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senior executive assistant

service administrative coordinator

<div>Overview:
<div>
We are seeking a Service Coordinator to join our growing team, assisting clients and vendors in closing real estate transactions by ensuring each party has the necessary resources to complete the transaction. The ideal candidate is friendly, compassionate, and extremely detail-oriented, with a genuine interest in advocating and ensuring customer satisfaction.</div><div></div><div><br>
NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection &amp; Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings &amp; Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.</div><div></div><div><br>
As engineers, architects, construction/program managers, environmental professionals, and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on <i>Delivering Solutions and Improving Lives</i>.</div><div></div><div><b><br>
We are looking for candidates located on the East and Central Coast only. Apply today if this sounds like a role you'd be a good fit for!</b></div>
Responsibilities:
<ul><li>Work with Project Managers to understand project scope and client expectations.</li><li>
Assist Project Managers with keeping projects on track with clients and vendors.</li><li>
Collect documents from vendors and distribute them to 3rd party providers.</li><li>
Liaise with clients and contractors to create and maintain comprehensive project documentation, plans, status, and reports.</li><li>
Support internal NV5 project controls and performance by maintaining and saving project files, including documents/correspondence to internal drives, invoicing, and accounts receivable.</li></ul>
Qualifications:
<div>
Required Skills and Experience</div><ul><li>
Strong written/verbal communication skills.</li><li>
Customer service is #1</li><li>
Minimum one to two years of demonstrated experience in a related work position.</li><li>
Proficient with MS Office software, including Outlook, Excel, and Adobe PDF</li><li>
Demonstrated ability to work successfully in a collaborative team environment.</li><li>
Excellent organization and time management while working remotely.</li><li>
Discretion in dealing with clients and the internal team, including but not limited to basic contractual agreements, confidentiality clauses, and with special attention to sensitivity on a project-to-project basis.</li></ul><div>
Preferred Skills and Experience</div><ul><li>
Experience as an office administrator and/or project coordinator for a firm in the service industry.</li><li>
Experience or education in commercial real estate is preferred but not necessary.</li><li>
Experience writing business correspondence internally and externally</li><li>
Experience with Outlook, Excel, and Adobe PDF.</li></ul><div>
The pay range for this position is $21.00- $29.00 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per California Senate Bill 1162. Base pay information is based on market location. Applicants should apply via the NV5 careers site.</div><div></div><div><br>
All local employment laws apply. Base pay information is based on market location. Applicants should apply via the NV5 careers site.</div><div></div><p><br>
NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.</p><p></p><p><i><br>
NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</i></p><div></div><div><br>
#INDHP</div></div><div></div>

