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administrative assistant Jobs in Los Angeles

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customer service- admin- virtual assistant (remote) Jobs in Los Angeles

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executive assistant to the ceo

medical assistant

senior paralegal legal assistant

Jang Trial Law Firm Inc.

<p><b>Overview</b><br/>We are seeking a highly motivated and detail-oriented Senior Paralegal / Legal Assistant to join our dynamic legal team. This pivotal role offers an exciting opportunity to support a diverse range of legal practices, including estate planning, environmental law, litigation, family law, securities law, and more. The ideal candidate will possess strong organizational skills, extensive paralegal experience, and a passion for delivering exceptional legal administrative support. Join us to contribute to impactful legal work in a fast-paced environment where your expertise will make a meaningful difference.</p><p><b>Responsibilities</b></p><ul><li>Provide comprehensive legal administrative support across multiple practice areas such as estate planning, environmental law, litigation, and tribal law.</li><li>Conduct thorough legal research using Westlaw, LexisNexis, and other legal research tools to assist attorneys with case preparation and strategy.</li><li>Draft, review, and proofread legal documents including contracts, pleadings, discovery responses, and correspondence with precision and clarity.</li><li>Manage case files and document management systems like iManage and PCLaw to ensure accurate and efficient organization of case materials.</li><li>Assist with client interviews and gather relevant information for case development while maintaining confidentiality and professionalism.</li><li>Support project management efforts by coordinating deadlines, tracking case progress, and ensuring timely completion of tasks.</li><li>Perform data entry, filing, and document review while maintaining meticulous attention to detail in a fast-paced law office setting.</li><li>Utilize legal software such as Westlaw, LexisNexis, and document management systems to streamline research and case handling processes.</li><li>Provide executive administrative support including scheduling appointments, managing communications via phone etiquette, and organizing meetings or hearings.</li><li>Conduct legal research across various practice areas including immigration law, workers&rsquo; compensation law, personal injury law, patent law, landlord-tenant law, securities law, family law, tribal regulations, UCC law (Uniform Commercial Code), and more.</li></ul><p><b>Qualifications</b></p><ul><li>Proven paralegal experience with a strong background in multiple practice areas such as real estate, litigation, personal injury, family law, business law.</li><li>Exceptional organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Proficiency in legal research platforms including Westlaw and LexisNexis; experience with Smokeball is highly desirable.</li><li>Excellent writing skills for drafting legal documents; strong proofreading and transcription abilities.</li><li>Familiarity with document review processes and case management systems to ensure accuracy and compliance.</li><li>Experience supporting attorneys with project management tasks such as tracking deadlines and coordinating case workflows.</li><li>Strong clerical skills including data entry, filing systems management, phone etiquette, and administrative support functions.</li><li>Ability to conduct interviews effectively while maintaining professionalism and confidentiality across diverse client interactions.</li><li>Knowledge of various practice areas is a plus. Join our team to leverage your paralegal expertise in a vibrant environment that values precision, initiative, and professional growth!</li></ul><p>Pay: $25.00 - $50.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Free parking</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90010</p>

