments when required. Annual inspections during non‑startup periods. Accurate documentation, expense reporting, and operational data submission required.</li>
<li>Perform other duties as assigned.</li>
</ul><p><b>Qualifications</b></p>
<ul><li>Bachelor's Degree in Engineering, Facilities Management, or Industrial Engineering, Preferred</li>
<li>H.S. Diploma/GED, Required</li>
<li>8 years or more in experience in facilities leadership, engineering support, or maintenance operations, Required</li>
</ul><p><b>Travel</b></p>
<ul><li>Yes, Greater than 60%</li>
</ul><p>\#INDexempt</p>
<p>\#LI-RK</p>
<p><b>Job Category:</b> Logistics</p>
<p><b>Compensation Information</b> :</p>
<p>The compensation offered to a candidate may be influenced by a variety of factors, including the candidate&rsquo;s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:</p>
<p><b>Pay Type</b> :</p>
<p>Salaried</p>
<p>Minimum Pay Range:</p>
<p>$125,000</p>
<p>Maximum Pay Range:</p>
<p>$135,000</p>
<p>Benefits Information:</p>
<p><b>For all Full-time positions only</b> : Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.</p>
<p>Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.</p>
<p>All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.</p>
<p><b>Important Note</b> <b>:</b></p>
<p>Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.</p>
<p>Security Notice for Applicants:</p>
<p>Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through www.ryder.com/careers .</p>
<p>Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com or 800-793-3754.</p>
<p><b>Current Employees</b> <b>:</b></p>
<p>If you are a current employee at Ryder, please click here (http://wd5.myworkday.com/ryder/d/task/1422$3.htmld) to log in to Workday to apply using the internal application process.</p>
<p><i>Job Seekers can review the Job Applicant Privacy Policy by clicking here (http://ryder.com/job-applicant-privacy-policy) .</i></p>
<p>\#wd</p></div><p></p>

Senior Manager - Facilities & Maintenance Startup Implementation

Income Research + Management

<div>
 <p>
  <strong>
   Income Research + Management
  </strong>
 </p>
 <p>
  Income Research + Management is a Boston-based, privately owned, fixed income asset management firm. IR+M delivers strong performance and consistent results through a rigorous, bottom-up security selection process and strives to provide best-in-class client service to our 900+ institutional and private wealth clients.
 </p>
 <p>
  Founded in 1987 and located in the heart of Boston&rsquo;s financial district, IR+M employs 200+ full time professionals and currently manages $130+ Billion in assets. We offer industry-leading benefits, as well as a challenging, collegial, and rewarding workplace with high levels of employee engagement.
 </p>
 <p>
  Our culture is driven by a diverse workforce and rooted in our Core Values of being &ldquo;IR+M&rdquo;:
 </p>
 <p>
 </p>
 <p>
  <strong>
   Open Position: Office Manager
  </strong>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  We are seeking a highly execution-oriented Office Manager &amp; Executive Operations Partner to serve as a hands-on leader overseeing the day-to-day functioning of the office while providing senior administrative support to executive leadership. This role is deeply embedded in the operational backbone of the firm and requires someone who thrives in the details, enjoys being fully immersed in administrative work, and takes pride in operational excellence.
 </p>
 <p>
  This individual will take primary ownership of office operations, facilities, and administrative team leadership, while also supporting recruiting coordination and delivering high-quality executive assistance.
 </p>
 <p>
  The ideal candidate is calm under pressure, exceptionally organized, service-minded, and energized by being the person who makes everything run smoothly. This role is a high-impact, execution-focused position for someone who values precision, responsiveness, and operational excellence.
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Office Management &amp; Facilities Leadership
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily office operations, ensuring a highly functional, organized, and professional environment
  </li>
  <li>
   Own complex calendar management with precision, prioritization, and proactive conflict resolution
  </li>
  <li>
   Manage relationships with building management and vendors
  </li>
  <li>
   Coordinate repairs, maintenance, supplies, and equipment procurement as needed
  </li>
  <li>
   Lead office projects including moves, reconfigurations, and improvements
  </li>
  <li>
   Monitor administrative and facilities-related budgets and expenses
  </li>
  <li>
   Ensure a best-in-class in-office experience for employees and visitors
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Administrative Team Management
  </strong>
 </p>
 <ul>
  <li>
   Directly supervise and actively support a team of administrative professionals
  </li>
  <li>
   Set clear expectations for responsiveness, quality, and service standards
  </li>
  <li>
   Work closely with others on the Workplace Management team to ensure seamless execution of daily office operations
  </li>
  <li>
   Ensure strong coverage models and cross-training to eliminate gaps
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Reception &amp; Workplace Experience Oversight
  </strong>
 </p>
 <ul>
  <li>
   Maintain professional, polished experience for employees and visitors
  </li>
  <li>
   Establish consistent protocols for visitor management and phone coverage
  </li>
  <li>
   Ensure reception operates with warmth, discretion, and efficiency
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Recruiting Coordination &amp; Candidate Experience
  </strong>
 </p>
 <ul>
  <li>
   Partner with HCM to coordinate interview scheduling across multiple stakeholders with precision and responsiveness
  </li>
  <li>
   Manage candidate logistics, including onsite scheduling and interview coordination
  </li>
  <li>
   Greet candidates and serve as the primary point of contact during onsite interviews
  </li>
  <li>
   Ensure a professional, welcoming, and seamless in-office candidate experience
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   7+ years of progressively responsible administrative experience.
  </li>
  <li>
   3+ years of experience managing or mentoring administrative staff
  </li>
  <li>
   Exceptional organizational skills with strong attention to detail
  </li>
  <li>
   Ability to remain composed under pressure.
  </li>
  <li>
   Professional maturity and sound judgment in handling confidential matters
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite and business collaboration tools
  </li>
 </ul>
 <p>
 </p>
 <p>
  <em>
   IR+M operates in a hybrid model. This role requires on-site presence 4+ days a week.
  </em>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Education Requirement:
  </strong>
  Bachelor&rsquo;s degree
 </p>
 <p>
 </p>
 <p>
  <strong>
   Base Salary:
  </strong>
  $85,000 - $110,000
 </p>
 <p>
 </p>
 <p>
  <strong>
   Bonus Eligibility
  </strong>
 </p>
 <p>
  This role is eligible for an annual discretionary bonus.
 </p>
 <p>
 </p>
 <p>
  <em>
   Applicants must be authorized to work in the U.S. for any employer. IR+M is unable to sponsor or assume sponsorship of employment visas.
  </em>
 </p>
</div>