Service Administrative Coordinator

Barton Integration LLC

<div><div><div><p>Company Overview: We are a leading provider of low-voltage security solutions, specializing in the installation, maintenance, and support of advanced security systems for commercial and industrial clients. Our mission is to deliver superior protection and service through innovative technology and exceptional customer support. We are currently seeking a skilled and dedicated Fire Alarm and Security Systems Support Coordinator to join our growing team.</p><p>
Job Summary: The Fire Alarm and Security Systems Support Coordinator will be responsible for troubleshooting and diagnosing issues related to low-voltage security systems remotely, coordinating field technicians, managing service requests, and ensuring seamless communication with stakeholders. This role requires a candidate to be comfortable working in a fast-paced environment, providing support behind a computer, and delivering top-tier customer service.</p><p>
Key Responsibilities:</p><ul><li>
Troubleshoot &amp; Diagnose: Remotely troubleshoot and diagnose issues related to low-voltage security systems, including alarm systems, CCTV, access control, and other related technologies.</li><li>
Service Coordination: Dispatch field technicians as needed to address more complex on-site issues, ensuring quick and effective resolution.</li><li>
Service Requests: Manage and respond to incoming service requests via phone, email, or ticketing system, logging and prioritizing each case.</li><li>
Stakeholder Communication: Regularly communicate with clients, field technicians, and internal teams to ensure service issues are addressed promptly and efficiently.</li><li>
Debrief &amp; Reporting: Provide detailed debriefs to stakeholders after service requests have been resolved, including next steps or preventive measures.</li><li>
Call Management: Handle all incoming service-related calls, ensuring high-quality customer service and effective issue resolution.</li><li>
Data Entry: Maintain accurate and up-to-date records of all service-related activities in the company's database.</li></ul><p>
Required Skills &amp; Qualifications:</p><ul><li>
Technical Knowledge: Solid understanding of low-voltage security systems, including alarm systems, CCTV, and access control systems.</li><li>
Problem Solver: Strong troubleshooting and diagnostic skills, with the ability to resolve issues remotely.</li><li>
Communication: Excellent verbal and written communication skills; ability to clearly explain technical concepts to non-technical stakeholders.</li><li>
Customer Service: Proven experience in customer support or service roles, with a focus on responsiveness and client satisfaction.</li><li>
Organizational Skills: Ability to manage multiple service requests simultaneously, prioritize effectively, and work well under pressure.</li><li>
Technology Savvy: Proficiency in using computers, service ticketing systems, and various communication platforms (email, phone, video conferencing).</li><li>
Team Player: Ability to work closely with field technicians and internal teams to ensure service excellence.</li><li>
Perpetual Learner: Someone innately curious who is eager to learn and looks for opportunities for self improvement at all times.</li><li>
Initiative: take actions independently to solve problems without needing to be told directly by a supervisor. Show resourcefulness by coming up with innovative solutions and ideas.</li></ul><p>
Preferred Qualifications:</p><ul><li>
Bachelor&rsquo;s Degree.</li><li>
Experience with Salesforce.</li><li>
Prior experience coordinating field technicians or similar dispatch roles.</li><li>
Prior experience handling support cases.</li><li>
Strong technical aptitude and general computer proficiency.</li><li>
Experience in the low-voltage security industry.</li><li>
Technical Experience/Certifications in security systems manufacturers and vendors such as access control, intrusion detection, fire alarms, and video monitoring systems is a plus.</li></ul><p>
Benefits:</p><ul><li>
Competitive salary</li><li>
Remote work flexibility</li><li>
Health, dental, and vision insurance</li><li>
Paid time off and holidays</li><li>
Opportunities for professional development</li><li>
Great team atmosphere</li></ul><p>
If you are a detail-oriented, tech-savvy individual with a passion for solving problems and delivering exceptional service, we encourage you to apply for this exciting opportunity!</p></div></div><div><p>
Job Type: Full-time</p></div><div><p>
Benefits:</p><p></p><ul><li>
Dental insurance</li><li>
Health insurance</li><li>
Paid time off</li><li>
Vision insurance</li></ul></div></div>

Fire Alarm and Security Systems Support Coordinator

Randstad Digital Americas

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 Title: Scheduling Coordinator
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 <br/>
 Location: 100% Remote
 <br/>
 <br/>
 Shift: M-F 8AM-5 PM Pacific (if located in CST must work 10 AM-7 PM, if located in EST 11 AM-8 PM)
 <br/>
 <br/>
 Duration: Open Ended w2 contract
 <br/>
 <br/>
 Benefits: PTO, paid holidays, ability to purchase medical, dental, vision within 30 days, can enroll in 401/k after 90 days
 <br/>
 <br/>
 For immediate review please email resume to jomarie.mercado@randstaddigital.com
 <br/>
 <br/>
 location: Telecommute
 <br/>
 <br/>
 job type: Solutions
 <br/>
 <br/>
 salary: $21 - 23 per hour
 <br/>
 <br/>
 work hours: 8am to 5pm
 <br/>
 <br/>
 education: High School
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Creating and managing meetings for up to 8 supported senior managers
  </li>
  <li>
   Proactive calendar support
  </li>
  <li>
   Responding to meeting requests
  </li>
  <li>
   Handle &amp; drive to resolve calendar &amp; scheduling conflicts
  </li>
  <li>
   Sending/responding to meeting polls
  </li>
  <li>
   Identify and resolve problems (if applicable) per documented procedures
  </li>
  <li>
   Travel: Book and manage travel arrangements through SAP Concur software
  </li>
  <li>
   Expense: Prepare and manage expense filings through SAP Concur software
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Required Experience
 <br/>
 <br/>
 Calendar Management/Scheduling for multiple Managers/Executives (a plus if for fast paced enterprise financial/banking clients)
 <br/>
 <br/>
 Software Proficiency: Demonstrated experience using SAP Concur for travel and expense management.
 <br/>
 <br/>
 Problem Solving: Ability to identify and resolve issues independently by following documented procedures.
 <br/>
 <br/>
 Communication: Strong interpersonal skills to interface with senior leadership, external guests, and internal administrative teams. Organizational Skills: Exceptional attention to detail with the ability to manage multiple shifting priorities in a fast-paced environment
 <br/>
 <br/>
 Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
 <br/>
 <br/>
 At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
 <br/>
 <br/>
 Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&amp;D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
 <br/>
 <br/>
 This posting is open for thirty (30) days.
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 <br/>
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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 <br/>
 Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
 <br/>
 <br/>
 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 <br/>
 <br/>
 We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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</div>