Senior Paralegal / Legal Assistant

Law Offices of Joshua Cohen Slatkin

<p><b>Job Overview</b><br/>We are seeking a dynamic and bilingual (English and Spanish) Legal Intake Specialist and Legal Assistant to join our dedicated legal team. This role offers an exciting opportunity to engage directly with clients, gather essential case information, and provide vital administrative support across a broad spectrum of legal areas. The ideal candidate will be energetic, detail-oriented, and passionate about delivering exceptional client service while managing diverse legal tasks efficiently. This position is fully paid and integral to our mission of providing accessible legal assistance to our community.</p><p><b>Responsibilities</b></p><ul><li>Conduct initial client interviews via phone or in person, gathering comprehensive case details in a clear, professional manner.</li><li>Screen potential clients for eligibility, ensuring accurate documentation of their legal needs across various practice areas such as estate planning, immigration law, family law, and more.</li><li>Manage legal case files using document management systems like Google drive and clio manage or similar platforms, ensuring all records are organized and up-to-date.</li><li>Assist attorneys with legal research utilizing Westlaw, LexisNexis, and other research tools to support case development.</li><li>Draft, proofread, and review legal documents including contracts, pleadings, correspondence, and reports with precision and attention to detail.</li><li>Support administrative functions such as data entry, filing, scheduling appointments, and maintaining organized office workflows.</li><li>Provide exceptional clerical support including transcription, proofreading, and managing phone etiquette to ensure smooth communication with clients and team members.</li><li>Collaborate on project management tasks related to litigation cases or legal campaigns across multiple practice areas like securities law, tribal law &amp; regulations, patent law, or workers' compensation law.</li></ul><p><b>Experience</b></p><ul><li>Prior experience as a paralegal or legal assistant within a law office environment is highly preferred.</li><li>Prior customer service type of positions with diverse clientele is highly preferred</li><li>Demonstrated proficiency in legal research tools such as Westlaw or LexisNexis.</li><li>Strong organizational skills with the ability to manage multiple cases simultaneously while maintaining accuracy.</li><li>Experience with legal case management software (e.g., Clio Grow and Clio manage) and document review systems is advantageous.</li><li>Excellent communication skills in both English and Spanish are essential for effective client interactions.</li><li>Background in handling diverse practice areas including estate planning, environmental law, family law, landlord-tenant law, or personal injury law will be beneficial.</li><li>Proven ability to perform detailed legal drafting, proofreading, transcription tasks, and administrative support with professionalism and efficiency. Join us to make a meaningful impact by assisting clients through complex legal processes while advancing your career in a vibrant team environment!</li></ul><p>Pay: $24.96 - $30.06 per hour</p><p>Work Location: Remote</p>

Bilingual Legal Intake Specialist and Legal Assistant

East Baton Rouge Parish School System

<div></div><div><ul><div><div>JobID: 13872</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 CLERICAL/PROFESSIONAL SERVICES<br>
</div><div><b>
Date Posted:</b><br>
 3/11/2026<br>
</div><div><b>
Location:</b><br>
 Central Office</div><div><b><br>
Job Title: Administrative Secretary to General Counsel</b></div><div><b>
Reports To: </b>Immediate Supervisor</div><div><b>
Prepared By: </b>The Division of Human Resources</div><div><b>
Board Approved Date:</b></div><div></div><div><b><br>
Pay Grade Range:</b> SU102</div><div></div><div><b><br>
Summary: </b>The Administrative Secretary to the General Counsel reports to the General Counsel of the East Baton Rouge Parish School System. Requires the exercise of judgment in making decisions in accordance with policies and practices of the department and the ability to work directly with School Board Members, members of the school systems' administrative staff, as well as with the private and public sector. As the Administrative Secretary to the General Counsel, much of the work involves handling confidential materials, messages, and scheduling meetings and appointments, monitoring, preparing, and expediting all legal work for the General Counsel.</div><div><b>
Essential Duties and Responsibilities:</b></div><ul><li>
Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel</li><li>
Types all legal documents and correspondence for General Counsel and prepares correspondence and documents with envelopes for mailing and/or delivery</li><li>
Handles telephone calls when General Counsel is unavailable and either takes messages or conducts client business authorized by General Counsel</li><li>
Prepares all workers' compensation settlement documents for approval of General Counsel</li><li>
Establishes and maintains a file tracking system, databases, records, and/or other documents</li><li>
Interfaces with third party administrators and risk management staff, as needed</li><li>
Files all correspondence, lawsuits, etc., for General Counsel, organizes and maintains client and other files in a thorough, organized manner, and closes out files and prepares closed files for storage; calendars and/or schedules deadlines, court appearances, depositions, conferences, meetings, etc. for all cases of General Counsel</li><li>
Assists Assistant to the Superintendent, as time permits, when requested by Assistant or General Counsel</li><li>
Coordinates with the Assistant to the Superintendent and other departments to complete assigned duties</li><li>
Examines, verifies, and documents reports and verifies reports for completeness, propriety, and accuracy of computations, costs, etc.</li><li>
Assists directly in a wide-range of administrative and operational functions.</li></ul><div><b>
Other Duties:</b></div><div>
Other duties as assigned that are related to the functions of the position.</div><div><b>
Essential Functions/Qualifications/Requirements:</b></div><div><b>
Education and Experience:</b></div><div>
Training and five (5) years on the job experience as a legal secretary are preferred; however, successively responsible commensurate experience may be substituted and will be considered. Some paralegal experience is preferred.</div><div><b>
Work Environment Conditions:</b></div><div>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div><b>
Professional Conduct:</b></div><div>
The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.</div><div><b>
Technological Abilities:</b></div><div>
To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.</div><div></div><div><br>
Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.</div><div>
Verifient Link</div><div>
Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.</div></div></ul></div><p></p>