Office Manager

C&W Services

<div><h1 class="jobSectionHeader"><b>Job Title</b></h1>
Engineer Student<p></p><h1 class="jobSectionHeader"><b>
Job Description Summary</b></h1>
The intern is responsible to assist in-house technicians and engineering management in the day-to-day maintenance, repair, and efficient operation of all building systems and equipment. Depending on experience level the intern may also be responsible for working on a specific project or process improvement.<h1 class="jobSectionHeader"><b>
Job Description</b></h1><div>
KNOWLEDGE AND EXPERIENCE<br>
<ul><li>Must have a positive attitude and be willing to assist in any approved engineering/maintenance task.</li><li>Excellent interpersonal skills needed.</li></ul></div><div><br>
PRINCIPAL RESPONSIBILITIES<br>
<ul><li>Receive work assignments, plan and/or generate work to be performed and obtain necessary tools, equipment and materials. Complete assignments and paperwork in a timely manner.</li><li>Follow inspection and service procedures outlined in the preventative maintenance program. Conduct and/or provide support in the day-to-day completion, organization and accuracy of preventive maintenance.</li><li>Accurately complete tenant requests, repair work and related records for the respective site/buildings as required</li><li>Maintain logs on daily activities and events as required</li><li>Effectively communicate to the appropriate party/parties the status and activity of building operations and conditions and promptly report any potential or existing problems.</li><li>Promote and maintain a high standard in the operation and appearance of the properties. Promote, establish and maintain positive relations with tenants via proactive communication, routine follow-up and a high level of customer service.</li><li>Oversight and understanding of MEP systems and control systems</li></ul></div><ul><li>Hands on and design work with MEP systems</li><li>MEP/HVAC preventative maintenance</li><li>MEP/HVAC controls troubleshooting and repair</li><li>Construction drawing review and coordination</li><li>Assist in the implementation of asset tagging and preventative maintenance software database upload.</li></ul><div><br>
REQUIREMENTS<br>
<ul><li>Enrollment in a facilities management or similar program.</li></ul></div><br>
<p></p>
Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.<br>
<p></p>
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications.<br>
<p></p>
The company will not pay less than minimum wage for this role.<br>
<p></p>
The compensation for the position is: $21.25 - $25.00<p></p><p>
C&amp;W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.</p><p></p><p>
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&amp;W Services, please call the ADA line at <b>1-888-365-5406</b> or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.</p><p></p>
INCO: &ldquo;C&amp;W Services&rdquo;</div>