Executive Scheduling Coordinator (remote)

Kaiser Permanente

<div><div><b>Job Summary:</b></div>
<br>
This position is responsible for supporting and coordinating the administrative activities of the nursing unit. May be assigned to cover multiple units per Medical Center protocol.<div><br>
<b>
Essential Responsibilities:</b></div><br>
<br>
<ul><br>
<li>Processes, transfers and discharges using the Admit-Discharge-Transfer (ADT) system in the electronic medical record, including event management.</li><br>
<li>Answers and appropriately routes internal and external telephone calls.</li><br>
<li>Orders materials and supplies for the unit. As needed, per Unit, collects equipment and medication.</li><br>
<li>Answers call system; follows up with the nurse, patient and/or family as appropriate.</li><br>
<li>Makes follow-up appointments for patients as necessary.</li><br>
<li>In conjunction with Discharge Coordinator, organizes transfers to skilled nursing facilities, including printing relevant sections of the patient chart.</li><br>
<li>Prepares discharge packets and other documents for patients.</li><br>
<li>Maintains the units business equipment, including maintaining appropriately charged wireless carts. Arranges for special maintenance or repair of the units business equipment.</li><br>
<li>Updates the units white board.</li><br>
<li>Maintains the Minimum Medical record.</li><br>
<li>Assists unit personnel in the use of the electronic medical record and other systems; may act as the unit resource for computer-related issues.</li><br>
<li>Acts as greeter for the unit, greeting new patients and their families.</li><br>
<li>Coordinates discharge times, contacts family members with pending discharge times, assists and facilitates a timely discharge when the patient is ready.</li><br>
<li>Initiates units downtime procedures when necessary.</li><br>
<li>Communicates with other units/departments.</li><br>
<li>May support Environmental Services in the data entry into the ADT system the status of clean and dirty beds.</li><br>
<li>May help to facilitate co-pay collections by communicating with the Admitting office when family members are present on the unit, relaying information to Admitting or to the patient/family, etc.</li><br>
<li>In certain circumstances assists with other unit duties such as collecting meal trays, taking specimens (i.e. blood) to the lab, etc.</li><br>
<li>Participates in hourly rounding to promote service excellence.</li><br>
<li>May cross train as a receptionist: (ED only).</li><br>
<li>Will have to float to other departments as needed.</li><br>
<li>Provide mgmt or hospital Bed Coordinator with updates on open beds.</li><br>
<li>Performs other duties as assigned.</li><br>
<li><b>Supervisory Responsibilities:</b></li><br>
<li><b>T</b>his job has no supervisory responsibilities.</li><br>
<li><b>Compliance Accountability:</b></li><br>
<li>Competencies: The Ward Clerk Transcriber demonstrates proficiency by exhibiting the following skills, competencies, and behaviors.</li><br>
<li>Leadership Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.</li><br>
<li>Demonstrates a professional, supportive attitude.</li><br>
<li>Identifies and supports new ideas.</li><br>
<li>Utilizes effective communication strategies, including chain of command and issue escalation, which result in intended outcomes.</li><br>
<li>Participates in problem identification and resolution.</li><br>
<li>Demonstrates ability to problem solve with other departments in order to assist member resolution.</li><br>
<li>Prioritizes work assignments appropriately to ensure completion of patient care activities and notifies Registered Nurse if unable to complete assignments.</li><br>
<li>Complies with regulatory requirements, policies, procedures, and standards of practice.</li><br>
<li>Documentation Accurately and promptly transcribes physician orders as evidenced by updated department forms and active orders within specific time frame according to standard.</li><br>
<li>Order transcription is legible, dated, and timed.</li><br>
<li>Assists in maintaining an accurate and up-to-date medical record.</li><br>
<li>Identifies and reports incomplete findings.</li><br>
<li>Maintains medical records in appropriate order and readily available, assembles and disassembles charts as needed.</li><br>
<li>The Ward Clerk Transcriber demonstrates proficiency by exhibiting the following skills, competencies, and behaviors.</li><br>
<li>Clinical Outcomes Applies standard precautions.</li><br>
<li>Keeps a safe environment for self and others.</li><br>
<li>Responds to stat requests.</li><br>
<li>Utilizes computer systems and communication equipment effectively and efficiently.</li><br>
<li>Assures availability of pertinent information, i.e., outpatient charts, other hospital records, etc.</li><br>
<li>Call or fax prescriptions into pharmacy.</li><br>
<li>Assures accurate census by inputting admission, discharge, and transfers in a timely manner and before deadlines.</li><br>
<li>Schedules tests and coordinates patient care activities in collaboration with the RN and other departments to assure timely and appropriate action.</li><br>
<li>Coordinates hospitalization transfer and transportation.</li><br>
<li>Prints and distributes diagnostic reports and notifies appropriate personnel of abnormal lab results.</li><br>