Administrative Secretary to General Counsel

The Salem Law Firm, APLC

<p><b>Duties and responsibilities include the following. Other duties may be assigned.</b></p><p>- Assist attorneys in all phases of civil litigation, including drafting and responding to pleadings and motions, preparing and responding to discovery, preparation of trial documents and assisting at trial.<br/>- Conduct legal research and compile data for use in briefs and other filings.<br/>- Prepare exhibit binders for mediations, arbitrations and trial<br/>- Draft meet and confer letters<br/>- Order, review and summarize medical records<br/>- Retain experts and prepare expert designations<br/>- Schedule depositions, hearings, defense medical exams<br/>- Coordinate with clients, witnesses, and experts for meetings, depositions, and court appearances</p><p><b>Qualifications</b><br/>- Paralegal Certification<br/>- 2 plus years of hands-on experience.<br/>- Proficient with Microsoft Office Suite and Adobe Acrobat.<br/>- Requires thorough knowledge of legal research tools such as LEXIS and Westlaw.<br/>- Computer proficiency including typing proficiency.<br/>- Strong organizational, research, clerical, and proofreading skills.<br/>- Experience in civil law is a must; familiarity with personal injury litigation is a plus.<br/>- Ability to manage multiple projects and meet deadlines independently.</p><p>COMPENSATION BASED ON EXPERIENCE AND KNOWLEDGE. BENEFITS TO BE DISCUSSED AT THE INTERVIEW.</p><p>Pay: $60,000.00 - $85,000.00 per year</p><p>Work Location: In person</p>