Engineer Student

Fidelity Investments

<div><h3 class="jobSectionHeader"><b>Job Description:</b></h3><p><b>
The Role</b></p><p>
We are seeking an experienced Facilities and Operation Building Engineer to join a team that services and maintains critical building mechanical, electrical and plumbing systems. As a member of Fidelity&rsquo;s Engineering Operations team, you will be directly responsible for ensuring that equipment operates reliably, and the uptime of the facility is supported. Reporting to the Engineering Manager, you&rsquo;ll be self-performing or overseeing vendor-performed maintenance on critical equipment serving mission critical rooms and offices. The ideal candidate will have strong troubleshooting skills, commercial experience, and the ability to work independently and as part of a team. Key responsibilities:</p><ul><li>
Performs all preventive and remedial maintenance work on building mechanical, plumbing and electrical systems to ensure critical distribution systems including the chiller plant, generators and UPS requirements are met with minimal adverse business impact.</li><li>
Demonstrates the ability to monitor multiple building systems, correcting deficient performance through Building Management System adjustments, on-site remedial maintenance and effective emergency response actions when required.</li><li>
Direct and assist as necessary vendors/contractors as they perform remedial repair activities.</li><li>
Demonstrates the ability to work with and provide assistance to the engineering staff.</li><li>
Utilizes tools, processes, procedures, and notifies/advises superiors as appropriate to ensure the consistent flow of information and activities.</li><li>
Complete daily log entries / update engineering staff via email.</li><li>
Assist with all department projects, plans and improvements.</li><li>
Support Fidelity&rsquo;s ISO-14001 Environmental Management System, ISO-27001 Information Security Management and SSAE-16/18 regulatory reporting requirements</li><li>
Demonstrates the ability to employ both an electrical riser and one-line diagrams to locate, employ or correct faulty electrical circuits and related protective devices.
</li><li>Completing all critical maintenance on time and with attention to detail.</li><li>
Ability to be on-call or work extended hours as needed.</li></ul><p><b>
The Expertise You Bring</b></p><ul><li><b>
High School diploma, GED, trade school or equivalent required</b></li><li>
3+ years of related facilities experience</li><li>
2+ years of experience in a mission critical environment a plus</li><li>
Experience with any or all Building Mechanical, Electrical, Plumbing or Controls systems.</li><li>
Licensed HVAC/Refrigeration or Electrical is a plus.</li><li>
Ability to read and interpret engineering drawings, construction documents and O&amp;M manuals.</li><li>
Your knowledge of computer applications such as Excel, Word, Power Point, Outlook, CMMS and BMS systems.</li><li>
Comprehensive understanding of HVAC, Plumbing or Electrical industry standards, protocols, installations, and best trade practices, along with a working knowledge of electrical, fire safety and IT infrastructure.</li><li>
Ability to develop and maintain procedures such as SOP, MOP etc.</li><li>
You are highly organized and diligent in balancing maintenance priorities and procedures.</li></ul><p><b>
Physical Requirements</b></p><ul><li>
Ability to lift 50+ lbs</li><li>
Comfortable working on rooftops and ladders</li></ul><p><b>
Note: Fidelity is not providing immigration sponsorship for this position</b></p><p><b>
The Team</b></p><p>
The Engineering Team is responsible for the 365/24/7 monitoring/triage and maintenance for all critical infrastructure systems. The team works to ensure equipment operates reliably, and the uptime for all facilities is supported.</p>
The base salary range for this position is $60,000-115,000 USD per year.
<p>Placement in the range will vary based on job responsibilities and scope, geographic location, candidate&rsquo;s relevant experience, and other factors.</p><p>
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.
</p><p>We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.</p><p>
Please be advised that Fidelity&rsquo;s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.</p><p>
Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Please consult with your recruiter for the specific expectations for this position.</p><h3 class="jobSectionHeader"><b>
Certifications:</b></h3><h3 class="jobSectionHeader"><b>
Category:</b></h3>
Real Estate</div>

Facilities & Operations Building Engineer – Mechanical / Electrical / Plumbing / Building Controls

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
<p>
</p><p>c7jsxL6JnR</p></div>