<li>Transports patients, equipment, supplies, and specimens throughout the Medical center utilizing proper body mechanics.</li><br>
<li>Participates in departmental process improvement activities, i.e., planning, measuring/ monitoring, assessing, and improving.</li><br>
<li>Demonstrates competencies during the probationary period and ongoing by completion of departmental competency validation.</li><br>
<li>Customer Service Practices customer service standards as defined by the Service Area, Medical Center, and specific department.</li><br>
<li>Assists members who are less than satisfied with their experience by listening and taking responsibility within their scope to ensure that the issue is resolved.</li><br>
<li>Assures that supplies are ordered and available for use.</li><br>
<li>Provides general information and reception activities for patient/member/staff.</li><br>
<li>Maintains telephone courtesy at all times including receiving, transferring calls, or taking messages.</li><br>
<li>Organize and maintain department files, records, handbooks, manuals, and committee minutes.</li><br>
<li>Collect, sort, and deliver mail; prepare outgoing mail.</li><br>
<li>Maintain inventory of patient education materials.</li><br>
<li>Anticipates the customers desires and take proactive steps to meet those needs.</li><br>
<li>Promptly answers call lights, alarms and patient requests.</li><br>
<li>Establishes and maintains inter-intra departmental communications and relationships.</li><br>
<li>Maintains and protects patient confidentiality.</li><br>
<li>Assures a clean, orderly, and functional work environment.</li><br>
<li><b>National Language:</b></li><br>
<li>Customer Service - Consistently demonstrates the knowledge, skills, abilities, and behaviors necessary to provide superior and culturally sensitive service to each other.</li><br>
<li>Team Commitment - Viewed by others to be an effective team member who is flexible, cooperative, and willing to assist others.</li><br>
<li>Confronts difficult or conflict situations constructively and seeks appropriate assistance.</li><br>
<li>Takes accountability for own actions and accepts constructive criticism.</li><br>
<li>Attends all mandatory meetings and in-services, a minimum of 50% of staff meetings, and actively participates in other departmental professional development (Requirement may vary for per diem staff).</li><br>
<li>Participates with the assessment of current and future unit learning needs and development of annual educational plan.</li><br>
<li>Keeps self-informed of activities on the unit and makes recommendation for change.</li><br>
<li>Adheres to Regional Attendance Policy.</li><br>
<li>Reports to assigned area promptly, being present and available for report at beginning of assigned shift.</li><br>
<li>Minimizes personal phone call time.</li><br>
<li>Supports a collaborative labor-management partnership environment.</li><br>
<li>Fiscal Responsibility Organizes work to minimize the use of overtime.</li><br>
<li>Identifies and assists in systems improvement that needs simplification or correction.</li><br>
<li>Utilizes payroll and non-payroll resources to their maximum potential.</li></ul><div><b><br>
Basic Qualifications:</b></div><div>
Experience</div><ul><li>
N/A.</li></ul><div>
Education</div><ul><li>
Successful completion of medical terminology.High School Diploma or General Education Development (GED) required.</li></ul><div>
License, Certification, Registration</div><ul><li>
SCAL GRANDFATHER US-BLS OR Basic Life Support</li></ul><div><b>
Additional Requirements:</b></div><ul><li>
Working knowledge of PCs and the ability to navigate in a Windows environment utilizing a mouse.</li><li>
Basic knowledge of office equipment (fax machine, copy machine, scanner).</li><li>
Ability to clearly speak, read, write and thoroughly understand English.</li><li>
Ability to learn policies and procedures.</li><li>
Ability to learn software applications.</li><li>
Ability to read and comprehend complex instructions, correspondence and medical record documents in English.</li><li>
Ability to write correspondence in email.</li><li>
Working knowledge of computer applications to include Windows.</li><li>
Typing 30 WPM Communicates in a clear, concise manner appropriate to the developmental stage of the patient.</li></ul><div><b>
Preferred Qualifications:</b></div><ul><li>
N/A.</li></ul><p></p><p><b><br>
Notes:</b></p><ul><li>
This is an on-call position, working days and hours may vary within the specified shift</li></ul><br>
PrimaryLocation : California,Irvine,Orange Co Irvine Medical Center<br>
HoursPerWeek : 1<br>
Shift : Evening<br>
Workdays : Sun, Mon, Tue, Wed, Thu, Fri, Sat,<br>
WorkingHoursStart : 03:00 PM<br>
WorkingHoursEnd : 11:30 PM<br>
Job Schedule : Call-in/On-Call<br>
Job Type : Standard<br>
Employee Status : Regular<br>
Employee Group/Union Affiliation : B01|SEIU|Local 399<br>
Job Level : Individual Contributor<br>
Job Category : Clinical Support<br>
Department : OC Irvine Medical Center - Med/Surg - UNIT 2 - 0801<br>
Travel : No<br>
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.<br>
<br>
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:<br>
<br>
<ul><li>Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.</li></ul><br>
<ul><li>Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.</li></ul><br>
<ul><li>Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.</li></ul></div>