Paralegal

Kahana & Feld LLP

<div><p>The Case Management and Workplace Experience Coordinator will be responsible for providing administrative and legal support to attorneys, legal teams, and the firm via performing administrative, clerical, answering phone calls, processing and distributing mail, and assisting with office upkeep. This position will also be responsible for supporting the firm&rsquo;s legal team by maintaining an organized, efficient and secure filing system and for managing court calendars, scheduling hearings and trial. The Matter Management and Workplace Experience Assistant will also assist in the management of the initial states of a new client or matter, ensuring a smooth and efficient onboarding process.</p><p><b>
Duties and Responsibilities</b></p><p><b><i>
Conflicts &amp; Client Intake</i></b></p><ul><li>
Collect and review all necessary information from attorneys and staff to initiate new client and matter intake, including party names, affiliations, matter descriptions, and related</li><li>
Analyze submitted data for completeness and accuracy prior to submitting for conflict check</li><li>
Coordinate with the Conflicts Team to ensure timely and thorough conflict checks are conducted</li><li>
Work closely with partners, attorneys, and administrative teams to clarify or supplement information needed for accurate conflict analysis</li><li>
Notify attorneys of conflict check results</li><li>
Prepare Case Intake Forms to submit to Case Administration to open new matters</li><li>
Support the Conflicts team in other intake related duties as needed</li></ul><p><b><i>
Matter Filing &amp; Management</i></b></p><ul><li>
Provide essential support to lawyers, legal teams and the firm, all while maintaining a high level of organization and attention to detail</li><li>
Assist with scheduling depositions, drafting subpoenas and other duties as needed</li><li>
Assist with proofreading of legal documents, including pleadings and memos, as needed</li><li>
Assist in organizing case files as needed</li><li>
May be trained in eFiling of court documents, to support or supply backup for Paralegals</li><li>
Oversee meeting room scheduling and coordinate technology requests when needed</li><li>
Create, modify, and improve organizational processes and procedures</li><li>
Manage miscellaneous projects and tasks assigned by partners, attorneys, and other staff</li></ul><p><b><i>
Workplace Experience</i></b></p><ul><li>
Answer incoming telephone calls and direct to the correct person; handle multiple telephone lines in an efficient, timely, and professional manner</li><li>
Take messages and deliver to the appropriate people</li><li>
Welcome and direct all visitors to the firm</li><li>
Sign for and accept all packages, mail, and documents via courier</li><li>
Manage scanning and uploading documents, checks, and various other paperwork; upload to the designated software as needed</li><li>
Maintain the lobby, conference room, kitchen, and general areas by keeping them stocked and in pristine condition</li><li>
Maintain inventory of office supplies, kitchen supplies, and snacks; communicate with Office Manager for necessary purchases</li><li>
Provide support for the set up of conference rooms and visitor offices, including the technology assistance needed (e.g., virtual calls, docking at a visitor office)</li><li>
Provide support to other departments in various capacities as needed</li><li>
Assist with coordinating employee activities, birthday recognitions, company events, etc.</li></ul><p><b>
Qualifications and Requirements</b></p><ul><li>
Bachelor's degree required; paralegal experience preferred</li><li>
At least 5 years of experience in a legal, administrative, or data management role preferred</li><li>
Strong attention to detail and ability to manage multiple priorities in a fast-paced setting</li><li>
Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new software platforms</li><li>
Strong written and verbal communication skills</li><li>
Ability to handle confidential information with discretion</li><li>
Capable of working independently and collaboratively in a fast-paced legal environment</li></ul><p><i>
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.</i></p><p><b>
Equal Opportunity Employer</b></p><p>
Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p><p><b>
Job Type</b></p><p>
Full-Time, Non-Exempt</p><p><b>
Supervisory Responsibilities</b></p><p>
None</p><p><b>
Work Location</b></p><p>
In-Office</p><p><b>
Salary Range</b></p><p>
$35 - $37/ hour</p><p><b>
Work Schedule</b></p><p>
8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays.</p><p><b>
Physical Requirements</b></p><p>
Primarily sedentary work. Exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.</p><p><b>
Travel</b></p><p>
5-10% domestic travel by car and plane, depending on the firm&rsquo;s needs.</p></div>