Office Coordinator

Aura

<div><div><p>Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.</p>
<p>
Come build with us!</p></div><p>
We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a &quot;right hand&quot; to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.</p>
<p><b>
Key Responsibilities</b></p>
<p>
Senior Executive Support:</p>
<ul>
<li><p>High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.</p>
</li>
<li><p>Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.</p>
</li>
<li><p>Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.</p>
</li>
<li><p>Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.</p>
</li>
<li><p>Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.</p></li></ul><br>
<p>
</p><p>Office Management:</p>
<ul>
<li><p>Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.</p>
</li>
<li><p>Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.</p>
</li>
<li><p>Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.</p>
</li>
<li><p>Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.</p>
</li>
<li><p>Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura's security policies.</p></li></ul><br>
<p>
</p><p>Event &amp; Project Coordination:</p>
<ul>
<li><p>Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.</p>
</li>
<li><p>Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.</p></li></ul><br>
<p>
</p><p>Financial Administration:</p>
<ul>
<li><p>Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.</p>
</li>
<li><p>Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.</p></li></ul><br>
<p>
</p><p><b>Qualifications</b></p>
<ul>
<li><p>Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.</p>
</li>
<li><p>Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.</p>
</li>
<li><p>Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.</p>
</li>
<li><p>Agility: A &quot;no task is too small&quot; attitude with the ability to pivot quickly in a fast-paced, dynamic environment.</p>
</li>
<li><p>Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.</p>
</li>
<li><p>Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.</p>
</li>
<li><p>Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.</p>
</li>
<li><p>Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.</p></li></ul><br>
<p>
</p><p><b>Work Environment</b></p>
<ul>
<li><p>In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.</p>
</li>
<li><p>Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura's growth.</p>
</li>
</ul><p>Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.</p><p></p><div><p><br>
Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.</p>
<p>
Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.</p>
<p>
Important privacy information for United States based job applicants can be found here.</p></div></div>