Ward Clerk Transcriber

Sand Canyon Dental

<p><b>Summary of position:</b></p><p>We are seeking a friendly, organized, and detail-oriented Treatment</p><p>Coordinator/Assistant Clinical Manager to join our dental team. The ideal candidate will</p><p>provide front office support, assist with patient communication, and help ensure a</p><p>smooth flow of daily operations.</p><p><b>Treatment Coordinator &ndash; Key Responsibilities:</b></p><ul><li>Present dental treatment plans clearly and professionally to patients</li><li>Perform insurance verification, eligibility checks, and benefit breakdowns</li><li>Follow up on insurance claims and communicate with the billing department</li><li>Confirm, schedule, and reschedule patient appointments</li><li>Communicate effectively with patients to ensure understanding and compliance</li><li>Monitor hygiene schedule and ensure daily production goals are met</li><li>Support patients in financial discussions and provide payment options</li><li>Maintain accurate and organized patient records</li><li>Collaborate closely with the clinical and front desk teams</li><li>Be a supportive role to the Doctors and business manager to ensure clinical operations run smoothly</li></ul><p><b>Preferred Skills:</b></p><ul><li>Strong communication and interpersonal skills</li><li>Team player with a positive attitude</li><li>Problem-solving and critical thinking abilities</li><li>Highly organized and detail-oriented</li><li>Proficient in Dentrix (preferred but not required)</li><li>Excel proficiency is Required to stay organized with tracking office tasks &amp;amp;</li><li>goals, recall, managing schedules &amp;amp; calendars, data management, and</li><li>implementing new ideas.</li></ul><p><b>Ideal Candidate:</b></p><ul><li>Strong multi-tasking abilities</li><li>Professional and friendly demeanor</li><li>Reliable and punctual</li><li>Solution-oriented and proactive</li><li>Comfortable working in a fast-paced dental environment</li><li>Organized</li></ul><p>Pay: $29.00 - $32.00 per hour</p><p>Work Location: In person</p>