Case Management and Workplace Experience Coordinator

Fox Corporation

<div><div>OVERVIEW OF THE COMPANY</div>
Fox Corporation<div></div>
Under the FOX banner, we produce and distribute content through some of the world&rsquo;s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.<div></div><div>
JOB DESCRIPTION</div><div>
FOX is currently seeking an Assistant, Business and Legal Affairs to provide business and legal affairs-related support to the FOX Sports businesses. Support generally consists of general administrative duties as well as contract administration and coordination with respect to Sports deals. The successful candidate will be a detail-oriented individual who can manage a high volume of work in a fast-paced environment and work independently.</div><div></div><div>
A SNAPSHOT OF YOUR RESPONSIBILITIES</div><ul><li>
Various legal assistant and administrative duties (managing attorney calendars and schedules, coordinating executive travel, processing expense reports, etc.)</li><li>
Contract administration and coordination (drafting correspondence, coordinating electronic signatures, distributing and filing contracts)</li><li>
Schedule and handle logistics for internal and external meetings, calls, and video conferencing</li><li>
Assist attorneys and contract managers with the drafting of agreements, statements of work, contract amendments, and option letters</li><li>
Distribute internal notices for exercise of contractual options and term expiration dates</li><li>
Track documents from draft through execution; review, proofread, and prepare documents for signature</li><li>
Maintain and administer the iManage contract filing system</li><li>
Accurately input and track deal and rights information into the rights management system</li><li>
Compile deal and issue summaries for attorneys in preparation for executive discussions</li><li>
Review and analyze contracts to support data entry and enable the legal team to guide contractual rights and obligations</li><li>
Run reports for attorneys as needed</li><li>
Support departmental special projects and initiatives</li><li>
Collaborate effectively with internal departments and executives at all levels</li><li>
Perform additional duties and projects, as assigned by management</li></ul><div></div><div>
WHAT YOU WILL NEED</div><ul><li>
Bachelor&rsquo;s degree</li><li>
3-5 years of relevant prior work experience</li><li>
Proficiency with common business and legal software, including but not limited to Microsoft Office (Outlook, Word, Excel, etc.), Adobe Acrobat, Zoom, PowerPoint, Google Worksheets, Box, iManage, Rightsline, etc.</li><li>
Strong verbal and written (including legal drafting) communication skills</li><li>
Strong proofreading skills</li><li>
Strong problem-solving skills</li><li>
Excellent analytical, organizational, and tracking skills</li><li>
High level of integrity, professionalism, and a client-service mindset in dealing with senior professionals inside and outside the company</li><li>
Ability to handle highly confidential and sensitive information with discretion</li><li>
Ability to prioritize independently, manage multiple deadlines, and complete a high volume of work in a fast-paced environment</li><li>
Eagerness and aptitude for learning new concepts and systems</li></ul><div></div><div>
NICE TO HAVE, BUT NOT A DEAL BREAKER</div><ul><li>
Prior experience in Business &amp; Legal Affairs and/or Deal and Rights Management</li><li>
Previous experience in proofreading and administering spreadsheets/document tracking systems</li><li>
Experience working in a fast-paced environment</li></ul><div></div><div><i>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.</i></div><div></div>
Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $23.50-30.77 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.<div></div><div><div>
View more detail about FOX Benefits.</div></div></div>

Assistant, Sports Business & Legal Affairs

Adams & Martin Group

<div>
 <p>
  A boutique law practice is seeking an experienced Legal Assistant to support probate, wills, and estate litigation matters in a quiet, professional environment. This part‑time, onsite opportunity is ideal for a Legal Assistant who excels in independent work, maintains a high level of confidentiality, and is skilled in transcription, e‑filing, discovery, and trial preparation. The role offers steady weekly hours and close collaboration with the attorney, providing valuable hands‑on experience in a specialized practice area.
 </p>
 <p>
  Legal Assistant Key Responsibilities &amp; Requirements:
 </p>
 <ul>
  <li>
   Strong Legal Assistant skills, including transcription, document preparation, state e‑filing, and proof of service
  </li>
  <li>
   Prior experience or familiarity with probate, wills, and estate litigation as a Legal Assistant
  </li>
  <li>
   Ability to operate independently in a quiet office (you will serve as the sole Legal Assistant onsite)
  </li>
  <li>
   Support with discovery, trial preparation, light Excel tasks, and general administrative duties
  </li>
  <li>
   Consistent attention to detail, accuracy, and confidentiality in all Legal Assistant responsibilities
  </li>
  <li>
   Part‑time onsite schedule (24-28 hours/week, Monday-Thursday)
  </li>
 </ul>
 <p>
  Please submit your resume in MS Word format for immediate and confidential consideration for the Litigation Assistant position.
  <br/>
  <br/>
  <br/>
  <br/>
 </p>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
  </em>
 </p>
</div>


Legal Assistant (Part-Time)

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