Executive Administrative Assistant & Office Manager

athenahealth

<div><div>Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.</div><div></div><div>
The Opportunity:</div><div>
The Customer Onboarding Organization partners with new and existing athenahealth customers to deliver a predictable and outcomes-driven implementation journey. We work directly with practice owners, executives, providers, and other stakeholders to understand their goals and guide them toward the best path for adopting athenaOne. Through deliberate expectation-setting and proactive communication, Customer Onboarding helps customers make the decisions that lead to stronger performance and an efficient transition to athena.</div><div></div><div>
Position Summary:</div><div>
The Onboarding Success Manager (OSM) serves as a trusted advisor and project lead throughout implementation, ensuring that both the customer and athena meet the responsibilities of our co-sourced model to achieve a timely, predictable, and high-quality go-live. Within the Group and Enterprise segments, the OSM operates as part of an integrated onboarding team&mdash;including Program Management, Project Associates, SMEs, and Director oversight&mdash;jointly accountable for meeting all readiness criteria and driving successful post-live outcomes.</div><div></div><div>
The OSM surfaces risks early, aligns internal and external stakeholders, and works cross-functionally across the athena ecosystem&mdash;Sales, Product, Customer Success, and other operational teams&mdash;to remove friction, enable informed decision-making, and keep customers moving with clarity and purpose.</div><div></div><div>
Responsibilities may include, but are not limited to:</div><div>
Customer Obsessed Project Leadership</div><ul><li><div>
Lead customers through the organizational, workflow, and behavioral changes required to successfully adopt athenaOne.</div></li><li><div>
Help stakeholders understand the impacts of new processes by guiding key decisions, clarifying roles and responsibilities, and reinforcing the behaviors that enable desired outcomes.</div></li><li><div>
Operate within a matrixed team structure to drive accountability and coordinate day-to-day project activities across a portfolio of customers, ensuring timely and predictable delivery.</div></li><li><div>
Proactively communicate project status, risks, mitigation strategies, and scope or timeline changes to both internal teams and customers&mdash;enabling joint problem-solving and aligned next steps.</div></li><li><div>
Set clear, accurate expectations around athena&rsquo;s product capabilities and service model to support informed decision-making throughout implementation.</div></li><li><div>
Provide thoughtful, consultative guidance on recommended workflows and best-practice use of athenaOne, ensuring customer choices support long-term success.</div></li><li><div>
Collaborate closely with the cross-functional Onboarding team&mdash;including the Director sponsor, Program Manager, and Project Associates&mdash;to deliver a cohesive, high-quality implementation experience.</div></li><li><div>
Navigate and manage escalations with a balanced, data-driven, and consultative approach&mdash;addressing root causes, aligning stakeholders, and driving resolutions that support both customer outcomes and athena&rsquo;s standards.</div></li><li><div>
Maintain accurate, transparent documentation of project milestones, decisions, risks, and meeting outcomes to ensure alignment and predictable progress.</div></li></ul><div></div><div>
Organizational Contribution &amp; Professional Growth</div><ul><li><div>
Support the onboarding of new team members by sharing best practices, offering guidance, and helping them integrate into athena&rsquo;s implementation approach.</div></li><li><div>
Offer insight and expertise to advance strategic priorities across Customer Onboarding and contribute as a Subject Matter Expert in leadership-led initiatives.</div></li><li><div>
Promote a culture of continuous improvement by sharing lessons learned, modeling self-awareness, and elevating team performance through deliberate knowledge-sharing.</div></li><li><div>
Stay current on product releases, operational changes, and internal development opportunities to continually grow your expertise and strengthen your impact.</div></li><li><div>
Build strong, trust-based relationships with cross-functional and third-party partners, helping streamline workflows and improve the broader customer onboarding experience.</div></li></ul><div></div><div>
Desired Qualifications:</div><ul><li><div>
Bachelor&rsquo;s degree strongly preferred, ideally in Business Administration, Healthcare Management, Health Informatics, Public Health, Education, or another closely related field.</div></li><li><div>
5&ndash;7 years of related professional experience, ideally within healthcare or a closely aligned industry, with demonstrated expertise in revenue cycle management and/or electronic medical records (EMR), gained through roles in implementations, client services, or other strategic onboarding functions.</div></li><li><div>
Minimum three years of project management experience leading complex, multi-stakeholder engagements, ideally within a services or SaaS implementation setting.</div></li><li><div>
Executive-level communication and interpersonal skills, with the ability to effectively navigate and mediate conflict and foster honest dialogue.</div></li><li><div>
Direct experience with revenue cycle management at a healthcare-related practice or company a strong plus</div></li><li><div>
Familiarity or experience working in an established medical specialty, such as pediatrics, family medicine, women&rsquo;s health, community health, orthopedics, or behavioral health a strong plus.</div></li></ul><div></div><div>
Behaviors &amp; Abilities Required:</div><ul><li><div>
Customer obsessed mindset</div></li><li><div>
Consultative listener and empathic communicator, able to see things from the customer&rsquo;s point of view</div></li><li><div>
High emotional intelligence and stellar customer relationship skills</div></li><li><div>
Self-driven and results-oriented with a positive and constructive outlook</div></li><li><div>
Ability to efficiently manage and prioritize work across multiple accounts</div></li><li><div>
Ability to take initiative with little to no direction</div></li><li><div>
Proactive and high energy work style</div></li><li><div>
Ability to successfully negotiate difficult conversations</div></li><li><div>
Conflict resolution skills</div></li><li><div>
Ability to travel as needed, typically 50% or less</div></li><li><div>
Ability to work independently as well as part of an extended, cross-functional team</div></li></ul><div></div><div><i><br>
Expected Compensation</i></div>
$75,000 - $127,000<div><i>
The base salary range shown reflects the full range for this role from minimum to maximum. At athenahealth, base pay depends on multiple factors, including job-related experience, </i><i>relevant knowledge</i><i> and skills, how your qualifications compare to others in similar roles, and geographical market rates. Base pay is only one part of our competitive Total Rewards package - depending on role eligibility, we offer both short and long-term incentives by way of an annual discretionary bonus plan, variable compensation plan, and equity plans.</i></div><div></div><div><div><div><div><div><div><div><div><div><div><i><br>
About athenahealth</i></div><div></div><div><i>
Our vision:</i> <i>In an industry that becomes more complex by the day, we stand for simplicity. We offer IT solutions and expert services that eliminate the daily hurdles preventing healthcare providers from focusing entirely on their patients &mdash; powered by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.</i></div><div></div><div><i>
Our company culture:</i> <i>Our talented</i> <i>employees &mdash; or athenistas, as we call ourselves &mdash; spark the innovation and passion needed to accomplish our vision. We are a diverse group of dreamers and do-ers with unique knowledge, expertise, backgrounds, and perspectives. We unite as mission-driven problem-solvers with a deep desire to achieve our vision and make our time here count. Our award-winning culture is built around shared values of inclusiveness, accountability, and support.</i></div><div></div><div><i>
Our DEI commitment:</i> <i>Our vision of accessible, high-quality, and sustainable healthcare for all requires addressing the inequities that stand in the way. That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve.</i></div><div></div><div><i>
What we can do for you:</i></div><div><i>
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative</i> <i>workspaces</i> &mdash; <i>some offices even welcome dogs.</i></div><div></div><div><i>
We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment,</i> <i>full-time. With consistent communication and digital collaboration tools, athenahealth</i> <i>enables</i> <i>employees to find a balance that feels fulfilling and productive for each individual situation.</i></div><div></div><div><i>
In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. We provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.</i></div><div></div><div><i>
Learn more about our culture and benefits here: </i><i>athenahealth.com/careers</i></div><div><div><i>
https://www.athenahealth.com/careers/equal-opportunity</i></div></div></div></div></div></div></div></div></div></div></div></div>

Onboarding Success Manager, Enterprise

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