Treatment Coordinator/Assistant Clinical Manager

MVE + Partners

<div><div><b>Marketing Coordinator</b></div><div>
Full-Time Exempt</div><div>
Irvine, CA, US</div><div><b>
Salary: </b>$70,000 &ndash; $90,000 Annually</div><div><b>
Location: </b>Irvine, CA</div><div><b>
Type: </b>Full-Time</div><div><b>
Department: </b>Marketing</div><div><b>
Role Overview</b></div><div>
We are seeking a Marketing Coordinator to own the proposal production process and support business development initiatives at MVE + Partners. This role is responsible for efforts including managing RFP/RFQ/SOQ responses from kickoff to submission, coordinating across principals and project teams, and maintaining the systems that keep our BD pipeline moving. You will work directly with the Director of Marketing &amp; Strategy and collaborate with firm leadership, architects, and project managers to produce high-quality, deadline-driven deliverables that win work.</div><div><b>
Key Responsibilities</b></div><div><b>
Proposal Writing</b></div><div><ul><li>
Own end-to-end proposal workflow: track deadlines, coordinate kickoffs, manage content, and drive submissions</li><li>
Prepare and assemble RFP, RFQ, and SOQ responses; customize content based on pursuit strategy</li><li>
Follow up with principals and project managers to gather project information, resumes, and imagery</li><li>
Track pursuit opportunities and maintain an up-to-date BD pipeline</li><li>
Support interview preparation including presentation materials and leave-behinds</li><li>
Research prospective clients and market context to tailor proposals to client-specific priorities</li></ul></div><div><b>
CRM &amp; Systems Management</b></div><div><ul><li>
Maintain and update CRM database with current project, contact, and pursuit information</li><li>
Manage proposal content library including project descriptions, resumes, boilerplate, and photography</li><li>
Identify process inefficiencies in proposal workflow and recommend improvements</li></ul></div><div><b>
Communications &amp; Quality Control</b></div><div><ul><li>
Support consistent application of MVE's brand identity across marketing and communication materials</li><li>
Assist in quality control review of proposals and marketing deliverables</li><li>
Apply storytelling techniques to strengthen proposal narratives and marketing content</li><li>
Maintain clear internal communications between marketing, principals, PMs, and BD team</li></ul></div><div><b>
Marketing Support</b></div><div><ul><li>
Assist with award research, submissions, and deadline tracking</li><li>
Support social media, website updates, and email campaigns as capacity allows</li><li>
Support firm events, career fairs, conferences, and trade shows as needed</li></ul></div><div><b>
Qualifications</b></div><div><b>
Required</b></div><div><ul><li>
Bachelor's degree in Marketing, Communications, Business Administration, or related field</li><li>
2-4 years of marketing or business development experience</li><li>
Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office</li><li>
Exceptional organizational skills with ability to manage multiple concurrent deadlines</li><li>
Strong writing, editing, and proofreading skills</li></ul></div><div><b>
Preferred</b></div><div><ul><li>
Experience in the A/E/C industry</li><li>
Experience with CRM systems and proposal management platforms</li><li>
Comfortable following up persistently and professionally with senior staff</li></ul></div><div><b>
What This Role Offers</b></div><div><ul><li>
Hands-on role with exposure to all aspects of A/E/C business development and marketing</li><li>
Direct collaboration with architects, principals, and firm leadership</li><li>
Fast-paced, deadline-driven environment with visibility across the full pursuit process</li></ul></div><div><b>
Equal Opportunity Employer</b></div><div>
MVE + Partners is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. MVE does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, ability, veteran status or any other characteristic protected by country, regional or local law.</div></div>

Marketing Coordinator

TECHNIC BUSINESS SOLUTIONS

<p><b>WHO WE ARE:</b></p><p>Privately owned and operated since 1976, Technic Computer Service Corporation (DBA &quot;Technic Business Solutions&quot;) (www.technic.net) has over 45 years of trusted experience and reliable service. We started as a Value Added Reseller (VAR) and authorized service provider for Data Products legacy impact printers, and expanded our sales and services over the years to early laser printers and production printers. Today, we partner with leading companies such as Sharp, Konica-Minolta, HP and Dell to provide a wide range of products and services to meet our customers' diverse needs from office equipment to taking care of their entire network infrastructure.</p><p><b>JOB DUTIES AND RESPONSIBILITIES:</b></p><p>As an Order Administrator, you are task with the following:</p><p>- order parts/supplies requests</p><p>- inventory management</p><p>- excellent verbal and written communication skills</p><p>- excellent customer service skills, with friendly and professional attitude and appearance</p><p>- excellent organizational skills</p><p>- strong ability to multi-task</p><p>- ability to work independently, with and without direction</p><p>- excellent knowledge and understanding of computers</p><p>Specific Duties:</p><p>- Setup and audit inventory count</p><p>- Process supplies and parts orders</p><p>- Dispatching service Techs and answering phones</p><p>- Work with Management to implement processes</p><p>- Other misc. administrative duties</p><p>Pay: $24.00 - $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Order Processing

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